HomeMy Public PortalAbout14-8822 Software House International Sponsored by: City Manager
Resolution No.14-8822
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
OPA-LOCKA,FLORIDA,TO AUTHORIZE THE CITY MANAGER
TO RENEW A THREE (3) YEAR CONTRACT WITH SOFTWARE
HOUSE INTERNATIONAL(SHI)FOR MICROSOFT E LICENSING,
APPLICABLE TO MICROSOFT OFFICE,DESKTOP AND SERVER
OPERATING SYSTEM, EXCHANGE AND SQL SERVER AT A
YEARLY COST OF SEVENTEEN THOUSAND NINETY FIVE
DOLLARS ($17,095.00), PIGGYBACKING ON THE STATE OF
FLORIDA CONTRACT (252-001-09-1), PAYABLE FROM
ACCOUNT NO.14-512528; A BUDGETED ITEM;PROVIDING FOR
INCORPORATION OF RECITALS; PROVIDING FOR AN
EFFECTIVE DATE
WHEREAS, Software House International (SHI) holds the State of Florida contract for
Microsoft licensing, (Contract No. 252-001-09-1), on which the City can piggyback; and
WHEREAS,the City of Opa-locka uses Microsoft products on all its servers,desktops and
laptops, and office products; and
WHEREAS,the City Commission of the City of Opa-locks desires to renew the Microsoft
Enterprise Agreement, a three (3) year contract with Software House International (SHI) for
Microsoft Enterprise Licensing,at a cost of Seventeen Thousand Nine Five Dollars($17,095.00)per
year.
NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA-LOCKA,FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. The City Commission of the City of Opa-locka hereby authorizes the City
Manager to renew a three (3) year contract with Software House International (SHI) for Microsoft
Resolution No. 14-8822
Enterprise Licensing, applicable to Microsoft Office, Desktop and Server Operating System,
Exchange And SQL Server,at a cost of Seventeen Thousand Ninety Five Dollars($17,095.00),per
year, a budgeted item, payable from Account No. 14-512528.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 9t'day of Jam, 2014.
i-1
Myra aylor
Mayor
ALti�st to:
o
Jo, na Flores
C y Clerk
Approved as to form and legal sufficiency:
F Ge ler
SPOOON MARDER, PA
ttorney
Moved by: COMMISSIONER JOHNSON
Seconded by: VICE MAYOR KELLEY
Commission Vote: 5-0
Commissioner Holmes: YES
Commissioner Johnson: YES
Commissioner Santiago: YES
Vice-Mayor Kelley: YES
Mayor Taylor: YES
6273554 vl
City of Opa-Locka
Agenda Cover Memo
Commission Meeting 710912014 Item Type: Resolution Ordinance Other
Date: X
(EnterX in box)
Fiscal Impact: Ordinance Reading: 1 Readin 2nd Readin
(EnterX in box) Yes No (EnterX in box)
x Public Hearing: Yes No Yes No
(EnterX in box) X
Funding Source: (Enter Fund&Dept) Advertising Requirement: Yes No
(Enter AcctNo.) General Fund- IT (EnterX in box) X
Acct# 14-512528
Contract/P.O.Required: Yes No RFP/RFQ/Bid#:
(EnterX in box) X N/A
Strategic Plan Related Yes No Strategic Plan Priority Area: Strategic Plan Obj./Strategy: (list the
(Enter X in box) specific objective/strategy this item will address)
Enhance Organizational E::]
Bus.&Economic Dev 0
X Public Safety F-1
Quality of Education F-1
Qual.of Life&City Image 0
Communcation E:J
Sponsor Name Department:
Short Title:
APPROVAL OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A THREE YEAR
AGREEMENT WITH SOFTWARE HOUSE INTERNATIONAL(SHI) PIGGYBACKING THE STATE OF FLORIDA
CONTRACT (252-001-09-1) FOR MICROSOFT LICENSING APPLICABLE TO MICROSOFT OFFICE, DESKTOP
AND SERVER OPERATING SYSTEM, EXCHANGE AND SQL SERVER, AT A YEARLY COST OF SEVENTEEN
THOUSAND NINTY FIVE DOLLARS ($17,095.00) PAYABLE FROM ACCOUNT NO. 14-512528 (BUDGETED
ITEM)
Staff Summary:
Software House International holds the State of Florida contract for Microsoft licensing (contract no.
252-001-09-1). The cost of the agreement is reflective of the number of servers and desktops used in
the City. The City uses Microsoft products on all its servers, desktops, and laptops as well as the Office
products.
r
Proposed Action:
Staff recommends renewing the Microsoft Enterprise Agreement through Software House International
(SHI) as it provides pricing through the state contract on essential software that is necessary for daily
City operation.
Attachment:
State of Florida Contract 252-001-09-01
Quote
Memorandum
TO: Mayor Myra L. Taylor
Vice-Mayor Joseph L. elley
Commissioner Tim thy q,01M s
Commissioner Dor thy tt J h on
Commissioner Luis is
FROM: Kelvin L. Baker Sr, City Mana
DATE: June 25, 2014
RE: Authorization for Microsoft licensing
Request: APPROVAL OF A RESOLUTION AUTHORIZING THE CITY MANAGER
TO ENTER INTO A THREE YEAR AGREEMENT WITH SOFTWARE
HOUSE INTERNATIONAL (SHI) PIGGYBACKING THE STATE OF
FLORIDA CONTRACT (252-001-09-1) FOR MICROSOFT LICENSING
APPLICABLE TO MICROSOFT OFFICE, DESKTOP AND SERVER
OPERATING SYSTEM, EXCHANGE AND SQL SERVER, AT A YEARLY
COST OF SEVENTEEN THOUSAND NINTY FIVE DOLLARS ($17,095.00)
PAYABLE FROM ACCOUNT NO. 14-512528 (BUDGETED ITEM)
Description: Software House International holds the State of Florida contract for Microsoft
licensing (contract no. 252-001-09-1). The cost of the agreement is reflective of the
number of servers and desktops used in the City. The City uses Microsoft products
on all its servers, desktops, and laptops as well as the Office products.
Financial Impact: $17,095.00 budgeted. Payable from account 14-512528
Implementation Time Line: Immediate
Recommendation(s): Staff recommends renewing the Microsoft Enterprise Agreement through
Software House International (SHI) as it provides pricing through the state
contract on essential software that is necessary for daily City operation.
Analysis: None.
ATTACHMENT(S): State of Florida Contract 252-001-09-1
Quote
PREPARED BY: Nelson Rodriguez, Information Technology Director
END OF MEMORANDUM
AMENDMENT NO. 5
To State Term Contract 252-001-09-1
Microsoft License, Maintenance, & Services
This Amendment No. 5("Amendment"), effective as of the last date signed below, to
the Microsoft License, Maintenance, & Services Contract No. 252-001-09-1 ("Contract')
effective between the State of Florida, Department of Management Services ("Department' or
"Customer") and SHI International Corporation ("Contractor"). Department and Contractor are
collectively referred to herein as the"Parties." All capitalized terms used herein shall have the
meaning assigned to them in the Contract, unless otherwise defined herein.
The parties hereto agree to amend the contract as follows:
1.0 THE ENROLLMENT FOR EDUCATION SOLUTIONS
The Enrollment for Education Solutions (EES) shall be added to the contract under
the Master Business Agreement and shall be effective as of the last date signed
below.
2.0 CONFLICT
To the extent any of the terms of this Agreement conflict with the terms of the Contract,
the terms of this Agreement shall control. All other terms of the Contract, or as
previously amended, remain in full force.
3.0 WARRANTY OF AUTHORITY
Each person signing this Agreement warrants that he or she is duly authorized to do so
and to bind the respective party.
State of Florida, SHI International Corporation:
Department of Management Services:
By: By:
Name: Kelley J. Scott Name:
Acting Director of State Purchasing
Title: and Chief Procurement Officer Title:
Date: Date:
AMENDMENT No.a
To Slate Term Conlr=t 252-009-09-1
Microsoft License,Mi intananos,&Seruless
This Amendment No.G rAmendrnerit),eflrective as of the lost date signed below,to
the Mir rosoft Lkenee,MalntOnence,&Services Contrad No.252-001-W 1(110ontrad')
erf chive between the Slate of Florida,Department of Management Services i"Depenmenr or
'Customer')and SHI International Corporation(`Coatrdctor'), Department and Contractor are
cdlec6rely referred to herein as(he'Parlies° All capitalizedtanna used herein Shall have the
meaning assigned to them in the Oantract,unless oMwWfas defined herein_
The parties hetrato agree to amend the contract as follows!
1.0 THE ENROLLMENT FOR EDUCATION SOLUTIONS
The Enrollment for Education Solutions(EES)shall be added to the cardract under
the Maeller 8 usinese Agreement and shall be effective as of the last date signed
below,
2.0 CONFLICT
To The extent any of the terms of 096 Agreement connict with this tans of wo CantrdU,
the terms of this Agreement shall control,AI I o(her#Ghee of the Contract,or as
prevlously amended,remain in full force_
3,0 WARRANTY OF AUTHORITY
Each pbrsm signing this(Agreement warrants that ha or she is duty autlt dmd to do so
and to bi nd the respective party.
Shane of Flodda, SHI Intematkmal Corlmor eon:
08 of IM ern t Barman: �-
olt:
Nlems:Keliev.l.Scott Name:►/
r f _Li e.l n L
Acting DIIe Mr of Stets Purchasing
Tills: armf Chief Procurement.Officer Theo: I '�-e f-
t 40! '.i`� Oats:
Microsoft Software,Licenses and Maintenance Page 2 of 84
252-001-09-1
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Microsoft Software,Licenses and Maintenance Page 3 of 84
252-001-09-1
AMENDMENT NO. 4
To State Term Contract 252-001-09-1
Microsoft License, Maintenance, & Services
This Amendment No. 4 ("Amendment'), effective as of the last date signed below,
to the Microsoft License, Maintenance, & Services Contract No. 252-001-09-1 ("Contract')
effective between the State of Florida, Department of Management Services ("Department'
or"Customer") and SHI International Corporation ("Contractor"). Department and Contractor
are collectively referred to herein as the "Parties." All capitalized terms used herein shall
have the meaning assigned to them in the Contract, unless otherwise defined herein.
The parties hereto agree to amend the contract as follows:
1.0 Enterprise Agreement
The Enterprise Enrollment under the Enterprise Agreement is hereby amended to
include the Office 365 Plan G3 and the associated waterfall pricing.
2.0 CONFLICT
To the extent any of the terms of this Agreement conflict with the terms of the
Contract, the terms of this Agreement shall control. All other terms of the Contract,
or as previously amended, remain in full force.
3.0 WARRANTY OF AUTHORITY
Each person signing this Agreement warrants that he or she is duly authorized to do
so and to bind the respective party.
State of Florida, SHI International Corporation:
Department of Management Services:
By: By:
Name: Kelly Loll, C.P.M. Name:
Chief Procurement Officer&
Title: Director of State Purchasing Title:
Date: Date:
Microsoft Software,Licenses and Maintenance Page 4 of 84
252-001-09-1
Enterprise Agreement
Amendment ID CTM
qudyg-s-009
This amendment ("Amendment") is entered into between the parties identified on the
signature form. All terms used but not defined in this Amendment will have the same
meanings provided in Enterprise Agreement No. OIE73214 ("Agreement"). The parties
agree that the Agreement is amended as follows:
Notwithstanding anything to the contrary,the following is hereby added to the Agreement:
For purposes of this Amendment,the following additional definitions will apply:
"Aggregate G3 Count"means, as of the date it is measured,the aggregate total of
unexpired Office 365 Plan G3 ("G3")User Subscription Licenses ("USL")across
each of the Qualifying State Agencies' Enrollments;
"Maximum Aggregate G3 Count" means, for any invoice under the Enrollment
amended by the Office 365 Price Waterfall Enrollment Amendment, the highest
Aggregate G3 Count measured as of any Volume Determination Dates prior to the
invoice date;
"Office 365 Price Waterfall Enrollment Amendment" means the amendment that is
applied at the Enrollment level for each Qualifying State Agency that acquires G3;
"Qualifying State Agencies" means the Florida State Agencies listed in the following
table;
Qualifying State Agencies
Division of Administrative Hearings
Agency for Enterprise Information
Technology
Agency for Healthcare Administration
Agency for Persons with Disabilities
Dept of Agriculture &Consumer Services
Dept of Legal Affairs (Attorney General)
Auditor General
Department of Business& Professional
Regulation
Dept of Children & Families
Dept of Citrus
Florida Commission on Human Relations
Microsoft Software,Licenses and Maintenance Page 5 of 84
252-001-09-1
Dept of Corrections
Florida Developmental Disabilities Council
Dept of Economic Opportunity
Dept of Elder Affairs
Dept of Emergency Management
Dept of Environmental Protection
Dept of Financial Services
Fish &Wildlife Conservation Commission
Florida Cabinet
Florida Guardian Ad Litem Program
Executive Office of the Governor
Dept of Health
Dept of Highway Safety& Motor Vehicles
Enterprise Florida
Florida House of Representatives
Florida Housing Finance Corporation
Justice Administrative Commission
Dept of Juvenile Justice
Dept of Law Enforcement
Dept of Lottery
Dept of Management Services
Dept of Military Affairs
Northwood Shared Resource Center
Office of Financial Regulation
Office of Insurance Regulation
Office of Legislative Information
Technology Services
OPPAGA
Parole Commission
PERC
Public Services Commission
Florida Retirement System
Dept of Revenue
Florida Senate
Southwood Shared Resource Center
Space Florida
Dept of State
Florida State Board of Administration
Florida State Courts
State Fire Marshal
Dept of Transportation
Microsoft Software,Licenses and Maintenance Page 6 of 84
252-001-09-1
Dept of Veterans'Affairs
Visit Florida
Workforce Florida
"Volume Determination Date" means the date at which the aggregate total of
unexpired G3 USLs is calculated, as defined in the Office 365 Price Waterfall
Enrollment Amendment.
