HomeMy Public PortalAbout14-8768 Rehabilitation of the Historic City Hall Building Sponsored by: City Manager
RESOLUTION NO. 14-8768
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF OPA-LOCKA, AUTHORIZING THE CITY MANAGER TO
ENTER INTO AN AGREEMENT WITH REMEDIATION
GROUP, INC, FOR THE REHABILITATION OF THE
HISTORIC CITY HALL BUILDING PHASE-1;IN AN AMOUNT
NOT TO EXCEED ONE HUNDRED EIGHTY SEVEN
THOUSAND SEVEN HUNDRED FOUR DOLLARS($187,704.00),
PAYABLE FROM ACCOUNT NUMBER 44-541823, A
BUDGETED ITEM; PROVIDING FOR INCORPORATION OF
RECITALS; PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, pursuant to Resolution 12-8388, the City issued RFP12-1405100 for
architectural and engineering services for Historic City Hall; and
WHEREAS, pursuant to Resolution 12-8459, the City Commission authorized the City
Manager to negotiate with the top ranked bidders,Remediation Group, Inc; Grace&Naeein; and
D. Stephenson, for construction services for the rehabilitation of Historic City Hall; and
WHEREAS,pursuant to Resolution 13-8554,the City authorized the City Manager to enter
into contract with MC Harry and Associates, for Phase-I of the architectural and engineering
services; and
WHEREAS, the City Commission desires to authorize the City Manager to enter into
contract with Remediation Group,Inc.,the highest ranked,most responsive and most responsible
bidder for construction services for the Phase-I rehabilitation of Historic City Hall.
NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE
CITY OF OPA-LOCKA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. The City Commission of the City of Opa-locka,hereby authorizes the City
Manager to enter into an agreement with Remediation Group,Inc.,for construction services for the
Resolution No. 14-8768
rehabilitation of the Historic City Hall building Phase-1;in an amount not to exceed One Hundred
Eighty Seven Thousand Seven Hundred Four Dollars ($187,704.00), payable from Account
Number 44-541823, a budgeted item.
Section 3. This resolution shall take effect immediately upon adoption.
this 26th day of February, 2014.
MOTION FAILED
.�� _.
RA TA OR
MAYOR
Attest:
I 1
Jo. a Flores
City Clerk
Apprs ved as t'form and legal s fficiency:
, lip if .4_
Jos: I v.v. ller, Esq. w
G' N .'OON MARDER, PA
C' Att• ey
Moved by: COMMISSIONER J•HNSON
Seconded by: COMMISSIONER HOLMES
Commission Vote: 3-2
Commissioner Holmes: YES
Commissioner Johnson: NO
Commissioner Santiago: NO
Vice-Mayor Kelley: NO
Mayor Taylor: YES
OQp•LO--)
Ck4 iLniirrecv.,;
Z. 'may
City of Opa-Locka
Agenda Cover Memo
Commission Meeting 02/26/2014 Item Type: Resolution Ordinance _Other
Date: X
(EnterX in box)
Fiscal Impact: Ordinance Reading: 1stReading 2ndReading
(EnterX in box) Yes NO (EnterX in box)
x Public Hearing: Yes No Yes No
(Enter X in box) X x
Funding Source: (Enter Fund&Dept) Advertising Requirement: Yes No
Ex: (Enter X in box) x
Account#44-541823
Contract/P.O.Required: Yes No RFP/RFQ/Bid#:
(EnterX in box)
Strategic Plan Related Yes No Strategic Plan Priority Area: Strategic Plan Obj./Strategy: (list the
(Enter X in box) specific objective/strategy this item will address)
X Enhance Organizational 0
Bus.&Economic Dev .1 1. Will restore the Historic
Public Safety - City Hall.
Quality of Education 0
Qual.of Life&City Image
Communication 0
Sponsor Name Department: City Manager-CIP
City Manager
Short Title:
Selection of a qualified contractor(s)for the Phase-1 Rehabilitation of the Historic City Hall Building
Staff Summary:
The City of Opa-locka issued Request for Proposals (RFP) and received three proposals to provide to provide
construction services for the Rehabilitation of the Historic City Hall Building phase-1. The phase-I scope includes
the initial renovation and repair to prevent further building degradation, restoration of the Administrative
Building, including exterior envelope, interior finishes, improve/replace the primary Mechanical, Electrical,
Plumbing and Fire Protection systems.
LProposed Action:
Staff recommends approval in order to rehabilitate the Historic City Hall Building as soon as possible.
1I
f
Attachment:
1. Agenda
2. Evaluation Sheets
3. Copy of Resolution#13-8554, 12-8388, 12-8459
Wage
OeP-LOCK....
U
9,
Memorandum
To: Mayor Myra L.Taylor
Vice Mayor Joseph L.Ke
Commissioner Ti •othy Hol
Commissioner Do '•thy Jo s•
Commissioner Luis t.Sa• i
FROM: Kelvin L.Baker,City Manag
DATE: February 20,2014
RE: Selection of a qualified contractor(s) for the Phase-1 Rehabilitation of the
Historic City Hall Building.
Request: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA AUTHORIZING THE CITY MANAGER TO ENTER
INTO AN AGREEMENT WITH REMEDIATION GROUP, INC. IN THE
AMOUNT NOT TO EXCEED ONE HUNDRED EIGHTY SEVEN THOUSAND
SEVEN HUNDRED FOUR DOLLARS ($187,704.00) FOR THE
REHABILITATION OF THE HISTORIC CITY HALL BUILDING PHASE-1
AS REMEDIATION GROUP, INC. IS THE MOST RESPONSIVE, HIGHEST
RANKED LOWEST BIDDER, PAYABLE FROM ACCOUNT NUMBER 44-
541823.
Description: The City of Opa-locka issued Request for Proposals (RFP) and received three
proposals to provide to provide construction services for the Rehabilitation of the
Historic City Hall Building phase-1. The phase-I scope includes the initial renovation
and repair to prevent further building degradation, restoration of the Administrative
Building, including exterior envelope, interior finishes, improve/replace the primary
Mechanical, Electrical, Plumbing and Fire Protection systems.
Account Number: 44-541823
Financial Impact: The project is budgeted.
Implementation Time Line: As soon as possible.
Legislative History: 13-8554, 12-8388, 12-8459
Recommendation(s): Staff recommends approval in order to rehabilitate the Historic City Hall Building
as soon as possible.
1I � ..
Analysis: The FRP evaluation panel ranked the bidders based on price proposal, references; local
works force participation, and other criteria as outlined in the RFP. The following is the bid and
score comparison table:
Bidder Bid Price Total Score Rank
Remediation Group,Inc. $187,704.00 447 1St
Grace and Naeem Uddin , Inc. $297,130.00 362.5 2nd
D. Stephenson Construction,Inc. $384,144.00 306.5 3`d
Remediation Group, Inc. is the highest scored lowest bidder and ranked 1st.Awarding the Gateway
Roundabout Project contract to Remediation Group,Inc. is for the best interest of the City.
