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HomeMy Public PortalAbout047-2015 - Metro - Heartland Enviromental Assoc - Inspect BEP houses for asbestosPROFESSIONAL SERVICES AG EMENT THIS AGREEMENT made and entered into this day o P , 2015, and referred to as Contract No. 47-2015, by and between the Ci of Richmon , Indiana, a municipal corporation acting by and through its Board of Public Works and Safety (hereinafter referred to as the "City") and Heartland Environmental Associates, Inc., 3410 Mishawaka Avenue, South Bend, Indiana, 46615 (hereinafter referred to as the "Contractor"). SECTION I. STATEMENT AND SUBJECT OF WORK City hereby retains Contractor to provide professional services in connection with asbestos inspection and remediation plan for up to eighty (80) structures for the City's Blight Elimination Program ("BEP") per Indiana Housing and Community Development ("IHCDA") Guidelines. Contractor's proposal, consisting of six (6) pages, dated March 19, 2014, is attached hereto as Exhibit A, which Exhibit is incorporated by reference and made a part of this Agreement. Contractor agrees to abide by the same. Should any provisions, terms, or conditions contained in any of the documents attached hereto as Exhibits, or in any of the documents incorporated by reference herein, conflict with any of the provisions, terms, or conditions of this Agreement, this Agreement shall be controlling. Contractor shall perform all work herein in a timely manner, conforming to all applicable professional standards. The Contractor shall furnish all labor, material, equipment, and services necessary for the proper completion of all work specified. No performance of services shall commence until the following has been met: 1. The City is in receipt of any required certificates of insurance; 2. The City is in receipt of any required affidavit signed by Contractor in accordance with Indiana Code 22-5-1.7-11(a)(2); and 3. A purchase order has been issued by the Purchasing Department. SECTION II. STATUS OF CONTRACTOR Contractor shall be deemed to be an independent contractor and is not an employee or agent of the City of Richmond. The Contractor shall provide, at its own expense, competent supervision of the work. SECTION III. COMPENSATION City shall pay Contractor a sum not to exceed Two Hundred Forty Dollars ($240.00) per residential structure ordered by the City. The orders are contingent upon any potential BEP funds actually allocated to the City. Contract No. 47-2015 Page 1 of 8 SECTION IV. TERM OF AGREEMENT This Agreement shall be effective when signed by all parties and shall continue in effect until completion of the BEP project. Notwithstanding the term of this Agreement, City may terminate this Agreement in whole or in part, for cause, at any time by giving at least five (5) working days written notice specifying the effective date and the reasons for termination which shall include but not be limited to the following: a. failure, for any reason of the Contractor to fulfill in a timely manner its obligations under this Agreement; b. submission of a report, other work product, or advice, whether oral or written, by the Contractor to the City that is incorrect, incomplete, or does not meet reasonable professional standards in any material respect; c. ineffective or improper use of funds provided under this Agreement; d. suspension or termination of the grant funding to the City under which this Agreement is made; or e. unavailability of sufficient funds to make payment on this Agreement. In the event of such termination, the City shall be required to make payment for all work performed prior to the date this Agreement is terminated, but shall be relieved of any other responsibility herein. This Agreement may also be terminated, in whole or in part, by mutual Agreement of the parties by setting forth the reasons for such termination, the effective date, and in the case of partial termination, the portion to be terminated. SECTION V. INDEMNIFICATION AND INSURANCE Contractor agrees to obtain insurance and to indemnify the City for any damage or injury to person or property or any other claims which may arise from the Contractor's conduct or performance of this Agreement, either intentionally or negligently; provided, however, that nothing contained in this Agreement shall be construed as rendering the Contractor liable for acts of the City, its officers, agents, or employees. Contractor shall as a prerequisite to this Agreement, purchase and thereafter maintain such insurance as will protect it from the claims set forth below which may arise out of or result from the Contractor's operations under this Agreement, whether such operations by the Contractor or by any sub -contractors or by anyone directly or indirectly employed by any of them, or by anyone for whose acts the Contractor may be held