Office 365 Plan G3 Price Waterfall Amendment. Microsoft agrees to allow
Qualifying State Agencies to sign the Office 365 Price Waterfall Enrollment
Amendment to govern Microsoft's price to Customer's reseller for G3. Each
Enrolled Affiliate's price and payment terms for each payment for G3 will be
established by its Reseller based upon confidential monthly per-user reseller prices
provided to Reseller by Microsoft.
Microsoft has established three levels of monthly per-user Reseller pricing for G3 for
the Qualifying State Agencies that sign the Office 365 Price Waterfall Enrollment
Amendment under their Enrollments:
(i) The "Sub-50K Level," which will apply to all payments for which the
Maximum Aggregate G3 Count, as of the Volume Determination Date which
occurred immediately prior to the payment date, is less than 50,000;
(ii) The "50K Level," which will apply to all payments for which the Maximum
Aggregate G3 Count, as of the Volume Determination Date which occurred
immediately prior to the payment date, is between 50,000 and 69,999; and
(iii)The "70K Level," which will apply to all payments for which the Maximum
Aggregate G3 Count, as of the Volume Determination Date which occurred
immediately prior to the payment date, is equal to or greater than 70,000.
Per the terms of the Office 365 Price Waterfall Enrollment Amendment, Enrolled
Affiliates will acknowledge that they have been provided a quote for each of the three
price levels shown above, and understands if, when, and how its pricing will change
according to the terms and conditions of the Office 365 Price Waterfall Enrollment
Amendment.
This amendment is valid until expiration of the current term of this Agreement. No extension
of this Agreement is provided without Microsoft's prior written consent.
This amendment must be attached to a signature form to be valid.
Microsoft Software,Licenses and Maintenance Page 7 of 84
252-001-09-1
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Microsoft Software,Licenses and Maintenance Page 8 of 84
252-001-09-1
AMENDMENT NO. 3
To State Term Contract 252-001-09-1
Microsoft License, Maintenance, & Services
This Amendment No. 3 ("Amendment'), effective as of the last date signed below,
to the Microsoft License, Maintenance, & Services Contract No. 252-001-09-1 ("Contract')
effective between the State of Florida, Department of Management Services ("Department'
or"Customer") and SHI International Corporation ("Contractor"). Department and Contractor
are collectively referred to herein as the "Parties." All capitalized terms used herein shall
have the meaning assigned to them in the Contract, unless otherwise defined herein.
The parties hereto agree to amend the contract as follows:
4.0 ACADEMIC SELECT AGREEMENT
The Academic Select agreement is terminated as of February 27, 2013.
5.0 ACADEMIC SELECT PLUS AGREEMENT
The Academic Select Plus shall replace the Academic Select agreement as of the
last date signed below.
6.0 CONFLICT
To the extent any of the terms of this Agreement conflict with the terms of the
Contract, the terms of this Agreement shall control. All other terms of the Contract,
or as previously amended, remain in full force.
7.0 WARRANTY OF AUTHORITY
Each person signing this Agreement warrants that he or she is duly authorized to do
so and to bind the respective party.
8.0 REPLACEMENT CONTRACT.
A replacement contract may be established for these services prior to the expiration
of this renewed contract. The replacement contract shall supersede and cause early
termination of this renewed contract number 252-001-09-1.
State of Florida, SHI International Corporation:
Department of Management Services:
By: By:
Name: Kelly Loll, C.P.M. Name:
Chief Procurement Officer&
Title: Director of State Purchasing Title:
Date: Date:
Microsoft Software,Licenses and Maintenance Page 9 of 84
252-001-09-1
�• Microsoft ol"inge Licensin:t
Academic Select Plus Agreement
Amendment ID CTM
800-neychann-ElAi
This AwdesnicSelect PIU€amendment(AntendmarC)is entered into between the enlRles as of!he
effective data identified in the Sigrwto rs F4em- The lemts and condtions in this Amendment
supersede anyconflicting terms end conditions in the Agrrrsmont.
I. Section 17.o.is Numb y amcndcd and resfatar in its entirety as follows:
Affriliafas and aontrectam. Neither MIuawR not Institution shat bring any ecdon against
the others Affiliates or contractors in Hasped of any matter WHO it disdaimad on their behalf
In this Section. FSapOpf?S prothiR*6d rx&rdted by f%da hvw.4uach party tvlll Indemnify the
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Microsoft Software,Licenses and Maintenance Page 10 of 84
252-001-09-1
AMENDMENT NO.2
Contract Renewal
To Slate Terri Conifect 2$2.80'1-09.1
Microsoft License,Maintenance,&Services
This Amendment Na.2,'Arnwrdrner,'},effeClive as of Apri l 1.2019,10 tha Microsoft License,
Mantenance.&Services Contract No.2052.1:01-09-1£"Contract^affective between the State of Florida,
Department of Management Servioee r'Deyart'nent'c("Cusinmer)and SHI Internsional Corporation
('Contractor'). Deparrrert and Copt;a=r am collectively referred to harain am the'Partles.'*All
capitalized terms used here;n shall news,:he mean Ing awgrbad io them in the Contract,unleee whierwlss
defined heroin
WHEREAS Wa Contract vrae originally entered an April 1:2009%with Contractor for the provision
of hlicrosoft Lice,se.Malntananee,&services;and i,%scheduled to expire an March 3',2012:and
WHEREAS the Contract was renewed!an Apri l 1,2612 and is schaculed to expire on March 31,
2413:and
WHEREAS in aCaordanoa with Bectio i 4.26 of the State Term Contract No.262-OC 1-09-1,upon
AlUuGl agreement,the C uetomer and t'*Contractor Tay renew the Contract,in whole or in part,for.
or a
perod that May not exceed 3 years or tie term&the vonoraCt whichever period is longer,and
THEREFORE,?n conslderatlon of the mul:al ommiges CW01 nod below;and other gdod and
val4-atilt CanUaretion,receipt and$0iciency of wh ch are hereby V.4=rledged,the Pa-ties agree Do
the slowing:
1A Contract Renewal. The Department haraDy execuies its rer.awa.option pursuant to the
provision ar Section 4.28 Renewal of Caitract,eatiion S.IS Pricing,9rd In accordance with
Secion 287.057(13),Florida statues,:ar:vo years and is isna0y ransrued effeo:ive April 1,2013
Ihrcug h March 31,2C15.
3.0 RR norllnn Reauiremenis. Section$.8.Amendmnn'1 of the Conzact, s revised to remove
NIGP reporting requirements and vn I Include a nevi Quarterly Raporbng Form(see Attachment
A).
3.0 Werra nt of Authority Each person 5'9 ning ttr Is An2ndmelt warrants tint he or shs is d-,aly
authorized to do m and to bind the respective pe rty.
4.8 AZEtak Unless ot'nerwlse modlGed by this Amendment all terms and cor.dlioris Cdntalnsd In
the Cont-lact,89 amer-ded pravioualy,Ihall continua In full force and erect.
State of Florida, SHI late Rfado11a1 OOrporati on:
Deparlrnan!of anagemern Services;
®p.
Name:K I tl C.P.M. warns; n
Chief procu rement(WI-Cer a
Title: Director of State PurKha 1A T IIIe.�� .�r
Date:
..._ Vats:_ .3
Page 1t of i
Microsoft Software,Licenses and Maintenance Page 11 of 84
252-001-09-1
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Microsoft Licenses, Maintenance & Service
252-001-09-1
Quarterly Report Form—Attachment A
AMENDMENT NO. 1
To State Term Contract 252-001-09-1
Microsoft License, Maintenance, & Services
This Amendment No. 1 ("Amendment"), effective as of April 1, 2012, to the
Microsoft License, Maintenance, & Services Contract No. 252-001-09-1 ("Contract")
effective between the State of Florida, Department of Management Services ("Department"
or"Customer") and SHI International Corporation ("Contractor"). Department and Contractor
are collectively referred to herein as the "Parties." All capitalized terms used herein shall
have the meaning assigned to them in the Contract, unless otherwise defined herein.
WHEREAS the Contract was originally entered on April 1, 2009 with Contractor for
the provision of Microsoft License, Maintenance, & Services, and is scheduled to expire on
March 31, 2012; and
WHEREAS in accordance with Section 4.26 of the State Term Contract No. 252-
001-09-1, upon mutual agreement, the Customer and the Contractor may renew the
Contract, in whole or in part, for a period that may not exceed 3 years or the term of the
contract, whichever period is longer; and
THEREFORE, in consideration of the mutual promises contained below, and other
good and valuable consideration, receipt and sufficiency of which are hereby acknowledged,
the Parties agree to the following:
1.0 Contract Renewal. The Department hereby executes its renewal option pursuant to
the provision of Section 4.26 Renewal of Contract, Section 5.16 Pricing, and in
accordance with Section 287.057(13), Florida Statues, for one year and is hereby
renewed effective April 1, 2012 through March 31, 2013.
2.0 Reporting Requirements. Section 5.9, of Contract No. 252-001-09-1, is
superseded and entirely replaced with the following:
5.9 Sales Summary Reports
Each Contractor shall submit a sales report on a Quarterly basis. Reporting
periods coincide with the State Fiscal Year:
• Quarter 1- (July-September)
• Quarter 2 - (October-December)
• Quarter 3 - (January-March)
• Quarter 4 - (April-June)
Each Quarterly Sales Report must be in Excel format and shall include:
• Contractor's Name and contact information as required on the Department of
Management Services "Contract Quarterly Report"
• Detail of time period covered by included data
• Total sales including detail of list price and contract price
• Transaction detail will include:
Part Number/SKU Your product part number if applicable
Item /Service
Name Given name of Item or Service
MFG Manufacturer, Publisher, Service Provider
Description of the product category, according to attached
Item Category table
Item
Subcategory Additional grouping for item
Product
Description Additional detail for item
State Agencies, Universities, Political Subdivisions, Other
Customer Name Eligible Users
NIGP Code National Institute of Government Procurement code
Florida
aDelive�red it Code Florida Commodity Code
Unit of Measure
sc Description of unit of measure see example)
Q Number of items/services purchased/provided
te Order date
ivered Delivered date to customer
T pe Purchase Order, Pa ment Card, Other
e List price (Market + fee contracts use market price)Price Contracted rice with state per contract terms
Any new information related to your company's
:Ad:dition:alFFieldsj products/services
Failure to provide quarterly and annual sales reports, including no sales, within
thirty (30) calendar days following the end of each quarter (January, April,
July and October) and/or contract year may result in the contract supplier being
found in default and cancellation of the contract by the Department. Upon request,
the Contractor shall report to the Department, spend with certified and other
minority business enterprises. Reports must include the period covered, the
name, minority code and Federal Employer Identification Number of each minority
vendor utilized during the period, commodities and services provided by the
minority business enterprise, and the amount paid to each minority vendor on
behalf of each purchasing agency ordering under the terms of this contract.
Initiation and submission of the Contract Sales Summaries are to be the
responsibility of the Contractor without prompting or notification by the Contract
Manager. The Contractor will submit the completed Contract Sales Summary
forms by email to the Contract Manager.
