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HomeMy Public PortalAbout14-8794 RFP for the Grants and Loans Compliance Services Sponsored by: City Manager RESOLUTION NO. 14-8794 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, TO AUTHORIZE THE CITY MANAGER TO PREPARE AND ISSUE A REQUEST FOR QUALIFICATIONS (RFQ) FOR THE GRANTS AND LOANS COMPLIANCE SERVICES;PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE WHEREAS,the City of Opa-locka("City")is seeking the services of a qualified grants and loans compliance services consultants; and WHEREAS,the proposer responding to the grants and loans compliance services must be adept in responding to exact specifications of the products and services which relates to the requirements of the grant sought; and WHEREAS, the City Commission of the City of Opa-locka desires to authorize the City Manager to issue a Request for Qualifications (RFQ) seeking qualified firms for grants and loans compliance services. NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,FLORIDA: Section 1. The recitals to the preamble herein are incorporated by reference. Section 2. The City Commission of the City of Opa-locka, Florida, hereby directs and authorizes the City Manager to prepare and issue a Request for Qualifications (RFQ) to qualified firms for grants and loans compliance services. 8838276 vl Resolution No. 14-8794 Section 3. This Resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 14th day of May, 2014. / YR TAYLOR MAYOR Attest to: Approved as to form and legal sufficiency: II) � r `canna Flores Jo•eph S Geller ity Clerk G' ENSPOON MARDER, PA ity Attorney Moved by: COMMISSIONER JOHNSON Seconded by: VICE MAYOR KELLEY Commission Vote: 4-0 Commissioner Holmes: OUT OF ROOM Commissioner Johnson: YES Commissioner Santiago: YES Vice-Mayor Kelley: YES Mayor Taylor: YES QP-LOC', V ��.�• DI ..8ppf#PSE9 City of Opa-Locka Agenda Cover Memo Commission Meeting 05/14/2014 Item Type: Resolution Ordinance Other Date: X (EnterXin box) Fiscal Impact: Ordinance Reading: 1st Reading 2nd Reading (EnterXin box) Yes No (EnterXin box) x Public Hearing: Yes No Yes No (EnterXin box) X x Funding Source: (Enter Fund&Dept) Advertising Requirement: Yes No Ex: (EnterXin box) X Account#64-533340 Will be funded by Grants and SRF RFP to be issued. and 43-538340 Contract/P.O.Required: Yes No RFP/RFQ/Bid#: (EnterXin box) Strategic Plan Related Yes No Strategic Plan Priority Area: Strategic Plan Obj./Strategy: (list the (Enter X in box) specific objective/strategy this item will address) X Enhance Organizational (] Bus.&Economic Dev - 1. Will help comply with grants Public Safety - and loans requirements Quality of Education = Qual.of Life&City Image I. Communcation 0 Sponsor Name Department: City Manager City Manager-CIP Short Title: Request for Qualifications(RFQ)for Grants and/or Loans Compliance Services Staff Summary: The City of Opa-locka is requesting proposals from qualified professional consulting firms to prepare a comprehensive compliance plan, including reports and forms, as required under its federal, state, and local grants and loans. The Consultant will be responsible for establishing the compliance program and providing 11 a variety of grants and loans related compliance services in accordance with grant requirements on "as need"basis. Staff recommends approval in order to comply with grants and loans requirements. 1. Agenda 2. RFQ Wage OQP-LOCk..,.... 9 I1, MEMORANDUM To: Mayor Myra L. Taylor Vice Mayor Joseph 1 .Kelley Commissioner Timothy,Holges Commissioner Dorothy Johnpon Commissioner Luis B. Sainti go FROM: Kelvin L.Baker, Sr.,City Manage ti DATE: April 29,2014 RE: Request for Qualifications (RFQ) for Grants and/or Loans Compliance Services Request: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA AUTHORIZING THE CITY MANAGER TO PREPARE AND ISSUE A REQUEST FOR QUALIFICATIONS (RFQ) FOR THE GRANTS AND LOANS COMPLIANCE SERVICES. Description: The City of Opa-locka is requesting proposals from qualified professional consulting firms to prepare a comprehensive compliance plan, including reports and forms, as required under its federal, state, and local grants and loans. The Consultant will be responsible for establishing the compliance program and providing a variety of grants and loans related compliance services in accordance with grant requirements on"as need"basis. Account Number: 64-533340 and 43-538340 Financial Impact: It will be funded by different grants and also by State Revolving Loans. Implementation Time Line: As soon as possible. Legislative History: None Recommendation(s): Staff recommends approval in order to comply with grants and loans requirements. Analysis: The purpose of this RFQ is to seek the assistance of a qualified professional firm to provide grants compliance services including the following: • Provide a comprehensive compliance plan covering all grants and loans for applicable compliance requirements • Complete a set of reporting forms for all reporting requirements • Develop matrix for reporting activities relating grants and/or loans compliance 11 • Proposers should include a statement of scope understanding including, but not limited to, clear descriptions of