HomeMy Public PortalAbout047-2015 - Metro - Heartland Enviromental Assoc - Inspect BEP houses for asbestosPROFESSIONAL SERVICES AG EMENT
THIS AGREEMENT made and entered into this day o P , 2015, and referred to
as Contract No. 47-2015, by and between the Ci of Richmon , Indiana, a municipal corporation
acting by and through its Board of Public Works and Safety (hereinafter referred to as the "City")
and Heartland Environmental Associates, Inc., 3410 Mishawaka Avenue, South Bend, Indiana,
46615 (hereinafter referred to as the "Contractor").
SECTION I. STATEMENT AND SUBJECT OF WORK
City hereby retains Contractor to provide professional services in connection with asbestos
inspection and remediation plan for up to eighty (80) structures for the City's Blight Elimination
Program ("BEP") per Indiana Housing and Community Development ("IHCDA") Guidelines.
Contractor's proposal, consisting of six (6) pages, dated March 19, 2014, is attached hereto as
Exhibit A, which Exhibit is incorporated by reference and made a part of this Agreement. Contractor
agrees to abide by the same.
Should any provisions, terms, or conditions contained in any of the documents attached hereto as
Exhibits, or in any of the documents incorporated by reference herein, conflict with any of the
provisions, terms, or conditions of this Agreement, this Agreement shall be controlling.
Contractor shall perform all work herein in a timely manner, conforming to all applicable
professional standards.
The Contractor shall furnish all labor, material, equipment, and services necessary for the proper
completion of all work specified.
No performance of services shall commence until the following has been met:
1. The City is in receipt of any required certificates of insurance;
2. The City is in receipt of any required affidavit signed by Contractor in
accordance with Indiana Code 22-5-1.7-11(a)(2); and
3. A purchase order has been issued by the Purchasing Department.
SECTION II. STATUS OF CONTRACTOR
Contractor shall be deemed to be an independent contractor and is not an employee or agent of the
City of Richmond. The Contractor shall provide, at its own expense, competent supervision of the
work.
SECTION III. COMPENSATION
City shall pay Contractor a sum not to exceed Two Hundred Forty Dollars ($240.00) per residential
structure ordered by the City. The orders are contingent upon any potential BEP funds actually
allocated to the City.
Contract No. 47-2015
Page 1 of 8
SECTION IV. TERM OF AGREEMENT
This Agreement shall be effective when signed by all parties and shall continue in effect until
completion of the BEP project.
Notwithstanding the term of this Agreement, City may terminate this Agreement in whole or in part,
for cause, at any time by giving at least five (5) working days written notice specifying the effective
date and the reasons for termination which shall include but not be limited to the following:
a. failure, for any reason of the Contractor to fulfill in a timely manner
its obligations under this Agreement;
b. submission of a report, other work product, or advice, whether oral or written, by the
Contractor to the City that is incorrect, incomplete, or does not meet reasonable
professional standards in any material respect;
c. ineffective or improper use of funds provided under this Agreement;
d. suspension or termination of the grant funding to the City under which this Agreement
is made; or
e. unavailability of sufficient funds to make payment on this Agreement.
In the event of such termination, the City shall be required to make payment for all work performed
prior to the date this Agreement is terminated, but shall be relieved of any other responsibility herein.
This Agreement may also be terminated, in whole or in part, by mutual Agreement of the parties by
setting forth the reasons for such termination, the effective date, and in the case of partial
termination, the portion to be terminated.
SECTION V. INDEMNIFICATION AND INSURANCE
Contractor agrees to obtain insurance and to indemnify the City for any damage or injury to person or
property or any other claims which may arise from the Contractor's conduct or performance of this
Agreement, either intentionally or negligently; provided, however, that nothing contained in this
Agreement shall be construed as rendering the Contractor liable for acts of the City, its officers,
agents, or employees. Contractor shall as a prerequisite to this Agreement, purchase and thereafter
maintain such insurance as will protect it from the claims set forth below which may arise out of or
result from the Contractor's operations under this Agreement, whether such operations by the
Contractor or by any sub -contractors or by anyone directly or indirectly employed by any of them, or
by anyone for whose acts the Contractor may be held responsible.
