HomeMy Public PortalAbout03) 7A2 CC Minutes - 2015-05-19 - Regular1. CALL TO ORDER
CITY COUNCIL
TEMPLE CITY, CALIFORNIA
REGULAR MEETING
May 19, 2015
AGENDA
ITEM ?.A-2
Mayor Chavez called the Regular City Council meeting to order at 7:30 p.m.
2. ROLL CALL
PRESENT:
ABSENT:
ALSO PRESENT:
3. INVOCATION
Councilmember-Fish, Man, Sternquist, Yu, Chavez
Councilmember-None
City Manager Cook, City Attorney Vail, City Clerk Kuo,
Administrative Services Director Hause, Parks and
Recreation Director Burroughs, and Community
Development Director Forbes
Pastor Jim Walden, Temple City Baptist Church, provided the Invocation.
4. PLEDGE OF ALLEGIANCE
Jim Clift, Temple City residentfTransportation and Public Safety Commissioner, led
those present in the Pledge of Allegiance.
5. CEREMONIALIPRESENTATIONS-None
6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA
Adam Hsu, Field Representative for Congresswoman Judy Chu, invited the
public to attend an upcoming Scam Prevention Workshop hosted by
Congresswoman Chu's office, on June 6, 10 a.m., at the Arcadia Community
Center.
Karen Noyes, Children's Librarian with Temple City Library, announced
upcoming library activities.
T.K. Washuta, a member of the public, spoke about overhead canopy at bus
stops and street median landscaping along Rosemead Boulevard. He also
spoke about ValuMart.
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May 19, 2015
Page 2 of 10
7. CONSENT CALENDAR
City Manager Cook pulled item 7G to make a comment.
Mayor Pro Tem Yu made a motion to approve the remaining consent calendar
items. Seconded by Councilmember Sternquist and approved by the following
votes:
AYES: Councilmember:
ABSTAINED: Councilmember:
NOES: Councilmember:
A. APPROVAL OF MINUTES
Fish, Man, Sternquist, Yu, Chavez
None
None
The City Council is requested to review and approve:
1) Minutes of the Special City Council Meeting of May 5, 2015;
2) Minutes of the Special City Council Meeting of May 5, 2015;
3) Minutes of the Regular City Council Meeting of May 5, 2015; and
4) Minutes of the Special City Council Meeting of May 11, 2015.
Action: Approved.
B. PLANNING COMMISSION ACTIONS-MEETING OF APRIL 28,2015
The City Council is requested to review the Planning Commission actions of
their regular meeting of April28, 2015.
Action: Received and filed.
C. APPROVAL OF CONSULTANT SERVICES AGREEMENT WITH JAN PRO
CLEANING SYSTEM FOR JANITORIAL SER\/ICES FOR FISCAL YEARS
(FY) 2015-18
The City Council is requested to review and approve the Consultant Services
Agreement with Jan Pro Cleaning Systems for janitorial cleaning services for
various City facilities at Live Oak Park and City Hall complex.
Action:
1) Approved a three-year Consultant Services Agreement with Jan Pro
Cleaning System for janitorial cleaning services; and
2) Authorized the City Manager to execute the agreement in an amount not to
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May 19, 2015
Page 3 of 10
exceed $213,314.76 over the three-year term.
D. APPROVAL OF AGREEMENT WITH CLS LANDSCAPE MANAGEMENT,
INC. FOR LANDSCAPE MEDIAN MAINTENANCE SERVICES FOR FISCAL
YEARS (FY) 2015-18
The City Council is requested to review and approve the agreement for
landscape median maintenance services with CLS. Approval of this
agreement will allow for ongoing maintenance to the various medians and
planters on Baldwin Avenue, Santa Anita Avenue, Lower Azusa Road,
Encinita Avenue, Las Tunas Drive and Rosemead Boulevard.
Action:
1) Approved a three-year Consultant Services Agreement with CLS
Landscape Management for landscape median maintenance services; and
2) Authorized the City Manager to execute the agreement in an amount not to
exceed $215,730.00 over the three-year term.