3.0 Employment Verification. Pursuant to State of Florida Executive Orders Nos.: 11-
02 and 11-116, Contractor is required to utilize the U.S. Department of Homeland
Security's E-Verify system to verify the employment of all new employees hired by
the Contractor during the contract term. Also, Contractor shall include in related
subcontracts a requirement that subcontractors performing work or providing
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services pursuant to the state contract utilize the E-Verify system to verify
employment of all new employees hired by the subcontractor during the contract
term.
4.0 Scrutinized Company List In executing this contract, Contractor certifies that it is
not listed on either the Scrutinized Companies with Activities in Sudan List or the
Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List,
created pursuant to section 215.473, Florida Statutes. Pursuant to section
287.135(5), F.S., Contractor agrees the Department may immediately terminate this
contract for cause if the Contractor is found to have submitted a false certification or
if Contractor is placed on the Scrutinized Companies with Activities in Sudan List or
the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List
during the term of the contract.
5.0 Preferred Pricing. The Contractor agrees to submit to the Department, at least
annually, an affidavit from an authorized representative attesting that the Contractor
is in compliance with the preferred pricing provision in Section 4(b)
of form PUR 1000.
6.0 Warrant of Authority. Each person signing this Amendment warrants that he or she
is duly authorized to do so and to bind the respective party.
7.0 Effect: Unless otherwise modified by this Amendment, all terms and conditions
contained in the Contract shall continue in full force and effect.
State of Florida, SHI International Corporation:
Department of Management Services:
By: By:
Name: Kelly Loll, C.P.M. Name:
Chief Procurement Officer&
Title: Director of State Purchasing Title:
Date: Date:
Approved as to form and legality
By:
Office of the General Counsel Date
Department of Management Services
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Division of State Purchasing
4050 Esplanade Way,Suite 360
Department of Managemenc• Tallahassee,Florida 3239 9-09 50
488.844e r v l c e s Fax:850.4 14-6 122
www.dms.MyFlorida.com
Governor Charlie Crist Secretary Linda H.South
CERTIFICATION OF CONTRACT
TITLE: Large Account Reseller for Microsoft Software, Licenses and Maintenance
CONTRACT NO.: 252-001-09-1
ITN NO.: 11-252-001-H
EFFECTIVE: April 1, 2009 — March 31, 2012
SUPERSEDES: 255-001-01-1 Large Account Reseller for Microsoft Software,
Licenses and Maintenance, expiring March 31, 2009
CONTRACTOR(S): Software House International, Inc.
A. AUTHORITY - Upon affirmative action taken by the State of Florida
Department of Management Services, a contract has been executed
between the State of Florida and the designated contractors.
B. EFFECT - This contract was entered into to provide economies in the
purchase of Microsoft Software, Licenses and Maintenance by all State of
Florida agencies and institutions. Therefore, in compliance with Section
287.042, Florida Statutes, all purchases of these commodities shall be
made under the terms, prices, and conditions of this contract and with the
suppliers specified.
C. ORDERING INSTRUCTIONS - All purchase orders shall be issued in
accordance with the attached ordering instructions. Purchaser shall order
at the prices indicated, exclusive of all Federal, State and local taxes.
All contract purchase orders shall show the State Purchasing contract
number, product number, quantity, description of item, with unit prices
extended and purchase order totaled. (This requirement may be waived
when purchase is made by a blanket purchase order.)
D. CONTRACTOR PERFORMANCE - Agencies shall report any vendor
failure to perform according to the requirements of this contract on
Complaint to Vendor form PUR 7017. Should the vendor fail to correct the
problem within a prescribed period of time, then form PUR 7029, Request
for Assistance, is to be filed with this office.
E. SPECIAL AND GENERAL CONDITIONS - Special and general conditions
are enclosed for your information. Any restrictions accepted from the
supplier are noted on the ordering instructions.
Authorized Signature (date)
DSP/Ilp
Attachments
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Contract Administrator
Lori Potts
Phone: 850-487-4196
Email: Lori.PottsCcD-dms.myflorida.com
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TABLE OF CONTENTS:
1.0 INTRODUCTION
2.0 GENERAL INSTRUCTIONS TO RESPONDENTS(PUR 1001)
3.0 SPECIAL INSTRUCTIONS TO RESPONDENTS
4.0 GENERAL CONTRACT CONDITIONS(PUR 1000)
5.0 SPECIAL CONTRACT CONDITIONS
6.0 TECHNICAL SPECIFICATIONS
7.0 FORMS,ATTACHMENTS,AND WORKSHEETS
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SECTION 1.0
INTRODUCTION
CONTENTS'
1.1 PURPOSE/TERM
1.2 PRODUCT OFFERINGS
1.3 CONTACT INFORMATION
1.4 EVENT TIMELINE
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1.1 Purpose/Terms
The State of Florida, Department of Management Services, Division of State
Purchasing provides centralized statewide contracts for software and other
commodities and services for use by all state agencies, political sub-divisions (such as
municipalities, towns, schools, universities, etc.) and others authorized by law to use
state contracts.
The purpose of this solicitation is to establish a 36 month contract with the option for
renewals per section 287.057 (14) (a.) for the purchase of Microsoft Software,
Licenses and Maintenance. The contract term is anticipated to begin on or about April
1, 2009. The State's MyFloridaMarketPlace e-Procurement system (the "System")
will be used to conduct this competitive event.
If you are interested in bidding on this software contract, you must be registered in
MyFloridaMarketPlace and adhere to "who may bid" requirements as outlined in
section 3.4 of this solicitation.
1.2 Product Offerings
Products available under this Contract are set forth in Section 6 of this
solicitation. These offerings may be updated during the Contract term to
incorporate new Product offerings,as well as price revisions and to discontinue
items no longer offered by Microsoft. Offering updates must be submitted as
outlined in Section 5.18 of this solicitation.
1.3 Contact Information
The primary contact for this solicitation is:
Lori Potts
Purchasing Analyst, State Purchasing
Department of Management Services
4050 Esplanade Way, Suite 360
Tallahassee, FL 32399-0950
Office: (850)487-4196 (850)414-8331 (facsimile)
Lori.Potts(a dms.myflorida.com
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1.4 Event Timeline.
EVENT TIMELINE
ITN Release 25 Nov 08
Optional MFMP Sourcing Training 2:00 PM 2 Dec 08
Deadline for Questions Submitted via the Q&A 2:00 PM 9 Dec 08
Board within MyFloridaMarketPlace
Answers to Respondents Questions Posted 12 Dec 08
ITN Submission Deadline 2:00 PM 6 Jan 09
Evaluation 12 Jan 09—23 Jan 09
Evaluation Scoring Session(Public meeting will be 2:00 PM 27 Jan 09
held in building 4050, Room 10 1)
Electronic Posting of Promotion to Stage 2 (Pricing 27 Jan 09
and Negotiation)
Final Pricing and Negotiation (if required) 28 Jan— 13 Feb 09
Posting of Intent to Award On or about 19 Feb 09
Contract Start Date On or about 1 Apr 09
IT IS STRONGLY RECOMMENDED THAT YOU SUBMIT YOUR BID
AS EARLY AS POSSIBLE. YOU SHOULD ALLOW TIME TO RECEIVE
ANY REQUESTED ASSISTANCE AND TO RECEIVE VERIFICATION
OF YOUR SUBMITTAL; WAITING UNTIL THE LAST HOURS OF THE
SOLICITATION COULD IMPACT THE TIMELY SUBMITTAL OF
YOUR BID.
DO NOT RELY ON THE "MYFLORIDAMARKETPLACE" SOURCING
TOOL'S TIME REMAINING CLOCK. THE OFFICIAL SOLICITATION
CLOSING TIME SHALL BE AS REFLECTED IN THE TIMELINE
(SECTION 1.4) OF THIS ITN.
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SECTION 2.0
GENERAL INSTRUCTIONS TO RESPONDENTS,STATE OF FLORIDA FORM PUR 1001
Please refer to section 1.4 on the RFX info tab of this solicitation within the
MyFloridaMarketPlace Sourcing Tool.
CONTENTS'
2.1 Definitions
2.2 General Instructions
2.3 Electronic Submission of Responses
2.4 Terms and Conditions
2.5 Questions
2.6 Conflict of Interest
2.7 Convicted Vendors
2.8 Discriminatory Vendors
2.9 Respondent's Representation and Authorization
2.10 Manufacturer's Name and Approved Equivalents
2.11 Performance Qualifications
2.12 Public Opening
2.13 Electronic Posting of Notice of Intended Award
2.14 Firm Response
2.15 Clarifications/Revisions
2.16 Minor Irregularities/Right to Reject
2.17 Contract Formation
2.18 Contract Overlap
2.19 Public Records
2.20 Protests
2.21 Limitation on Vendor Contact with Agency During Solicitation Period
2.1. Definitions. The definitions found in s. 60A-1.001, F.A.C. shall apply to this agreement.
The following additional terms are also defined:
(a) "Buyer" means the entity that has released the solicitation. The "Buyer"may also be
the "Customer" as defined in the PUR 1000 if that entity meets the definition of
both terms.
(b) "Procurement Officer" means the Buyer's contracting personnel, as identified in the
Introductory Materials.
(c) "Respondent" means the entity that submits materials to the Buyer in accordance
with these Instructions.
(d) "Response" means the material submitted by the respondent in answering the
solicitation.
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(e) "Timeline" means the list of critical dates and actions included in the Introductory
Materials.
2.2. General Instructions.
Potential respondents to the solicitation are encouraged to carefully review all the
materials contained herein and prepare responses accordingly.
2.3. Electronic Submission of Responses.
Respondents are required to submit responses electronically. For this purpose, all
references herein to signatures, signing requirements, or other required
acknowledgments hereby include electronic signature by means of clicking the "Submit
Response" button (or other similar symbol or process) attached to or logically associated
with the response created by the respondent within MyFloridaMarketPlace. The
respondent agrees that the action of electronically submitting its response constitutes:
• an electronic signature on the response, generally,
• an electronic signature on any form or section specifically calling for a signature, and
• an affirmative agreement to any statement contained in the solicitation that requires a
definite confirmation or acknowledgement.
2.4. Terms and Conditions.
All responses are subject to the terms of the following sections of this solicitation,
which, in case of conflict, shall have the order of precedence listed:
• Technical Specifications,
• Special Conditions and Instructions,
• Instructions to Respondents (PUR 1001),
• General Conditions (PUR 1000), and
• Introductory Materials.
The Buyer objects to and shall not consider any additional terms or conditions submitted
by a respondent, including any appearing in documents attached as part of a
respondent's response. In submitting its response, a respondent agrees that any
additional terms or conditions, whether submitted intentionally or inadvertently, shall
have no force or effect. Failure to comply with terms and conditions, including those
specifying information that must be submitted with a response, shall be grounds for
rejecting a response.
2.5. Questions.
Respondents shall address all questions regarding this solicitation to the Procurement
Officer. Questions must be submitted via the Q&A Board within MyFloridaMarketPlace
and must be RECEIVED NO LATER THAN the time and date reflected on the
Timeline. Questions shall be answered in accordance with the Timeline. All questions
submitted shall be published and answered in a manner that all respondents will be able
to view. Respondents shall not contact any other employee of the Buyer or the State for
information with respect to this solicitation. Each respondent is responsible for
monitoring the MyFloridaMarketPlace site for new or changing information. The Buyer
shall not be bound by any verbal information or by any written information that is not
contained within the solicitation documents or formally noticed and issued by the
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Buyer's contracting personnel. Questions to the Procurement Officer or to any Buyer
personnel shall not constitute formal protest of the specifications or of the solicitation, a
process addressed in paragraph 19 of these Instructions.
2.6. Conflict of Interest.
This solicitation is subject to chapter 112 of the Florida Statutes. Respondents shall
disclose with their response the name of any officer, director, employee or other agent
who is also an employee of the State. Respondents shall also disclose the name of any
State employee who owns, directly or indirectly, an interest of five percent(5%) or more
in the respondent or its affiliates.
2.7. Convicted Vendors.
A person or affiliate placed on the convicted vendor list following a conviction for a
public entity crime is prohibited from doing any of the following for a period of 36
months from the date of being placed on the convicted vendor list:
• submitting a bid on a contract to provide any goods or services to a public entity;
• submitting a bid on a contract with a public entity for the construction or repair of a
public building or public work;
• submitting bids on leases of real property to a public entity;
• being awarded or performing work as a contractor, supplier, subcontractor, or
consultant under a contract with any public entity; and
• transacting business with any public entity in excess of the Category Two threshold
amount($25,000)provided in section 287.017 of the Florida Statutes.