Coverage
Limits
A. Worker's Compensation & Statutory
Disability Requirements
B. Employer's Liability
$100,000
Page 2 of 8
C. Comprehensive General Liability
Section 1. Bodily Injury
Section 2. Property Damage
D. Comprehensive Auto Liability
Section 1. Bodily Injury
Section 2. Property Damage
E. Comprehensive Umbrella Liability
$1,000,000 each occurrence
$2,000,000 aggregate
$1,000,000 each occurrence
$ l ,000,000 each person
$2,000,000 each occurrence
$1,000,000 each occurrence
$1,000,000 each occurrence
$2,000,000 each aggregate
F. Malpractice/Errors & Omissions Insurance $2,000,000 each occurrence
$2,000,000 each aggregate
SECTION VI. COMPLIANCE WITH WORKER'S COMPENSATION LAW
Contractor shall comply with all provisions of the Indiana Worker's Compensation law, and shall,
before commencing work under this Agreement, provide the City a certificate of insurance, or a
certificate from the industrial board showing that the Contractor has complied with Indiana Code
Sections 22-3-2-5, 22-3-5-1 and 22-3-5-2. If Contractor is an out of state employer and therefore
subject to another state's worker's compensation law, Contractor may choose to comply with all
provisions of its home state's worker's compensation law and provide the City proof of such
compliance in lieu of complying with the provisions of the Indiana Worker's Compensation Law.
SECTION VII. COMPLIANCE WITH INDIANA E-VERIFY PROGRAM REQUIREMENTS
Pursuant to Indiana Code 22-5-1.7, Contractor is required to enroll in and verify the work eligibility
status of all newly hired employees of the contractor through the Indiana E-Verify program.
Contractor is not required to verify the work eligibility status of all newly hired employees of the
contractor through the Indiana E-Verify program if the Indiana E-Verify program no longer exists.
Prior to the performance of this Agreement, Contractor shall provide to the City its signed Affidavit
affirming that Contractor does not knowingly employ an unauthorized alien in accordance with IC
22-5-1.7-11 (a) (2). In the event Contractor violates IC 22-5-1.7 the Contractor shall be required to
remedy the violation not later than thirty (30) days after the City notifies the Contractor of the
violation. If Contractor fails to remedy the violation within the thirty (30) day period provided
above, the City shall consider the Contractor to be in breach of this Agreement and this Agreement
will be terminated. If the City determines that terminating this Agreement would be detrimental to
the public interest or public property, the City may allow this Agreement to remain in effect until the
City procures a new contractor. If this Agreement is terminated under this section, then pursuant to
IC 22-5-1.7-13 (c) the Contractor will remain liable to the City for actual damages.
Page 3 of 8
SECTION VIII. IRAN INVESTMENT ACTIVITIES
Pursuant to Indiana Code (IC) 5-22-16.5, Contractor certifies that Contractor is not engaged in
investment activities in Iran. In the event City determines during the course of this Agreement that
this certification is no longer valid, City shall notify Contractor in writing of said determination and
shall give contractor ninety (90) days within which to respond to the written notice. In the event
Contractor fails to demonstrate to the City that the Contractor has ceased investment activities in Iran
within ninety (90) days after the written notice is given to the Contractor, the City may proceed with
any remedies it may have pursuant to IC 5-22-16.5. In the event the City determines during the
course of this Agreement that this certification is no longer valid and said determination is not
refuted by Contractor in the manner set forth in IC 5-22-16.5, the City reserves the right to consider
the Contractor to be in breach of this Agreement and terminate the agreement upon the expiration of
the ninety (90) day period set forth above.
SECTION IX. PROHIBITION AGAINST DISCRIMINATION
A. Pursuant to Indiana Code 22-9-1-10, Contractor, any sub -contractor, or any person acting on
behalf of Contractor or any sub -contractor shall not discriminate against any employee or
applicant for employment to be employed in the performance of this Agreement, with respect
to hire, tenure, terms, conditions or privileges of employment or any matter directly or
indirectly related to employment, because of race, religion, color, sex, disability, national
origin, or ancestry.
