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Home My Public Portal About14-8766 Rent Office Space for the Police Department Sponsored by: City Manager RESOLUTION NO. 14-8766 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH LEJEUNE DOUGLAS COMMERCE I,LLC AND THE CITY OF OPA-LOCKA, TO RENT OFFICE SPACE FOR OPA-LOCKA POLICE DEPARTMENT, IN AN AMOUNT NOT TO EXCEED TWO THOUSAND FIVE HUNDRED DOLLARS($2,500.00)PER MONTH,PAYABLE FROM ACCOUNT NUMBER 35-521440,A BUDGETED ITEM; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE WHEREAS,the City Commission of the City of Opa-locka, desires to enter into a lease agreement with Lejeune Douglas Commerce I, LLC, to lease office space for Opa-locka Police Department("OLPD")personnel; and WHEREAS,the office space of the property is located on NW 125 Street; and WHEREAS,the City Commission of the City of Opa-locka authorizes the City Manager to enter into an agreement with Lejeune Douglas Commerce I, LLC, for the lease of office space for OLPD. NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA: Section 1. The recitals to the lease agreement herein are incorporated by reference. Section 2. The City Commission of the City of Opa-locka authorizes the City Manager to enter into a lease agreement with Lejeune Douglas Commerce I,LLC and the City Of Opa-locka, to lease office space for Opa-locka Police Department,from January 2014 through December 2014; in an amount not to exceed Two Thousand Five Hundred Dollars($2,500.00)per month,payable from Account Number 35-521440, a budgeted item, in substantially the form attached hereto. Resolution No. 14-8766 Section 3. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 26th day of February, 2014. / /thrial M • AYLOR MAY* ' Attest: .: i _ .,L1 ..)k.A.)-j') J . a Flores Ci y Clerk Approved as to fi if, and legal • r , :ency: °1f ILL . Joseplkiri''e', Esq. mar GR 6, PO9N MARDER, PA Cit' • ttorne Moved by: COMMISSIONER S • TIAGO Seconded by: COMMISSIONER H 6 LMES Commission Vote: 4-1 Commissioner Holmes: YES Commissioner Johnson: NO Commissioner Santiago: YES Vice-Mayor Kelley: YES Mayor Taylor: YES 'OP,' oC44, 'f*i1 City of Opa-Locka °-'-- * Agenda Cover Memo Commission Meeting February 26, 2014 Item Type: Resolution Ordinance Other Date: x (EnterX in box) Fiscal Impact: Ordinance Reading: 1st Reading 2nd Reading (EnterX in box) Yes No (EnterX in box) x Public Hearing: Yes No Yes No (Enter X in box) x x Funding Source: (Enter Fund&Dept) Advertising Requirement: Yes No (Enter Acct No.) 35-521440 (EnterX in box) x ITEM BUDGETED: YES X NO Contract/P.O.Required: Yes No RFP/RFQ/Bid#: n/a (Enter X in box) x N/A Strategic Plan Related Yes No Strategic Plan Priority Area: Strategic Plan Obj./Strategy: (list the (Enter X in box) x specific objective/strategy this item will address) Enhance Organizational Il Bus.&Economic Dev El Public Safety El Quality of Education 0 Qual.of Life&City Image CI Communcation 0 Sponsor Name City Manager Department: Police Chief Jeffrey Key Short Title: Lease Agreement for Off-site OLPD location. Staff Summary: Staff supports entering into agreement. Proposed Action: Leasing office space for an off-site OLPD location for CID, CSU and VIN Attachment: Lease Agreement January—December 2014 OQv LOCH, 0 O U :=0-141■7 ID • � y-' OR Al f.0 Memorandum TO: Mayor Myra L.Taylor, Vice Mayor Joseph L. Kelley Commissioner Timot Holm- Commissioner Doroth■ John-. Commissioner Luis B. ant'. I, FROM: Kelvin L. Baker, Sr., City Manag:, DATE: February 5, 2014 114 RE: Off-Site Location Lease Request: A RESOLUTION OF THE CITY OF OPA-LOCKA, FLORIDA AUTHORIZING THE CITY MANAGER TO ENTER INTO A LEASE AGREEMENT BETWEEN LEJEUNE DOUGLAS COMMERCE I, LLC AND THE CITY OF OPA-LOCKA FROM JANUARY THROUGH DECEMBER 2014 IN THE AMOUNT OF TWO THOUSAND FIVE HUNDRED DOLLARS ($2,500.00) PER MONTH PAYABLE FROM ACCOUNT NUMBER 35-521440. THIS ITEM IS BUDGETED. Description: Off-Site Location Lease to lease office space for OLPD CID,CST and VIN Account Number: 35-521440 Financial Impact: General Operating Fund will provide funding for the off-site location. Implementation Time Line: Upon Approval Legislative History: None; however,the Lease was signed for last year's occupancy. Analysis: Insufficient space at the existing police station to house the above referenced units. Recommendation(s): Approve based on immediate need and the long term improvements to office space. Attachments: Lease Agreement Prepared by: Clancy Huckleberry End of Memorandum 1 LEASE THIS AGREEMENT, entered into this 1st day of