2.8. Discriminatory Vendors.
An entity or affiliate placed on the discriminatory vendor list pursuant to section
287.134 of the Florida Statutes may not:
• submit a bid on a contract to provide any goods or services to a public entity;
• submit a bid on a contract with a public entity for the construction or repair of a
public building or public work;
• submit bids on leases of real property to a public entity;
• be awarded or perform work as a contractor, supplier, sub-contractor, or consultant
under a contract with any public entity; or
• transact business with any public entity.
2.9. Respondent's Representation and Authorization.
In submitting a response, each respondent understands, represents, and acknowledges
the following (if the respondent cannot so certify to any of following, the respondent
shall submit with its response a written explanation of why it cannot do so).
• The respondent is not currently under suspension or debarment by the State or any
other governmental authority.
• To the best of the knowledge of the person signing the response, the respondent, its
affiliates, subsidiaries, directors, officers, and employees are not currently under
investigation by any governmental authority and have not in the last ten (10) years
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been convicted or found liable for any act prohibited by law in any jurisdiction,
involving conspiracy or collusion with respect to bidding on any public contract.
• Respondent currently has no delinquent obligations to the State, including a claim by
the State for liquidated damages under any other contract.
• The submission is made in good faith and not pursuant to any agreement or
discussion with, or inducement from, any firm or person to submit a complementary
or other noncompetitive response.
• The prices and amounts have been arrived at independently and without consultation,
communication, or agreement with any other respondent or potential respondent;
neither the prices nor amounts, actual or approximate, have been disclosed to any
respondent or potential respondent, and they will not be disclosed before the
solicitation opening.
• The respondent has fully informed the Buyer in writing of all convictions of the firm,
its affiliates (as defined in section 287.133(1)(a) of the Florida Statutes), and all
directors, officers, and employees of the firm and its affiliates for violation of state or
federal antitrust laws with respect to a public contract for violation of any state or
federal law involving fraud, bribery, collusion, conspiracy or material
misrepresentation with respect to a public contract. This includes disclosure of the
names of current employees who were convicted of contract crimes while in the
employ of another company.
• Neither the respondent nor any person associated with it in the capacity of owner,
partner, director, officer, principal, investigator, project director, manager, auditor, or
position involving the administration of federal funds:
• Has within the preceding three years been convicted of or had a civil judgment
rendered against them or is presently indicted for or otherwise criminally or
civilly charged for: commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a federal, state, or local
government transaction or public contract; violation of federal or state antitrust
statutes; or commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property; or
• Has within a three-year period preceding this certification had one or more
federal, state, or local government contracts terminated for cause or default.
• The product offered by the respondent will conform to the specifications without
exception.
• The respondent has read and understands the Contract terms and conditions, and the
submission is made in conformance with those terms and conditions.
• If an award is made to the respondent, the respondent agrees that it intends to be
legally bound to the Contract that is formed with the State.
• The respondent has made a diligent inquiry of its employees and agents responsible
for preparing, approving, or submitting the response, and has been advised by each of
them that he or she has not participated in any communication, consultation,
discussion, agreement, collusion, act or other conduct inconsistent with any of the
statements and representations made in the response.
• The respondent shall indemnify, defend, and hold harmless the Buyer and its
employees against any cost, damage, or expense which may be incurred or be caused
by any error in the respondent's preparation of its bid.
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• All information provided by, and representations made by, the respondent are
material and important and will be relied upon by the Buyer in awarding the Contract.
Any misstatement shall be treated as fraudulent concealment from the Buyer of the
true facts relating to submission of the bid. A misrepresentation shall be punishable
under law, including, but not limited to, Chapter 817 of the Florida Statutes.
2.10. Manufacturer's Name and Approved Equivalents.
Unless otherwise specified, any manufacturers' names, trade names, brand names,
information or catalog numbers listed in a specification are descriptive, not restrictive.
With the Buyer's prior approval, the Contractor may provide any product that meets or
exceeds the applicable specifications. The Contractor shall demonstrate comparability,
including appropriate catalog materials, literature, specifications, test data, etc. The
Buyer shall determine in its sole discretion whether a product is acceptable as an
equivalent.
2.11. Performance Qualifications.
The Buyer reserves the right to investigate or inspect at any time whether the product,
qualifications, or facilities offered by Respondent meet the Contract requirements.
Respondent shall at all times during the Contract term remain responsive and
responsible. In determining Respondent's responsibility as a vendor, the agency shall
consider all information or evidence which is gathered or comes to the attention of the
agency which demonstrates the Respondent's capability to fully satisfy the
requirements of the solicitation and the contract.
Respondent must be prepared, if requested by the Buyer, to present evidence of
experience, ability, and financial standing, as well as a statement as to plant, machinery,
and capacity of the respondent for the production, distribution, and servicing of the
product bid. If the Buyer determines that the conditions of the solicitation documents
are not complied with, or that the product proposed to be furnished does not meet the
specified requirements, or that the qualifications, financial standing, or facilities are not
satisfactory, or that performance is untimely, the Buyer may reject the response or
terminate the Contract. Respondent may be disqualified from receiving awards if
respondent, or anyone in respondent's employment, has previously failed to perform
satisfactorily in connection with public bidding or contracts. This paragraph shall not
mean or imply that it is obligatory upon the Buyer to make an investigation either
before or after award of the Contract, but should the Buyer elect to do so, respondent is
not relieved from fulfilling all Contract requirements.
2.12. Public Opening.
Responses shall be opened on the date and at the location indicated on the Timeline.
Respondents may, but are not required to, attend. The Buyer may choose not to
announce prices or release other materials pursuant to s. 119.071(1)(b), Florida
Statutes. Any person requiring a special accommodation because of a disability should
contact the Procurement Officer at least five (5) workdays prior to the solicitation
opening. If you are hearing or speech impaired, please contact the Buyer by using the
Florida Relay Service at (800) 955-8771 (TDD).
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2.13. Electronic Posting of Notice of Intended Award.
Based on the evaluation, on the date indicated on the Timeline the Buyer shall
electronically post a notice of intended award at
http://fcn.state,fl.us/owa vbs/owa/vbs www.main menu. If the notice of award is
delayed, in lieu of posting the notice of intended award the Buyer shall post a notice of
the delay and a revised date for posting the notice of intended award. Any person who
is adversely affected by the decision shall file with the Buyer a notice of protest within
72 hours after the electronic posting. The Buyer shall not provide tabulations or notices
of award by telephone.
2.14. Firm Response.
The Buyer may make an award within sixty (60) days after the date of the opening,
during which period responses shall remain firm and shall not be withdrawn. If award
is not made within sixty (60) days, the response shall remain firm until either the Buyer
awards the Contract or the Buyer receives from the respondent written notice that the
response is withdrawn. Any response that expresses a shorter duration may, in the
Buyer's sole discretion, be accepted or rejected.
2.15. Clarifications/Revisions.
Before award, the Buyer reserves the right to seek clarifications or request any
information deemed necessary for proper evaluation of submissions from all
respondents deemed eligible for Contract award. Failure to provide requested
information may result in rejection of the response.
2.16. Minor Irregularities/Right to Reject.
The Buyer reserves the right to accept or reject any and all bids, or separable portions
thereof, and to waive any minor irregularity, technicality, or omission if the Buyer
determines that doing so will serve the State's best interests. The Buyer may reject any
response not submitted in the manner specified by the solicitation documents.
2.17. Contract Formation.
The Buyer shall issue a notice of award, if any, to successful respondent(s), however,
no contract shall be formed between respondent and the Buyer until the Buyer signs the
Contract. The Buyer shall not be liable for any costs incurred by a respondent in
preparing or producing its response or for any work performed before the Contract is
effective.
2.18. Contract Overlap.
Respondents shall identify any products covered by this solicitation that they are
currently authorized to furnish under any state term contract. By entering into the
Contract, a Contractor authorizes the Buyer to eliminate duplication between
agreements in the manner the Buyer deems to be in its best interest.
2.19. Public Records.
Article 1, section 24, Florida Constitution, guarantees every person access to all public
records, and Section 119.011, Florida Statutes, provides a broad definition of public
record. As such, all responses to a competitive solicitation are public records unless
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exempt by law. Any respondent claiming that its response contains information that is
exempt from the public records law shall clearly segregate and mark that information
and provide the specific statutory citation for such exemption.
2.20. Protests.
Any protest concerning this solicitation shall be made in accordance with sections
120.57(3) and 287.042(2) of the Florida Statutes and chapter 28-110 of the Florida
Administrative Code. Questions to the Procurement Officer shall not constitute formal
notice of a protest. It is the Buyer's intent to ensure that specifications are written to
obtain the best value for the State and that specifications are written to ensure
competitiveness, fairness, necessity and reasonableness in the solicitation process.
Section 120.57(3)(b), F.S. and Section 28-110.003,Fla. Admin. Code requires that
a notice of protest of the solicitation documents shall be made within seventy-two
hours after the posting of the solicitation.
Section 120.57(3)(a), F.S. requires the following statement to be included in the
solicitation: "Failure to file a protest within the time prescribed in section 120.57(3),
Florida Statutes, shall constitute a waiver of proceedings under Chapter 120, Florida
Statutes."
Section 28-110.005, Fla. Admin. Code requires the following statement to be included
in the solicitation: "Failure to file a protest within the time prescribed in Section
120.57(3), Florida Statutes, or failure to post the bond or other security required by law
within the time allowed for filing a bond shall constitute a waiver of proceedings under
Chapter 120, Florida Statutes."
2.21. Limitation on Vendor Contact with Agency During Solicitation Period.
Respondents to this solicitation or persons acting on their behalf may not contact,
between the release of the solicitation and the end of the 72-hour period following the
agency posting the notice of intended award, excluding Saturdays, Sundays, and state
holidays, any employee or officer of the executive or legislative branch concerning any
aspect of this solicitation, except in writing to the procurement officer or as provided in
the solicitation documents. Violation of this provision may be grounds for rejecting a
response.
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SECTION 3.0
SPECIAL INSTRUCTIONS TO RESPONDENTS
SPECIAL INSTRUCTIONS TO RESPONDENTS CONTAINED IN THIS SECTION 3.0 MAY SUPERCEDE
OR SUPPLEMENT GENERAL INSTRUCTIONS TO RESPONDENTS CONTAINED IN SECTION 2.0.
CONTENTS
3.1 ADDITIONAL DEFINITIONS
3.2 ORDER OF EVENTS
3.3 ORDER OF PRECEDENCE
3.4 WHO MAY RESPOND
3.5 MYFLORIDAMARKETPLACE(MFMP)ITN OVERVIEW
3.6 THE MFMP SOURCING TOOL,
3.6.1 OPTIONAL MFMP SOURCING TRAINING
3.6.2 ON-DEMAND TRAINING
3.7 SOURCING TOOL TIPS
3.8 EMAIL NOTIFICATION
3.9 SUBMITTAL OF RESPONSE
3.9.1 RESPONSE FORMAT/INSTRUCTIONS
3.10 AMENDMENTS TO THE ITN DOCUMENTS
3.11 INITIAL DETERMINATION OF RESPONSIVENESS
3.12 EVALUATION AND SELECTION PROCESS
3.13 INVITATION TO NEGOTIATION PHASE
3.14 NEGOTIATIONS AND CONTRACT AWARD
3.15 ELECTRONIC POSTING OF RANKING OF RESPONDENTS PRIOR TO NEGOTIATIONS AND
UPON FINAL AWARD
3.16 STATE OBJECTIVES
3.16.1 DIVERSITY
3.16.2 CERTIFICATION OF DRUG-FREE WORKPLACE PROGRAM
3.16.3 PRODUCTS AVAILABLE FROM THE BLIND OR OTHER HANDICAPPED
3.16.4 PRISON REHABILITATIVE INDUSTRIES AND DIVERSIFIED ENTERPRISES,INC.
(PRIDE)
3.17 FIRM RESPONSE
3.18 LOBBYING
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3.1 Additional Definitions.