work elements and deliverables,milestones,as well as timeline. • Proposers should present a rate for services appropriate to the qualification level and within the scope of work, milestones, deliverables, and timeline. Proposers also may present an hourly rate for ongoing compliance. • Ensures compliance with applicable laws and internal policies and procedures regarding contracting and procurement. • Manages the annual and on-going submission of all required documents for grantees and contractors to assure compliance with all provisions. • Facilitates the preparation and completion of documentation required for grants or contracts including reimbursement package if requested by the city. • Stores and maintains all legally binding documentation in an electronic data management system in compliance with regulations and internal policies and procedures. • Contributes to creating and strengthening internal processes and refining protocols, policies, and templates by researching best practices and emerging policies regarding contract compliance; brings ideas and recommendations to the city. ATTACHMENT(S): 1. RFQ PREPARED BY: Maqsood Mohammad Nasir,PE,CIP Director/City Engineer END OF MEMORANDUM 2I I' Al2 CITY OF OPA-LOCKA o015,-L,0 cir4 S i O • J r r 40• Z0 _ X92 iltp, RFQ NO: 13-XXXXX CITY OF OPA-LOCKA GRANTS COMPLIANCE CONSULTING SERVICES 1 RFQ-GRANTS COMPLIANCE CONSULTING SERVICES PP�9ckp O/ �O 9 IV D '4A, Rp't&O CITY OF OPA-LOCKA Advertisement for Request for Qualifications RFQ NO. 14-XXXXX GRANTS COMPLIANCE CONSULTING SERVICES Proposals for GRANTS COMPLIANCE CONSULTING SERVICES FOR THE CITY OF OPA-LOCAKA will be received by the City of Opa-locka at the Office of the City Clerk, 3400 NW 135th Street, Opa-locka, Florida 33054, until 1:00 PM, XXXXXXXX. Any proposals received after the designated closing time will be returned unopened. The purpose of this Request for Qualifications is to seek consultant assistance to prepare a comprehensive compliance plan, including reports and forms, as required under its federal, state, and local grants. The Consultant will be responsible for establishing the compliance program and providing a variety of grant related compliance services in accordance with grant requirements on "as need"basis. An original and five (5) copies of the proposal shall be submitted in sealed envelopes/packages addressed to Joanna Flores, City Clerk, City of Opa-locka, Florida, and marked "RFQ NO - - GRANTS COMPLIANCE CONSULTING SERVICES." Proposers desiring information for use in preparing proposals may obtain a set of such documents from the Clerk's Office, 3400 NW 135th Street, Opa-locka, Florida 33054, Telephone (305) 953-2800 or copies of the RFQ requirements may also be obtained by visiting the City's website at www.opalockafl.gov, (click "RFPs"located on the right hand side of the screen and follow the instructions). The City reserves the right to accept or reject any and all proposals and to waive any technicalities or irregularities therein. The City further reserves the right to award the contract to that proposer whose proposal best complies with the RFQ requirements. Proposers may not withdraw their proposal for a period of ninety(90) days from the date set for the opening thereof. Joanna Flores City Clerk 2 RFQ-GRANTS COMPLIANCE CONSULTING SERVICES CITY OF OPA-LOCKA RFQ NO 14-XXXXX GRANTS COMPLIANCE CONSULTING SERVICES PART I PROPOSAL GUIDELINES 1. Introduction: The City of Opa-locka is requesting proposals from qualified professional consulting firms to prepare a comprehensive compliance plan, including reports and forms, as required under its federal,state,and local grants and loans.The Consultant will be responsible for establishing the compliance program and providing a variety of grants and loans related compliance services in accordance with grant requirements on "as need"basis. 2. Proposal Submission and Withdrawal: The City must receive all proposals by 1:00 P.M. on XXXXXXXX, 2014. The proposals shall be submitted at the following address: CITY OF OPA-LOCKA Office of the City Clerk 780 Fisherman Street,4th Floor Opa-locka, Florida 33054 To facilitate processing,please clearly mark the outside of the proposal package as follows: RFQ NO- Grants Compliance Consulting Services. This package shall also include the Proposer's return address. Proposers may withdraw their proposals by notifying the City in writing at any time prior to the deadline for proposal submittal. After the deadline, the proposal will constitute an irrevocable offer, for a period of 90 days. Once opened,proposals become a record of the CITY and will not be returned to the Proposer. The City cautions proposers to assure actual delivery of mailed or hand-delivered proposals directly to the City Clerk's Office at 780 Fisherman Street, 4th Floor, Opa-locka, Florida 33054 prior to the deadline set for receiving proposals. Telephone confirmation of timely receipt of the proposal may be made by calling (305) 953-2800 before proposal closing time. Any proposal received after the established deadline will not be considered and will be returned unopened to the Proposer(s). 