responsible. Coverage Limits A. Worker's Compensation & Statutory Disability Requirements B. Employer's Liability $100,000 Page 2 of 8 C. Comprehensive General Liability Section 1. Bodily Injury Section 2. Property Damage D. Comprehensive Auto Liability Section 1. Bodily Injury Section 2. Property Damage E. Comprehensive Umbrella Liability $1,000,000 each occurrence $2,000,000 aggregate $1,000,000 each occurrence $ l ,000,000 each person $2,000,000 each occurrence $1,000,000 each occurrence $1,000,000 each occurrence $2,000,000 each aggregate F. Malpractice/Errors & Omissions Insurance $2,000,000 each occurrence $2,000,000 each aggregate SECTION VI. COMPLIANCE WITH WORKER'S COMPENSATION LAW Contractor shall comply with all provisions of the Indiana Worker's Compensation law, and shall, before commencing work under this Agreement, provide the City a certificate of insurance, or a certificate from the industrial board showing that the Contractor has complied with Indiana Code Sections 22-3-2-5, 22-3-5-1 and 22-3-5-2. If Contractor is an out of state employer and therefore subject to another state's worker's compensation law, Contractor may choose to comply with all provisions of its home state's worker's compensation law and provide the City proof of such compliance in lieu of complying with the provisions of the Indiana Worker's Compensation Law. SECTION VII. COMPLIANCE WITH INDIANA E-VERIFY PROGRAM REQUIREMENTS Pursuant to Indiana Code 22-5-1.7, Contractor is required to enroll in and verify the work eligibility status of all newly hired employees of the contractor through the Indiana E-Verify program. Contractor is not required to verify the work eligibility status of all newly hired employees of the contractor through the Indiana E-Verify program if the Indiana E-Verify program no longer exists. Prior to the performance of this Agreement, Contractor shall provide to the City its signed Affidavit affirming that Contractor does not knowingly employ an unauthorized alien in accordance with IC 22-5-1.7-11 (a) (2). In the event Contractor violates IC 22-5-1.7 the Contractor shall be required to remedy the violation not later than thirty (30) days after the City notifies the Contractor of the violation. If Contractor fails to remedy the violation within the thirty (30) day period provided above, the City shall consider the Contractor to be in breach of this Agreement and this Agreement will be terminated. If the City determines that terminating this Agreement would be detrimental to the public interest or public property, the City may allow this Agreement to remain in effect until the City procures a new contractor. If this Agreement is terminated under this section, then pursuant to IC 22-5-1.7-13 (c) the Contractor will remain liable to the City for actual damages. Page 3 of 8 SECTION VIII. IRAN INVESTMENT ACTIVITIES Pursuant to Indiana Code (IC) 5-22-16.5, Contractor certifies that Contractor is not engaged in investment activities in Iran. In the event City determines during the course of this Agreement that this certification is no longer valid, City shall notify Contractor in writing of said determination and shall give contractor ninety (90) days within which to respond to the written notice. In the event Contractor fails to demonstrate to the City that the Contractor has ceased investment activities in Iran within ninety (90) days after the written notice is given to the Contractor, the City may proceed with any remedies it may have pursuant to IC 5-22-16.5. In the event the City determines during the course of this Agreement that this certification is no longer valid and said determination is not refuted by Contractor in the manner set forth in IC 5-22-16.5, the City reserves the right to consider the Contractor to be in breach of this Agreement and terminate the agreement upon the expiration of the ninety (90) day period set forth above. SECTION IX. PROHIBITION AGAINST DISCRIMINATION A. Pursuant to Indiana Code 22-9-1-10, Contractor, any sub -contractor, or any person acting on behalf of Contractor or any sub -contractor shall not discriminate against any employee or applicant for employment to be employed in the performance of this Agreement, with respect to hire, tenure, terms, conditions or privileges of employment or any matter directly or indirectly related to employment, because of race, religion, color, sex, disability, national origin, or ancestry. B. Pursuant to Indiana Code 5-16-6-1, the Contractor agrees: That in the hiring of employees for the performance of work under this Agreement of any subcontract hereunder, Contractor, any subcontractor, or any person acting on behalf of Contractor or any sub -contractor, shall not discriminate by reason of race, religion, color, sex, national origin or ancestry against any citizen of the State of Indiana who is qualified and available to perform