ATTACHMENT(S):
1. Evaluation Sheets
2.Copy of Resolution# 13-8554, 12-8388, 12-8459
PREPARED BY: Mohammad Nasir,PE,CIP Director/City Engineer
END OF MEMORANDUM
2 I [A 0 42 I,
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s
By signing helmr- you are acknor‘ledging receipt o1 the to1lor1/4.ing proposals as submit ter,,
in response to the City of t_}pa-Iocka RIP NO. 14 1 S(12I 00
REQUEST FOR PROPOSALS (RFP) NCI). 14-1802100
Historic City Hall Building Rehabilitation(Phase-1)
NAME OF COMPANY #of Copies
1, Remediation G,Inc. 6 Copies 1 1 (1)
3731 SW 47th Avenue,Suite 401 '
Davie, FL 33314
Tele: 305.455.2146
Fax: 954.337.4638
Email: jklein @remgruupinc.com
Contact: Jason Klein,President
2, (:race & Naeem Fddin, Inc. 6 Copies/ I Cl)
833 Shotgun Road
Sunrise,FL 33326 '� E
Tele: 954.693.0620 , r `
Fax: 954.693.0621
Email: Naeem @gnuinc.com
Contact: Naeem 1[.lddin, P.E.
3> D.Stephenson Construction, Inc. 6 Copies/ 1 Cl)
6241 North Dixie Highway
Fort Lauderdale,FL 33334 r3 V / 1 /
Tele: 954.315.7020 J /
Fax: 954.315.7030
Email: dinahC l>dstephenson.com
Contact: Dwight Stephenson,President
Received hy.Office of the City Maziager taate.112/18/2014
1
CITY OF OPA LOCKA
EVALUATION COMMITTEE REVIEW
HISTORIC CITY HALL BUILDING REHABILITATION
19-Feb-14 REMEDIATION GRACE & NAEEM D STEPHENSON
PRICE max pts 65
Arshad 65 41 35
Mohammad 65 41 35
Erskin 65
Delia 41 35
65 41 35
Lourdes 65 41 35
EXPERIENCE max pts 15
Arshad 9 15 13
Mohammad 12 12 12
Erskin 15
15 15
Delia 8 15 10
Lourdes 14 12 13
LOCAL WORKFORCE
PARTICIPATION max pts 10
Arshad 8 10 8
Mohammad 9 10 8
Erskin 5 7.5 10
Delia 8 10 8
Lourdes 9 10 10
FINANCIAL ABILITY max pts 5
Arshad 2
. 5 2
Mohammad 2 5 2'
Erskin 2.5 5 2.5
Delia 0 5
0
Lourdes 0 5 0
SCHEDULE max pts 5
Arshad 3 4 3
Mohammad 5 3 3
Erskin 2.5
Delia 2
3 5 S 2
Lourdes 5 4 S
TOTAL 447 362.5 306.5
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Sponsored by: City Manager
Resolution No. 12-8388
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF OPA-LOCKA TO AUTHORIZE THE CITY MANAGER TO
ISSUE A REQUEST FOR PROPOSALS FOR GENERAL
ENGINEERING SERVICES FROM QUALIFYING
ENGINEERING CONSULTING FIRMS, FOR THE
REHABILITATION AND RESTORATION OF HISTORIC
CITY HALL LOCATED AT 777 SHARAZAD BOULEVARD;
PROVIDING FOR INCORPORATION OF RECITALS;
PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, Opa-locka Historic City Hail is in desperate need of rehabilitation and
restoration, due to the mold and moisture, the City seeks qualified, professional consultants,
experienced in servicing of historic building; and
WHEREAS,the rehabilitation will be for FY 2012, funding for the engineering services
will come from CDBG (Account 001512494) dollars assigned to Segal Park, if approved by the
City Commission; and
WHEREAS,the City Commission of the City of Opa-locka desires to authorize the City
Manager to issue a Request for Proposals(RFP) from qualifying engineering consulting firms for
engineering services for the rehabilitation and restoration of Opa-locka Historic City Hall; and
NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA-LOCKA, FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. The City Commission of the City of Opa-locka,hereby authorizes the City
Manager to issue a Request for Proposals(RFP) for general engineering services from qualifying
engineering consulting firms,for the rehabilitation and restoration of Opa-locka Historic City Hall,
located at 777 Sharazad Boulevard.
Resolution No. 12-8388
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this l 1 th day of April,2012.
(--0/
MYR TAYLOR
AYOR
Attest to:
J�. a Flores
erim City Clerk
Ap i ved as and let:1 ciency:
tt4J - '*r Jo . ) . r
Ci ' tt orn:
Moved by: COMMISSIONER MILLER
Seconded by: VICE MAYOR JOHNSON
Commission Vote: 4-1
Commissioner Holmes: NO
Commissioner Miller: YES
Commissioner Tydus: YES
Vice-Mayor Johnson: YES
Mayor Taylor: YES
a4
s `
City of Opa-Locka
Agenda Cover Memo
Commission Meeting 4-11-12 Item Type: Resolution Ordinance Other
Date: X
(EnterX in box)
Fiscal Impact: Ordinance Reading: 1st Reading 26d Reading
(Enter X in box) Yes No (Enter X in box)
X Public Hearing: Yes No Yes No
(Enter X in box)
Funding Source: (Enter Fund&Dept) Advertising Requirement: Yes No
Advertising 001512494 (Enter X in box) X
CDBG CDBG
Contract/P.O.Required: Yes No RFP/RFQ/Sid#:
(Enter X in box) N/A
Strategic Plan Related Yes No Strategic Plan Priority Area: Strategic Plan Obj./Strategy: (list the
(Enter X in box) X specific objective/strategy this item will address)
Enhance Organizational [�
Bus.&Economic Dev D
Public Safety D
Quality of Education D
Qual.of Life&.City image
Communcation
Sponsor Name City Manager Department: Building&Licensing
Short Title:
A Resolution of the City Commission authorizing the City Manager to issue a Request for Proposal from
Engineering companies to prepare documents for the rehabilitation of Historic City Hall building.
Staff Summary:
City Hall was built in 1926.The external envelop of the building including windows and roof are in poor condition
and need to be repaired.
Proposed Action:
Staff recommends approval in order to move ahead with the rehabilitation of Historic City Hall. City
Commission to approve.
Historic City Hall 1
RFP—General Engineering Services
Attachment:
1) Request for Proposal for Rehabilitaion of City Hall Building.
2) Mold & Moisture Evaluation Report prepared by Airquest Environmental, Inc. dated January 19, 2012.
3) City's inspection report dated March 2011.
4) Resolution #08-7363
5) Resolution #10-8041
6) Resolution #10-8107
Historic City Hall ' 2
RFP-General Engineering Services
•
Memorandum
TO: Mayor Myra L.Taylor
Vice-Mayor Dorothy Johnson
Commissioner Timothy Holmes
Commissioner Rose Tydus
Commissioner Gail Miller
FROM Bryap ity Manager
DATE: April 02, 12
RE: Request for Proposal (RFP)for General Engineering Services
Request: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A
REQUEST FOR PROPOSAL (RFP) FOR GENERAL ENGINEERING
SERVICES FOR REHABILITATION OF HISTORIC CITY HALL BUILDING
TO THE CITY FROM RESPONSIVE ENGINEERING CONSULTING FIRMS
FOR THE REHABILITATION OF HISTORIC CITY HALL LOCATED AT
777 SHARAZAD BOULEVARD,OPA-LOCKA,FLORIDA 33054
Description: The purpose of this Request for Proposal is to seek Engineering services from qualified
professional consultants experienced in rehabilitation of historic buildings for rehabilitation of City Hall.