3. Number of Copies: Proposers shall submit an original and five (5) copies of the proposal in a sealed, opaque package marked as noted above. The Proposer will be responsible for timely delivery, whether by personal delivery,US Mail or any other delivery medium. 4. Development Costs: Neither the City nor its representatives shall be liable for any expenses incurred in connection with preparation of a response to this Request for Qualifications. Proposers should prepare their proposals providing a straightforward and concise description of the Proposer's ability to meet the requirements of the RFQ. 5. Inquiries: Interested Proposers may contact the City's Purchasing Officer regarding questions about the proposal by telephone at (305) 953-2868 x1307 or by facsimile at (305) 953-2900. The City Clerk will receive written requests for clarification concerning the meaning or interpretations of the RFQ, until eight(8) days prior to the submittal date. City personnel are authorized only to direct the attention of 3 RFQ-GRANTS COMPLIANCE CONSULTING SERVICES prospective Proposers to various portions of the RFQ so that they may read and interpret such for themselves. No employee of the City is authorized to interpret any portion of this RFQ or give information as to the requirements of the RFQ in addition to what is contained in the written RFQ document. 6. Addendum: The City may record its response to inquiries and any supplemental instructions in the form of written addenda. The CITY may mail written addenda up to seven (7) calendar days before the date fixed for receiving the proposals. Proposers shall contact the City to ascertain whether any addenda have been issued. Failure to do so could result in an unresponsive proposal. Any oral explanation given before the RFQ opening will not be binding. All Proposers are expected to carefully examine the proposal documents. Any ambiguities or inconsistencies should be brought to the attention of the City's Purchasing Agent through written communication prior to the opening of the proposals. 7. Contract Awards: The City anticipates entering into an Agreement with the Proposer who submits the proposal judged by the City to be most advantageous. The Proposer understands that this RFQ does not constitute an offer or an Agreement with the Proposer. An offer or Agreement shall not be deemed to exist and is not binding until proposals are reviewed, accepted by appointed staff, the best proposal has been identified, approved by the appropriate level of authority within the City and executed by all parties. The City reserves the right to reject all proposals,to abandon the project and/or to solicit and re-advertise for other proposals. 8. Contractual Agreement: This RFQ shall be included and incorporated in the final award. The order of contractual precedence will be the Contract or Agreement document, original Terms and Conditions, and Proposer response. Any and all legal action necessary to enforce the award will be held in Miami-Dade County and the contractual obligations will be interpreted according to the laws of Florida. Any additional contract or agreement requested for consideration by the Proposer must be attached and enclosed as part of the proposal. 9. Selection Process: The proposals will be evaluated and assigned points. The firm with the highest number of points will be ranked first; however, nothing herein will prevent the City from assigning work to any firm deemed responsive and responsible. The City reserves the right to further negotiate any proposal, including price, with the highest rated Proposer. If an agreement cannot be reached with the highest rated Proposer,the City reserves the right to negotiate and recommend award to the next highest Proposer or subsequent Proposers until an agreement is reached. 10. Public Records: Upon award recommendation or ten (10) days after opening, whichever occurs first, proposals become "public records" and shall be subject to public disclosure consistent with Chapter 119 Florida Statutes. Proposers must invoke the exemptions to disclosure provided by law in the response to the RFQ, and must identify the data or other materials to be protected, and must state the reasons why such exclusion from public disclosure is necessary. Document files may be examined, during normal working hours. 11. News Releases: The Proposer shall obtain the prior approval of the City Manager's Office of all news releases or other publicity pertaining to this RFQ or the service,study or project to which it relates. 12. Insurance: The awarded Proposer(s) shall maintain insurance coverage reflecting at least the minimum amounts and conditions specified herein. In the event the Proposer is a governmental entity or a 4 RFQ-GRANTS COMPLIANCE CONSULTING SERVICES self-insured organization, different insurance requirements may apply. Misrepresentation of any material fact, whether intentional or not, regarding the Proposers' insurance coverage, policies or capabilities may be grounds for rejection of the proposal and rescission of any ensuing Agreement. 