the work to which the employment relates; 2. That Contractor, any sub -contractor, or any person action on behalf of Contractor or any sub -contractor shall in no manner discriminate against or intimidate any employee hired for the performance of work under this Agreement on account of race, religion, color, sex, national origin or ancestry; That there may be deducted from the amount payable to Contractor by the City under this Agreement, a penalty of five dollars ($5.00) for each person for each calendar day during which such person was discriminated against or intimidated in violation of the provisions of the Agreement; and 4. That this Agreement may be canceled or terminated by the City and all money due or to become due hereunder may be forfeited, for a second or any subsequent violation of the terms or conditions of this section of the Agreement. C. Violation of the terms or conditions of this Agreement relating to discrimination or intimidation shall be considered a material breach of this Agreement. Page 4 of 8 SECTION X. ADDITIONAL PROGRAM PROVISIONS The City of Richmond is entering into this Agreement with Contractor with the understanding that City has been or will be allocated certain funding from the Indiana Housing and Community Development Authority ("IHCDA") in order that the City can participate in the IHCDA's Blight Elimination Program ("BEP"). As a result, the following provisions as applicable to City as the "Program Recipient" and/or as applicable to Contractor are set forth in this Section. Contractor agrees that in the event the IHCDA notifies the City and submits any additional applicable laws, statutes, or guidelines applicable to this Agreement under IHCDA's Program Guidelines for BEP, said additional provisions shall be attached to this Agreement as an Addendum and executed by the parties. A. The Recipient shall carry out the Project in accordance with the conflict of interest provisions prescribed in 24 CFR 92.356(f). B. The Recipient and Contractor and any principals of the Recipient and Contractor certify that (A) it, except for de minimis and nonsystematic violations, has not violated the terms of (i) IC 24-4.7 (Telephone Solicitation Of Consumers), (ii) IC 24-5-12 (Telephone Solicitations), or (iii) IC 24-5-14 (Regulation of Automatic Dialing Machines) in the previous three hundred sixty-five (365) days, even if IC 24-4.7 is preempted by Federal law; and (B) it will not violate the terms of IC 24-4.7 for the duration of this Agreement, even if IC 24-4.7 is preempted by Federal law. C. The Recipient and Contractor and any principals of the Recipient and Contractor certify that an affiliate or principal of the it and any agent acting on behalf of the it or on behalf of an affiliate or principal of the Recipient (A) except for de minimis and nonsystematic violations, has not violated the terms of IC 24-4.7 in the previous three hundred sixty-five (365) days, even if IC 24-4.7 is preempted by Federal law; and (B) will not violate the terms of IC 24-4.7 for the duration of this Agreement, even if IC 24-4.7 is preempted by Federal law. D. Meaningful Access for Limited English Proficient Persons. Persons who, as a result of national origin, do not speak English as their primary language and who have limited ability to speak, read, write, or understand English ("limited English proficient persons" or "LEP") may be entitled to language assistance under Title VI of the Civil Rights Act of 1964 ("Title VI") in order to receive a particular service, benefit, or encounter. In accordance with Title VI and its implementing regulations, the Recipient and Contractor agree to take reasonable steps to ensure meaningful access to activities funded with BEP Funds by LEP persons. Any of the following actions could constitute "reasonable steps", depending on the circumstances: acquiring translators to translate vital documents, advertisements, or notices, acquiring interpreters for face to face interviews with LEP persons, placing advertisements and notices in newspapers that serve LEP persons, partnering with other organizations that serve LEP populations to provide interpretation, translation, or dissemination of information regarding the project, hiring bilingual employees or volunteers for outreach and intake activities, contracting with a telephone line interpreter service, etc. E. Lobbying Activities. Pursuant to 5 U.S.C. § 1502 and 31 U.S.C. § 1352, as amended from time to time , and any regulations promulgated thereunder, the Recipient and Contractor hereby certify that no Federally appropriated funds have been paid or will be paid by or on behalf of the Recipient or Contractor to any person for influencing or attempting to influence Page 5 of 8 an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress, in connection with the awarding of any Federal contract, the making of any