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HomeMy Public PortalAbout1983-11-29 MeetingCOUNCIL MINUTES November 29, 1983 183 The council of Bal Harbour Village met Tuesday, November 29, 1983 at 9:30 A.M. in the Village Hall. Present: Mrs. Antiles, and Messrs. Laikin, Printup, Sherman and Taplin Also present were Fred W. Maley, Village Manager; Mary T. Wetterer, Village Clerk; and Alan S. Gold, Village Attorney. On motion of Mrs. Antiles, seconded by Mr. Printup and voted the minutes of October 25, 1983 were approved as submitted. The council discussed with Mr. William O'Leary the status of his contract for the Collins Avenue and 96th Street landscaping project. It was noted that the Resort Tax Advisory Committee had met with Mr. O'Leary and were not satisfied with his concepts for bus shelters and street furniture. Mr. O'Leary said that the next phase of his work would be the design development and working drawings. For this he needed input as to the final design of the shelters and street furniture. Mr. Sherman requested that the Resort Tax Advisory Committee meet with Mr. O'Leary to help determine the specific designs. It was moved by Mr. Taplin, seconded by Mrs. Antiles and voted that Mr. Sherman and Mr. Maley negotiate a fee for Mr. O'Leary to complete working drawings and prepare cost estimates. Mr. Desharnais explained a request for a variance to erect a screen pool enclosure on top of an existing CBS wall on the side set -back on Lot 32 Block3, Res. Sec. Bal Harbour. After consideration it was suggested that Mr. Maley and Mr. Desharnais try to resolve the problem before the next meeting. Mr. Maley reported that two groin repair contractors had taken out plans and only one bid was returned for the bid opening. The bid was in the amount of $111,500, which was double our engineer's estimate. He said it was Mr. von Oesen's and our Engineers advice that the bid be rejected. As there is no imminent danger, the village could buy the groin panels in the Spring and use a small contractor to install them. It was moved by Mr. Printup, seconded by Mrs. Antiles and voted that the bid be rejected. Mr. Maley and Mr. Desharnais, our Building Inspector, had analysed the pro- posed Public Works facility and found that by supervising the construction and letting the subcontractors ourselves we could realize substantial savings. Mr. Desharmais explained that he had discussed this with Mr. Wheldon, our Public Works Director, who agreed to some of the changes and some eliminations. Mr. Desharnais said that the best alternative would be to purchase a steel structure with a roof and mezzanine from the manufacturer which would cut the cost of the building even further. He believes this type of construction could be done for less than $200,000 for the building only. Mr. Maley said he was concerned tha the project not be stripped down too far to be functional. It was moved by Mr. Taplin, seconded by Mr. Laikin and voted that Mr. Desharnais be authorized to get bids for each portion of the building from sub -contractors and present his final plan and bids at the January meeting. Rabbi Sholom Lipskar, of the Shull of Bal Harbour, asked permission to erect a Menorah on Village property north of the Sun Bank. The rabbi explained the meaning of the menorah, stating that it was not a religious symbol. It was moved by Mr. Taplin, seconded by Mrs. Antiles and voted to allow the rabbi to erect the menorah north of the Sun Bank. Mr. Gold requested the Newsrack Ordinance be placed on the agenda for the next meeting, and he would add a section requiring the placement of the racks within the bus shelters. November 29, 1983 184 ' Mr. Maley explained that two sections of storm sewer need replacing at Block 12 and at the Yacht Basin. The engineers estimate for this work is be- tween $15,000 and $18,000. The work has been budgeted. It was moved by Mr. Taplin, seconded by Mr. Printup and voted that Mr. Maley be authorized to go out for bids for the job. The council considered the operating statements for September 30th and October 31st, 1983. On motion of Mr. Laikin, seconded by Mrs. Antiles and voted the state- ments were filed for audit. It was decided by the council that due to the holidays at the end of December, the December meeting would be held on December 13, 1983. Mr. Sherman said that following the recommendations of our auditors, Arthur Andersen and Co., the village had advertised for a part-time Finance Director. Mr. Maley said we had interviewed five CPA's and accountants and he wished to recommend Mr. John Kelly for the position. Mr. Kelly outlined his background for the council. Mr. Maley advised that Mr. Kelly would do a survey of our employee's duties and give an independent objective review of what we are doing. His cost to the village will