The City will select three consultants to compete in providing professional engineering services, based on
an agreed-upon specific scope of services and fees.
Financial Impact: The engineering services will be for rehabilitation of Old City Hall in FY 2012.
Funding for the engineering services will come from CDBG dollars assigned to Segal Park if approved by
the City Commission,
Implementation Time Line: As soon as possible.
Legislative History: Resolutions#08-7363, 10-8041 and 10-8107
City Hall was built in 1926. The external envelop of the building including roof are in poor condition.
Most of the stucco on exterior walls is being deteriorated because of the water infiltration through the roof
and windows. Visible mold and water damage have been observed on this building. As a result, this is
causing stucco to lose its bond and is affecting the masonry walls.
Reconunendation(s): Staff recommends approval in order to move ahead with the rehabilitation of
Historic City Hall.
Analysis: The engineering services from the qualified firms, experienced in the restoration of historic
buildings, will assist City staff and contractors to rehabilitate Historic City Hall.
HCH Rehabilitation,RFP 1
General Engineering Companies
Mayor and City Commission
Page 2
April 02, 2012
ATTACHMENT(S): 1)Copy of Request for Proposal for Rehabilitation of City Hall Building.
2)Mold&Moisture Evaluation Report prepared by Airquest Environmental, Inc.
dated January 19,2012.
3)City's Inspection report dated March 2011.
4)Resolution#08-7363
5)Resolution#10-8041
6)Resolution#10-8107
PREPARED BY: Arshad Vigor, P.E., CFM, Interim Building Director, Building & Licensing
Department
END OF MEMORANDUM
HCH Rehabilitation, RFP 2
General Engineering Companies
Sponsored by: City Manager
Resolution No. 12-8459
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
OPA LOCKA, FLORIDA AUTHORIZING THE CITY MANAGER TO
NEGOTIATE WITH THE TOP RANKED BIDDER, M.C. HARRY &
ASSOCIATES, INC., SOLICITED UNDER RFP 12-1405100 FOR
ARCHITECTURAL AND ENGINEERING SERVICES FOR THE
REHABILITATION OF HISTORIC CITY HALL BUILDING,
PAYABLE FROM ACCOUNT NUMBER 44-541823.; PROVIDING
FOR INCORPORATION OF RECITALS; PROVIDING FOR AN
EFFECTIVE DATE
WHEREAS,pursuant to RFP 12-1405100,the City of Opa-locka requested proposals for
architectural and engineering services for the rehabilitation of Opa-locka Historic City Hall
Building; and
WHEREAS, the City received five responses to RFP 12-1405100, and invited the top
three (3) firms: 1) RJ Heisenbottle Architects, PA, 2) M.C. Harry & Associates, Inc., and 3)
Bender&Associates Architects, P.A., to make oral presentations; and
WHEREAS, the evaluation committee ranked the top three most responsive bidders,
respectively: and
WHEREAS, upon oral presentation by the top three bidders, the evaluation committee
selected M.C. Harry & Associates, Inc., based on company knowledge and project
understanding, approach to the design solutions for the domes and towers, structural integrity
solutions,project cost control methodology, and their unique qualification for the project; and
WHEREAS, the City Commission of the City of Opa-locka desires to authorize the City
Manager to negotiate with the top ranked bidder M.C., Harry&Associates, Inc., for architectural
and engineering services for the rehabilitation of Opa-locka's Historic City Hall Building.
Resolution No. 12-8459
NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION
OF THE CITY OF OPA-LOCKA,FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. The City Commission of the City of Opa-locka hereby directs and
authorizes the City Manager to negotiate with the top ranked bidder, M.C. Harry & Associates,
Inc., for architectural and engineering services for the rehabilitation of Opa-locka's Historic City
Hall Building, costs to be payable from Account Number 44-541823.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 26`h day of September,2012.
YRA AYLOR
MAYOR
Attest to:
J• a Flores
In -rim City Clerk
Approved as to form and legal su iency:
Jo' .liS. °eller
• Atto ey
Moved by: COMMISSIONER M , R
Seconded by: VICE MAYOR JOHN'•N
Commission.Vote: 3-2
Commissioner Holmes: NO
Commissioner Miller. YES
Commissioner Tydus: YES
Vice-Mayor Johnson: NO
Mayor Taylor: YES
c P l 000,4
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City of Opa-Locka
Agenda Cover Memo
Commission Meeting Item Type: Resolution Ordinance Other
Date:9/26/2012 X
(EnterX in box)
Fiscal Impact: Ordinance Reading: _ 1st Reading 2nd Reading
(Enter X in box) Yes No (Enter X in box)
x Public Hearing: Yes No Yes No
(Enter X in box) x x
Funding Source: (Enter Fund&Dept) Advertising Requirement: Yes No
Ex: (Enter X in box) x
Account#44-541823
Contract/P.O.Required: Yes No RFP/RFQ/Bid#:
(Enter X in box) RFP#12-1405100
Strategic Plan Related Yes No Strategic Plan Priority Area: Strategic Plan Obj./Strategy: (list the
(Enter X in box) specific objective/strategy this item will address)
X Enhance Organizational
Bus.&Economic Dev so 1. Will restore the Historic
Public Safety am City Hall.
Quality of Education O
Qual.of Life&City Image •
Communication U
Sponsor Name Department:
City Manager Public Works
Short Title:
Authorization for the City Manager to negotiate fee for the Architectural and Engineering Services for the
Historic City Hall Building Rehabilitation
Staff Summary:
The three top ranked bidders were invited for oral presentation in order to make the final recommendations to the
City Commission. The bidders were scored based on project understanding, similar experience,
recommendations for the top rated roofing system, approach to the design solutions for the domes and
towers, recommendations for the structural integrity including spiral stairway, project cost control
methodology, and also the evaluation of how the particular consulting firm is uniquely qualified for this
project.
1
Proposed Action:
Staff recommends negotiating the Architectural and Engineering services fee with the top ranked M.C. Harry &
Associates, Inc.
Attachment:
1. Agenda
2.RFQ Evaluation Summary Sheets
3.Panel Member's evaluation sheet for RFQ package
4.Evaluation Summary for the Oral Presentation
5.Copy of Resolution#12-8388
2
L
• ■V - •
1.
Memorandum
TO: Mayor Myra L.Taylor
Vice-Mayor Do I thy John
Commissioner Ti I thy Hol •
Commissioner Ros Tydus
Commissioner Gail
FROM: Kelvin L.Baker,Sr.,City Manag;
DATE: September 26,2012
RE: Authorization for the City Manag to negotiate fee for the Architectural
and Engineering Services for the Historic City Hall Building Rehabilitation
Request; A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,
FLORIDA AUTHORIZING THE CITY MANAGER TO NEGOTIATE WITH THE
TOP RANKED BIDDER M.C. HARRY &ASSOCIATES, INC. SOLICITED UNDER
RFP 12-1405100 FOR ARCHITECTURAL AND ENGINEERING SERVICES FOR
THE REHABILITATION OF HISTORIC CITY HALL BUILDING LOCATED AT 777
SHARAZAD BOULEVARD,OPA-LOCKA,FLORIDA 33054.
