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Home My Public Portal About02 ) CC Agenda - 15-07-07CITY COUNCIL TEMPLE CITY, C ALIFORNI A REGULAR MEETING July 7, 2015 – 7:30 P.M. COUNCIL CHAMBERS – 5938 KAUFFM AN AVENUE PROCEDURE TO ADDRESS CITY COUNCIL: If you wish to address the City Council, please complete a Speaker Request Form, indicating the agenda item number and submit it to the City Clerk. There will be a maximum 30-minute period for comments on any subject with a 3-minute time limit on each speaker, unless waived by Council. You have the opportunity to address the City Council at the following times: • AGEND A ITEM: at the time the Council considers the agenda item; • NON-AGENDA ITEM: at the time for PUBLIC COMMENTS. Please note that while the City Council values your comments, pursuant to the Brown Act, the Council cannot take action on any item not listed on the agenda; and • PUBLIC HEARING: at the time for public hearings under PUBLIC HEARING. The listing of any item on the agenda includes the authority of the Council to take action on such item and to approve, disapprove, or give direction on any item. 1. C ALL TO ORDER – Mayor 2. ROLL C ALL – Councilmember - Fish, Man, Sternquist, Yu, Chavez 3. INVOCATION 4. PLEDGE OF ALLEGIAN CE 5. CEREMONIAL/PRESENTATIONS A. PET OF THE MONTH B. CERTIFICATE FOR SHIN DANCE ACADEMY C. PROCLAMATION FOR RELAY FOR LIFE D. MUNICIPAL SEPARATE STORMWATER SEWER SYSTEM UPDATE E. OATH OF OFFICE FOR NEW CITY COMMISSIONERS City Council Agenda July 7, 2015 Page 2 of 9 6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGEND A The City Council will now hear public comments regarding items not listed on the agenda. The procedure to address the City Council is highlighted on the f irst page of this agenda. This section is limited to 30 minutes total. 7. CONSENT C ALEND AR All Consent Calendar item s may be approved in a single motion as recommended unless rem oved for f urther discussion. If members of the City Council or persons in the audience wish to discuss any matters listed on the Consent Calendar, please address them at this tim e. Recomm endation: Approve Item s A through O per recommendations. A. APPROVAL OF MINUTES The City Council is requested to review and approve: 1) Minutes of the Special City Council Meeting of June 10, 2015; 2) Minutes of the Special City Council Meeting of June 16, 2015; 3) Minutes of the Regular City Council Meeting of June16, 2015; and 4) Minutes of the Special City Council Meeting of June 22, 2015. Recommendation: Approve. B. TRANSPORTATION AND PUBLIC SAFETY COMMISSION ACTIONS – MEETING OF MAY 13, 2015 The City Council is requested to review the Transportation and Public Safety Commission actions of their meeting of May 13, 2015. Recommendation: receive and file. C. PUBLIC ARTS COMMISSION ACTIONS – MEETING OF JUNE 8, 2015 The City Council is requested to review the Public Arts Commission actions of their meeting of June 8, 2015. Recommendation: receive and file. D. PARKS AND RECREATION COMMISSION ACTIONS – MEETING OF JUNE 17, 2015 City Council Agenda July 7, 2015 Page 3 of 9 The City Council is requested to review the Parks and Recreation Commission actions of their meeting of June 17, 2015. Recommendation: receive and file. E. PLANNING COMMISSION ACTIONS – MEETING OF JUNE 23, 2015 The City Council is requested to review the Planning Commission actions of their meeting of June 23, 2015. Recommendation: receive and file. F. ADOPTION OF RESOLUTION NO. 15-5101 – CITY COMMISSIONER APPOINTMENTS The City Council is requested to consider adoption of a resolution confirming appointments of Commissioners to the Planning Commission, Public Arts Commission, Parks and Recreation Commission and Transportation and Public Safety Commission. Recommendation: Adopt Resolution No. 15-5101 confirming appointments to City Commissions with term expiring June 30, 2017. G. DESIGNATION OF VOTING DELEGATE AND ALTERNATE FOR THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE TO BE HELD SEPTEMBER 30 THROUGH OCTOBER 2, 2015 The Council is requested to designate one City Councilmember as a “Voting Delegate” and one City Councilmember as “Alternate Voting Delegate” for the purpose of exercising the City’s vote at the League of California Cities Annual Conference. Recommendation: Designate Mayor Chavez as Voting Delegate and Councilmember Man as Voting Alternate for the League of California Cities Annual Business Meeting. H. ADOPTION OF RESOLUTION NO. 15-5100 AMENDING THE CITY’S RECORDS RETENTION