E. APPROVAL OF AGREEMENT WITH WEST COAST ARBORISTS, INC. FOR
TREE MAINTENANCE SERVICES FOR FISCAL YEAR (FY) 2015-16
West Coast Arborists is a California Corporation located in Anaheim with over
40 Certified Arborists and over 100 Certified Tree Workers. Due to ongoing
issues and uncertainties with the DIR's wage determination, staff is
recommending the City enter into a one-year agreement with West Coast
Arborists, with three additional one year renewal options, instead of a longer
contract (i.e., 30-years or 5-years). This option allows for more flexibility for the
City should the wage determination change again.
Action:
1) Approved a one-year Agreement with West Coast Arborists, Inc. for tree
maintenance services; and
2) Authorized the City Manager to execute the agreement in an amount not to
exceed $100,000.00 over the one-year term.
F. ADOPTION OF RESOLUTION NO. 15-5085. DECLARING THE CITY'S
INTENTION TO LEVY AND COLLECT LIGHTING AND MAINTENANCE
DISTRICT ASSESSMENTS FOR FISCAL YEAR (FY) 2015-16 AND
ESTABLISHING THE TIME AND PLACE FOR HEARING PUBLIC
OBJECTIONS.
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H.
The City Council is requested to accept the Engineer's Report for the Temple
City Citywide Lighting and Maintenance District for Fiscal Year (FY) 2015-16
and adopt Resolution No. 15-5085.
Action: Accepted the Engineer's Report and adopted
Resolution No. 15-5085.
THIRD QUARTER TREASURER'S
EXPENDITURE SUMMARY REPORTS
FINANCIAL REPORT
REPORT, REVENUE AND
AND CAPITAL IMPROVEMENT
The City Council is requested to receive and file the Third Quarter (i.e.,
January-March 2015) City Treasurer's Report, Revenue Summary Report,
Expenditure Summary Report and the Capital Improvement Financial Report.
Action: Received and filed the Third Quarter City
Treasurer's Report, Revenue Summary Report
and the Capital Improvement Financial Report.
I. SECOND READING AND ADOPTION OF ORDINANCE NO. 15-1003
AMENDING MUNICIPAL CODE SECTION 2-6C-5 TO REDUCE SIZE OF THE
PUBLIC ARTS COMMISSION
City Council directed staff to prepare and an ordinance reducing size of the
Public Arts Commission from seven to five members.
Action: Waived further reading and adopted Ordinance
No. 15-1003 amending Municipal Code Section
2-6C-5 to reduce size of the Public Arts
Commission from seven to five members.
J. ADOPTION OF RESOLUTION NO. 15-5086 APPROVING PAYMENT OF
BILLS
The City Council is requested to adopt Resolution No. 15-5086 authorizing
the payment of bills.
Action: Adopted Resolution No. 15-5086.
Consent Calendar Item G was heard out of agenda order.
G. FISCAL YEAR (FY) -CITY BUDGET -THIRD QUARTER BUDGET
AMENDMENTS
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Throughout the fiscal year, staff monitors revenues and expenditures and
makes recommendations for revised revenue estimates and adjustments to
appropriations quarterly.
City Manager Cook shared that the City received a notice from California Joint
Power Insurance Association on Thursday, May 14, regarding retro
adjustment billing for City's Worker's Compensation coverage. This
adjustment is not reflected in the third quarter amendment. Staff will present a
report at the next City Council meeting regarding this adjustment as there will
be expenses incurred during this fiscal year.
Councilmember Sternquist made a motion to authorize staff to revise various
budgeted appropriations for the FY 2014-15 City Budget to ensure revenue
estimates are accurate and actual spending levels are within budgeted
appropriations during the current fiscal year. Seconded by Councilmember
Man and unanimously carried by the following votes:
AYES: Councilmember:
ABSTAINED: Councilmember:
NOES: Council member:
8. PUBLIC HEARING -None
9. UNFINISHED BUSINESS-None
10. NEW BUSINESS
Fish, Man, Sternquist, Yu, Chavez
None
None
A. CONSIDERATION OF A REQUEST FROM THE LOS ANGELES COUNTY
SHERIFF'S DEPARTMENT AND THE LAW ENFORCEMENT TORCH RUN
FOR SPECIAL OLYMPICS FOR TEMPLE CITY TO CO-SPONSOR THE
2015 SPECIAL OLYMPICS WORLD SUMMER GAMES LAW
ENFORCEMENT TORCH RUN FINAL LEG AND CEREMONY IN TEMPLE
CITY PARK ON JULY 19, 2015
The Los Angeles County Sheriff's Department and the Law Enforcement
Torch Run for Special Olympics has requested the City co-sponsor the 2015
Special Olympics World Summer Games Law Enforcement Torch Run Final
Leg and Ceremony in Temple City Park on July 19, 2015. Council's approval
is required to waive any and all fees and deposits for use of the Performing
Arts Pavilion and for assistance in coordinating the publicizing the event.