The definitions found in §60A-1.001, F.A.C. shall apply to this agreement. The
following additional terms are also defined:
a) "Certified Dealer" refers to a person authorized by the Manufacturer to sell the
Manufacturer's products in the Florida government market.
b) "Commercial Software" means software developed or regularly used that (1)
has been sold, leased, or licensed to the general public; (2) has been offered for
sale, lease, or license to the general public; (3) has not been offered, sold, leased,
or licensed to the public but will be available for commercial sale, lease, or
license in time to satisfy the delivery requirements of this contract; or (4)
satisfies a criterion expressed in (1), (2), or (3) above and would require only
minor modifications to meet the requirements of this contract.
c) "Department" means the Florida Department of Management Services. The
Department will be a party to the Contract. "State Purchasing,"a division within
the Department's Support Program, is responsible for administration of this
solicitation and will be responsible for day-to-day administration of the
Contract. State Purchasing may be reached at 4050 Esplanade Way, Suite 360,
Tallahassee, FL 32399-0950, or via links posted at
http://www.myflorida.com/myflorida/business/index.htmi.
d) "Documentation" means the complete set of manuals (e.g., user, installation,
instruction or diagnostic manuals) in either hard or electronic copy, which are
necessary to enable an Eligible User to properly test, install, operate and enjoy
full use of the Product.
e) "Eligible Users" means political subdivisions of the State of Florida (county,
local county board of public instruction, municipal, or other local public agency
or authority), State Universities, and any other public entities authorized by
State statute, which may desire to purchase under the terms and conditions of
the Agreement.
f) "Enterprise" means the total business operations in the United States of
Eligible User(s) without regard to geographic location where such operations
are performed or the entity actually performing such operations on behalf of
Eligible Users.
g) "Enterprise License" means a license grant of unlimited rights to deploy,
access, use, and execute Product anywhere within the Enterprise up to the
maximum capacity stated on the Purchase Order or in the Contract.
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h) "Error Corrections" means machine executable software code furnished by
Contractor which corrects the Product so as to conform to the applicable
warranties,performance standards and/or obligations of the Contractor.
i) "Licensed Software" means software transferred upon the terms and conditions
set forth in the Contract. "Licensed Software" includes error corrections,
upgrades, enhancements or new releases, and any deliverables due under a
maintenance or service contract (e.g., patches, fixes, program temporary fix
(PTF), programs, code or data conversion, or custom programming).
j) "Licensee" means one or more Eligible Users who acquire Product from
Contractor by issuing a Purchase Order in accordance with the terms and
conditions of the Contract; provided that, for purposes of compliance with an
individual license, the term "Licensee" shall be deemed to refer separately to the
individual Eligible User(s) who took receipt of and who is executing the
Product, and who shall be solely responsible for performance and liabilities
incurred. In the case of acquisitions by State Agencies, the Licensee shall be
the State of Florida.
k) "License Effective Date" means the date Product is delivered to an Eligible
User. Where a License involved Licensee's right to copy a previously licensed
and delivered Master Copy of a Program, the license effective date for
additional copies shall be deemed to be the date on which the Purchase Order is
executed.
1) "Licensor" means a Contractor who transfers rights in proprietary Product to
Eligible User(s) in accordance with the rights and obligations specified in the
Contract.
m) "Mandatory" - The Terms "must", "shall", "will", "is required," identify
a mandatory item or factor (as opposed to "desirable"). Failure to meet a
mandatory item or factor may result in the rejection of the
offeror's/bidder's proposal.
n) "Manufacturer" means the entity that holds the trademark in the identified
brand name.
o) "Manufacturer's Price List" means the most recent document published by the
Manufacturer that details products available, model numbers, options, and prices
for each.
p) "New Product Releases" (Product Revisions) means any commercially released
revisions to the licensed version of a Product as may be generally offered and
available to Eligible Users. New releases involve a substantial revision of
functionality from a previously released version of the Product.
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q) "Operating Software" means those routines, whether or not identified as
Program products that reside in the Equipment and are required for the
Equipment to perform its intended function(s), and which interface the operator,
other Contractor-supplied programs, and user programs to the Equipment.
r) "Product" means a deliverable under any Bid or Contract which may include
commodities, services, and/or technology. The term "Product" includes
Licensed Software.
s) "Purchase Order" means the Eligible User's fiscal form or format that is used
when making a purchase (e.g., formal written Purchase Order, Procurement
Card, electronic Purchase Order, or other authorized instrument).
t) "Responsible Bidder" means a bidder who has the capability in all respects to
perform fully the contract requirements, and the experience, integrity,
perseverance, reliability, capacity, facilities, equipment, and credit which will
assure good faith performance.
u) Responsive Bidder or "Responsive Proposal" means an offer or proposal
that conforms in all material respects to the requirements set forth in the
Invitation to Negotiate. Material respects of an Invitation to Negotiate
include, but are not limited to price, quality, quantity, or delivery
requirements.
v) "Site License" means for each product, the term "Site License" shall mean the
license established upon acquisition of the applicable number of copies of such
product and payment of the applicable license fees as set forth in the Statement
of Work.
w) "Software" means an all-inclusive term which refers to any computer programs,
routines, or subroutines supplied by the Contractor, including Operating
Software, Programming Aids,Application Programs, and Program Products.
x) "Software Failure" means a malfunction in the Contractor-supplied Software,
other than Operating Software, which prevents the accomplishment of work,
even though the Equipment (including its Operating Software) may still be
capable of operating properly.
y) "State"means the State of Florida and its agencies.
z) "Terms of License" means the terms and conditions set forth in the Contract
that are in effect and applicable to a Purchase Order at the time of the order
placement.
aa) "Virus" means any computer code, whether or not written or conceived by
Contractor, that disrupts, disables, harms, or otherwise impedes in any manner
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the operation of the Product, or any other associated software, firmware,
hardware, or computer system (such as local area or wide-area networks),
including aesthetic disruptions or distortions, but does not include security keys
or other such devices installed by Product manufacturer.
3.2 Order of Events.
Respondents will review and become familiar with the Event Timeline and
solicitation documents, enter any questions in the MFMP Sourcing Tool Q&A Board
before the date and time specified in the Event Timeline, answer all questions
requested for the proposal, submit required documents, develop cost savings
structures, and upload final responses into the MFMP Sourcing Tool.
The Event Timeline gives the date and time (where applicable) for major activities in
the solicitation. See Section 1.4 of this solicitation document for the Event Timeline.
3.3 Order of Precedence.
Potential respondents to the solicitation are encouraged to carefully review all the
materials contained herein and prepare responses accordingly. In the event any
conflict exists between the Special and General Instructions, those instructions
specified in the Special Instructions shall prevail.
All responses are subject to the terms of the following sections of this ITN, which, in
case of conflict, shall have the order of precedence listed:
• Technical Specifications, Section 6.0
• Price Sheets
• Special Instructions to Respondents, Section 3.0
• Special Contract Conditions, Section 5.0
• General Instruction to Respondents (PUR 1001), Section 2.0
• General Contract Conditions (PUR 1000), Section 4.0
• Introduction, Section 1.0
• Forms,Attachments and Worksheets
3.4 Who May Respond.
The State of Florida is similar in purchasing size and volume to Texas, California and
New York. In order to meet the large purchasing, licensing, and maintenance needs of
Florida, the Department will accept Responses from responsive and responsible
Respondents that meet all requirements of this Invitation to Negotiate including, but
not limited to,the following:
• Respondents must be a Microsoft Certified Large Account Reseller (LAR)
and provide a copy of the certification documentation in addition to the
following requirements:
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• Preference will be given to Large Account Resellers who have the following
certifications (copies of certifications must be provided):
• Technology Series Certification
• Professional Series Certification
• Master Services Certification
• LARs must have the following on their staff:
o At least five (5)of the following:
• Certified IT Professional (MCITP)
• At least one (1) of each of the following (copies of certifications
must be provided):
• Microsoft Certified Business Management Solutions
Specialist
• Certified Business Management Solutions Professional
• Certified Systems Engineer(MCSE)
• Certified Database Administrator(MCDBA)
• Certified Solutions Developer(MCSD)
• Certified Systems Administrator(MCSA)
• Certified Professional Developer(MCPD)
• Certified Application Professional (MCAP)
• Certified Trainer(MCT) or
• Certified Learning Consultant(MCLC)
• The LAR must also have at least fifteen (15) members certified through the
Microsoft Sales Certification Training Program to allow for State of Florida
Account Coverage and Microsoft Trained Sales force for selling products.
Copies of the Certificates must be included in the proposal submittal. Failure to
do so may result in proposal rejection.
• Reseller must have at least one Microsoft Sales Certified staff member available
Monday through Friday, 8:00 a.m. to 6:00 p.m. EST on weekly basis, except for
State of Florida holidays, to answer phone calls and questions.
• Respondents must be a registered vendor in MyFloridaMarketPlace (MFMP)to
do business with the State of Florida. If you are not already a registered vendor,
you may view registration information as well as other pertinent information at:
http://dms.myflorida.com/business operations/state purchasing/myflorida mar
ketplace/vendors/vendor toolkit/mfmp vendor registration
• Respondents may create and maintain a MyFloridaMarketPlace (MFMP)
Punch-Out site. If Respondent is not capable of creating a punch-out site,
Respondent must agree to work with MFMP to create a line item catalog in
MFMP through the Aravo tool. See Section 7.10 Punch-Out Capability
Questionnaire for details. See Section 7.16 to view a sample Line-Item
Template and additional information for consideration.
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• Respondents shall utilize Electronic Invoicing through MyFloridaMarketPlace.
See Sections 5.13 and 7.11 MyFloridaMarketPlace Electronic Invoicing
Requirements for additional information.
3.5 MyFloridaMarketPlace (MFMP) Overview
MyFloridaMarketPlace is the State of Florida's online eProcurement system for
buyers and vendors. In operation for more than five years, the system streamlines
interactions between vendors and state government entities, is a source for centralized
procurement activities, and provides the tools to support world-class procurement for
the State of Florida.
3.6 The MFMP Sourcing Tool
This solicitation will be conducted using the MyFloridaMarketPlace Sourcing Tool
("Sourcing Tool"). Training materials can be found at:
http://marketplace.myflorida.com/vendor/vendor solicitation_help.htm.
Copy link and paste in to web browser to access site!
Download and review the document titled RFP Event User Guide.
a. For all technical questions about the Sourcing Tool,vendors should contact the
MyFloridaMarketPlace Customer Service Desk at(866) FLA-EPRO or
vendorhelp Amyfloridamarketplace.com.
b. For additional information/assistance on using the Sourcing Tool,please visit the
MyFloridaMarketPlace website at following link:
https:Hmarketplace.myflorida.com/vendor/vendor solicitation help.htm.
This site includes:
a. Solicitation User Guides
b. OnDemand web-based Sourcing Tool training link
C. WinZip FAQs
d. Vendor FAQs
3.6.1 Optional MFMP Sourcing Tool Training
An optional conference call training session on how to use the
MyFloridaMarketPlace Sourcing Tool for this ITN is scheduled on the date
indicated on the Event Timeline at 2:OOPM ET. The Conference Call number
is (888) 808-6959. Conference Code 4881086.
Please go to:
http://marketplace.myflorida.com/vendor/vendor solicitation/rfp event user
auide.pps. Please have this document open on your desktop while
participating on the call. To participate in the conference call, please call in to
the number provided approximately 1 minute before the scheduled time.
3.6.2 On-Demand Training
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On-Demand is a web-based interactive training application available to all
respondents to assist in learning how to respond to an event using the
MyFloridaMarketPlace sourcing tool. The link is
http://training.myfloridamarketplace.com/vendor/toc.html click on
Responding to Sourcing Event.
3.7 Sourcing Tool Tips
When working in the Sourcing Tool, be aware of the twenty (20) minute time-out
function (with a two (2) minute warning in the tool. This means that you should save
your work (click the SAVE button) at intervals of less than twenty minutes to ensure
your entries(since last saved)are not lost.
Please note that clicking the SAVE button within the Sourcing Tool only saves your
bid responses. The SAVE button does not transmit your bid response to the State.
In order to transmit your bid response to the State, you must click the SUBMIT
button on the SUMMARY page of the bid response.
After clicking the SUBMIT button, it is the Respondents responsibility to check your
submitted bid response within the Sourcing Tool to verify that your response is
accurately and completely captured within the Sourcing Tool. You must do this
while there is time remaining in the response period in case you discover an error and
need to resubmit a revised bid response.
To validate your bid response, you should do the following before the bidding period
ends:
a. Go to the "My Bids / My Responses" tab within Sourcing Tool after you
submitted your bid response
b. Click on the Bid ID number of your last submitted bid response
c. Review entire bid response to make sure all responses are complete, accurate and
as you intended to submit.
Minimum areas to check are:
✓ Text boxes—Is your entire answer viewable?
✓ Yes/No questions—Is the displayed answer correct?
✓ All uploaded document files / scanned documents — Can you open attached
document and clearly view entire content?
✓ Offline electronic backup copy sent to the State (if applicable) - Can you open
attached document and clearly view entire content? Does content of this file
match your bid response within the tool (e.g., not an earlier version or working
copy)?
✓ Pricing Information—Are all prices you intended to submit visible and accurately
captured within Sourcing Tool?