SCHEDULE The proposed changes to the retention schedule includes addition of records that were previously not identified with retention dates, updates to certain legal citations, and clarified records descriptions. City Council Agenda July 7, 2015 Page 4 of 9 Recommendation: Adopt Resolution No. 15-5100 adopting the City’s amended Records Retention Schedule. I. CONSIDERATION OF RECOMMENDATIONS FROM THE PARKS AND RECREATION COMMISSION EXTENDING DIAL-A-RIDE HOURS OF OPERATIONS ON SATURDAY AND SUNDAY AND AUTHORIZING THE MINUTE CLINIC LOCATED IN THE CVS STORE AT 1401 S. BALDWIN AVENUE, ARCADIA, AS AN APPROVED LOCATION FOR TEMPLE CITY DIAL-A-RIDE MEMBERS The City Council is requested to review and approve the recommendations from the Parks and Recreation Commission relative to the DIAL-A-RIDE (DAR) transportation program. Recommendation: 1) Extend the DAR service two additional hours on both Saturday and Sunday; and 2) Authorize the Minute Clinic, located in the CVS Store at 1401 S. Baldwin Avenue, Arcadia as an approved location for Temple City DAR members. J. FINAL SUBDIVISION MAP APPROVAL FOR PARCEL MAP NO. 71427, A FLAG LOT SUBDIVISION AT 5019 HELEO AVENUE The final map has been reviewed by Los Angeles County Public Works. The applicant signed the Subdivision Improvement Agreement and submitted the security deposit for street improvements. Certifying the final map will allow the developer to finalize the creation of a flag lot so that a single-story residence can be improved on the lot. Recommendation: 1) Receive the Subdivision Improvement Agreement; 2) Approve the final subdivision map for Parcel Map No. 71427; 3) Authorize City Manager to execute the Subdivision Improvement Agreement; and 4) Authorize the City Clerk to certify Parcel Map No. 71427. K. ADOPTION OF RESOLUTION NO. 15-5094 SUPERCEDING EMPLOYER City Council Agenda July 7, 2015 Page 5 of 9 PAID MEMBER CONTRIBUTIONS (EPMC) In order to implement a provision of the approved Memorandum of Understanding with Temple City Employee Association, adoption of a Resolution implementing a reduction in EPMC to CalPERS is required. Recommendation: Adopt Resolution No. 15-5094 implementing a reduction in Employer Paid Member Contributions to the California Public Employee Retirement System by three percent for employees represented by Temple City Employees Association effective June 29, 2015. L. ADOPTION OF RESOLUTIONS AMENDING THE PERSONNEL RULES FOR PART-TIME AND FULL TIME EMPLOYEES In order to ensure the legal obligations of Assembly Bill 1522 are met, clarifying the permitted use of sick leave for full time employees; and requiring that all part-time, temporary, and seasonal employees receive some level of sick leave benefits, the proposed revisions to the City’s Personnel Rules for both full time and part-time employees is required. Recommendation: 1) Adopt Resolution No. 15-5097 amending the Personnel Rules for part- time employees; and 2) Adopt Resolution No. 15-5096 amending the Personnel Rules for full time Employees. M. VISA CARD AND PETTY CASH REPORT The City Council is requested to review, receive and file the Visa Card and Petty Cash Report. Recommendation: Receive and file report. N. ADOPTION OF RESOLUTION NO. 15-5103 APPROVING PAYMENT OF BILLS FOR FISCAL YEAR 2014-15 T he City Council is requested to adopt Resolution No. 15-5103 authorizing the paym ent of bills. Recommendation: Adopt Resolution No. 15-5103. City Council Agenda July 7, 2015 Page 6 of 9 O. ADOPTION OF RESOLUTION NO. 15-5104 APPROVING PAYMENT OF BILLS FOR FISCAL YEAR 2015-16 T he City Council is requested to adopt Resolution No. 15-5104 authorizing the paym ent of bills. Recommendation: Adopt Resolution No. 15-5104. 8. PUBLIC HEARING A. ADOPTION OF RESOLUTION NO. 15-5102 AMENDING FEES FOR PUBLIC WORKS AND ENGINEERING SERVICES AND PARKS AND RECREATION PROGRAMS, SERVICES, AND FACILITIES Approval of Resolution No. 15-5102 amending the City’s public works and engineering fees and parks and recreation fees would allow the City to defray costs for providing various programs and services, and use of City facilities. . Presentation: Community Development Director Recommendation: 1) Conduct a Public Hearing; 2) Adopt Resolution No. 15-5102 amending public works and engineering fees and parks and recreation fees; and 3) Appoint an ad hoc committee to further consider changes to the planning fees and building permit and plan check fees. 9. UNFINISHED BUSINE SS – None 10. NEW BUSINESS – A. PROPOSED CITY COUNCIL MEETING DATES – JULY 2015 