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ASD - Budget Study Slides 2015-05-28 REVISED 5-27-2015
Administrative Services Department Budget Study Session June 2, 2015 Summary of Services •The Administrative Services Department is responsible for : Personnel; Risk Management; Budgeting and all accounting and financial reporting; and Information Technology and Purchasing FY 2014-15 FY 2015-16 +/- Total Budget $1,627,875 $1,871,385 +243,510 Support Services - Personnel • Recruitment Automated with NEOGOV – Annual License Fee Advertising, Testing, Background Checks and Physicals City Wide Training Customer Services Public Employees Special Projects Employee Recognition Holiday Dinner In N Out Lunches for Employees Support Services – Personnel Total Budget FY 2014-15 FY 2015-16 +/- Support Services - Personnel $149,185 $132,810 -$16,375 FY 2014-15 FY 2015-16 +/- Personnel $93,445 $95,095 +$1,650 Private/Consulting Services - NEOGOV $7,300 $2,700 -$4,600 Memberships /Subscriptions $6,815 $6,815 $0.00 Consortium and EAP Recruitment Advertising/Testing $9,100 $8,100 -$1,000 Background Checks/Physicals City Wide Training $20,000 $10,000 -$10,000 Special Projects $10,000 $7,000 -$3,000 Employee Recognition Dinner/Awards Other $2,525 $3,100 +$575 Risk Management – Insurance and Benefits •Staffing for Risk Management Administrative Services Director (25%) and Personnel Analyst (50%) Premium Pays Retiree Medical – Pay As You Go ($1,000,000 funded in FY 2012-13 and $100,000 in FY 2014-15) Unemployment Insurance - JPIA Premiums for Workers’ Comp and Liability Insurance and Benefits Total Budget FY 2014-15 FY 2015-16 +/- Insurance and Benefits $841,100 $952,665 +$111,565 FY 2014-15 FY 2015-16 +/- Personnel $412,775 $487,915 +$75,140 Staffing, Additional Pays, Retiree Medical, Unemployment, PERS Retirement (Part-Time), Salary Contingency for Unrepresented Employees Insurance $413,625 $449,850 +$36,225 Workers’ Compensation, Liability, Property and Other Training, Education Expense and Other $14,700 $14,700 $0.00 Accounting •Financial Reporting Quarterly Reporting to City Council Mid-Year Budget Reporting Compressive Annual Financial Report (CAFR) Audits Independent Audit Sales Tax and Property Tax Consultant Annual License Fee for Financial Software Credit Card Processing Budgeting Fiscal Health Diagnostic Tool Accounting Total Budget FY 2014-15 FY 2015-16 +/- Accounting $506,800 $514,010 +$7,210 FY 2014-15 FY 2015-16 +/- Personnel $334,930 $353,190 +$18,260 Private/Consulting Services – Center for Priority Based Budgeting $17,500 $6,000 -$11,500 Sales Tax Audit $9,500 $9,500 $0.00 Financial Audit $54,000 $58,000 +$4,000 Bank Charges – Credit Card Processing $40,000 $40,000 $0.00 Special Equipment Maintenance Financial and Cashiering Software Annual Maintenance $37,490 $37,490 $0.00 Other $13,380 $9,830 -$3,550 Information Technology and Purchasing •Contract with City of Brea for Information Technology Support •Decentralized Purchasing •Centralized Purchasing for the following supplies; Leased Vehicle and Maintenance Program (Proposed) Fuel Postage Copier Leases and Supplies Information Technology and Purchasing Total Budget FY 2014-15 FY 2015-16 +/- Information Technology and Purchasing $130,790 $271,900 +$141,110 FY 2014-15 FY 2015-16 +/- Personnel $0.00 $0.00 $0.00 Private/Consulting Services – Leased Vehicles and Maintenance $0.00 $85,000 +$85,000 Vehicle Operations - Fuel $0.00 $45,000 $45,000 Printing (Copier Paper) $9,000 $6,000 -$3,000 Postage $15,000 $11,000 -$4,000 Office Supplies (City-Wide including Printer Cartridges) $12,000 $28,500 $16,500 Maintenance and Repair (IT Contract) $48,090 $49,000 +$910 Office Equipment Maintenance (Copier Lease, Mail Machine and Telephone) $28,000 $28,000 $0.00 Special Equipment Maintenance (IT Software) $15,000 $15,700 +$700 Other $3,700 $3,700 $0.00 Capital Outlay •Computer Equipment Replacement Hardware – Host Servers and SAN are six years old 2 Server Hosts = $20,000 1 SAN = $20,000 2 SAN Switches = $3,000 • Software – One time Microsoft Licensing - $12,000