Description:The City of Opa-locka requested and received proposals from five (5) bidders for the
Architectural and Engineering Services for the Historic City Hall Building Rehabilitation. The
evaluation committee ranked the three top most responsive bidders based on the criteria listed in
the Request for Qualifications(RFQ)as listed below:
BIDDER SCORE RANK
RJ HEISENBOTTLE ARCHITECTS,P.A. 458 1ST
M.C.HARRY&ASSOCIATES,INC. 443 2ND
BENDER&ASSOCIATES ARCHITECTS,P.A. 415 3RD
These three top ranked bidders were invited for oral presentation in order to make the final
recommendations to the City Commission. The bidders were scored based on project
understanding, similar experience,recommendations for the top rated roofing system,approach to
the design solutions for the domes and towers, recommendations for the structural integrity
including spiral stairway, project cost control methodology, and also the evaluation of how the
particular consulting firm is uniquely qualified for this project. The evaluation panel finalized the
evaluation with the following score:
1
BIDDER SCORE RANK
M.C.HARRY&ASSOCIATES,INC. 400 1ST
RJ HEISENBOTTLE ARCHITECTS,P.A. 371 2ND
BENDER&ASSOCIATES ARCHITECTS,P.A. 345 3RD
Account Number:44-541823
Financial Impact; The engineering services will be for rehabilitation of Old City Hall in FY 2013.
jmplementation Time Line:As soon as possible.
Legislative History: Resolution#12-8388
Recommendation(s): Staff recommends negotiating the Architectural and Engineering services
fee with the top ranked M.C.Harry&Associates,Inc.
Analysis; Based on the presentation M.C. Harry scored the highest points and ranked 1st. MC
Harry provided the original construction drawings which will assist in the preparation of
construction documents for permitting and the restoration of the historic City Hall Buildings.
ATTACHMENT(S);
1.RFQ Evaluation Summary Sheets
2.Panel Member's evaluation sheet for RFQ package
3.Evaluation Summary for the Oral Presentation
3.Copy of Resolution# 12-8388
PREPARED BY: Mohammad Nasir,PE,Interim Public Works Director
Arshad Vigar,PE,Project Utilities Engineer
END OF MEMORANDUM
2
Sponsored by: City Manager
Resolution No. 12-8388
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF OPA-LOCKA TO AUTHORIZE THE CITY MANAGER TO
ISSUE A REQUEST FOR PROPOSALS FOR GENERAL
ENGINEERING SERVICES FROM QUALIFYING
ENGINEERING CONSULTING FIRMS, FOR THE
REHABILITATION AND RESTORATION OF HISTORIC
CITY HALL LOCATED AT 777 SHARAZAD BOULEVARD;
PROVIDING FOR INCORPORATION OF RECITALS;
PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, Opa-locka Historic City Hail is in desperate need of rehabilitation and
restoration, due to the mold and moisture, the City seeks qualified, professional consultants,
experienced in servicing of historic building; and
WHEREAS,the rehabilitation will be for FY 2012, funding for the engineering services
will come from CDBG (Account 001512494) dollars assigned to Segal Park, if approved by the
City Commission; and
WHEREAS,the City Commission of the City of Opa-locka desires to authorize the City
Manager to issue a Request for Proposals(RFP) from qualifying engineering consulting firms for
engineering services for the rehabilitation and restoration of Opa-locka Historic City Hall; and
NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA-LOCKA, FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. The City Commission of the City of Opa-locka,hereby authorizes the City
Manager to issue a Request for Proposals(RFP) for general engineering services from qualifying
engineering consulting firms,for the rehabilitation and restoration of Opa-locka Historic City Hall,
located at 777 Sharazad Boulevard.
Resolution No. 12-8388
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 1 I`h day of April,2012.
1 MYR. TAYLOR
t AYOR
Attest to:
1
J a Flores
erim City Clerk
Ape' •ved as ( and leg ' ciency:
•
i
il 1
Jose 1 r
Ci0 horn=
Moved by: COMMISSIONER MILLER
Seconded by: VICE MAYOR JOHNSON
Commission Vote: 4-1
Commissioner Holmes: NO
Commissioner Miller: YES
Commissioner Tydus: YES
Vice-Mayor Johnson: YES
Mayor Taylor: YES
City of Opa-Locka
Agenda Cover Memo
Commission Meeting l 4-11.12 1 Item Type: Resolution J Ordinance Other _,
Date: X
(EnterX in box)
Fiscal Impact: ? Ordinance Reading: , ad Reading 2a4 Reading
(h.'nter X to box) Yes No (Enter X in box)
X Public Nearing: Yes No Yes No
(Enter X in box) , "
Funding Source. (Enter Fund&Dept) Advertising Requirement: Yes No
Advertising j 001512494 (EnterX to box)
X
CDBG CDBG
Contract/P.O.Required: j Yes No RFP/RFQ/BId#:
; rater.Vinbat) ' N/A
Strategic Plan Related Yes l No i Strategic Plan Priority Area Strategic Plan Obj./Strategy: Oast the
'Toter X in box) X specific objective/strategy this item will oddres,
Enhance Organizational 0
Bus.&Economic Dev 0
Public Safety Q I
I Quality of Education 0 i
Quat,of Life&City Image MI
Comrnuncation
sponsor Name City Manager Department: Building&Licensing
Short Title:
A Resolution of the City Commission authorizing the City Manager to issue a Request for Proposal from
Engineering companies to prepare documents for the rehabilitation of Historic City Hall building.
_ Staff Summary:
City Hall was built in 1926.The external envelop of the building including windows and roof are in poor condition
and need to be repaired.
i Proposed Action:
Staff recommends approval in order to move ahead with the rehabilitation of Historic City Hall. City
Commission to approve.
Historic City Hall 1
RFP—General Engineering Services
Attachment:
1) Request for Proposal for Rehabilitaion of City Hall Building,
2) Mold& Moisture Evaluation Report prepared by Airquest Environmental, inc. dated January 19, 2012.
3)City's inspection report dated March 2011.
4)Resolution#08-7363
5) Resolution#10-8041
6) Resolution#10-8107
Historic City Hall 2
RFP-General Engineering Services •
Memorandum
TO: Mayor Myra L.Taylor
Vice-Mayor Dorothy Johnson
Commissioner Timothy Holmes
Commissioner Rose Tydus
Commi sioner Gail Miller
FROM: Bryan.K. nnk,City Manager
DATE: . April 02, l2
RE: Request for Proposal (RFP)for General Engineering Services
Request: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A
REQUEST FOR PROPOSAL (RFP) FOR GENERAL ENGINEERING
SERVICES FOR REHABILITATION OF HISTORIC CITY HALL BUILDING
TO THE CITY FROM RESPONSIVE ENGINEERING CONSULTING FIRMS
FOR THE REHABILITATION OF HISTORIC CITY HALL LOCATED AT
777 SHARAZAD BOULEVARD,OPA-LOCKA,FLORIDA 33054
Description: The purpose of this Request for Proposal is to seek Engineering services from qualified
professional consultants experienced in rehabilitation of historic buildings for rehabilitation of City Hall.
The City will select three consultants to compete in providing professional engineering services, based on
an agreed-upon specific scope of services and fees.
Financial Impact: The engineering services will be for rehabilitation of Old City Hall in FY 2012.
Funding for the engineering services will come from CDBG dollars assigned to Segal Park if approved by
the City Commission.
Imolementatiun Time Line: As soon as possible.
Legislative History: Resolutions#08-7363, 10-8041 and 10-8107
City Hall was built in 1926. The external envelop of the building including roof are in poor condition.