1. Evidence of General Liability coverage with limits not less than $1,000,000 (Including Policy Number and Policy Period); 2. Evidence of Workers' Compensation coverage with statutory limits and Employer's Liability coverage with limits not less than$100,000 (Including Policy Number and Policy Period); 13. Licenses: Proposers,both corporate and individual,must be fully licensed and certified in the State of Florida at the time of RFQ submittal. The proposal of any Proposer who is not fully licensed and certified shall be rejected. 14. Public Entity Crimes: Award will not be made to any person or affiliate identified on the Department of Management Services' "Convicted Vendor List". This list is defined as consisting of persons and affiliates who are disqualified from public contracting and purchasing process because they have been found guilty of a public entity crime. No public entity shall award any contract to, or transact any business in excess of the threshold amount provided in Section 287.017 Florida Statutes for Category Two (currently $25,000) with any person or affiliated on the "Convicted Vendor List" for a period of thirty-six (36) months from the date that person or affiliate was placed on the "Convicted Vendor List" unless that person or affiliate has been removed from the list. By signing and submitting the RFQ proposal forms, Proposer attests that they have not been placed on the "Convicted Vendor List". 15. Code Of Ethics: If any Proposer violates or is a party to a violation of the code of ethics of the City of Opa-locka or the State of Florida with respect to this proposal, such Proposer may be disqualified from performing the work described in this proposal or from furnishing the goods or services for which the proposal is submitted and shall be further disqualified from submitting any future proposals for work, goods or services for the City of Opa-locka. 16. Drug-Free Workplace: Preference shall be given to businesses with Drug-Free Work Place (DFW) programs. Whenever two or more proposals which are equal with respect to price, quality, and service are received by the City for the procurement of commodities or contractual services, a proposal received from a business that completes the attached DFW form certifying that it is a DFW shall be given preference in the award process. PART II NATURE OF SERVICES REQUIRED 2-1 PURPOSE AND SCOPE OF WORK The purpose of this RFQ is to seek the assistance of a qualified professional firm to provide grants compliance services but not limited to the following: • Provide a comprehensive compliance plan covering all grants and loans for applicable compliance requirements • Complete a set of reporting forms for all reporting requirements 5 RFQ-GRANTS COMPLIANCE CONSULTING SERVICES • Develop matrix for reporting activities relating grants and/or loans compliance • Proposers should include a statement of scope understanding including, but not limited to, clear descriptions of work elements and deliverables, milestones, as well as timeline. • Proposers should present a rate for services appropriate to the qualification level and within the scope of work,milestones, deliverables,and timeline. Proposers also may present an hourly rate for ongoing compliance. • Ensures compliance with applicable laws and internal policies and procedures regarding contracting and procurement. • Manages the annual and on-going submission of all required documents for grantees and contractors to assure compliance with all provisions. • Facilitates the preparation and completion of documentation required for grants or contracts if requested by the city. • Stores and maintains all legally binding documentation in an electronic data management system in compliance with regulations and internal policies and procedures. • Contributes to creating and strengthening internal processes and refining protocols, policies,and templates by researching best practices and emerging policies regarding contract compliance; brings ideas and recommendations to the city. 2-2 QUALIFICATIONS Proposers for Grants Compliance Consultant should possess functional knowledge of federal, and state grants, loans compliance requirements. Direct professional experience with different grant programs is required along with at least three (3) professional references. The following information shall be included in your response: A. General information about the firm B. Name,address and phone number of the firm C. List names and titles of officers of the firm(s) who are directly responsible for required services D. Resume of each individual, including education,experience,and any other pertinent information shall be included for each team E. Information pertaining to the firm's compliance with state licensing F. List of three (3) references. G. Narrative on how your firm(s) is uniquely qualified to provide the grants compliance services to the City of Opa-locka 2-2 STANDARDS TO BE FOLLOWED The generally accepted City and County standards are to be adhered to and followed. 