B. Pursuant to Indiana Code 5-16-6-1, the Contractor agrees:
That in the hiring of employees for the performance of work under this Agreement of
any subcontract hereunder, Contractor, any subcontractor, or any person acting on
behalf of Contractor or any sub -contractor, shall not discriminate by reason of race,
religion, color, sex, national origin or ancestry against any citizen of the State of
Indiana who is qualified and available to perform the work to which the employment
relates;
2. That Contractor, any sub -contractor, or any person action on behalf of Contractor or
any sub -contractor shall in no manner discriminate against or intimidate any
employee hired for the performance of work under this Agreement on account of
race, religion, color, sex, national origin or ancestry;
That there may be deducted from the amount payable to Contractor by the City under
this Agreement, a penalty of five dollars ($5.00) for each person for each calendar
day during which such person was discriminated against or intimidated in violation of
the provisions of the Agreement; and
4. That this Agreement may be canceled or terminated by the City and all money due or
to become due hereunder may be forfeited, for a second or any subsequent violation
of the terms or conditions of this section of the Agreement.
C. Violation of the terms or conditions of this Agreement relating to discrimination or
intimidation shall be considered a material breach of this Agreement.
Page 4 of 8
SECTION X. ADDITIONAL PROGRAM PROVISIONS
The City of Richmond is entering into this Agreement with Contractor with the understanding that
City has been or will be allocated certain funding from the Indiana Housing and Community
Development Authority ("IHCDA") in order that the City can participate in the IHCDA's Blight
Elimination Program ("BEP"). As a result, the following provisions as applicable to City as the
"Program Recipient" and/or as applicable to Contractor are set forth in this Section. Contractor
agrees that in the event the IHCDA notifies the City and submits any additional applicable laws,
statutes, or guidelines applicable to this Agreement under IHCDA's Program Guidelines for BEP,
said additional provisions shall be attached to this Agreement as an Addendum and executed by the
parties.
A. The Recipient shall carry out the Project in accordance with the conflict of interest provisions
prescribed in 24 CFR 92.356(f).
B. The Recipient and Contractor and any principals of the Recipient and Contractor certify that
(A) it, except for de minimis and nonsystematic violations, has not violated the terms of (i)
IC 24-4.7 (Telephone Solicitation Of Consumers), (ii) IC 24-5-12 (Telephone Solicitations),
or (iii) IC 24-5-14 (Regulation of Automatic Dialing Machines) in the previous three hundred
sixty-five (365) days, even if IC 24-4.7 is preempted by Federal law; and (B) it will not
violate the terms of IC 24-4.7 for the duration of this Agreement, even if IC 24-4.7 is
preempted by Federal law.
C. The Recipient and Contractor and any principals of the Recipient and Contractor certify that
an affiliate or principal of the it and any agent acting on behalf of the it or on behalf of an
affiliate or principal of the Recipient (A) except for de minimis and nonsystematic violations,
has not violated the terms of IC 24-4.7 in the previous three hundred sixty-five (365) days,
even if IC 24-4.7 is preempted by Federal law; and (B) will not violate the terms of IC 24-4.7
for the duration of this Agreement, even if IC 24-4.7 is preempted by Federal law.
D. Meaningful Access for Limited English Proficient Persons. Persons who, as a result of
national origin, do not speak English as their primary language and who have limited ability
to speak, read, write, or understand English ("limited English proficient persons" or "LEP")
may be entitled to language assistance under Title VI of the Civil Rights Act of 1964 ("Title
VI") in order to receive a particular service, benefit, or encounter. In accordance with Title
VI and its implementing regulations, the Recipient and Contractor agree to take reasonable
steps to ensure meaningful access to activities funded with BEP Funds by LEP persons. Any
of the following actions could constitute "reasonable steps", depending on the circumstances:
acquiring translators to translate vital documents, advertisements, or notices, acquiring
interpreters for face to face interviews with LEP persons, placing advertisements and notices
in newspapers that serve LEP persons, partnering with other organizations that serve LEP
populations to provide interpretation, translation, or dissemination of information regarding
the project, hiring bilingual employees or volunteers for outreach and intake activities,
contracting with a telephone line interpreter service, etc.
E. Lobbying Activities. Pursuant to 5 U.S.C. § 1502 and 31 U.S.C. § 1352, as amended from
time to time , and any regulations promulgated thereunder, the Recipient and Contractor
hereby certify that no Federally appropriated funds have been paid or will be paid by or on
behalf of the Recipient or Contractor to any person for influencing or attempting to influence
Page 5 of 8
an officer or employee of any agency, a member of Congress, an officer or employee of
Congress, or an employee of a member of Congress, in connection with the awarding of any
Federal contract, the making of any Federal award, the making of any Federal loan, the
entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment to, or modification of any Federal contract, award, loan, or cooperative
agreement. If any funds other than Federally appropriated funds have been paid or will be
paid to any person for influencing or attempting to influence an officer or employee of any
agency, a member of Congress, an officer or employee of Congress, or an employee of a
member of Congress, the Recipient and/or Contractor shall complete and submit Standard
Form-LLL, "Disclosure Form to Report Lobbying".
