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HomeMy Public PortalAbout1983-08-30 Meetingrecommendation is to be taken at the next council meeting. The Department of Tourism budget was discussed. Captal projects including the mini -park and a fund for beach renourishmwnt were considered. Comments were made on the depletion of the Tourism Department Reserve. Also discussed were use of County inspectors in the building department and revenue derived from all permits. The council decided that a luncheon would be held to honor re- tired councilman, John Beatty, at which time a silver tray would be presented to him. The meeting adjourned at 5:45 P.Y. �). j� jit,oeat: Mayox Attest: .,�7f/T e''a4?' Village Clerk August 16, 1983 August 16, 1983 COUNCIL MINUTES August 30, 1983 The Council of Bal Harbour Village met Tuesday, August 30, 1983 at 9:30 A.M. in the Village Hall. Present: Mrs. Antiles and Messrs. Laikin, Printup Sherman and Taplin Also present were Fred W. Maley, Village Manager; Mary T. Wetterer, Village Clerk; and Alan S. Gold, Village Attorney. On motion of Mr. Printup, seconded by Mrs. Antiles and voted the minutes of July 26, 1983 were approved as submitted. Mr. Maley said the DeFreitas family, owners of a proposed restaurant in the Bal Harbour Shops had submitted extensive references for themselves and the persons who will help them operate the restaurant. The Village Clerk read Resolution No. 265 setting forth the requirements for operation of the restaurant. Mr. Maley suggested that an addition be made to incorporate our code section referring to soundproofing. On motion of Mr. Taplin, seconded by Mrs. Antiles and voted the resolution was passed as amended. The Council discussed with Mr. John Gronda, special labor counsel for the Village, the lawsuit against Bal Harbour brought by Sidney Marcus, August 30, 1983 August 30, 1983 a police officer terminated for sleeping on the job. Mr. Maley said a settlement had been offered Mr. Marcus to terminate the lawsuit, who contends that the manner in which he was fired was wrong. Mr. Marcus wanted $25,000 which the Village refused. Mr. Gronda said he needs some guidance on the upper limits of a settlement. As it stands, Mr. Marcus has suggested $12,500, the PBA said they will consider sub- mitting a $10,000 offer to Mr. Marcus. After deliberation it was moved by Mr. Taplin, seconded by Mr. Printup and voted that Mr. Gronda negotiate with the attorney for the PBA for a figure lower than $10,000, the final figure to be approved by the council. Mr. John Cherin of Arthur Anderson & Co. auditiors for the Village, reviewed their preliminary memorandum on Village accounting procedures. Included were suggestions for active council participation in the budget process, segregation of duties by hiring an additional person for pur- chasing and finance duties and two signatures on checks over $2,000. Mr. Cherin said he believed the village could recoup the cost of a $25,000 person as 40% of the budget is in outside expenses. Mr. Taplin said he does not believe we need a full time comptroller and suggested that Arthur Anderson could set up a system or procedure for purchasing. Mr. Cherin said the firm could design a system for about $2,000. Mr. Maley suggested that Arthur Anderson make the recommendations which we can implement using present personnel first. It was moved by Mr. Laikin, seconded by Mrs. Antiles that the report be adopted. Mr. Maley read the proposal of the firm of O'Leary - Shafer - Cosio & Associates, Landscape Architects. The cost proposed is $10,000 on com- pletion of preliminary design and cost estimates, plus $15,000 upon completion of detailed working drawings and specifications. This is based on an estimated $300,000 - $350,000 project. Mr. Gutenstein of the Resort Tax Advisory Committee said they would like an overall plan for five years, as part of the master plan to be developed, regardless of final cost. It was moved by Mr. Taplin, seconded by Mr. Printup and voted to accept the proposal of O'Leary - Shafer - Cosio for the design portion of the bid for a complete master plan. Mr. Maley reported that there are three unpaid residential street improvement assessments. Our attorney suggests a foreclosure procedure if the liens cannot be collected at this time. it was agreed that the three persons should be called to see if the liens are collectible without legal process. Mr. Gold said that the State Constitution says public funds can only be used for public purposes, which are defined broadly. However, it is his opinion that a village contribution to the United Fund would not be a lawful purpose. Mr. Gerald Gutenstein of the Sheraton Bal Harbour reviewed their plans for the 1984 Orange Bowl Marathon and how Bal Harbour will benefit from the exposure. He said the Sheraton will also be headquarters for the Orange Bowl 10K race in February. He asked for a donation of $5,000 for the Orange Bowl Marathon. It was moved by Mr. Laikin, seconded by Mr. Printup and voted that $5,000 be expended from the Resort Tax funds in support of these promotions. Mr. Gimel parking spaces 24' x 24' tent by Mr. Printup August 30, 1983 of the Beau Rivage hotel requested permission to use eight during the week of September 5, 1983 for the erection of a during a convention. On motion of Mr. Taplin, seconded and voted the request was granted. Mr. Maley said each resident had received a copy of the special hurricane Bulletin put out by the village. He noted that most people will provide for themselves during a storm, but that the village is in the process of completing arrangements for a shelter in a church in North Miami for Bal Harbour residents. Dade County will try to staff the shelter. Mr. Sherman read a letter from Representative Barry Kuten assuring us that the village will receive funds for the beach renourishment as soon as they are appropriated by the next session of the Legislature. Mr. Maley announced that the first public hearing on the 1983-84 proposed budgets would take place at 5:05 P.M. this evening. The second meeting is set for 5:05 P.M. on September 13, 1983. Mr. Maley informed those present that the village needs recommend- ations for an appointment to the Library Advisory Committee and asked anyone who knows of a person who might be interested in the position to contact him. On motion of Mr. Taplin, seconded by Mr. Printup the meeting was adjourned at 12:15 P.M. May Attest: Village Clerk August 30, 1983 BUDGET HEARING August 30, 1983 The first Public Hearing on the proposed 1983-84 Budgets was held Tuesday, August 30, 1983, at 5:05 P.M. in the village hall. Present: Mrs. Antiles and Messrs. Laikin, Printup, Sherman and Taplin Also present were Fred W. Maley, Village Manager, and Mary T. Wetterer, Village Clerk. The Council reviewed the proposed budgets. Mr. Maley explained that the budgets reflected an 8% salary increase for police officers and 5% for the balance of the employees. Also included was a new item for $18,000 to complete storm sewer repairs in the residential district. He said he had considered the tax levy at the same rate of 3.50 mills as last year as suggested by council. Due to the fact the village does not have any service charges and fear of depletion of General Fund reserves, he is recommending the 3.65 mills. The council and those present discussed the village's salary structure. The Mayor appointed a committee of Fred Maley, Sol Taplin, Gerry Gutenstein, and gteve Bobby to review starting August 30, 1983 August 30, 1983