HomeMy Public PortalAbout2020-05-26 Item 13CITY COUNCILAGENDA REPORTcrrf0%€~<*ms'^S1RtiFCITY OF MILLBRAE621 Magnolia AvenueMillbrae, CA 94030SUBJECT: Receive Informational Update on MillbraeRecreation Center Restoration ProjectATTACHMENTS: NoneReport No. ^l^^For Agenda of: May 26, 2020Department: Public WorksOriginator: J,ane K^rlrBudget ActionYes:No: XFinance Review: N/AREPORT TYPE: ACTION INFORMATIONAL XITEM TYPE: CONSENT PUBLIC HEARING EXISTING BUSINESS X NEW BUSINESS_RECOMMENDATION:Receive Informational Update on Millbrae Recreation Center Restoration Project.BACKGROUND:On March 5, 2020, Design-Build Entities (DBE's) responded to the City's Request for Qualifications(RFQ) issued on February 7, 2020, and submitted Statements of Qualifications. Three DBE's wereshortlisted after Staff reviewed their SOQ's and confirmed their qualifications:Blach Construction / ELS ArchitectsGonsalves & Stronk Construction / Noll & Tarn ArchitectsRodan / SVA ArchitectsThese DBE's received the Design-Build Request for Proposals (RFP) on April 22, 2020, which initiatedthe RFP process.The schedule of this process is as follows:Issue RFP DocumentsMandatory Pre-submittal Conference (Online)Confidential Meeting No. 1Add: Confidential Meeting No. 2Confidential Meeting No. 3Substitution Request Last Date / Request for InformationFinal Addendum IssuedProposal Due DateProposal InterviewsCity Council ApprovalNotice to ProceedApril 22, 2020April 24, 2020May 1,2020Week of May 11,2020May 22,2020June 4, 2020June 9, 2020June 12, 2020June 2020July 2020July 2020Page 1 of 2
The stipulated sum for this project is $24,300,000. This stipulated sum includes, but is not limited to, allpermits, fees, utility connections, labor, materials, equipment, tools, and construction. In addition todesign and management fees for services provided by the DBE, the delivery of complete and operablefacilities are also included. The construction value of the Design-Build Contract is estimated to beapproximately $22.8 Million.The RFP process harnesses the creative minds of the DBE's to provide cost savings opportunities byproviding flexibility on several design elements such as structural and foundation systems, detachedstorage building, reduction in unprogrammed space, more efficient exit stair design, maximum ceilingheights, roofing materials, ceiling finishes, HVAC selections, and finishes, while maintaining the overallapproved aesthetic of the building and site.City Staff and the Recreation Center Subcommittee are currently engaged with the DBE's in a series ofconfidential meetings to provide input to the DBE's as they develop their Proposals. The City Team'sinputs are focused on maintaining programmatic space and overall aesthetic of the building and site aspreviously proposed by City Council. Proposals will be submitted for review by the City on June 12,2020,followed by Council award of the Design-Build contract in July 2020. City staff will recommend that theDesign-Build Agreement be awarded to DBE that submits the proposal that provides the "best value" tothe City.Based on feedback from DBE's, Staff is recommending a construction duration extension by two (2)months for soft opening in May 2022. Site construction will commence in Summer 2020, with substantialcompletion of construction in early 2022, move-in activities in early/mid 2022, and final completion inSpring/Summer 2022.Updated Project ScheduleDuration Completion1 DESIG^) BUILD DELIVERY & CONSULTA^}T APPROVALS12 Nov 192^DESIGN BUILD PLANNING & BUDGET CONFIRMATION11 Fob 20DESIGN BUILD PRE QUALIFICATION4 vvks.13 Mar 2045678DESIGN-BUILD PROPOSALS (RFP)12 wks.12-Jun-20AWARD OF DESIGN-BUILD CONTRACT4 wks.14-July-20CONSTRUCTION DOCUMENTS & CONSTRUCTION20 mos.31-Feb-22MOVE-IN & OCCUPANCY12wks. 31-May-22Soft Public Opening / Substantial Completion of Constmction31-May-22FISCAL IMPACT:There is no budgetary impact to this action.COUNCIL ACTION:Receive Informational Update on Millbrae Recreation Center Restoration Project.Page 2 of 2