2-3 ROLE OF THE CONSULTANT The consultant will furnish all required labor, materials, supplies, and travel required in connection with this scope of work.The City expects that the individual with the consulting firm have a minimum of five (5) years experience in the fields of grants and loans services for municipalities. PART III 6 RFQ-GRANTS COMPLIANCE CONSULTING SERVICES PROPOSAL REQUIREMENTS 3-1 RULES FOR PROPOSALS In order to maintain comparability and enhance the review process, proposals shall be organized in the manner specified below and include all information required herein. The proposal must name all persons or entities interested in the proposal as principals. The proposal must declare that it is made without collusion with any other person or entity submitting a proposal pursuant to this RFQ. 3-2 SUBMISSION OF PROPOSALS The proposal shall be submitted on 8 1/2 "x 11" paper, portrait orientation, with headings and sections numbered appropriately. Ensure that all information is written legibly or typed. The following should be submitted for a proposing firm to be considered: 1. An original copy(so marked) of the proposal and five (5) copies must be sealed in one package and clearly labeled "RFQ- Request for Qualifications for Grants Compliance Consulting Services" on the outside of the package. 2. Title Page showing the RFQ number, subject, the firm's name, the contact person's name, address and telephone number and the date of the proposal. 3. Table of Contents should include a clear and complete identification of the materials submitted by section and page number. 4. Transmittal Letter summarizing in a brief and concise manner the Proposer's understanding of the municipal work to be performed, the commitment to perform the work within the anticipated time period, a statement why the firm believes itself to be best qualified to perform the engagement, and a statement that the proposal remains in effect for ninety (90) days. An authorized agent of the Proposer must sign the Letter of Transmittal indicating the agent's title or authority. 5. Experience and qualifications of the firm with the name, address, telephone number, licenses, education, certifications, and organizational chart of the project team of the proposing firm, and three similar government entities (specify name of entity, contact person, address and phone number), for whom your firm has provided services within the last five.The City may contact these references. 6. Project Staffing, Management,Quality Control Process,and the approach to the project process. 7. Executed copy of Drug Free Workplace Form attached to this Request for Proposal. 8. Statement acknowledging receipt of each addendum issued by the City. 9. Proposal must be signed by an officer or employee having authority to legally bind the Proposer. 3-4 TECHNICAL PROPOSAL The purpose of the technical proposal is to demonstrate the qualifications, competence, and capacity and methodology of the firms seeking to provide the services in conformity with the requirements of this Request for Qualifications. As such the substance of proposals will carry more weight than their form or manner of presentation. The technical proposal should demonstrate the combined qualifications of the firm and of the particular staff to be assigned to this engagement. It should also specify an approach that 7 RFQ-GRANTS COMPLIANCE CONSULTING SERVICES will meet the RFQ requirements. The technical proposal should provide a straightforward, concise description of the Proposer's capabilities to provide high standard consulting services. While additional data may be presented, the following subjects must be included - Licenses, Firm Qualifications and Experience, Project Manger's educational qualifications, grants writing, coordination, management experience, Staff Qualifications and Experience, , Specific Approach, and Proof of Insurance. PART IV EVALUATION OF PROPOSALS 4-1 SELECTION COMMITTEE A Selection Committee,consisting of City personnel,will convene,review and rank all proposals submitted. The Selection Committee will use a point formula during the review process to score proposals and assign points in the evaluation process in accordance with the evaluation criteria. The Proposer shall satisfy and explicitly respond to all the requirements of the RFQ including a detailed explanation of how the services shall be performed. 4-2 EVALUATION CRITERIA The Selection Committee will evaluate all responsive written proposals to determine which proposals best meet the needs of the City, based on the evaluation criteria. The criteria that will be used to evaluate the proposals are: 1. Letter of Interest: • Proposer's understanding of the grants and loans such CDBG, FDEP Grants, EPA Grants, State Revolving Loans to be performed • A statement why the firm believes itself to be best qualified to perform the engagement 2. Demonstration for Qualifications: • The bidder must demonstrate how they are uniquely qualified for the services as required per this RFQ. 3. Similar Experience and Past Performance: • References within the past 3 years for the related projects • Past experience in doing business with the City of Opa-locka. When assessing the Proposers' past performance, the City may contact other sources of information including, but not limited to Federal, State, and local Government Agencies, published media, and electronic databases. The Proposer shall verify that reference points of contact,telephone, and facsimile numbers are valid. 