Federal award, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment to, or modification of any Federal contract, award, loan, or cooperative agreement. If any funds other than Federally appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress, the Recipient and/or Contractor shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying". F. Non -Discrimination Clause. Pursuant to the Indiana Civil Rights Law, specifically including Indiana Code § 22-9-1-10, and in keeping with the purposes of the federal Civil Rights Act of 1964, the Age Discrimination in Employment Act, and the American with Disabilities Act, the Recipient and Contractor covenant that they shall not discriminate against any employee or applicant for employment relating to this Agreement with respect to hire, tenure, terms, conditions or privileges of employment or any matter directly or indirectly related to employment because of the employee or applicant's race, age, color, religion, sex, disability, national origin, ancestry, or status as a veteran, or any other characteristic protected by federal, state, or local law ("Protected Characteristics"). Furthermore, the Recipient and Contractor certify compliance with applicable federal laws, regulations, and executive orders prohibiting discrimination based on the Protected Characteristics in the provision of services. Recipient and Contractor understand that IHCDA is a recipient of federal funds, and therefore, where applicable, the Recipient, Contractor and subcontractors of both agree to comply with requisite affirmative action requirements, including reporting pursuant to 41 C.F.R. Chapter 60, as amended and Section 202 of Executive Order 11246. G. Maintaining a Drug -Free Workplace (Executive Order No. 90-5). Pursuant to Executive Order No. 90-5, April 12, 1994, issued by Governor Evan Bayh, the Indiana Department of Administration requires the inclusion of this certification in all contracts with and grants from the State of Indiana in excess of $25,000. No award of a contract or grant shall be made, and no contract, purchase order or agreement, the total of which amount exceeds $25,000, shall be valid unless and until this certification has been fully executed by the Recipient and Contractor and attached to the contract or agreement as part of the contract documents. False certification or violation of the certification may result in sanctions including, but not limited to, suspension of contract payments, termination of the contract payments, termination of the contract or agreement and/or debarment of contracting opportunities with the State for up to three (3) years. The Recipient and Contractor certify and agree that each will provide a drug -free workplace by: 1. Publishing and providing to all of its employees a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the Recipient's and Contractor's workplaces and specifying the actions that will be taken against employees for violations of such prohibition; and Page 6 of 8 2. Establishing a drug -free awareness program to inform employees about (1) the dangers of drug abuse in the workplace; (2) the Recipient's and Contractor's policies of maintaining a drug -free workplace; (3) any available drug counseling, rehabilitation, and employee assistance programs; and (4) the penalties that may be imposed upon an employee for drug abuse violation occurring in the workplace; 3. Notifying all employees in the statement required by subparagraph (a) above that as a condition of continued employment the employee will (1) abide by the terms of the statement; and (2) notify the employer of any criminal drug use conviction for a violation occurring in the workplace no later than five (5) days after such a conviction; 4. Notifying in writing the contracting State Agency and the Indiana Department of Administration within ten (10) days after receiving notice from an employee under subdivision (c)-(2) above, or otherwise receiving actual notice of a conviction; 5. Within thirty (30) days after receiving notice under subdivision (c)-(2) above of a conviction, imposing the following sanctions or remedial measures on any employee who is convicted of drug abuse violations occurring in the workplace: (1) take appropriate personnel action against the employee, up to and including termination; or (2) require such employee to satisfactorily participate in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State or local health, law enforcement, or other appropriate agency; and 6. Making a good faith effort to maintain a drug -free workplace through the implementation of subparagraphs (a) through (e) above. SECTION XI. RELEASE OF LIABILITY Contractor hereby agrees to release and hold harmless the City and all officers, employees, or agents of the same from all liability for negligence which may arise in the course of Contractor's performance