Public Safety Supervisor Ariizumi gave a brief summary of the staff report.
City Council discussed and commented on the request to co-sponsor the 2015
Special Olympics World Summer Games Law Enforcement Torch Run Final
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Leg and Ceremony in Temple City Park.
Mayor Chavez opened public comment. Hearing no request to speak, Mayor
Chavez closed public comment.
Councilmember Yu made a motion to approve the request from the Los
Angeles County Sheriffs Department and the Law Enforcement Torch Run for
Special Olympics to co-sponsor the 2015 Special Olympics World Summer
Games Law Enforcement Torch Run Final Leg and Ceremony in Temple City
Park on July 19, 2015; and waive all fees and deposits for use of Temple City
Park and Pavilion. Seconded by Councilmember Sternquist and unanimously
carried by the following votes:
AYES: Councilmember:
ABSTAINED: Councilmember:
NOES: Councilmember:
Fish, Man, Sternquist, Yu, Chavez
None
None
B. APPROVAL OF VEHICLE LEASE AND MAINTENANCE PROGRAM
Due to a limited capacity for the City to effectively develop and maintain a
comprehensive vehicle maintenance and replacement program, contracting with
EFM for the lease of City vehicles, maintenance and on-going replacement will
ensure the City's vehicle operations are effective and cost efficient.
City Manager Cook spoke briefly regarding the short and long term benefits of
a vehicle lease and maintenance program.
Administrative Services Director Hause gave a brief overview of the vehicle
lease and maintenance program.
City Council discussed and commented on the vehicle lease and maintenance
program.
Mayor Chavez opened public comment.
Jerry Jambazian, Temple City business owner, asked questions regarding tree
trimming vehicles.
Hearing no further request to speak, Mayor Chavez closed public comment.
City Council requested more information regarding the benefits of
implementing a vehicle lease and maintenance program.
Councilmember Yu made a motion to continue this item to a future meeting to
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May 19, 2015
Page 7 of 10
allow staff to bring back additional information for Council consideration
regarding the vehicle lease and maintenanr,e program. Seconded by
Councilmember Man and unanimously carried by the following votes:
AYES:
ABSTAINED:
NOES:
11. COMMUNICATIONS
Councilmember:
Councilmember:
Councilmember:
Fish, Man, Sternquist, Yu, Chavez
None
None
A. Update on Governor's Conservation Order
City Manager Cook reported on this item under "Update from City Manager".
B. Scam Awareness Workshop
Workshop information was announced during Agenda Item 6 Public Comment.
12. UPDATE FROM CITY MANAGER
Mayor Chavez and City Manager Cook reported out on a meeting the City had with
four of five water purveyor (i.e., Cal American, East Pasadena, Sunny Slope and
Golden State) for the City this morning.
13. UPDATE FROM CITY ATTORNEY
City Attorney Vail shared that he will not be attending the next City Council meeting.
14. COUNCIL REPORTS REGARDING AD HOC OR STANDING COMMITTEE
MEETINGS
A. ROSEMEAD BOULEVARD IMPROVEMENT PROJECT STANDING
COMMITTEE (Mayor Pro Tem Yu and Councilmember Man) -Formed
6/3/2011
No report.
B. SCHOOL DISTRICT/CITY STANDING COMMITTEE
(Mayor Chavez and Councilmember Fish)-Formed 1/3/2012
No report.