be on the basis of $25.00 per hour. On motion of Mr. Taplin, seconded by Mr. Printup and voted Mr. Kelly was hired as a part-time Finance Director for the village. Mr. Sherman reported that our elderly citizens are frightened by bicycles being ridden on the sidewalks. Chief Staubesand said that even though the State Law was changed in July so that bicycles could be ridden either on the sidewalk or the street, he feels that bicycles are safer on the sidewalk than on Collins Avenue. Mr. Maley said he would inquire of the Florida Department of Transportation to see if a bike lane could be indicated on Collins Avenue. Mr. Maley said that the State mandates that our Comprehensive Master Plan be updated every five years. The original plan was done for Bal Harbour by an outside engineer. He would like to hire a planning consultant to review the Plan. Discussion followed on the need for exhibition space. No action was taken on the matter. Mr. Maley reported that in regard to the variance application of the Harbour House Apartments to place two micro -wave dish antennas in the front set back area, that a suitable location had been found within the building lines. Mr. Sherman said he would like to see a plan initiated to recognize em- ployees for years of service. Mr. Maley said he would give this some thought On motion of Mr. Printup, seconded by Mrs. Antiles the meeting was adjourned. J / l; /F Mayor Attest: Village Clerk November 29, 1983 recommend Mr. Larry Cliff, manager of the Sea View, for the appointment. It was moved by Mr. Taplin, seconded by Mrs. Antiles and voted that Mr. Cliff be appointed to the committee. Mr. Whitman said the Resort Tax Advisory Committee met on May 21, 1984 and interviewed agencies for the Tourism Advertising. Interviewed were the firms of Murray Gaby, McFarland and Drier, and Roberta Backus. Beeber Silverstein did not make a presentation. A second meeting was held to evaluate the firms and the committee wishes to recommend to the council the firm of Murray Gaby. They would further recommend that the village inform Mr. Sam McCullough and Bill Kofoed that their contracts are being terminated in ninety days. It was moved by Mr. Taplin, seconded by Mr. Laikin and voted that the firm of Murray Gaby be hired for the Tourism Department advertising for the coming year. Mr. Louis Brandt, of the Regency Spa, said he objected to the appoint- ment of Mr. Cliff, to the Resort Tax Advisory Committee. He said he be- lieved the appointment should go to Mr. Feyko of his hotel. Mr. Maley ex- plained that besides the Resort Tax Advisory Committee, representatives from all the oceanfront hotels and apartments meet once a month to discuss items of mutual benefit. Mr. Sherman suggested that Mr. Whitman discuss with his committee whether they wished to increase to four members. Mr. Sherman said about a year ago, Bal Harbour had offered to enter into an interlocal agreement with Dade County and the City of Miami Beach to mutually promote Tourism in Dade County. No response to that offer has been received. However, a new coalition is being formed consisting of Dade County, The City of Miami Beach and Bal Harbour to promote convention center business. Under the agreement, Ba1 Harbour would have equal representation and contribute $150,000 of our Resort Tax Money. The entire fund would amount to approximately 2.4 million dollars annually. Our Resort Tax Advisory Committee met with the tourism coalition representatives and it is their opinion that Bal Harbour should participate even though we will not benefit directly from the Miami and Miami Beach convention business. Mr. Maley said he felt Bal Harbour is being hurt by the image of the neigh- boring areas and we should do something to reverse that trend. We cannot isolate ourselves completely. Mr. Taplin agreed that something must be done to help. It was moved by Mr. Laikin, seconded by Mrs. Antiles and voted that Bal Harbour join the City of Miami Beach and Dade County for one year and contribute $150,000, provided that Dade County develops short and long range strategy plans for tourism. Mr. Maley said that for the past eight years he has acted as negotia- tor for the village on the PBA contract. He said this year the contract is open for negotiations on wages only, and asked that John Kelly be appointed with him. It was moved by Mrs. Antiles, seconded by Mr. Taplin and voted the Messrs. Maley and Kelly would negotiate with the PBA. Mr. Maley presented an easement for storm drains given by the owners of Lot 11 Block 12, Residential Section of Ba1 Harbour. On motion of Mrs. Antiles, seconded by Mr. Taplin and voted the easement was accepted. On motion of Mr. Laikin, seconded by in, the meeting was ad- journed at 11:30 A.M. (Mayor Attest: 2/% L-ea r Cam. Village Clerk May 29, 1984