THROUGH JUNE 2016 The proposed City Council meeting dates identifies meeting dates for Fiscal Year (FY) 2015-16 to allow City Council, the public and staff to adequately plan and schedule agenda items for future meeting dates. Presentation: City Clerk Recommendation: Consider City Council meeting dates for FY 2015-16. City Council Agenda July 7, 2015 Page 7 of 9 B. FIRST READING AND INTRODUCTION OF ORDINANCE NO. 15-1004, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMPLE CITY, AMENDING SECTION 2-3A-3 OF ARTICLE A OF CHAPTER 3 OF THE TEMPLE CITY MUNICIPAL CODE, CLARIFYING AND REDUCING THE LIST OF POSITIONS EXCLUDED FROM CITY SERVICE During the Fiscal Year (FY) 2015-16 City Budget deliberations, staff recommended the City Council not fund (among other unrepresented part-time positions) the full time Public Safety and Services Manager position due to budget constraints. The City Council directed staff to not only not fund the position but to eliminate the position. Presentation: Administrative Services Director Recommendation: 1) Introduce Ordinance No. 15-1004 for first reading by title only; 2) Waive further reading of Ordinance No. 15-1004; and 3) Set the second reading of Ordinance No. 15-1004 for July 21, 2015. 11. COMMUNICATIONS – None 12. UPDATE FROM CITY MANAGER 13. UPDATE FROM CITY ATTORNEY 14. COUNCIL REPORTS REG ARDING AD HOC OR STANDING COMMITTEE MEETINGS A. ROSEMEAD BOULEVARD IMPROVEMENT PROJECT STANDING COMMITTEE (Mayor Pro Tem Yu and Councilmember Man) – Formed 6/3/2011 B. SCHOOL DISTRICT/CITY STANDING COMMITTEE (Mayor Chavez and Councilmember Fish) – Formed 1/3/2012 C. CITY CODE REVIEW STANDING COMMITTEE (Mayor Chavez and Councilmember Man) – Formed 11/6/2012 D. CIVIC CENTER MASTER PLAN STANDING COMMITTEE (Mayor Pro Tem Yu and Councilmember Fish) – Formed 5/13/2013 E. STRATEGIC PLAN IMPLEMENTATION STANDING COMMITTEE City Council Agenda July 7, 2015 Page 8 of 9 (Mayor Chavez and Councilmember Sternquist) – Formed 1/27/2014 F. LAS TUNAS DOW NT OW N REVITALIZATION STANDING COMMITTEE (Mayor Chavez and Mayor Pro Tem Yu) – Formed 2/18/2014 G. FUTURE DEVELOPMENT OF CITY PROPERTIES STANDING COMMITTEE (Mayor Pro Tem Yu and Councilmember Man) – Formed 2/18/2014 H. AUDIT STANDING COMMITTEE (Mayor Chavez and Mayor Pro Tem Yu) – Formed 7/15/2014 I. WATER CONSERVATION AD HOC (Mayor Chavez, Councilmember Fish and Planning Commissioner Haddad) – Formed 6/2/2015 J. FACILITIES, PUBLIC W ORKS, AND INFRASTRUCTURE AD HOC COMMITTEE (Mayor Pro Tem Yu and Councilmember Man) – Formed 2/4/2014 K. COMMISSION APPLICATION REVIEW AD HOC COMMITTEE (Mayor Chavez and Councilmember Sternquist) – Formed 1/20/2015 L. RULES AND PROTOCOLS REVIEW AD HOC COMMITTEE (Mayor Chavez and Councilmember Man) – Formed 4/21/2015 M. VETERANS DAY CELEBRATION AD HOC COMMITTEE (Councilmember Sternquist and Councilmember Fish) – Formed 4/21/2015 15. COUNCIL ITEMS SEP AR ATE FROM THE CITY M AN AGER’S REGULAR AG END A A. COUNCILMEMBER FISH B. COUNCILMEMBER MAN C. COUNCILMEMBER STERNQUIST D. MAYOR PRO TEM YU E. MAYOR CHAVEZ 16. RECESS TO SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AGENCY MEETING City Council Agenda July 7, 2015 Page 9 of 9 17. AD DITION AL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGEND A The City Council wi ll now hear additional public comments regarding items not listed on the agenda. The procedure to address the City Council is highlighted on the f irst page of this agenda. 18. ADJOURNMENT TRANSPORTATION AND PUBLIC SAFETY 7:30 P.M. JULY 8, 2015 COMMISSION PUBLIC ARTS COMMISSION 7:00 P.M. JULY 13, 2015 PLANNING COMMISSION 7:30 P.M. JULY 14, 2015 PARKS & RECREATION COMMISSION 7:30 P.M. JULY 15, 2015 CITY COUNCIL 7:30 P.M. JULY 21, 2015 Notice: Staff reports or other written documentation relating to each item of business of this Agenda are available f or viewing on the City’s website at www.templecity.us and are on file in the Office of the City Clerk located at City Hall, 9701 Las Tunas Drive, Temple City, California, and available for revie w during regular office hours. W ritten documentation submitted to the City Council after distribution of the agenda packet can be obtained at the City Clerk’s Office during regular office hours. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Civic Center bulletin board not less than 72 hours prior to the meeting. Marilyn Bonus, Deputy City Clerk Signed and Posted: July 1, 2015 (6:00 p.m.) In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (626) 285-2171. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.