C. CITY CODE REVIEW STANDING COMMITTEE
(Mayor Chavez and Councilmember Man)-Formed 11/6/2012
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Councilmember Man reported on the standing committee's meeting on May 8.
He shared that staff will be presenting an ordinance to repeal back in parking
in municipal parking lots for City Council consideration in an upcoming
meeting.
D. CIVIC CENTER MASTER PLAN STANDING COMMITTEE
(Mayor Pro Tern Yu and Councilmember Fish)-Formed 5/13/2013
No Report.
E. STRATEGIC PLAN IMPLEMENTATION STANDING COMMITTEE
(Mayor Chavez and Councilmember Sternquist)-Formed 1/27/2014
No Report.
F. LAS TUNAS DOWNTOWN REVITALIZATION STANDING COMMITTEE
(Mayor Chavez and Mayor Pro Tern Yu)-Formed 2/18/2014
Mayor Pro Tern Yu reported on the standing committee's meeting on May 8
meeting. The standing committee gave staff directions and staff will bring a
report to City Council for consideration in an upcoming meeting.
G. FUTURE DEVELOPMENT OF CITY PROPERTIES STANDING COMMITTEE
(Mayor Pro Tern Yu and Councilmember Man)-Formed 2/18/2014
No report.
H. AUDIT STANDING COMMITTEE
(Mayor Chavez and Mayor Pro Tern Yu)-Formed 7/15/2014
No report.
I. FACILITIES, PUBLIC WORKS, AND INFRASTRUCTURE AD HOC
COMMITTEE (Mayor Pro Tern Yu and Councilmember Man) -Formed
2/4/2014
No report.
J. COMMISSION APPLICATION REVIEW AD HOC COMMITTEE
(Mayor Chavez and Councilmember Sternquist)-Formed 1/20/2015
Mayor Chavez reported that the ad hoc had its first round of interviews with
the applicants on Monday, May 18. Second round of interviews will be on
Tuesday, May 26. Ad hoc committee recommended applicants will interview
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May 19, 2015
Page 9 of 10
in front of full City Council on Wednesday, June 3.
K. REVIEW OF RULES AND PROTOCOLS
(Mayor Chavez and Councilmember Man)-Formed 4/21/2015
Mayor Chavez reported on the ad hoc committee's meeting this afternoon and
staff will bring back a staff report to update a section of the City Council and
Commissioner Protocol.
L. VETERANS DAY CELEBRATION
(Councilmember Sternquist and Councilmember Fish)-Formed 4/21/2015
No report.
Mayor Chavez established a standing committee to meet with the City's water
purveyors. Mayor Chavez appointed himself, Planning Commissioner Haddad, and
Councilmember Fish. The standing committee will address on-going issues of
water conservation and state mandate regarding water usage.
15. COUNCIL ITEMS SEPARATE FROM THE CITY MANAGER'S REGULAR
AGENDA
A. COUNCILMEMBER FISH
Councilmember Fish reported on the conferences (Southern California
Association of Government and California Contract Cities Association) she
attended, Miss Temple City Ambassadors Program, and commented on
residents who are already doing their part in conserving water.
B. COUNCILMEMBER MAN
Councilmember Man reported on a conference (California Contract Cities) he
attended and the Miss Temple City Ambassadors Program.
C. COUNCILMEMBER STERNQUIST
Councilmember Sternquist reported on the conferences (Southern California
Association of Government and California Contract Cities Association) she
attended. She also reminded the public to beware of Asian Tiger mosquitoes
infestation and should report any sighting of the mosquitoes.
D. MAYOR PROTEM YU
Mayor Yu reported on the conference (California Contract Cities) he attended.
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E. MAYOR CHAVEZ
Mayor Chavez invited the public to attend upcoming Los Angeles County
Sanitation District events. He reported on a Temple City Historical Society
event he attended and Miss Temple City Ambassador's Program. He
reminded the public that deadline to apply for the City's Youth Committee is
end of May.
16. ADDITIONAL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA
Mary Kokayko, Temple City resident, shared information she gathered from local
water companies.
17. ADJOURNMENT
The City Council Regular Meeting was adjourned at 9:28 p.m.
Tom Chavez, Mayor
ATTEST:
Peggy Kuo, City Clerk