of its obligations pursuant to this Agreement. SECTION XII. MISCELLANEOUS This Agreement is personal to the parties hereto and neither party may assign or delegate any of its rights or obligations hereunder without the prior written consent of the other party. Any such delegation or assignment, without the prior written consent of the other party, shall be null and void. This Agreement shall be controlled by and interpreted according to Indiana law and shall be binding upon the parties, their successors and assigns. This document constitutes the entire Agreement between the parties, although it may be altered or amended in whole or in part at any time by filing with the Agreement a written instrument setting forth such changes signed by both parties. By executing this Agreement the parties agree that this document supersedes any previous discussion, negotiation, or conversation relating to the subject matter contained herein. This Agreement may be simultaneously executed in several counterparts, each of which shall be an original and all of which shall constitute but one and the same instrument. The parties hereto submit to jurisdiction of the courts of Wayne County, Indiana, and any suit arising out of this Contract must be filed in said courts. The parties specifically agree that no arbitration or Page 7 of 8 mediation shall be required prior to the commencement of legal proceedings in said Courts. By executing this Agreement, Contractor is estopped from bringing suit or any other action in any alternative forum, venue, or in front of any other tribunal, court, or administrative body other than the Circuit or Superior Courts of Wayne County, Indiana, regardless of any right Contractor may have to bring such suit in front of other tribunals or in other venues. Any person executing this Contract in a representative capacity hereby warrants that he/she has been duly authorized by his or her principal to execute this Contract. In the event of any breach of this Agreement by Contractor, and in addition to any other damages or remedies, Contractor shall be liable for all costs incurred by City in its efforts to enforce this Agreement, including but not limited to, City's reasonable attorney's fees. In the event that an ambiguity, question of intent, or a need for interpretation of this Agreement arises, this Agreement shall be construed as if drafted jointly by the parties, and no presumption or burden of proof shall arise favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement at Richmond, Indiana, as of the day and year first written above, although signatures may be affixed on different dates. "CITY" THE CITY OF RICHMOND, INDIANA by and through its Board of Public Works and Safety By: I 0 Vicki Robinson, President M. API Date: o� "CONTRACTOR" HEARTLAND ENVIRONMENTAL ASSOCIATES, INC. 3410 Mishawaka Avenue South Bend, IN 46615 By: Printed: r Title: Date/j Page 8 of 8 l , • EXHIBIT PAG CITY OF RICHMOND 50 North Fifth Street PRICE REQUEST Richmond, Indiana 47374 (765) 983-7200 THIS IS NOT AN ORDER v�ivnnu INSTRUCTIONS This is a request for a price or quote for the services or materials described below. Any additional specifications may be attached hereto. This is not an order and the City reses erves the right to accept all or part, or decline the entire proposal. Please complete your full name, address, and phone number below with signature; itemize all prices and charges where requested; and attach explanation for any substitution to specifications altered. Please return in care of Purchasing to the address above by the specified date and time to be.. considered unless otherwise specified. DATE REPLY MUST BE IN DELIVERY REQUIRED PAYMENT TERMS February 27, 20I5 March 19, 2015 by 5:00 p.m. DELIVERED UPON RECEIPT Or INVOICE QUANTITY CATALOG NO. DESCRIPTION UNIT PRICE TOTAL Asbestos Inspection and Remediation Plan for up to 80 Structures 2'`i0 U. nca p%t' ` Bids may be either mailed or brought to 50 North 5th Street, Richmond, IN 47374 to the attention of Purchasing. PRICE REQUEST , ' A 16 ✓' vt/ BY/7/r VICIa ROBINSON PURCHASING DIRECTOR State Tax Exemption No. 003121909-001 NAME OR FIRM QUOTING l ` By i AUTHORIZED BY SGAtN�f \tLT �"�wwwCu jj TITLE DATE 3A 12otS Phone No. .