F. Non -Discrimination Clause. Pursuant to the Indiana Civil Rights Law, specifically including
Indiana Code § 22-9-1-10, and in keeping with the purposes of the federal Civil Rights Act of
1964, the Age Discrimination in Employment Act, and the American with Disabilities Act,
the Recipient and Contractor covenant that they shall not discriminate against any employee
or applicant for employment relating to this Agreement with respect to hire, tenure, terms,
conditions or privileges of employment or any matter directly or indirectly related to
employment because of the employee or applicant's race, age, color, religion, sex, disability,
national origin, ancestry, or status as a veteran, or any other characteristic protected by
federal, state, or local law ("Protected Characteristics"). Furthermore, the Recipient and
Contractor certify compliance with applicable federal laws, regulations, and executive orders
prohibiting discrimination based on the Protected Characteristics in the provision of services.
Recipient and Contractor understand that IHCDA is a recipient of federal funds, and
therefore, where applicable, the Recipient, Contractor and subcontractors of both agree to
comply with requisite affirmative action requirements, including reporting pursuant to 41
C.F.R. Chapter 60, as amended and Section 202 of Executive Order 11246.
G. Maintaining a Drug -Free Workplace (Executive Order No. 90-5). Pursuant to Executive
Order No. 90-5, April 12, 1994, issued by Governor Evan Bayh, the Indiana Department of
Administration requires the inclusion of this certification in all contracts with and grants from
the State of Indiana in excess of $25,000. No award of a contract or grant shall be made, and
no contract, purchase order or agreement, the total of which amount exceeds $25,000, shall
be valid unless and until this certification has been fully executed by the Recipient and
Contractor and attached to the contract or agreement as part of the contract documents. False
certification or violation of the certification may result in sanctions including, but not limited
to, suspension of contract payments, termination of the contract payments, termination of the
contract or agreement and/or debarment of contracting opportunities with the State for up to
three (3) years.
The Recipient and Contractor certify and agree that each will provide a drug -free workplace
by:
1. Publishing and providing to all of its employees a statement notifying
employees that the unlawful manufacture, distribution, dispensing, possession or use of a
controlled substance is prohibited in the Recipient's and Contractor's workplaces and
specifying the actions that will be taken against employees for violations of such prohibition;
and
Page 6 of 8
2. Establishing a drug -free awareness program to inform employees about (1)
the dangers of drug abuse in the workplace; (2) the Recipient's and Contractor's policies of
maintaining a drug -free workplace; (3) any available drug counseling, rehabilitation, and
employee assistance programs; and (4) the penalties that may be imposed upon an employee
for drug abuse violation occurring in the workplace;
3. Notifying all employees in the statement required by subparagraph (a) above
that as a condition of continued employment the employee will (1) abide by the terms of the
statement; and (2) notify the employer of any criminal drug use conviction for a violation
occurring in the workplace no later than five (5) days after such a conviction;
4. Notifying in writing the contracting State Agency and the Indiana Department
of Administration within ten (10) days after receiving notice from an employee under
subdivision (c)-(2) above, or otherwise receiving actual notice of a conviction;
5. Within thirty (30) days after receiving notice under subdivision (c)-(2) above
of a conviction, imposing the following sanctions or remedial measures on any employee
who is convicted of drug abuse violations occurring in the workplace: (1) take appropriate
personnel action against the employee, up to and including termination; or (2) require such
employee to satisfactorily participate in a drug abuse assistance or rehabilitation program
approved for such purposes by a Federal, State or local health, law enforcement, or other
appropriate agency; and
6. Making a good faith effort to maintain a drug -free workplace through the
implementation of subparagraphs (a) through (e) above.
SECTION XI. RELEASE OF LIABILITY
Contractor hereby agrees to release and hold harmless the City and all officers, employees, or agents
of the same from all liability for negligence which may arise in the course of Contractor's
performance of its obligations pursuant to this Agreement.