IT IS STRONGLY RECOMMENDED THAT YOU SUBMIT YOUR
BID AS EARLY AS POSSIBLE. YOU SHOULD ALLOW TIME TO
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RECEIVE ANY REQUESTED ASSISTANCE AND TO RECEIVE
VERIFICATION OF YOUR SUBMITTAL; WAITING UNTIL THE
LAST HOURS OF THE SOLICITATION COULD IMPACT THE
TIMELY SUBMITTAL OF YOUR BID.
DO NOT RELY ON THE "MYFLORIDAMARKETPLACE"
SOURCING TOOL'S TIME REMAINING CLOCK. THE
OFFICIAL SOLICITATION CLOSING TIME SHALL BE AS
REFLECTED IN THE TIMELINE (SECTION 1.4) OF THIS ITN.
The MyF loridaMarketP lace (MFMP) Sourcing Tool's time remaining clock is NOT
the official submission date and time deadline, it is intended only to approximate the
solicitation closing and may require periodic adjustments
3.8 Email Notification
Respondents are reminded that the Sourcing Tool's email notifications are an option
provided to respondents as a courtesy. The State of Florida is not under any
obligation to provide, and does not guarantee that respondents will receive, email
notifications concerning any posting, amendment or close of solicitations (ITNs).
Vendors are responsible to check the Sourcing Tool and / or the Vendor Bid
System for information and updates concerning solicitations.
3.9 Submittal of Response.
Respondents shall view and download the documents in the MFMP Sourcing Tool
(http://dms.myflorida.com/egovemment tools/myflorida marketplace). Each
Respondent is responsible for ensuring that its response and all associated documents
are submitted before the proper date and time. In the event a Respondent submits
more than one response, only the last response received prior to the response deadline
specified in Section 1.4 shall be considered for award. Other responses will not be
opened. Offers not submitted as indicated in this section shall be rejected.
The Department shall not consider late responses and the MyFloridaMarketPlace
Sourcing Tool will NOT accept responses after the due date and time specified in the
Event Timeline, or as amended by the Department. RESPONSES MUST BE
SUBMITTED IN THE MYFLORIDAMARKF.TPLACE SOURCING TOOL
BEFORE THE DATE AND TIME SPECIFIED IN THE EVENT TIMELINE.
Failure to provide all requested information within the response package before the
response deadline specified in Section 1.4 may result in rejection of the response.
DO NOT RELY ON THE MFMP SOURCING TOOL'S TIME-REMAINING
CLOCK. The official response deadline shall be as reflected in Section 1.4,
Timeline, of this solicitation. The MFMP Sourcing Tool's time-remaining clock is
intended only to approximate the solicitation closing, and may require periodic
adjustments.
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3.9.1 Response Format/Instructions
The Respondent shall review this entire ITN, complete the Certifications Table in
Section 3.11, and submit all forms required as part of the Respondent's bid proposal.
Failure to provide completed documents, forms, or certification documentation may
result in the disqualification of the respondent.
A Respondent shall, in a separate and clearly identified response paragraph(s),
expressly condition or qualify its Response on acceptance or identify any proposed
changes to the terms and conditions outlined in this ITN. To facilitate this process, the
Respondent is required to review Sections 3, 5, and 6 on a provision by provision
basis. The Respondent shall respond in these sections by inserting their response
immediately below the text of each numbered provision and respond to each provision
with one of the following conventions:
a. Agreed
Where the term is acceptable as stated.
b. Modification Proposed
Where Respondent is unable to accept the term as stated but will accept a
modification of the term. Respondent must provide: (1)the reason for its inability
to accept the term as stated and(2)modified language which would be acceptable.
c. Not Agreed
Where the term is completely unacceptable to Respondent and no modification is
possible. Respondent must state the reason such term is unacceptable.
The Department reserves the right to modify, by addition or deletion, terms and
conditions during the negotiation process.
Respondents are reminded that the terms and conditions listed in Sections 2 and 4
will not be negotiated and are required language for all State of Florida Contracts.
Minor clarification within Sections 2 & 4 may be added in Section 3.11 beneath
the Responsiveness Checklist chart.
CERTIFICATION OF ACCEPTANCE FOR THE TERMS AND
CONDITIONS DETAILED IN SECTIONS 2 AND 4 IS TO BE DONE
WITHIN THE TABLE IN SECTION 3.10 OF THIS ITN.
3.10 Amendments to the ITN Documents.
The Department reserves the right to issue amendments to this ITN. Notice of any
amendment will be posted within the MFMP Sourcing Tool and the Vendor Bid
System (VBS). Such notice, if required, will contain the appropriate details for
identifying and/or reviewing the formal changes to this ITN. Each Respondent is
responsible for monitoring the sites for new or changing information concerning this
ITN.
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3.11 Initial Determination of Responsiveness
The Department shall evaluate eligible ("responsible and responsive") responses.
Responses that do not meet the minimum requirements of this solicitation; or fail to
provide all required information, documents, or materials may be rejected as non-
responsive. Respondents whose responses, past performance, or current status with
the State do not reflect the capability, integrity or reliability to fully, and in good
faith, perform the requirements of the Contract, may be rejected as non-responsible.
The Department reserves the right to determine which responses meet the
requirements of this solicitation, and which Respondents are responsive and
responsible. This paragraph is in addition to, and shall not be construed to limit
or override, any right or remedy available to the Department in, Section 2.0,
PUR 1001,or Section 4.0 PUR 1000.
Failure to comply with each of the requirements listed below may result in the
response being deemed non-responsive and therefore may not receive further
consideration in this ITN process. This includes, but is not limited to the following:
Initial Responsiveness
1. Did the Respondent submit its reply before the indicated deadline?
2. Is Respondent a Certified Large Account Reseller for Microsoft software
Products and has provided documentation?
3. Did the Respondent submit a detailed pricing structure indicating the
in ercenta a discount?
4. Did the Respondent submit a Supplier Qualifier Report(SQR) from Dun &
Bradstreet(D&B)? (See Section 3.12.)
5. Has the Respondent met the requirement for having no Conflicts of Interest?
(See Section 2.6.)
6. Does the Respondent comply with the requirement for not being placed on
the Convicted Vendor list for committing a public entity crime within the
last 36 months? (See Section 2.7.)
7. Does the Respondent comply with the requirement for not being placed on
the Discriminatory Vendor List per Section 287.134, F.S.? (See Section
2.8.)
8. Did Respondent provide a completed copy of the Vendor Responsibility
Form and receive a passing score?
Please certify that your Response conforms to each of the following
requirements by responding with either a "Yes" or "No" in the blocks and
submit the completed WORD Document in the MyFloridaMarketPlace
Sourcing Tool.
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252-001-09-1 Page 41 of 84
Certifications
[TNDoes the Respondent certify acceptance and compliance with YES NO
f the Terms and Conditions detailed in Section 2 (PUR1001) of
TN document?
Does the Respondent certify acceptance and compliance with
f the Terms and Conditions detailed in Section 4 (PUR1000)of
document?
Has the Respondent completed pricing worksheets as noted in
Section 7.1 of the ITN Document?
4. Respondent is:aCert:iffied Large Account Reseller for the
Microsoft Software oduand has provided documentation to
verify such certifican?
5. Respondent is a registered vendor in MFMP and is eligible to
do business with the State of Florida?
6. Respondent is capable of creating and maintaining an
MFMP-
unch-out site.
7. If Respondent is not capable of creating an MFMP punch-out
site, Respondent agrees to work with MFMP to create a line-item
catal )g in MFMP through the Aravo tool.
8. Respondent is fully capable of providing electronic invoicing
through MyFloridaMarketPlace.
=Purchasing ndent certifies that they will accept the State of Florida's
Card.
* Respondents must provide an explanation for any "No" answer indicated
above.
3.12 Evaluation and Selection Process
Evaluation will consist of the review and assessment of the Respondents' submittals.
While award will mainly be based upon the best price, the Department reserves the
right to invite top scoring respondents to negotiate their offerings and proposed
pricing.
All areas of evaluation listed in the table below are to be addressed by the Respondent
in its submittal.
Proposals that are substantially incomplete or lack key information may be rejected as
non-responsive by the Department, at its discretion. Responses should be concise,
summarizing the Respondent's pertinent experience and capabilities. Emphasis
should be placed on completeness and clarity. Responses that do not provide
sufficient content or satisfactory information, as requested in this ITN document, may
receive lower scores. Points will be assigned to all categories (see table, below, for
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point-allocation per category) and then totaled in order to determine each
Respondent's ranking:
Evaluation Category
Possible ,
Vendor Responsiveness Pass/Fail
Vendor Responsibility Pass/Fail
Section 1 —Respondent is a LAR Pass/Fail
Section 2—PUR 1001 Agree/Disagree
Section 3 —Financials 24
Section 3 —Vendor Certifications 100
Section 4—PUR 1000 A ree/Disa ree
Section 5—Special Contract Conditions 75
Section 5 - Track record of Vendor in meeting 50
commitments (verified through references and
vendor performance tracking within MFMP)
Section 6—Technical Specifications 60
Section 7—Pricing Models, Strategies and 140
Commitments proposed
Section 7—Vendor Responsibility Questionnaire Pass/Fail
All evaluation categories will be scored with each response having the opportunity to
achieve the maximum total point allocation indicated.
Financials (Supplier Oualifer Report).
Each Respondent is required to provide information regarding its "Financial and
Industry Standing and Strength" in order to demonstrate that it is financially stable, in
good standing with creditors and manufacturers, and has the resources necessary to
perform the services outlined in this ITN on a state-wide basis. The State requires
each Respondent to provide a Supplier Qualifier Report (SQR) prepared by Dun &
Bradstreet (D&B), in accordance with the instructions below. The SQR is a standard
report that details financial and operational capabilities. This report must be submitted
to the Department prior to the proposal opening date and time. Each Respondent
will be responsible for the cost and timely submission of this report. Each Respondent
will be assigned points during the evaluation phase of the solicitation based on the
D&B score.
The prospective Contractor will request the SQR from D&B at:
https:Hsor.dnb.com/sor/isp/forms/SOF.isp?SORTAGI=JQ37hS4r&SORTAG2 i58Gi
k4x
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1. Enter the ITN number in the text field entitled "Enter your RFP Number" and
select"Submit."
2. Enter your company's Duns Number. (If you don't know your company's
Duns number, you may use the search feature to find it.)
3. Confirm Registration
4. Enter payment method and information and complete registration. The cost of
the preparation of the D&B report shall be the responsibility of the Respondent.
Respondents are advised to allow a minimum of ten (10) business days for D&B to
process a report request. If the Department does not receive an SQR from D&B prior
to the opening date and time of the solicitation but one is submitted as part of a
Respondent's Response, the Respondent shall be required to demonstrate that it
requested the SQR after the posting date of the ITN and that the SQR was requested
for this particular solicitation. Once the process is complete, a copy of the report will
be provided to the Department and an identical report will be sent to the Respondent.
If the Department does not receive a report or cannot determine on the face of the
document that the SQR is that of the proposing entity, then the Department will
instruct the Evaluation Team to award zero points to that company for that evaluation
category. It is the responsibility of the Respondent to ensure the timely submission
of a D&B report to the Department prior to the opening date of the proposals. The
Department will use the financial scoring scale below when evaluating and scoring
the financial viability of the prospective Contractors.
Financial Scoring Scale:
SQR Risk
Points
Score Assigned
1 Lowest Risk Rating 24.0
2 21.0
3 18.0
4 15.0
5 12.0
6 9.0
7 6.0
8 3.0
9 Highest Risk Rating 0.0
3.13 Invitation to Negotiation Phase.
The Department shall evaluate and rank responsive responses against all evaluation
criteria set forth in the Invitation to Negotiate and shall select, based on the ranking,
one or more Respondents with which to commence negotiations. Invitations to the
negotiations will be posted in the MFMP Sourcing Tool and in the Vendor Bid System
(VBS). Email will be sent to each selected Respondent's contact person.
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3.14 Negotiations and Contract Award.
The Department, at its discretion, may require Respondents to make formal
presentations of their responses.
The Department reserves the right to finalize the negotiations at any point and post a
notice of Intent to Award. Respondents should recognize the Department's right to
finalize the negotiation process without the need to explicitly request a revised final
offer after negotiations.
After negotiations are conducted, the Department shall award the Contract to a single
responsible and responsive Respondent whose product(s) and prices the Department
determines will provide the best value to the State.
3.15 Electronic Posting of Ranking of Respondents prior to Negotiations and upon
Final Award.
Offers shall be opened on the date and time indicated in Section 1.4 on the Event
Timeline ("Timeline"), and thereafter evaluated. Prices will not be read, pursuant to
Section 119.071(1) (b) 2.a.of the Florida Statutes. After evaluating the responses, on
the date indicated on the Timeline, the Department shall electronically post the
rankings in the MFMP Sourcing Tool.
