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HomeMy Public PortalAboutASD - Budget Study Slides 2015-05-28 REVISED 5-27-2015Administrative Services Department Budget Study Session June 2, 2015 Summary of Services •The Administrative Services Department is responsible for : Personnel; Risk Management; Budgeting and all accounting and financial reporting; and Information Technology and Purchasing FY 2014-15 FY 2015-16 +/- Total Budget $1,627,875 $1,871,385 +243,510 Support Services - Personnel • Recruitment  Automated with NEOGOV – Annual License Fee  Advertising, Testing, Background Checks and Physicals City Wide Training Customer Services Public Employees Special Projects Employee Recognition Holiday Dinner In N Out Lunches for Employees Support Services – Personnel Total Budget FY 2014-15 FY 2015-16 +/- Support Services - Personnel $149,185 $132,810 -$16,375 FY 2014-15 FY 2015-16 +/- Personnel $93,445 $95,095 +$1,650 Private/Consulting Services - NEOGOV $7,300 $2,700 -$4,600 Memberships /Subscriptions $6,815 $6,815 $0.00 Consortium and EAP Recruitment Advertising/Testing $9,100 $8,100 -$1,000 Background Checks/Physicals City Wide Training $20,000 $10,000 -$10,000 Special Projects $10,000 $7,000 -$3,000 Employee Recognition Dinner/Awards Other $2,525 $3,100 +$575 Risk Management – Insurance and Benefits •Staffing for Risk Management Administrative Services Director (25%) and Personnel Analyst (50%) Premium Pays Retiree Medical – Pay As You Go ($1,000,000 funded in FY 2012-13 and $100,000 in FY 2014-15) Unemployment Insurance - JPIA Premiums for Workers’ Comp and Liability Insurance and Benefits Total Budget FY 2014-15 FY 2015-16 +/- Insurance and Benefits $841,100 $952,665 +$111,565 FY 2014-15 FY 2015-16 +/- Personnel $412,775 $487,915 +$75,140 Staffing, Additional Pays, Retiree Medical, Unemployment, PERS Retirement (Part-Time), Salary Contingency for Unrepresented Employees Insurance $413,625 $449,850 +$36,225 Workers’ Compensation, Liability, Property and Other Training, Education Expense and Other $14,700 $14,700 $0.00 Accounting •Financial Reporting Quarterly Reporting to City Council Mid-Year Budget Reporting Compressive Annual Financial Report (CAFR) Audits Independent Audit Sales Tax and Property Tax Consultant Annual License Fee for Financial Software  Credit Card Processing Budgeting Fiscal Health Diagnostic Tool Accounting Total Budget FY 2014-15 FY 2015-16 +/- Accounting $506,800 $514,010 +$7,210 FY 2014-15 FY 2015-16 +/- Personnel $334,930 $353,190 +$18,260 Private/Consulting Services – Center for Priority Based Budgeting $17,500 $6,000 -$11,500 Sales Tax Audit $9,500 $9,500 $0.00 Financial Audit $54,000 $58,000 +$4,000 Bank Charges – Credit Card Processing $40,000 $40,000 $0.00 Special Equipment Maintenance Financial and Cashiering Software Annual Maintenance $37,490 $37,490 $0.00 Other $13,380 $9,830 -$3,550 Information Technology and Purchasing •Contract with City of Brea for Information Technology Support •Decentralized Purchasing •Centralized Purchasing for the following supplies; Leased Vehicle and Maintenance Program (Proposed) Fuel Postage Copier Leases and Supplies Information Technology and Purchasing Total Budget FY 2014-15 FY 2015-16 +/- Information Technology and Purchasing $130,790 $271,900 +$141,110 FY 2014-15 FY 2015-16 +/- Personnel $0.00 $0.00 $0.00 Private/Consulting Services – Leased Vehicles and Maintenance $0.00 $85,000 +$85,000 Vehicle Operations - Fuel $0.00 $45,000 $45,000 Printing (Copier Paper) $9,000 $6,000 -$3,000 Postage $15,000 $11,000 -$4,000 Office Supplies (City-Wide including Printer Cartridges) $12,000 $28,500 $16,500 Maintenance and Repair (IT Contract) $48,090 $49,000 +$910 Office Equipment Maintenance (Copier Lease, Mail Machine and Telephone) $28,000 $28,000 $0.00 Special Equipment Maintenance (IT Software) $15,000 $15,700 +$700 Other $3,700 $3,700 $0.00 Capital Outlay •Computer Equipment Replacement Hardware – Host Servers and SAN are six years old 2 Server Hosts = $20,000 1 SAN = $20,000 2 SAN Switches = $3,000 • Software – One time Microsoft Licensing - $12,000