SECTION XII. MISCELLANEOUS
This Agreement is personal to the parties hereto and neither party may assign or delegate any of its
rights or obligations hereunder without the prior written consent of the other party. Any such
delegation or assignment, without the prior written consent of the other party, shall be null and void.
This Agreement shall be controlled by and interpreted according to Indiana law and shall be binding
upon the parties, their successors and assigns. This document constitutes the entire Agreement
between the parties, although it may be altered or amended in whole or in part at any time by filing
with the Agreement a written instrument setting forth such changes signed by both parties. By
executing this Agreement the parties agree that this document supersedes any previous discussion,
negotiation, or conversation relating to the subject matter contained herein.
This Agreement may be simultaneously executed in several counterparts, each of which shall be an
original and all of which shall constitute but one and the same instrument.
The parties hereto submit to jurisdiction of the courts of Wayne County, Indiana, and any suit arising
out of this Contract must be filed in said courts. The parties specifically agree that no arbitration or
Page 7 of 8
mediation shall be required prior to the commencement of legal proceedings in said Courts. By
executing this Agreement, Contractor is estopped from bringing suit or any other action in any
alternative forum, venue, or in front of any other tribunal, court, or administrative body other than the
Circuit or Superior Courts of Wayne County, Indiana, regardless of any right Contractor may have to
bring such suit in front of other tribunals or in other venues.
Any person executing this Contract in a representative capacity hereby warrants that he/she has been
duly authorized by his or her principal to execute this Contract.
In the event of any breach of this Agreement by Contractor, and in addition to any other damages or
remedies, Contractor shall be liable for all costs incurred by City in its efforts to enforce this
Agreement, including but not limited to, City's reasonable attorney's fees.
In the event that an ambiguity, question of intent, or a need for interpretation of this Agreement
arises, this Agreement shall be construed as if drafted jointly by the parties, and no presumption or
burden of proof shall arise favoring or disfavoring any party by virtue of the authorship of any of the
provisions of this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement at Richmond, Indiana, as of the
day and year first written above, although signatures may be affixed on different dates.
"CITY"
THE CITY OF RICHMOND,
INDIANA by and through its
Board of Public Works and Safety
By: I 0
Vicki Robinson, President
M.
API
Date: o�
"CONTRACTOR"
HEARTLAND ENVIRONMENTAL
ASSOCIATES, INC.
3410 Mishawaka Avenue
South Bend, IN 46615
By:
Printed: r
Title:
Date/j
Page 8 of 8
l , • EXHIBIT PAG
CITY OF RICHMOND
50 North Fifth Street PRICE REQUEST
Richmond, Indiana 47374
(765) 983-7200 THIS IS NOT AN ORDER
v�ivnnu INSTRUCTIONS
This is a request for a price or quote for the services or
materials described below. Any additional
specifications may be attached hereto. This is not an
order and the City reses erves the right to accept all or
part, or decline the entire proposal. Please complete
your full name, address, and phone number below with
signature; itemize all prices and charges where
requested; and attach explanation for any substitution to
specifications altered. Please return in care of
Purchasing to the address above by the specified date
and time to be.. considered unless otherwise specified.
DATE
REPLY MUST BE IN
DELIVERY REQUIRED
PAYMENT TERMS
February 27, 20I5
March 19, 2015 by 5:00 p.m.
DELIVERED
UPON RECEIPT Or INVOICE
QUANTITY
CATALOG NO.
DESCRIPTION
UNIT PRICE
TOTAL
Asbestos Inspection and Remediation
Plan for up to 80 Structures
2'`i0 U.
nca p%t' `
Bids may be either mailed or brought to 50
North 5th Street, Richmond, IN 47374 to
the attention of Purchasing.
PRICE REQUEST
,
' A 16 ✓' vt/
BY/7/r
VICIa ROBINSON
PURCHASING DIRECTOR
State Tax Exemption No. 003121909-001
NAME OR FIRM QUOTING l `
By
i AUTHORIZED BY
SGAtN�f \tLT �"�wwwCu
jj TITLE
DATE 3A 12otS
Phone No. .-1-7q-gh0-QgLj
EXHIBIT PAGE 0�
Response to Price Request
Project Name: Asbestos Inspection and Remediation Plan
Asbestos Building Sampling and Analysis Services and Environmental
Consulting Services for the City of Richmond, Indiana
Submitted to:
City of Richmond, Indiana
Department of Purchasing
50 North Fifth Street
Richmond, Indiana 47374
Submitted by:
Heartland Environmental Associates, Inc.