-1-7q-gh0-QgLj EXHIBIT PAGE 0� Response to Price Request Project Name: Asbestos Inspection and Remediation Plan Asbestos Building Sampling and Analysis Services and Environmental Consulting Services for the City of Richmond, Indiana Submitted to: City of Richmond, Indiana Department of Purchasing 50 North Fifth Street Richmond, Indiana 47374 Submitted by: Heartland Environmental Associates, Inc. Contact: Nivas R. Vijay, CHMM Heartland Environmental Associates, Inc. 3410 Mishawaka Avenue South Bend, Indiana 46615 p. 574-360-0961 f. 574-289-7480 nviiay@heartlandenv.com EXHIBIT PAGE :�5 OF ' Heartland Environmental Associates, Inc. March 19, 2015 City of Richmond, Indiana Department of Purchasing 50 North Fifth Street Richmond, Indiana 47374 Re: Asbestos Building Inspection and Remediation Plan Proposal City of Richmond, Indiana Heartland Proposal #P2015-03-048 To Whom It May Concern: Heartland Environmental Associates, Inc. (Heartland) is pleased to submit this proposal to the City of Richmond, Indiana (City) for asbestos inspection and remediation planning services with regards to various City residential properties. This proposal is being provided to the City in response to the City's Price Request dated February 27, 2015. Heartland understands that the City intends on hiring an environmental consultant to perform investigative inspections, surveys, testing and remediation planning for asbestos containing materials (ACMs). Heartland has reviewed the contents of the City's request and is prepared to provide services to the City in full accordance to the scope of work and contractual requirements outlined within the bidding documents. Heartland certifies that we have the competent staff and resources available to complete this project as proposed in the contents of this offer. Along with the following scope of work outline, please find each of the required completed City forms, along with a copy of Heartland's certificate of insurance documentation. Please feel free to contact me if you have further questions at (574) 360-0961, or by electronic mail at nvijaygheartlandenv.com. I hereby state that all of the information I have provided is full, accurate, and complete as requested in the RFQ. I hereby state that I have authority to submit this response. Respectfully Submitted, Nivas R. Vijay, CHMM Senior Project Manager "Your dependable partner for environmental compliance" 3410 Mishawaka Avenue www.heartlandenv.com Phone 988.289.1191 South Bend, Indiana 46615 Fax 574.289.7480 EXHIBIT PAGE OF Proposal for Asbestos Inspection and Remediation Planning, City of Richmond, Indiana Proposal # P2015-03-048 March 19, 2015 QUALIFICATIONS AND EXPERIENCE Heartland was incorporated in 1990 by John A. Sill, CEI to meet the environmental needs of a diverse group of clients by offering a complete and comprehensive spectrum of environmental services. Heartland's professional staff has over 60 years of combined experience in environmental consulting. This experience provides Heartland with the tools necessary to give our clients a complete and professional job which will stand up to the rigors of governmental examination. Heartland is based in South Bend, Indiana with a satellite office in Indianapolis, Indiana. Heartland's project management team for this project has extensive experience in managing environmental projects for federal, state and municipal governments and private entities. Mr. Nivas R. Vijay, Senior Project Manager and Mr. Ryan M. Orzechowicz, Project Manager, will serve as the project managers on this project. Both Mr. Vijay and Mr. Orzechowicz are licensed asbestos building inspectors with the State of Indiana and have a combined 15 years of experience conducting building inspections and sampling activities with respect to asbestos containing materials. A copy of Mr. Vijay and Mr. Orzechowicz's up-to-date State of Indiana asbestos certifications are provided as Attachment A. Full resumes for both can be provided upon request. SCOPE OF WORK The following Scope of Work outlines the scopes of work which will be performed for each residential asbestos building inspection requested. As part of this project, separate asbestos building inspections will be completed for separate residences requested by the City. The USEPA National Emission Standard for a Hazardous Air Pollutant (NESHAP): Asbestos (40 CFR 61, Subpart M) requires that operators of certain renovation/demolition projects give notification to the State of Indiana prior to the commencement of site activities. This notification is required if friable asbestos containing materials (ACMs) or materials that could be made friable during demolition/renovation activities are present in the structure in certain quantities. These materials require removal prior to demolition/renovation activities if they may be disturbed. Friable ACMs are those materials that can be turned to dust by hand pressure and therefore would release asbestos fibers to the atmosphere. Generally, when ACMs are removed, it requires proper planning and oversight, followed by sampling to confirm proper removal (termed clearance of abatement). As such, it is required that an asbestos building inspection be conducted prior to any renovation/demolition project by a licensed asbestos building inspector in the State of Indiana. Heartland will conduct a thorough asbestos building inspection of each facility inspected. The scope of work for the inspection will include the following tasks: • Determination of any