January, 2014, between Lejeune Douglas Commerce I, LLC, hereinafter called the "Lessor", and The • City of Opa Locka, 3869 NW 125th Street, Opa Locka FL 33154, hereinafter ' called the "Lessee". Upon the terms and conditions hereinafter set forth and in consideration for the payment of rents hereinafter provided and in consideration of the performance continuously by the Lessee of each and every covenant and agreement herein contained by the Lessee to be kept and performed, the performance of each and every one of which is declared to be • an integral part of the consideration to be paid by the Lessee, the Lessor does hereby lease, rent and demise unto the Lessor and the Lessee does hereby lease from and of the Lessor, those premises known as 3869 NW 125th Street, Opa Locka, FL 33054. Term. The term of this Lease shall begin January 1, 2014 (the "Commencement Date") and shall end on December 31, 2014, unless extended or sooner terminated as hereinafter provided. 1. Minimum Base Rent. Lessee shall pay to Lessor, at Lessor's Office located at 13449 NW 42' Ave, Opa Locka, FL 33054, or to such other person or such other place as directed from time to time by notice to the Lessee from Lessor, a "Minimum Base Rent" for the Lease term equal to $2,500) per month (the "Initial Minimum Base Rent") payable as specified below, plus the total amount of Florida sale or rent tax, or similar amount assessed against such rent, due thereon, as follows: (a) Upon execution of the Lease, Lessee shall pay the first month's rent of $2,500. (b) Each monthly installment will be payable in advance promptly on the first day of each calendar month during the period. 2. Utilities Lessee agrees to pay all charges for gas, electricity, water, light, heat, power and other services used or charges imposed in or about or supplied to the Premises and shall indemnify the Lessor against any and all liability on such account. Lessor shall not be required to furnish any service or facilities or to make any repairs or alterations in or to the Premises. Lessee hereby assumes the full and sole responsibility for the condition, operation, repair, replacement, maintenance, and management of the Premises. 3. Lessee's Business Taxes. Lessee shall pay before delinquency all taxes, assessments, license fees and public charges levied, assessed or imposed upon its business operation, as well as upon its leasehold interest, trade fixtures, furnishings, equipment, leasehold improvements, alterations, changes and additions made by Lessee, merchandise and personal property of any kind owned, installed or used by Lessee in, or upon the Premises. 4. Sales Tax. Lessee shall pay to Lessor as additional rent, the appropriate Florida state sales tax and any other excise tax or assessment now or hereafter levied or assessed upon or against Lessee's or Lessor's interest in the rent to be paid under this Lease. It is Lessor's and 1 Lessee's understanding that the current Florida state sales tax is seven percent (7%) of the rent to be paid. 5. Insurance. (a)Lessee shall carry, during the tetra hereof, general public liability insurance with a carrier and with policy limits reasonably satisfactory to Lessor, but which initially shall be not less than $500,000/$1,000,000 (per person/per occurance) in respect of liability injury and $100,000 for property damage. Said policy shall provide that it shall not be cancelled except after thirty (30) days written notice to Lessor. Radon Disclosure. Under the laws of the State of Florida, the Lessor is required to provide the following notice to the Lessee: RADON GAS: Radon is a naturally occurring radioactive gas that, when it has accumulated in a building in sufficient quantities, may present health risks to persons who are exposed to it over time. Levels of radon that exceed federal and state guidelines have been found in buildings in Florida. Additional information regarding radon and radon testing may be obtained from your county public health unit. • The foregoing notice is provided in order to comply with state law and is for information purposes only. Lessor disclaims any and all representations and warranties as to the absence of radon gas or radon gas producing conditions in connection with the demised premises. IN WITNESS WHEREOF, the parties hereto have hereunto executed this instrument for the purposes herein expressed, the day and year first above written. Signed, sealed and delivered "LESSOR" in the presence of: By: • Signed, sealed and delivered "LESSEE" in the presence of: By: 2