Most of the stucco on exterior walls is being deteriorated because of the water infiltration through the roof
and windows. Visible mold and water damage have been observed on this building. As a result, this is
causing stucco to lose its bond and is affecting the masonry walls.
Recommendation(s): Staff recommends approval in order to move ahead with the rehabilitation of
Historic City Hall.
Analysis: The engineering services from the qualified firms, experienced in the restoration of historic
buildings, will assist City staff and contractors to rehabilitate Historic City Hall.
HCH Rehabilitation,RFP 1
General Engineering Companies
Mayor and City Commission
Page 2
April 02,2012
ATTACHMENT(S): 1)Copy of Request for Proposal for Rehabilitation of City Hall Building.
2)Mold&Moisture Evaluation Report prepared by Airquest Environmental,Inc.
dated January 19,2012.
3)City's Inspection report dated March 2011.
4)Resolution#08-7363
5)Resolution#10-8041
6) Resolution#10-8107
PREPARED BY: Arshad Vigor, P.E., CFM, Interim Building Director, Building & Licensing
Department
END OF MEMORANDUM
HCH Rehabilitation,RFP 2
General Rngineering Companies
CITY OF OPA LOCKA
HISTORIC CITY HALL PRESENTATION
RATINGS
23-Aug-12
COMPANY M C HARRY BENDER R J HEISENBOTTLE
Recommendations for the
structural integrity including
spiral stairway. Max
pts 20
Faye 20 19 19
Mary 20 15 18
Arshad 20 15 20
Howard 20 15 15
Approach to the design solutions
for the domes and towers.
Max pts 20
Faye 20 19 19
Mary 20 15 18
Arshad 20 15 15
Howard 20 15 15
Project cost control
methodology
Max pts 20
Faye 20 19 20
Mary 20 15 15
Arshad 20 20 20
Howard 20 20 20
Project understanding
Max pts 10
Faye 10 9 10
Mary 10 10 10
Arshad 10 10 10
Howard 10 10 10
Similar experience Max
pts 10
Faye 10 8 10
Mary 10 8 10
Arshad 10 10 10
Howard 10 8 10
CITY OF OPA LOCKA
HISTORIC CITY HALL PRESENTATION
-
Recommendations for roofing KAI INNS
system
Max pts 10
Faye 10 9 9
Mary 10 8 8
Arshad 10 8 10
Howard 10 8 10
How firm is uniquely qualified
for this project Max pts 10
Faye 10 9 10
Mary 10 8 10
Arshad 10 10 10
Howard 10 10 10
TOTALS 400 345 371
RANKING
M C HARRY
R1 HEISENBOTTLE
BENDER
CITY OF OPA LOCKA
HISTORIC CITY HALL PRESENTATION
RATINGS
23-Aug-12
COMPANY M C HARRY BENDER R J HEISENBOTTLE
Recommendations for the
structural integrity including � Ili
spiral stairway. Max /
pts 20
Approach to the design solutions / / !
for the domes and towers.
Max pts 20
Project cost control
methodology 0 / Q d 0
Max pts 20 `/
Project understanding / ) / /1
Max pts 10 (� / (�
Similar experience Max /0 � /O
pts 10
Recommendations for roofing
system / Q 67 Ci
Max pts 10
How firm is uniquely qualified /() / 0 for this project Max pts 10
0 q/
Ja ..e. �u Ig ,g
/�
.... 0,,
CITY OF OPA LOCKA
HISTORIC CITY HALL PRESENTATION
RATINGS
23-Aug-12
COMPANY M C HARRY BENDER R J HEISENBOTTLE
Recommendations for the
structural integrity including
spiral stairway. Max
pts 20
Approach to the design solutions
for the domes and towers. 20 /5- I
Max pts 20
Project cost control
methodology
Max pts 20 /5- /
Project understanding
Max pts 10 10 /0 /0
Similar experience Max
pts 10 /0 $ /0
Recommendations for roofing
system
Max pts 10 /0 1
How firm is uniquely qualified
for this project Max pts 10 l0 /0
/00 7 9 8q
r4 AYA s •
CITY OF OPA LOCKA
HISTORIC CITY HALL PRESENTATION
RATINGS
23-Aug-12
COMPANY M C HARRY BENDER R J HEISENBOTTLE
Recommendations for the
structural integrity including
spiral stairway. Max 2 o /$' 2 o
pts 20
Approach to the design solutions
for the domes and towers. 2 O t S' / 5
Max pts 20
Project cost control
methodology 2 v 2. o 1— d
Max pts 20
Project understanding
Maxpts10 !' p / v jo
Similar experience Max
pts 10 /0 1 0 1
Recommendations for roofing
system /o 1 0
Max pts 10
How firm is uniquely qualified / ° I v
for this project Max pts 10
/1/.) � 2
-d 9._1.1 —/Z
/
ARSHAD v gA2 l
CITY OF OPA LOCKA
HISTORIC CITY HALL PRESENTATION
RATINGS
23-Aug-12
COMPANY M C HARRY BENDER R 1 HEISENBOTTLE
Recommendations for the
structural integrity including
spiral stairway. Max 2-c, l c r S
pts 20
Approach to the design solutions
for the domes and towers. Zd 1 S 1 3
Max pts 20
Project cost control
methodology
Max pts 20 Z D 2 c Z o
Project understanding
Max pts 10 / 0 ! 0 lO
Similar experience Max `�
pts 10
Recommendations for roofing
system / /
Max pts 10 ! ( v l d
How firm is uniquely qualified
for this project Max pts 10
(14 `!v
tzeitt• 144144). .. gl).3112._
'C'\hrAll
Vit g2.‘
CITY OF OPA-LOCKA
SUMMARY EVALUATION FORM
REHABILITATION OF HISTORIC CITY HALL BUILDING
RFQ# 12-0706100
MC HARRY BENDER& BEILINSON- R.E. R.J.
ASSOCIATES GOMEZ CHISHOLM HEISENBOTTLE
Letter of
Introduction
(10 points)
Howard 10 10 10 10 10
Mary 9 9 9 9 9
Charmaine 9 7 7 8 9
Mohammad 9 9 8 8 10 `
Arshad 9 10 9 8 9
Company Profile,
Experience,&
Qualifications
(35 points)
Howard 34 32 30 30 35
Mary 35 30 30 34 34
Charmaine 33 31 30 32 34
Mohammad 32 32 27 30 33
Arshad 33 33 29 31 34
1 Project Staffing
1 (5 points)
Howard 5 5 5 5 5
Mary 5 5 5 5 5
Charmaine 3 2 3 3 4
Mohammad 4 4 3 3 4
Arshad 5 4 3 3 5
Project
Management
(5 points)
Howard 5 5 3 5 5
Mary 5 5 2 5 5
Charmaine 3 3 1 2 4
Mohammad , 4 4 4 4 5
Arshad 4 5 4 3 I 5
MC HARRY BENDER& BEILINSON- R.E. RJ.