After negotiations, on the date indicated on the Timeline, the Department shall
electronically post a notice of intent to award. If the ranking or award is delayed, in
lieu of posting it on the date indicated on the Timeline, the Department shall post a
notice of the delay and a revised date for posting the ranking or notice of intent to
award. Any person who is adversely affected by the decision shall file with the
Department a notice of protest within 72 hours after the electronic posting(see Section
2.20 of the General Instructions (PUR 1001) for more information on protests). The
Department shall not provide reply rankings or notices of award by telephone.
3.16 State Objectives.
Within thirty (30) calendar days following award of the Contract, the successful
Respondent shall submit plans addressing each of the State's five (5) objectives listed
below,to the extent applicable to the items/services covered by this solicitation.
3.16.1 Diversity.
The State of Florida is committed to supporting its diverse business industry and
population through ensuring participation by minority-,women-, and service-
disabled veteran business enterprises in the economic life of the state. The State
of Florida Mentor Protege Program connects minority-, women-, and service-
disabled veteran business enterprises with private corporations for business
development mentoring. We strongly encourage firms doing business with the
State of Florida to consider this initiative. For more information on the Mentor
Protege Program,please contact the Office of Supplier Diversity at(850)487-
0915.
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The state is dedicated to fostering the continued development and economic
growth of small, minority-, women-, and service-disabled veteran business
enterprises. Participation by a diverse group of Vendors doing business with the
state is central to this effort. To this end, it is vital that small, minority-, women-,
and service-disabled veteran business enterprises participate in the state's
Procurement process as both Contractors and sub- contractors in this solicitation.
Small, minority-, women-, and service-disabled veteran business enterprises are
strongly encouraged to contribute to this solicitation.
The Contractor shall submit documentation addressing diversity and describing
the efforts being made to encourage the participation of small, minority-, women-,
and service-disabled veteran business enterprises
Information on Certified Minority Business Enterprises (CMBE) and Certified
Service-Disabled Veteran Business Enterprises (CSDVBE) is available from the
Office of Supplier Diversity at:
http://dms-myflorida.com/other programs/office of supplier diversity osd/.
Quarterly Reports of revenue paid to certified W/MBE and certified SDVBE
contractors (agents or subcontractors)as a result of any award shall be provided to
the Agency Purchasing Office by the Prime Contractor on an Agency by Agency
(or other eligible user) level.
3.16.2 Certification of Drug-Free Workplace Program.
The State supports and encourages initiatives to keep the workplaces of Florida's
Suppliers and Prime Contractors drug free. Section 287.087 of the Florida
Statutes provides that, where identical tie responses are received, preference shall
be given to a response received from a Respondent that certifies it has
implemented a drug-free workforce program. If applicable, Respondent shall
certify that the Respondent has a drug-free workplace program using the
"Certification of Drug-Free Workplace" as provided in Sourcing Tool for this
solicitation. The Prime Contractor shall describe how it will address the
implementation of a drug free workplace in offering the items of the solicitation.
Certification shall be submitted (in the Sourcing Tool) using the form in Section
7.5.
3.16.3 Products Available from the Blind or Other Handicapped (RESPECT).
The State supports and encourages the gainful employment of citizens with
disabilities. It is expressly understood and agreed that any articles that are the
subject of, or required to carry out, this Contract shall be purchased from a
nonprofit agency for the blind or for the severely handicapped that is qualified
pursuant to Chapter 413, Florida Statutes, in the same manner and under the same
procedures set forth in Section 413.036(1) and (2), Florida Statutes; and for
purposes of this Contract the person, firm, or other business entity carrying out
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the provisions of this Contract shall be deemed to be substituted for the state
agency insofar as dealings with such qualified nonprofit agency are concerned.
Additional information about the designated nonprofit agency and the products it
offers is available at http://www.respectofflorida.org.
The Respondent shall describe how it will address the use of RESPECT in
offering the items of the solicitation.
3.16.4 Prison Rehabilitative Industries and Diversified Enterprises, Inc. (PRIDE).
The State supports and encourages the use of Florida correctional work programs.
It is expressly understood and agreed that any articles which are the subject of, or
required to carry out, this Contract shall be purchased from the corporation
identified under Chapter 946, F.S., in the same manner and under the same
procedures set forth in Section 946.515(2), and (4), F.S.; and for purposes of this
Contract the person, firm, or other business entity carrying out the provisions of
this Contract shall be deemed to be substituted for this agency insofar as dealings
with such corporation are concerned. Additional information about PRIDE and
the products it offers is available at http://www.pridefl.com.
The Prime Contractor shall describe how it will address the use of PRIDE in
offering the items of the solicitation.
3.17 Firm Response.
The Department may make an award within one hundred eighty (180) days after the
date of the opening, during which period responses shall remain firm and shall not be
withdrawn. If award is not made within one hundred eighty (180), the response shall
remain firm until either the Department awards the Contract or the Department
receives from the Respondent written notice that the response is withdrawn. Any
response that expresses a shorter duration may, in the Buyer's sole discretion, be
accepted or rejected.
3.18 Lobbying.
The Service Provider or Respondent shall not lobby the legislative, judicial, or
executive branches, or any State Agency about any aspect of this Contract during the
procurement process (i.e. from the time the Contract is advertised to the execution of
the Contract) associated with the Contract. Violation of this restriction may be cause
for disqualification from the procurement process.
Respondents are advised that the following will be included in the Contract for these
services:
In accordance with Section 216.347, Florida Statutes, and as provided herein, the
Service Provider or Contractor may not expend any State funds for the purpose of
lobbying the legislature, the judicial branch, the executive branch, or any State
Agency.
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SECTION 4.0
GENERAL CONTRACT CONDITIONS.STATE OF FLORIDA FORM PUR 1000
Contents
4.1 Definitions.
4.2 Purchase Orders.
4.3 Product Version.
4.4 Price Changes Applicable only to Term Contracts.
4.5 Additional Quantities.
4.6 Packaging.
4.7 Inspection at Contractor's Site.
4.8 Safety Standards.
4.9 Americans with Disabilities Act.
4.10 Literature.
4.11 Transportation and Delivery.
4.12 Installation.
4.13 Risk of Loss.
4.14 Transaction Fee.
4.15 Invoicing and Payment.
4.16 Taxes.
4.17 Governmental Restrictions.
4.18 Lobbying and Integrity.
4.19 Indemnification.
4.20 Limitation of Liability.
4.21 Suspension of Work.
4.22 Termination for Convenience.
4.23 Termination for Cause.
4.24 Force Majeure,Notice of Delay, and No Damages for Delay.
4.25 Changes.
4.26 Renewal.
4.27 Purchase Order Duration.
4.28 Advertising.
4.29 Assignment.
4.30 Antitrust Assignment
4.31 Dispute Resolution.
4.32 Employees, Subcontractors, and Agents.
4.33 Security and Confidentiality.
4.34 Contractor Employees, Subcontractors, and Other Agents.
4.35 Insurance Requirements.
4.36 Warranty of Authority.
4.37 Warranty of Ability to Perform.
4.38 38. Notices.
4.39 Leases and Installment Purchases.
4.40 Prison Rehabilitative Industries and Diversified Enterprises, Inc. (PRIDE).
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4.41 Products Available from the Blind or Other Handicapped.
4.42 Modification of Terms.
4.43 Cooperative Purchasing.
4.44 Waiver.
4.45 Annual Appropriations.
4.46 Execution in Counterparts.
4.47 Severability.
1. Definitions.
The definitions contained in s. 60A-1.001, F.A.C. shall apply to this agreement. The
following additional terms are also defined:
(a) "Contract" means the legally enforceable agreement that results from a successful
solicitation. The parties to the Contract will be the Customer and Contractor.
(b) "Customer" means the State agency or other entity identified in a contract as the
party to receive commodities or contractual services pursuant to a contract or that
orders commodities or contractual services via purchase order or other contractual
instrument from the Contractor under the Contract. The "Customer"may also be the
"Buyer" as defined in the PUR 1001 if it meets the definition of both terms.
(c) "Product" means any deliverable under the Contract, which may include
commodities, services, technology or software.
(d) "Purchase order" means the form or format a Customer uses to make a purchase
under the Contract (e.g., a formal written purchase order, electronic purchase order,
procurement card, contract or other authorized means).
2. Purchase Orders.
In contracts where commodities or services are ordered by the Customer via purchase
order, Contractor shall not deliver or furnish products until a Customer transmits a
purchase order. All purchase orders shall bear the Contract or solicitation number, shall
be placed by the Customer directly with the Contractor, and shall be deemed to
incorporate by reference the Contract and solicitation terms and conditions. Any
discrepancy between the Contract terms and the terms stated on the Contractor's order
form, confirmation, or acknowledgement shall be resolved in favor of terms most
favorable to the Customer. A purchase order for services within the ambit of section
287.058(1) of the Florida Statutes shall be deemed to incorporate by reference the
requirements of subparagraphs (a) through (f) thereof. Customers shall designate a
contract manager and a contract administrator as required by subsections 287.057(15)and
(16) of the Florida Statutes.
3. Product Version.
Purchase orders shall be deemed to reference a manufacturer's most recently release
model or version of the product at the time of the order, unless the Customer specifically
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requests in writing an earlier model or version and the contractor is willing to provide
such model or version.
4. Price Changes Applicable only to Term Contracts.
If this is a term contract for commodities or services,the following provisions apply.
(a) Quantity Discounts. Contractors are urged to offer additional discounts for one time
delivery of large single orders. Customers should seek to negotiate additional price
concessions on quantity purchases of any products offered under the Contract. State
Customers shall document their files accordingly.
(b) Best Pricing Offer. During the Contract term, if the Customer becomes aware of
better pricing offered by the Contractor for substantially the same or a smaller
quantity of a product outside the Contract, but upon the same or similar terms of the
Contract, then at the discretion of the Customer the price under the Contract shall be
immediately reduced to the lower price.
(c) Sales Promotions. In addition to decreasing prices for the balance of the Contract term
due to a change in market conditions, a Contractor may conduct sales promotions
involving price reductions for a specified lesser period. A Contractor shall submit to
the Contract Specialist documentation identifying the proposed (1) starting and ending
dates of the promotion, (2)products involved, and (3)promotional prices compared to
then-authorized prices. Promotional prices shall be available to all Customers. Upon
approval,the Contractor shall provide conspicuous notice of the promotion.
(d) Trade-In. Customers may trade-in equipment when making purchases from the
Contract. A trade-in shall be negotiated between the Customer and the Contractor.
Customers are obligated to actively seek current fair market value when trading
equipment, and to keep accurate records of the process. For State agencies, it may be
necessary to provide documentation to the Department of Financial Services and to
the agency property custodian pursuant to Chapter 273, F.S.
(e) Equitable Adjustment. The Customer may, in its sole discretion, make an equitable
adjustment in the Contract terms or pricing if pricing or availability of supply is
affected by extreme and unforeseen volatility in the marketplace, that is, by
circumstances that satisfy all the following criteria: (1) the volatility is due to causes
wholly beyond the Contractor's control, (2) the volatility affects the marketplace or
industry, not just the particular Contract source of supply, (3) the effect on pricing or
availability of supply is substantial, and (4)the volatility so affects the Contractor that
continued performance of the Contract would result in a substantial loss.
5. Additional Quantities.
For a period not exceeding ninety (90) days from the date of solicitation award, the
Customer reserves the right to acquire additional quantities up to the amount shown on
the solicitation but not to exceed the threshold for Category Two at the prices submitted
in the response to the solicitation.
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6. Packaging.
Tangible product shall be securely and properly packed for shipment, storage, and
stocking in appropriate, clearly labeled, shipping containers and according to accepted
commercial practice, without extra charge for packing materials, cases, or other types of
containers. All containers and packaging shall become and remain Customer's property.
7. Inspection at Contractor's Site.
The Customer reserves the right to inspect, at any reasonable time with prior notice, the
equipment or product or plant or other facilities of a Contractor to assess conformity with
Contract requirements and to determine whether they are adequate and suitable for proper
and effective Contract performance.
8. Safety Standards.
All manufactured items and fabricated assemblies subject to operation under pressure,
operation by connection to an electric source, or operation involving connection to a
manufactured, natural, or LP gas source shall be constructed and approved in a manner
acceptable to the appropriate State inspector. Acceptability customarily requires, at a
minimum, identification marking of the appropriate safety standard organization, where
such approvals of listings have been established for the type of device offered and
furnished, for example: the American Society of Mechanical Engineers for pressure
vessels; the Underwriters Laboratories and/or National Electrical Manufacturers'
Association for electrically operated assemblies; and the American Gas Association for
gas-operated assemblies. In addition, all items furnished shall meet all applicable
requirements of the Occupational Safety and Health Act and state and federal
requirements relating to clean air and water pollution.