suspect materials; • Determination of homogeneous areas (materials of the same color, texture and estimated age); • Determination of presumed ACMs; • Assessment of condition of suspect materials; • Description of suspect material locations; EXHIBIT PAGE aLOF--(X- Proposal for Asbestos Inspection and Remediation Planning. City of Richmond. Indiana Proposal # P2015-03-048 March 19, 2015 • Review of previously conducted asbestos inspections/sampling results; • Determination of sampling locations in relation to previously collected samples; • Sampling of suspect materials per OSHA and EPA NESHAPs; and, • Compilation of an asbestos survey report. Heartland will coordinate the inspection and sampling with the City. Heartland will complete a full site asbestos inspection, develop a sampling and analysis plan, collect appropriate samples to fill in the necessary data gaps and develop fmal reports, as part of the proposed scope of work. Asbestos samples obtained from the same homogeneous material will be analyzed in successive order to determine the presence of asbestos. Analysis will continue until either a positive result is determined or all samples of the homogeneous material are exhausted, whichever occurs first (i.e., if the first sample analyzed is positive then the other homogenous samples will not be analyzed). Analysis will be performed by a National Voluntary Laboratory Accreditation Program (NVLAP) accredited asbestos laboratory utilizing Polarized Light Microscopy (PLM) with visual determination of the percent asbestos. Point counting is sometimes used on ACMs that contain asbestos in low amounts (less than 5 % asbestos) to determine if the actual content falls below the regulated amount. Further point counting of samples will be conducted after consultation with City staff, if necessary. Heartland will coordinate access to each property subject to inspection with the City. Heartland may bring on to the site materials such as ladders, scaffolding or manlifts, lifeline and harness, or other protective gear required for safe access or entry. In general, inspection will be conducted with as minimal damage to the site buildings as possible. After completion of these activities, Heartland will provide an asbestos building inspection report that documents our findings, conclusions, recommendations relative to asbestos and the cost estimates to abate ACM. Upon completion of the inspection and report, a cost estimate can be provided to provide oversight or final clearance air testing of future asbestos abatement actions, if requested. Two final copies of the final asbestos building inspection reports will be provided along with digital copies on compact disc. In addition to these asbestos inspections, Heartland will assist the City in remediation planning, including assisting the City in budgeting for necessary abatements and securing licensed asbestos abatement contractors to conduct any necessary abatement activities. Schedule Heartland is prepared to initiate the scopes of work for these projects immediately upon receipt of written authorization from the City. Heartland will work to complete projects in a timely and economical manner and will consult with the City during the course of site activities to advise of the status of the projects. In general, inspections will be completed no later than five (5) business days after request to proceed from the City, with the final report issued no later than three (3) business days after the completion of the inspection. EXHIBIT PAGE J,—OF�J Proposal for Asbestos Inspection and Remediation PlanninL City of Richmond. Indiana, Proposal # P2015-03-048 March 19, 2015 Please note Heartland understands that at least 80 structures are scheduled to be inspected as part of the proposed scope of work, with inspections occurring in groupings as dictated by the City. Heartland will work with the City to streamline the process as much as possible and will assist the City in planning for all inspections required under this scope of work. Special Considerations All work completed by Heartland will be done in accordance with all federal, state and local safety and health regulations. Project work will be invoiced on a per project basis. The City will receive one final invoice upon completion of each individual inspection, unless otherwise requested. Cost Summary Costs associated with this project are summarized in the City's provided forms included in Attachment B of this proposal. Insurance Heartland's certificate of insurance documentation has been provided in Attachment C. Please note after notice of awarding of the contract, Heartland will name the City as additional insured with respect to all liability policies and will provide the City with updated insurance documentation showing the City as additional insured within two (2) business days from the contract award.