Contact:
Nivas R. Vijay, CHMM
Heartland Environmental Associates, Inc.
3410 Mishawaka Avenue
South Bend, Indiana 46615
p. 574-360-0961
f. 574-289-7480
nviiay@heartlandenv.com
EXHIBIT PAGE :�5 OF '
Heartland Environmental Associates, Inc.
March 19, 2015
City of Richmond, Indiana
Department of Purchasing
50 North Fifth Street
Richmond, Indiana 47374
Re: Asbestos Building Inspection and Remediation Plan Proposal
City of Richmond, Indiana
Heartland Proposal #P2015-03-048
To Whom It May Concern:
Heartland Environmental Associates, Inc. (Heartland) is pleased to submit this proposal to the
City of Richmond, Indiana (City) for asbestos inspection and remediation planning services with
regards to various City residential properties. This proposal is being provided to the City in
response to the City's Price Request dated February 27, 2015.
Heartland understands that the City intends on hiring an environmental consultant to perform
investigative inspections, surveys, testing and remediation planning for asbestos containing
materials (ACMs). Heartland has reviewed the contents of the City's request and is prepared to
provide services to the City in full accordance to the scope of work and contractual requirements
outlined within the bidding documents. Heartland certifies that we have the competent staff and
resources available to complete this project as proposed in the contents of this offer. Along with the
following scope of work outline, please find each of the required completed City forms, along with
a copy of Heartland's certificate of insurance documentation.
Please feel free to contact me if you have further questions at (574) 360-0961, or by electronic mail
at nvijaygheartlandenv.com. I hereby state that all of the information I have provided is full,
accurate, and complete as requested in the RFQ. I hereby state that I have authority to submit this
response.
Respectfully Submitted,
Nivas R. Vijay, CHMM
Senior Project Manager
"Your dependable partner for environmental compliance"
3410 Mishawaka Avenue www.heartlandenv.com Phone 988.289.1191
South Bend, Indiana 46615 Fax 574.289.7480
EXHIBIT PAGE OF
Proposal for Asbestos Inspection and Remediation Planning, City of Richmond, Indiana Proposal # P2015-03-048
March 19, 2015
QUALIFICATIONS AND EXPERIENCE
Heartland was incorporated in 1990 by John A. Sill, CEI to meet the environmental needs of a
diverse group of clients by offering a complete and comprehensive spectrum of environmental
services. Heartland's professional staff has over 60 years of combined experience in
environmental consulting. This experience provides Heartland with the tools necessary to give
our clients a complete and professional job which will stand up to the rigors of governmental
examination. Heartland is based in South Bend, Indiana with a satellite office in Indianapolis,
Indiana.
Heartland's project management team for this project has extensive experience in managing
environmental projects for federal, state and municipal governments and private entities. Mr.
Nivas R. Vijay, Senior Project Manager and Mr. Ryan M. Orzechowicz, Project Manager, will
serve as the project managers on this project. Both Mr. Vijay and Mr. Orzechowicz are licensed
asbestos building inspectors with the State of Indiana and have a combined 15 years of experience
conducting building inspections and sampling activities with respect to asbestos containing
materials. A copy of Mr. Vijay and Mr. Orzechowicz's up-to-date State of Indiana asbestos
certifications are provided as Attachment A. Full resumes for both can be provided upon request.
SCOPE OF WORK
The following Scope of Work outlines the scopes of work which will be performed for each
residential asbestos building inspection requested. As part of this project, separate asbestos
building inspections will be completed for separate residences requested by the City.
The USEPA National Emission Standard for a Hazardous Air Pollutant (NESHAP): Asbestos
(40 CFR 61, Subpart M) requires that operators of certain renovation/demolition projects give
notification to the State of Indiana prior to the commencement of site activities. This notification
is required if friable asbestos containing materials (ACMs) or materials that could be made
friable during demolition/renovation activities are present in the structure in certain quantities.
These materials require removal prior to demolition/renovation activities if they may be
disturbed. Friable ACMs are those materials that can be turned to dust by hand pressure and
therefore would release asbestos fibers to the atmosphere.