_ ASSOCIATES GOMEZ CHISHOLM HEISENBOTTLE
Quality Control
Process
(5 points)
Howard 5 4 3 5 5
Mary 5 4 2 5 5
Charmaine 3 2 1 2 4
Mohammad 4 4 3 4 4
Arshad 4 4 3 4 5
Technical
Approach to the
Project
(35 points)
Howard 35 30 20 _ 30 35
Mary 35 30 5 30 35
Charmaine 33 33 30 34 34
Mohammad 31 29 20 28 34
Arshad 32 30 21 29 33
Total (95
points
Available) 443 415 330 409 458
SUMMARY RAKING
R J Heisenbottle 458
Mcharry 443
Bender&Associates 415
R. E.Chisholm 409
Belinson-Gomez 330
CITY OF OPA-LOCKA
EVALUATION FORM
REHABILITATION OF HISTORIC CITY HALL BUILDING
RFQ# 12-0706100
BENDER& BEILINSON- R.E. R.J.
MC HARRY ASSOCIATES GOMEZ CHISHOLM HEISENBOTTLE
Letter of
Introduction I O to 0(10 points) J o
Company Profile,
Experience, & ` 3 2 3 0 3 0
Qualifications i `f :1
(35 points) i
Project Staffing
(5 points) 5 5 5 5-
Project
Management 5 5 3
(5 points)
Quality Control
Process 1-f 5
(5 points)
f
Technical
Approach to the 2 35
Project .3 J 0
(35 points)
Total
(95 points
available)
/ 14/14 Yf• d fl00r
L/
mittee Member Signatur
30" 12.,
Date ,l
\/
CITY OF OPA-LOCKA
EVALUATION FORM
REHABILITATION OF HISTORIC CITY HALL BUILDING
RFQ#12-0706100
MC HARRY BENDER& BEILINSON- R.E. RJ.
ASSOCIATES GOMEZ CHISHOLM HEISENBOTTLE
Letter of
introduction 17 7 rat
(10 points) I
Company Profile,
Experience,& 4
Qualifications 33 31 O L,
(35 points)
Project Staffing 3 3
(5 points)
Project
Management 1 t.
(5 points) 1
Quality Control
Process ,3
(5 points)
Technical
Approach to the
Project .33 5?) 30 A
(35 points)
Total
(95 points O 4 `i 89
Q 17� Si available) v / Q r O I
Committee Member Signature
)ii5\)
?/(720-ic9-
Date
7)/' G\;W(
CITY OF OPA-LOCKA
EVALUATION FORM
REHABILITATION OF HISTORIC CITY HALL BUILDING
RFQ X112-0706100
MC HARRY BENDER& BEILINSON- R.E. R.J.
ASSOCIATES GOMEZ CHISHOLM HEISENBOTTLE
•
Letter of
Introduction 9 9 8 8 10
(3.0 points)
Company Profile,
Experience.& 32 32 27 30 33
Qualifications
(35 points)
Project Staffing 4 4 3 3 4
(5 points)
Project
Management 4 4 4 4 5
(5 points)
Quality Control
Process 4 4 3 4 4
(5 points)
Technical
Approach to the 31 29 20 28 34
Project
(35 points)
Total
(95 points 84 82 65 77 90
available) �
4I
• ;4fi Member Signature
91(12"
Date ^'J
CITY OF OPA-LOCKA
EVALUATION FORM
REHABILITATION OF HISTORIC CITY HALL BUILDING
RFQ# 12-0706100
MC HARRY BENDER& BEILINSON- R.E. RJ.
ASSOCIATES GOMEZ CHISHOLM HEISENBOTTLE
Letter of
Introduction 9 10 9 8 9
(10 points)
Company Profile,
Experience,& 33 33 29 31 34
Qualifications
(35 points)
Project Staffing 5 4 3 3 5
(5 points)
Project
Management 4 5 4 3 5
(5 points)
Quality Control
Process 4 4 3 4 5
(5 points)
Technical
Approach to the 32 30 21 29 33
Project
(35 points)
Total
(95 points 87 86 69 78 91
available)
4d-16/-
Committee Member Signature
'7- 1- 17.
e)(Date
7C,)1. / 1
1
` /
CITY OF OPA-LOCKA
EVALUATION FORM
REHABILITATION OF HISTORIC CITY HALL BUILDING
RFQ# 12-0706100
MC HARRY BENDER& BEILINSON- R.E. R.J.
ASSOCIATES GOMEZ CHISHOLM HEISENBOTTLE
Letter of
Introduction 9 9 9 9 9
(10 points)
Company Profile,
Experience,& 35 30 30 34 34
Qualifications
(35 points)
Project Staffing 5 5 5 5 5
(5 points)
Project
Management 5 5 2 5 5
(5 points)
Quality Control
Process 5 4 2 5 5
(5 points)
Technical
Approach to the 35 30 5 30 35
Project
(35 points)
Total
(95 points 94 83 53 88 93
available)
CAA-()A-
AA,441
rt {j\
Committee Member Signature ,
7/9/2012 ^�
Date ` '
Sponsored by: City Manager
RESOLUTION NO. 13-8554
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF OPA-LOCKA, FLORIDA AUTHORIZING THE CITY
MANAGER TO NEGOTIATE AND ENTER INTO A CONTRACT
WITH M.C. HARRY & ASSOCIATES, INC., FOR PHASE 1 OF
THE ARCHITECTURAL AND ENGINEERING SERVICES FOR
THE REHABILITATION OF HISTORIC CITY HALL,
PAYABLE FROM ACCOUNT NUMBER 44-54182; PROVIDING
FOR INCORPORATION OF RECITALS; PROVIDING FOR AN
EFFECTIVE DATE
WHEREAS, pursuant to RFP12-1405100 , the City of Oa-locka requested proposals for
architectural and engineering services for the rehabilitation of Opa-locka Historic City Hall
Building; and
WHEREAS, of the five bidders that responded for architectural and engineering services,
MC Harry and Associates, Inc., was the most responsible, responsive and highest scored bidder;
and
WHEREAS, the selection of MC Harry and Associates, Inc. is based on project
understanding, experience, recommendation for top-rated roofing system, approach to design for
the domes and towers,structural integrity and their unique qualification for the project;and
WHEREAS, pursuant to Resolution 12-8459, the City Commission of the City of Opa-
locka desires to approve the negotiation and execution of a contract with MC Harry and
Associates, Inc. for the architectural and engineering services for the rehabilitation of the Historic
City Hall.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION
OF THE CITY OF OPA-LOCKA,FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. The City Commission of the City of Opa-locka, hereby authorizes and
directs the City Manager to negotiate and execute a contract with MC Harry and Associates, Inc.,
in substantially the form attached hereto, for Phase 1 of the architectural and engineering services
for the rehabilitation of Opa-locka Historic City Hall,payable from account number 44-54182.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 27`h day of February,2013.
' . T- LOR
MAYOR
ttest to:
oanna Flores
City Clerk
Approved as to form and legal sufficiency:
I III 10 I
ti1,i
o P Noe,
7
O
O
� 9
U b
City of Opa-Locka
Agenda Cover Memo
Commission Meeting February 27,2013 Item Type: Resolution Ordinance Other
Date: X
(EnterX in box)
Fiscal Impact: Ordinance Reading: 1st Reading 2nd Reading
(Enter X in box) Yes No (Enter X in box)
x Public Hearing: Yes No Yes No
(Enter X in box) x x
Funding Source: (Enter Fund&Dept) Advertising Requirement: Yes No
Ex: (Enter X in box) x
Account#44-541823
Contract/P.O.Required: Yes No RFP/RFQ/Bid#:
(Enter X in box) RFP#12-1405100
Strategic Plan Related Yes No Strategic Plan Priority Area: Strategic Plan Obj./Strategy: (list the
(EnterX in box) specific objective/strategy this item will address)
X Enhance Organizational O
Bus.&Economic Dev - 1. Will restore the Historic
Public Safety a. City Hall.