4. Project Staffing: The Consultant should clearly identify the staffing quality, availability, and grants 8 RFQ-GRANTS COMPLIANCE CONSULTING SERVICES experience including sub-consultant(s). 5. Management: The Consultant should clearly describe the project manager's role, their methodology, and style of grants and loans compliance management successfully. The Consultant should propose strategies for controlling the grants and/or loans compliance. 6. Approach to the project process: The Evaluation Team will consider the Proponent's Technical Approach to the project process identifying the task and related requirements. Bid package without the grants experience will not be considered for evaluation. Qualification Statements that satisfy the minimum requirements of the Prime Bidder being in the similar services under the same name for a minimum of three (3) and the qualified bidders will be scored as follows: Letter of Interest 5 points Demonstration for Qualification 30 points Similar Experience and Past Performance 20 points Project Manager's Experience 25 points Technical Approach to the Project 10 points Disadvantaged Business Enterprise (DBE) 5 points References 5 points 4-3 FINAL SELECTION The City of Opa-locka will select the firm that meets the best interests of the City. The City shall be the sole judge of its own best interests,the proposals, and the resulting negotiated agreement. The City's decisions will be final. Following the notification of the selected firm, it is expected that an Agreement will be executed between both parties. City staff will recommend award to the responsible Proposer whose Proposal is determined to provide overall best value to the City, considering the evaluation factors in this RFQ. 4-4 AWARD AND CONTRACT EXECUTION After review by the Selection Committee of the proposals a recommendation to select three firms will be made to the City Manager for submission to the City Commission for final approval. Upon Commission authorization,contract negotiations will be initiated with the selected firms. 9 RFQ-GRANTS COMPLIANCE CONSULTING SERVICES • Opp-LOCgd RFQ NO. GENERAL GRANTS COMPLIANCE CONSULTING SERVICES PROPOSER QUALIFICATIONS The Proposer, as a result of this proposal, MUST hold a County and/or Municipal Consultant's Occupational License in the area of their fixed business location. The following information MUST be completed and submitted with the proposal to be considered: 1. Legal Name and Address: Name: Address: City,State,Zip: Phone/Fax: 2. Check One: Corporation () Partnership () Individual () 3. If Corporation,state: Date of Incorporation: State in which Incorporated: 4. If an out-of-state Corporation,currently authorized to do business in Florida,give date of such authorization: 5. Name and Title of Principal Officers Date Elected: 6. The length of time in business: years 7. The length of time (continuous) in business as a service organization in Florida: years 8. Provide a list of at least five commercial or government references that the bidder has supplied service/commodities meeting the requirements of the City of Opa-locka specification, during the last twenty-four months. 9. A copy of County and/or Municipal Occupational License(s) Note: Information requested herein and submitted by the proposers will be analyzed by the City of Opa-locka and will be a factor considered in awarding any resulting contract. The purpose is to insure that the Consultants, in the sole opinion of the City of Opa-locka, can sufficiently and efficiently perform all the required services in a timely and satisfactory manner as will be required by the subject contract. If there are any terms and/or conditions that are in conflict, the most stringent requirement shall apply. 10 RFQ-GRANTS COMPLIANCE CONSULTING SERVICES lOep, <O CITY OF OPA-LOCKA U P •'� �� RFQ NO DRUG-FREE WORKPLACE CERTIFICATION FORM Whenever two (2) or more bids/proposals, which are equal with respect to price, quality, and service, are received by the CITY OF OPA-LOCKA for the procurement of commodities or contractual services, a bid/proposal received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. In order to have a drug-free workplace program,a business shall: 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of controlled substances is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in number(1). 4. In the statement specified in number (1), notify the employees that as a condition for working on the commodities or contractual services that are under bid,the employee will abide by the terms of the statement and will notify the employer of any conviction on or plea of guilty or no contest to any violation of Chapter 893, Florida Statutes or of any controlled substance law of the United States or any singular state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of Section 287.087, Florida Statutes. This Certification is submitted by the (Name) of (Title/Position) (Company) who does hereby certify that said Company has implemented a drug-free workplace program,which meets the requirements of Section 287.087, Florida Statutes, which are identified in numbers (1) through (6) above. Date Signature 11 RFQ-GRANTS COMPLIANCE CONSULTING SERVICES