Generally, when ACMs are removed, it requires proper planning and oversight, followed by
sampling to confirm proper removal (termed clearance of abatement). As such, it is required that
an asbestos building inspection be conducted prior to any renovation/demolition project by a
licensed asbestos building inspector in the State of Indiana.
Heartland will conduct a thorough asbestos building inspection of each facility inspected. The
scope of work for the inspection will include the following tasks:
• Determination of any suspect materials;
• Determination of homogeneous areas (materials of the same color, texture and estimated
age);
• Determination of presumed ACMs;
• Assessment of condition of suspect materials;
• Description of suspect material locations;
EXHIBIT PAGE aLOF--(X-
Proposal for Asbestos Inspection and Remediation Planning. City of Richmond. Indiana Proposal # P2015-03-048
March 19, 2015
• Review of previously conducted asbestos inspections/sampling results;
• Determination of sampling locations in relation to previously collected samples;
• Sampling of suspect materials per OSHA and EPA NESHAPs; and,
• Compilation of an asbestos survey report.
Heartland will coordinate the inspection and sampling with the City. Heartland will complete a
full site asbestos inspection, develop a sampling and analysis plan, collect appropriate samples to
fill in the necessary data gaps and develop fmal reports, as part of the proposed scope of work.
Asbestos samples obtained from the same homogeneous material will be analyzed in successive
order to determine the presence of asbestos. Analysis will continue until either a positive result is
determined or all samples of the homogeneous material are exhausted, whichever occurs first
(i.e., if the first sample analyzed is positive then the other homogenous samples will not be
analyzed).
Analysis will be performed by a National Voluntary Laboratory Accreditation Program
(NVLAP) accredited asbestos laboratory utilizing Polarized Light Microscopy (PLM) with visual
determination of the percent asbestos. Point counting is sometimes used on ACMs that contain
asbestos in low amounts (less than 5 % asbestos) to determine if the actual content falls below
the regulated amount. Further point counting of samples will be conducted after consultation
with City staff, if necessary.
Heartland will coordinate access to each property subject to inspection with the City. Heartland
may bring on to the site materials such as ladders, scaffolding or manlifts, lifeline and harness, or
other protective gear required for safe access or entry. In general, inspection will be conducted
with as minimal damage to the site buildings as possible.
After completion of these activities, Heartland will provide an asbestos building inspection
report that documents our findings, conclusions, recommendations relative to asbestos and the
cost estimates to abate ACM. Upon completion of the inspection and report, a cost estimate can
be provided to provide oversight or final clearance air testing of future asbestos abatement
actions, if requested. Two final copies of the final asbestos building inspection reports will be
provided along with digital copies on compact disc.
In addition to these asbestos inspections, Heartland will assist the City in remediation planning,
including assisting the City in budgeting for necessary abatements and securing licensed asbestos
abatement contractors to conduct any necessary abatement activities.
Schedule
Heartland is prepared to initiate the scopes of work for these projects immediately upon receipt
of written authorization from the City. Heartland will work to complete projects in a timely and
economical manner and will consult with the City during the course of site activities to advise of
the status of the projects. In general, inspections will be completed no later than five (5) business
days after request to proceed from the City, with the final report issued no later than three (3)
business days after the completion of the inspection.
EXHIBIT PAGE J,—OF�J
Proposal for Asbestos Inspection and Remediation PlanninL City of Richmond. Indiana, Proposal # P2015-03-048
March 19, 2015
Please note Heartland understands that at least 80 structures are scheduled to be inspected as part
of the proposed scope of work, with inspections occurring in groupings as dictated by the City.
Heartland will work with the City to streamline the process as much as possible and will assist
the City in planning for all inspections required under this scope of work.
Special Considerations
All work completed by Heartland will be done in accordance with all federal, state and local
safety and health regulations. Project work will be invoiced on a per project basis. The City will
receive one final invoice upon completion of each individual inspection, unless otherwise
requested.
Cost Summary
Costs associated with this project are summarized in the City's provided forms included in
Attachment B of this proposal.
Insurance
Heartland's certificate of insurance documentation has been provided in Attachment C. Please
note after notice of awarding of the contract, Heartland will name the City as additional insured
with respect to all liability policies and will provide the City with updated insurance
documentation showing the City as additional insured within two (2) business days from the
contract award.