Quality of Education
Qual.of Life&City Image IN
Communication
Sponsor Name Department:
City Manager Public Works
Short Title:
Authorization for the City Manager to negotiate fee for the Architectural and Engineering Services for the
Historic City Hall Building Rehabilitation
Staff Summary:
The three top ranked bidders were invited for oral presentation in order to make the final recommendations to the
City Commission. The bidders were scored based on project understanding, similar experience,
recommendations for the top rated roofing system, approach to the design solutions for the domes and
towers, recommendations for the structural integrity including spiral stairway, project cost control
methodology, and also the evaluation of how the particular consulting firm is uniquely qualified for this
project.
Proposed Action:
Staff recommends negotiating the Architectural and Engineering services fee with the top ranked M.C. Harry &
Associates,Inc.
Attachment:
1. Agenda, 2.RFQ Evaluation Summary Sheets, 3.Panel Member's evaluation sheet for RFQ package
4.Evaluation Summary for the Oral Presentation, 5.Copy of Resolution#12-8388 and 12-8459
MCHARRYASSOCIATES
CONSULTANT WORK ORDER PROPOSAL
February 13,2013
City of Opa Locka
780 FISHERMAN STREET,4TH FLOOR
OPA-LOCKA, FL 33054
LL!
Att: Kelvin L. Baker,City Manager
Re: Rehabilitation of Historic Opa-Locka City Hall Building 5
RFQ#12-0706100
AE Fee Proposal—Phase 1 Conditions Assessment/Report and Recommendations.
Dear Mr. Baker:
This is our REVISED proposal, based in-part on our negotiation meeting of November 6,2012 our
meeting of December 6,2012 and information obtained this past month.This fee proposal assumes the
City will engage Mary Means+Associates as your Programming and Planning Consultant. M.C. Harry
and Associates will collaborate with this firm,but they will perform the bulk of the tasks as outlined in their
agreement. M.C. Harry&Associates proposes to provide the services identified below for the
Rehabilitation of Historic Opa Locka City Hall Building RFQ#12-0706100.
I. GENERAL
BACKGROUND: The Opa Locka City Hall is a historically significant building and is listed on the National
Register of Historic Places. The building,featuring Morrish Revival Architecture,was completed in 1926
by architect Bernhardt E. Muller and was last restored in 1987. MCHarry and Associates is presenting
herewith a full service team to develop rehabilitation/restoration/enhancement program that will respect
the building's unique history and original design.
Historic City Hall has been unoccupied for several years and suffers a degree of damage from water
intrusion,termite infestation and general neglect. MC Harry Associates has been engaged by the City to
conduct an analysis of existing conditions and develop a program for complete restoration to be
implemented in phases. Phase 1 shall include a complete conditions assessment, leading to a budget
and work plan for implementation;
FUTURE PHASES: Future phases of our services will be for Basic Services related to the development
of the construction documents, assistance with obtaining permits, and construction administration of the
subsequent restoration efforts as they are developed. We cannot provide the fees for this phase of the
work at this time until we conclude the Condition Assessment. Each phase will have its own fee and
schedule.
The final 'use'of the Historic City Hall has not been determined, but we will assume that the building will
continue to be used for public purposes, providing general meeting spaces and offices for the City,
therefore the initial scope of the project will be as follows for Phase 1:
SCOPE OF WORK
The Phase 1 work shall be organized in four (4)tasks. These tasks are not necessarily sequential; and
in-fact will be completed simultaneously.
Task 1 Conditions Assessment
Task 2 Prepare Existing Condition Drawings
Task 3 Collaborate with Planning+Programming Consultant
Task 4 Report&Recommendations
February 13,2013
Rehabilitation of Historic Opa-Loc*a City Hall Building RFQ*12-0706100
AE Fee Proposal—Phase 1 Conditions Assessment/Repot and Recommendations
Page 3
Task 2—Preaare Existing Condition Drawings
Critical to the development of the restoration construction and planning documents will be the need to
have accurate, scaled existing condition drawings that depict the building and site. MCHarry has
researched local archives and located many of the original drawings, but they are only available in
photographic,non-scaled documents.
We propose to develop existing condition drawings (site plan, floor plans, reflected ceiling plans,
elevations, building sections) in Auto-CAD (DWG)for use as the base documentation. The following are
the tasks required:
1. We will visit the site with a team of architects to take field measurements of all building
elements.
2. We will develop CAD floor plans,roof plan,exterior elevations and sections of the existing
building using a combination of the information from the archives,plus the measured
data.
Deliverables for this Task
Auto-CAD(DWG);submitted in PDF format:site plan,floor plans,reflected ceiling plans,
elevations,building sections.
Fee/Compensation: $27,000.00
Task 3—Collaborate with Planning+Programming Consultant.
The City has or will engage Mary Means +Associates who will provide the City with Programming and
Planning services designed to evaluate future uses of the building, and the possible impact those uses
might have on the restoration scope.
MCHarry will collaborate with the City staff and Mary Means + Associates to review the scope of the
renovations/ restoration to build concurrency between the required scope, available budgets and
expectations. We anticipate the following tasks leading to a consensus for the future use of the Opa-
Locka City Hall.
1. Meetings with City staff and Mary Means + Associates to consider and outline potential future
uses;and receive your input,ideas and thoughts for consideration.
2. MCHarry will develop conceptual floor plan and site graphics to graphically represent the various
options for future use.
3. Attend Community Input Workshop (hosted by the City and organized by Mary Means +
Associates) to present the concepts and ideas,and to encourage the community to participate in
the planning.
Deliverables for this Task
Conceptual Plan Layouts of potential uses.
Fee/Compensation: $12,360.00
OPTIONAL SERVICES: The above task anticipates one(1)community workshop. MCHarry will
participate in additional community workshops for an additional fee of$2,000 per workshop.
February 13,2013
Rehabilitation of Historic Opa-Lodca City Hall Building RFQ#12-0706100
AE Fee Proposal—Phase 1 Conditions Assessment/Report and Recommendations
Page 5
4 Issue Report&Recommendations 30 days NTP+120
An updated schedule, indicating actual delivery dates,based on the above durations, will be provided to
the City upon receipt of the NTP.
III. COMPENSATION
Consultant shall perform the Work detailed in this Proposal for a Total Compensation Not to Exceed
$181,160.00. Said compensation includes fees for professional services; direct costs associated with
equipment rentals; specialized material testing as outlined above, and an allowance for potential optional
services(to be authorized by the City if needed)as defined below.
PROFESSIONAL SERVICES
SCHEDULE OF FEES / COMPENSATION. Compensation shall be invoiced to the City monthly in
proportion to the tasks completed,such that the following costs per task shall not be exceeded:
Task 1 CONDITIONS ASSESSMENT $ 47,920
PREPARE EXISTING CONDITION
Task 2 DRAWINGS $ 27,000
COLLABORATE WITH PLANNING/
Task 3 PROGRAMMING CONSULTANT $ 12,360
Task 4 REPORT AND RECOMMENDATIONS $ 42.500
Total Lump Sum Fee for Professional Services: $ 129,780
REIMBURSABLE EXPENSE
Reimbursable Expense Allowance(Not to Exceed): $28,000.00
Allowance for Reimbursable Expenses: We recommend that this contract provide for an initial allowance
of$28,000.00 for the cost of direct expenses required in connection with the Work, Said Reimbursable
Expenses shall be billed at the actual'COST'incurred with receipts presented plus a markup of 10%.
