HomeMy Public PortalAbout2020-05-26 Item 8CITY COUNCILAGENDA REPORT-£«CITY OF MILLBRAE621 Magnolia AvenueMillbrae, CA 94030SUBJECT: Resolution Awarding a Construction Contractto HM Construction Inc. for the MillbraeTransit Center to Spur Trail Connection GapClosure ProjectATTACHMENTS: ResolutionReport No. ^6^7For Agenda of: May 26, 2020Department: Public WorksOriginator: / ^ai}e']^aoApproved:/^^^^^"^Budget ActionYes:No:_JL'^Finance Review:REPORT TYPE: ACTION X_ INFORMATIONALITEM TYPE: CONSENT X PUBLIC HEARING EXISTENG BUSINESS NEW BUSINESS_RECOMMENDATION:Staff recommends that the City Council adopt a resolution:1) Awarding a construction contract to HM Construction, Inc. (HMC) in the amount of $550,701 forthe Millbrae Transit Center to Spur Trail Connection Gap Closure Project (Project), andestablishing a project contingency of $81,000; and2) Authorizing the City Manager or designee to execute a contract with HMC, and any amendmentsor contract change orders up to the Project contingency amount of $81,000.BACKGROUND:The City/County Association of Governments (C/CAG) issued a call inviting San Mateo CountyJurisdictions to apply for Transportation Development Act Article 3 (TDA Article 3) grant funds for thepedestrian and bicycle capital program.The City submitted the application for the Millbrae Transit Center to Spur Trail Connection which wouldinclude Class 3 bikeway improvements from the Millbrae Intermodal Station along California Drive andMurchison Drive, as well as a Class 1 trail at Josephine Waugh - Soroptomist Park and crossingenhancement at Hillcrest Boulevard. The application was subsequently selected for funding.On November 28, 2017, the City adopted a resolution requesting $370,183 in the TDA Article 3 grantfunds from the Metropolitan Transportation Commission and authorized $250,000 in the Capital ProjectBudget in the General Fund for Fiscal Year 2017-2018 and the following two fiscal years.The Project will include, but is not limited to the following work:• Installing approximately 765 feet of new trail east ofHillcrest Blvd.Installing four (4) bulb-outs at the intersection ofMillbrae Ave and Ashton Ave.Installing two (2) bulb-outs on Hillcrest Blvd.Page 1 of 3 16564236.1
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ContractorHM Construction, Inc.Kerex EngineeringBurch Construction CompanyGolden Bay ConstructionYerba Buena Engineering &ConstructionEngineer's EstimateBase Bid Price$540,701$549,110$620,270$953,198$1,125,609$496,670Alternative Bid$10,000$40,000$55,000$49,218$26,000$34,600The Engineer's Estimate for the base bid is $496,670. The apparent lowest responsive and responsiblebidder is HMC in the amount of $540,701 with alternative bid of $10,000.The construction is expected to begin in June 2020 and to continue until end of September 2020.Staff recommends that the City Council award the construction contract to the lowest responsive andresponsible bidder, HM Construction, Inc. in the amount of $550,701. Staff also recommends includingthe alternative bid item in the award for installing flashing beacons and storm drain improvements atHillcrest Blvd.Staff recommends that the City Council establish a project contingency for this Project in the amount of$81,000 (approximately 15%) in order to address any unforeseen and/or additional work required tocomplete the Project.FISCAL IMPACT:The Project is partially funded by a $370,183 TDA Article 3 grant funds, which will be reimbursed to theCity upon invoicing. The remaining Project costs will be funded by the City's Parks Fund.The amended Fiscal Year 19/20 Capital Improvement Program budget included $800,000 in parks fundto front the cost of the whole Project and will be utilized to bridge the gap between the grant fund and thetotal Project costs.Source of FundsMillbrae Parks FundTDA Article 3 Grant Fund$ 800,000$370,183Use of FundsHM Construction, Inc (Constmction)Protect Contingency fADprox. 15%)$ 550,701$ 81.000Total Estimated Construction Cost $ 631,701COUNCIL ACTION:Staff recommends that the City Council adopt a resolution:1) Awarding a construction contract to HMC Constmction, Inc. in the amount of $550,701 for theMillbrae Transit Center to Spur Trail Connection Gap Closure Project and establishing a projectcontingency of $81,000; and2) Authorizing the City Manager or designee to execute a contract with HMC Construction, Inc., andany amendments or contract change orders up to the Project contingency amount of $81,000.Page 3 of 316564236.1
CITY OF MILLBRAE, COUNTY OF SAN MATEDSTATE OF CALIFORNIA***RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MILLBRAEAWARDING A CONSTRUCTION CONTRACT TO HM CONSTRUCTION, INC.IN THE AMOUNT OF $550,701 FOR THE MILLBRAE TRANSIT CENTER TOSPUR TRAIL CONNECTION GAP CLOSURE PROJECT, ESTABLISHING APROJECT CONTINGENCY FUND OF $81,000 AND AUTHORIZING THE CITYMANAGER OR DESIGNEE TO EXECUTE THE CONTRACT, AGREEMENTAND CONTRACT CHANGE ORDERS UP TO THE AMOUNT OF THEPROJECT CONTINGENCYWHEREAS, the City/County Association of Governments (C/CAG) issued a callinviting San Mateo County Jurisdictions to apply for Transportation Development ActArticle 3 (TDA Article 3) grant funds for the pedestrian and bicycle capital program; andWHEREAS, on November 28, 2017, the City Council adopted Resolution No.17-60 requesting an allocation of $370,183 in TDA Article 3 funds from the MetropolitanTransportation Commission (MTC); andWHEREAS, the amended Fiscal Year 19/20 Capital Improvement Program budgetincluded $800,000 in parks fund to front the cost of the whole project, and will be utilizedto bridge the gap between the grant fund and the total project costs; andWHEREAS, the Millbrae Transit Center to Spur Trail Connection project willinclude Class 3 bikeway improvements from the Millbrae Intermodal Station alongCalifornia Drive and ]V[urchison Drive, as well as Class 1 trail at Josephine Waugh -Soroptomist Park, and crossing enhancement at Hillcrest Boulevard; andWHEREAS, the City published a Notice to Bidders inviting interested bidders tosubmit their sealed bids for the Project; andWHEREAS, on March 13, 2020, the City Clerk received five (5) bids and publiclyopened and read the bids; andWHEREAS, the apparent responsive and responsible low bidder was HMConstruction. Inc. (HMC) with a base bid of $540,701 and an alternative bid of $10,000;andWHEREAS, staff recommends that the City Council award the contract for theProject to HMC in the amount of $550,701; and16564229.1
WHEREAS, staff also recommends that the City Council approve a projectcontingency of $81,000 for additional work as needed during construction; andWHEREAS, there are funds available in City's Parks Fund, along with the TDAArticle 3 grant funding of $370,183, which are sufficient to cover the cost of the Project.NOW, THEREFORE BE IT RESOLVED THAT THE CITY COUNCIL OFTHE CITY OF MILLBRAE hereby awards a construction contract to HM Construction,Inc. in the amount of $550,701 for the Millbrae Transit Center to Spur Trail ConnectionGap Closure Project and establish a project contingency of $81,000, approximately 15%of the construction cost; andBE IT FURTHER RESOLVED that the City Council of the City of Millbraeauthorizes the City Manager, or his designee, to execute a contract with HMC and anyamendments or contract change orders up to a Project contingency amount of $81,000.REGULARLY PASSED AND ADOPTED this 26th day of May, 2020.MayorATTEST:City Clerk16564229.1