1. Equipment for access as required for the Conditions assessment task (equipment rental,
operator, on-site carpenter/labor and miscellaneous materials for basic fixing of destructed
surfaces for inspection)
2. Asbestos and Mold Remediation Consultant
3. Direct Cost for obtaining roof cores to determine make up of roofing system.
4. Professional Land Survey if needed.
5. Printing of documents provided to the City
6. Regulatory fees,if any
7. Expenses paid on behalf of the City related to this project.
IV. ALLOWANCE FOR ADDITIONAL SERVICES
Additional Services Allowance(Not to Exceed): $20,000.00
Allowance for Additional Services: We recommend that this contract provide for an allowance of
$20,000.00 for optional services that may be requested by the City during this phase of the work. These
tasks,if any, shall be individually authorized.
�ih C
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'iii ri
Memorandum
To: Mayor Myra L.Taylor
Vice Mayor Joseph L. Hey
Commissioner Timothy H mes
Commissioner Dorothy Jo nsop-
Commissioner Luis B.San 'ago
FROM: Kelvin L.Baker,Sr.,City Manag
DATE: February 11,2012
RE: Agreement with MC Harry and Associates,Inc.for the Architectural and
Engineering Services for the Historic City Hall Building Rehabilitation
Request: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,
FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN
AGREEMENT WITH M.C. HARRY & ASSOCIATES, INC. IN THE AMOUNT
NOT TO EXCEED ONE HUNDRED FORTY ONE THOUSAND TWO HUNDRED
TEN DOLLARS ($141,210.00)FOR THE 1sT PHASE OF ARCHITECTURAL AND
ENGINEERING SERVICES FOR THE REHABILITATION OF HISTORIC CITY
HALL BUILDING LOCATED AT 777 SHARAZAD BOULEVARD, OPA-LOCKA,
FLORIDA 33054.
Description: The City of Opa-locka requested and received proposals from five (5) bidders for the
Architectural and Engineering Services for the Historic City Hall Building Rehabilitation. MC Harry and
Associates, Inc. is the highest scored and most responsive bidder based on project understanding,
similar experience, recommendations for the top rated roofing system, approach to the design
solutions for the domes and towers, recommendations for the structural integrity including spiral
stairway,project cost control methodology,and also the evaluation of how the particular consulting
firm is uniquely qualified for this project. City Commission authorized City Manager to negotiate
consulting fee with MC Harry and Associates,Inc.per resolution# 12-8459.
Account Number: 44-541823
Financial Impact: The cost of Phase 1 will be funded by the General Obligation Bond award of$2
Million from Miami Dade County
Implementation Time Line:As soon as possible.
Legislative History: 12-83 88, 12-8459
Recommendation(s): Staff recommends approval in order to receive the Architectural and Engineering
services from the top ranked M.C.Harry&Associates,Inc.for the rehabilitation of the Historic City Hall.
Analysis: Several meetings were conducted with MC Harry and Associates, Inc.to define scope and
to negotiate associated consulting fee.The services will be rendered in different phases.
ATTACHMENT(S): 1. Proposal
2. Copy of Resolution# 12-8388, 12-8459
3. Contract Agreement
PREPARED BY: Mohammad Nasir,PE,Asst.Public Works Director/City Engineer
Howard W.Brown,Jr.,MPA,Planning and Community Development Director
Char nine Parchment,MBA,Acting Asst. Finance Director/Grant Coordinator
END OF MEMORANDUM
CITY OF OPA-LOCKA CITY HALL MCHarry Associates,Inc.
FEE PROPOSAL-ASSESSMENT&PLANNING 2780 SW Douglas Road
2/13/2013 Miami,Florida 33133
305-445-3765
REIMB.
TASK DESCRIPTION LABOR FEE COSTS NOTES/REMARKS
1 CONDITIONS ASSESSMENT
Site Inspections,identification of damaged areas,documentation of existing conditions and restoration needed.Staff
and equipment to site to investigate &assess existing conditions;included limited removal for testing&investigations
TOTAL HOURS PER PHASE 437
TOTAL FEE PER PHASE $ 47,920
2 PREPARE MEASURED DRAWINGS OF EXISTING CONDITONS
TOTAL HOURS PER PHASE 288
TOTAL FEE PER PHASE $ 27,000
3.0 COLLABORATE WITH PLANNING/PROGRAMMING CONSULTANT
Collaborate with City Consultant to assess future
use/&future construction rehab $ 7,960
Assist/Collaborate-Community Input Meeting 1 $ 4,400
104 TOTAL HOURS PER PHASE
$ 12,360 $ - $ 12,360 TOTAL FEE PER PHASE
4 REPORT AND RECOMMENDATIONS
Code Analysis/Impact on Restoration $ 5,160 _
Study Alternates for ADA Restrooms $ 6,440
Prepare Cost Estimates $ 8,920 _
Develop Report and Recommendations _ $ 21,980 _
TOTAL HOURS PER PHASE 384
TOTAL FEE PER PHASE $ 42,500
1213 TOTAL PROJECT HOURS
$ 129,780 TOTAL LUMP SUM FEE
4 REIMBURSABLE EXPENSE ALLOWANCES [Billed at actual cost+10%]
Asbestos and Mold Remediation Consultant $ 8,125
Equipment Rentals and Repair Labor $ 15,000
Roofing Testing $ 1,500
Site Professional Land Survey $ 2,400
Misc Reimbursable Expense $ 975 T
TOTAL ALLOWANCE 28,000 NTE
4 ADDITIONAL-OPTIONAL SERVICE ALLOWANCE
See proposal narrative $ 20,000
TOTAL ALLOWANCE 20,000
Sponsored by: Mayor Taylor
Vice Mayor Kelley
RESOLUTION NO. 13-8555
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA-LOCKA, URGING SUPPORT OF
FLORIDA MILITARY FAMILY AND COMMUNITY
COVENANT DAY ON APRIL 17, 2013; PROVIDING FOR
INCORPORATION OF RECITALS; PROVIDING FOR AN
EFFECTIVE DATE
WHEREAS, for more than 230 years, individual from all walks of life have taken up
arms and sworn an oath to support and defend the principles upon which our country was
founded;and;
WHEREAS, whether serving at home or abroad, Florida's active duty reserve and
National Guard military and civil servants, protect our homeland, respond to national disasters,
assist humanitarian agencies and protect against all threats foreign and domestic; and
WHEREAS, the United States Army Community Covenant program, created in 2008
was designed to foster and sustain effective state and community partnerships with all of the
armed services, improving the quality of life for service men, service women and their families;
and
WHEREAS, community support is essential for the readiness of the military and
contributes to strengthening the resilience of U.S.military personnel; and
WHEREAS, Americans recognize that military personnel and their families make
considerable sacrifices as they defend the Nation, as multiple long deployments, frequent moves,
and visible/invisible wounds of war are a few of the unique stresses military families face; and
WHEREAS, Floridians support service members, veterans, and their families by
stepping forward to help mitigate stresses associated with military life while also striving to