9. Americans with Disabilities Act.
Contractors should identify any products that may be used or adapted for use by visually,
hearing, or other physically impaired individuals.
10. Literature.
Upon request, the Contractor shall furnish literature reasonably related to the product
offered, for example, user manuals,price schedules, catalogs, descriptive brochures, etc.
11. Transportation and Delivery.
Prices shall include all charges for packing, handling, freight, distribution, and inside
delivery. Transportation of goods shall be FOB Destination to any point within thirty
(30) days after the Customer places an Order. A Contractor, within five (5) days after
receiving a purchase order, shall notify the Customer of any potential delivery delays.
Evidence of inability or intentional delays shall be cause for Contract cancellation and
Contractor suspension.
12. Installation.
Where installation is required, Contractor shall be responsible for placing and installing
the product in the required locations at no additional charge, unless otherwise designated
on the Contract or purchase order. Contractor's authorized product and price list shall
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clearly and separately identify any additional installation charges. All materials used in
the installation shall be of good quality and shall be free of defects that would diminish
the appearance of the product or render it structurally or operationally unsound.
Installation includes the furnishing of any equipment, rigging, and materials required to
install or replace the product in the proper location. Contractor shall protect the site
from damage and shall repair damages or injury caused during installation by Contractor
or its employees or agents. If any alteration, dismantling, excavation, etc., is required to
achieve installation, the Contractor shall promptly restore the structure or site to its
original condition. Contractor shall perform installation work so as to cause the least
inconvenience and interference with Customers and with proper consideration of others
on site. Upon completion of the installation, the location and surrounding area of work
shall be left clean and in a neat and unobstructed condition, with everything in
satisfactory repair and order.
13. Risk of Loss.
Matters of inspection and acceptance are addressed in s. 215.422, F.S. Until acceptance,
risk of loss or damage shall remain with the Contractor. The Contractor shall be
responsible for filing, processing, and collecting all damage claims. To assist the
Contractor with damage claims, the Customer shall: record any evidence of visible
damage on all copies of the delivering carrier's Bill of Lading; report damages to the
carrier and the Contractor; and provide the Contractor with a copy of the carrier's Bill of
Lading and damage inspection report. When a Customer rejects a product, Contractor
shall remove it from the premises within ten days after notification or rejection. Upon
rejection notification, the risk of loss of rejected or non-conforming product shall remain
with the Contractor. Rejected product not removed by the Contractor within ten days
shall be deemed abandoned by the Contractor, and the Customer shall have the right to
dispose of it as its own property. Contractor shall reimburse the Customer for costs and
expenses incurred in storing or effecting removal or disposition of rejected product.
14. Transaction Fee.
The State of Florida has instituted MyFloridaMarketPlace, a statewide eProcurement
System ("System"). Pursuant to section 287.057(23), Florida Statutes (2002), all
payments shall be assessed a Transaction Fee of one percent (1.0%), which the
Contractor shall pay to the State, unless exempt pursuant to 60A-1.032, F.A.C.
For payments within the State accounting system (FLAIR or its successor), the
Transaction Fee shall, when possible, be automatically deducted from payments to the
Contractor. If automatic deduction is not possible, the Contractor shall pay the
Transaction Fee pursuant to Rule 60A-1.031(2), F.A.C. By submission of these reports
and corresponding payments, Contractor certifies their correctness. All such reports and
payments shall be subject to audit by the State or its designee.
Contractor shall receive a credit for any Transaction Fee paid by the Contractor for the
purchase of any item(s) if such item(s) are returned to the Contractor through no fault,
act, or omission of the Contractor. Notwithstanding the foregoing, a Transaction Fee is
non-refundable when an item is rejected or returned, or declined, due to the Contractor's
failure to perform or comply with specifications or requirements of the agreement.
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Failure to comply with these requirements shall constitute grounds for declaring the
Contractor in default and recovering reprocurement costs from the Contractor in
addition to all outstanding fees. CONTRACTORS DELINQUENT IN PAYING
TRANSACTION FEES MAY BE SUBJECT TO BEING REMOVED FROM THE
DEPARTMENT OF MANAGEMENT SERVICES' VENDOR LIST AS
PROVIDED IN RULE 60A-1.006,F.A.C.
15. Invoicing and Payment.
Invoices shall contain the Contract number, purchase order number if applicable, and the
appropriate vendor identification number. The State may require any other information
from the Contractor that the State deems necessary to verify any purchase order placed
under the Contract.
At the State's option, Contractors may be required to invoice electronically pursuant to
guidelines of the Department of Management Services. Current guidelines require that
Contractor supply electronic invoices in lieu of paper-based invoices for those
transactions processed through the system. Electronic invoices shall be submitted to the
Customer through the Ariba Supplier Network (ASN) in one of the following
mechanisms—EDI 810, cXML, or web-based invoice entry within the ASN.
Payment shall be made in accordance with sections 215.422 and 287.0585 of the Florida
Statutes, which govern time limits for payment of invoices. Invoices that must be
returned to a Contractor due to preparation errors will result in a delay in payment.
Contractors may call (850) 413-7269 Monday through Friday to inquire about the status
of payments by State Agencies. The Customer is responsible for all payments under the
Contract. A Customer's failure to pay, or delay in payment, shall not constitute a breach
of the Contract and shall not relieve the Contractor of its obligations to the Department
or to other Customers.
16. Taxes.
The State does not pay Federal excise or sales taxes on direct purchases of tangible
personal property. The State will not pay for any personal property taxes levied on the
Contractor or for any taxes levied on employees' wages. Any exceptions to this
paragraph shall be explicitly noted by the Customer in the special contract conditions
section of the solicitation or in the Contract or purchase order.
17. Governmental Restrictions.
If the Contractor believes that any governmental restrictions have been imposed that
require alteration of the material, quality, workmanship or performance of the products
offered under the Contract, the Contractor shall immediately notify the Customer in
writing, indicating the specific restriction. The Customer reserves the right and the
complete discretion to accept any such alteration or to cancel the Contract at no further
expense to the Customer.
18. Lobbying and Integrity.
Customers shall ensure compliance with Section 11.062, FS and Section 216.347, FS.
The Contractor shall not, in connection with this or any other agreement with the State,
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directly or indirectly (1) offer, confer, or agree to confer any pecuniary benefit on
anyone as consideration for any State officer or employee's decision, opinion,
recommendation, vote, other exercise of discretion, or violation of a known legal duty,
or (2) offer, give, or agree to give to anyone any gratuity for the benefit of, or at the
direction or request of, any State officer or employee. For purposes of clause (2),
"gratuity"means any payment of more than nominal monetary value in the form of cash,
travel, entertainment, gifts, meals, lodging, loans, subscriptions, advances, deposits of
money, services, employment, or contracts of any kind. Upon request of the Customer's
Inspector General, or other authorized State official, the Contractor shall provide any
type of information the Inspector General deems relevant to the Contractor's integrity or
responsibility. Such information may include, but shall not be limited to, the
Contractor's business or financial records, documents, or files of any type or form that
refer to or relate to the Contract. The Contractor shall retain such records for the longer
of(1) three years after the expiration of the Contract or (2) the period required by the
General Records Schedules maintained by the Florida Department of State (available at:
http://dlis.dos.state.fl.us/barm/genschedules/gensched.htm). The Contractor agrees to
reimburse the State for the reasonable costs of investigation incurred by the Inspector
General or other authorized State official for investigations of the Contractor's
compliance with the terms of this or any other agreement between the Contractor and the
State which results in the suspension or debarment of the Contractor. Such costs shall
include, but shall not be limited to: salaries of investigators, including overtime; travel
and lodging expenses; and expert witness and documentary fees. The Contractor shall
not be responsible for any costs of investigations that do not result in the Contractor's
suspension or debarment.
19. Indemnification.
The Contractor shall be fully liable for the actions of its agents, employees, partners, or
subcontractors and shall fully indemnify, defend, and hold harmless the State and
Customers, and their officers, agents, and employees, from suits, actions, damages, and
costs of every name and description, including attorneys' fees, arising from or relating to
personal injury and damage to real or personal tangible property alleged to be caused in
whole or in part by Contractor, its agents, employees, partners, or subcontractors,
provided,however,that the Contractor shall not indemnify for that portion of any loss or
damages proximately caused by the negligent act or omission of the State or a Customer.
Further, the Contractor shall fully indemnify, defend, and hold harmless the State and
Customers from any suits, actions, damages, and costs of every name and description,
including attorneys' fees, arising from or relating to violation or infringement of a
trademark, copyright, patent, trade secret or intellectual property right, provided,
however, that the foregoing obligation shall not apply to a Customer's misuse or
modification of Contractor's products or a Customer's operation or use of Contractor's
products in a manner not contemplated by the Contract or the purchase order. If any
product is the subject of an infringement suit, or in the Contractor's opinion is likely to
become the subject of such a suit, the Contractor may at its sole expense procure for the
Customer the right to continue using the product or to modify it to become non-
infringing. If the Contractor is not reasonably able to modify or otherwise secure the
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Customer the right to continue using the product, the Contractor shall remove the
product and refund the Customer the amounts paid in excess of a reasonable rental for
past use. The customer shall not be liable for any royalties.
The Contractor's obligations under the preceding two paragraphs with respect to any
legal action are contingent upon the State or Customer giving the Contractor (1) written
notice of any action or threatened action, (2) the opportunity to take over and settle or
defend any such action at Contractor's sole expense, and (3) assistance in defending the
action at Contractor's sole expense. The Contractor shall not be liable for any cost,
expense, or compromise incurred or made by the State or Customer in any legal action
without the Contractor's prior written consent, which shall not be unreasonably
withheld.
20. Limitation of Liability.
For all claims against the Contractor under any contract or purchase order, and
regardless of the basis on which the claim is made, the Contractor's liability under a
contract or purchase order for direct damages shall be limited to the greater of$100,000,
the dollar amount of the contract or purchase order, or two times the charges rendered by
the Contractor under the purchase order. This limitation shall not apply to claims arising
under the Indemnity paragraph contain in this agreement.
Unless otherwise specifically enumerated in the Contract or in the purchase order, no
party shall be liable to another for special, indirect, punitive, or consequential damages,
including lost data or records (unless the contract or purchase order requires the
Contractor to back-up data or records), even if the party has been advised that such
damages are possible. No party shall be liable for lost profits, lost revenue, or lost
institutional operating savings. The State and Customer may, in addition to other
remedies available to them at law or equity and upon notice to the Contractor, retain
such monies from amounts due Contractor as may be necessary to satisfy any claim for
damages, penalties, costs and the like asserted by or against them. The State may set off
any liability or other obligation of the Contractor or its affiliates to the State against any
payments due the Contractor under any contract with the State.
21. Suspension of Work.
The Customer may in its sole discretion suspend any or all activities under the Contract
or purchase order, at any time, when in the best interests of the State to do so. The
Customer shall provide the Contractor written notice outlining the particulars of
suspension. Examples of the reason for suspension include, but are not limited to,
budgetary constraints, declaration of emergency, or other such circumstances. After
receiving a suspension notice, the Contractor shall comply with the notice and shall not
accept any purchase orders. Within ninety days, or any longer period agreed to by the
Contractor, the Customer shall either (1) issue a notice authorizing resumption of work,
at which time activity shall resume, or (2) terminate the Contract or purchase order.
Suspension of work shall not entitle the Contractor to any additional compensation.
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22. Termination for Convenience.
The Customer, by written notice to the Contractor, may terminate the Contract in whole
or in part when the Customer determines in its sole discretion that it is in the State's
interest to do so. The Contractor shall not furnish any product after it receives the notice
of termination, except as necessary to complete the continued portion of the Contract, if
any. The Contractor shall not be entitled to recover any cancellation charges or lost
profits.
23. Termination for Cause.
The Customer may terminate the Contract if the Contractor fails to (1) deliver the
product within the time specified in the Contract or any extension, (2)maintain adequate
progress, thus endangering performance of the Contract, (3) honor any term of the
Contract, or (4) abide by any statutory, regulatory, or licensing requirement. Rule 60A-
1.006(3), F.A.C., governs the procedure and consequences of default. The Contractor
shall continue work on any work not terminated. Except for defaults of subcontractors
at any tier,the Contractor shall not be liable for any excess costs if the failure to perform
the Contract arises from events completely beyond the control, and without the fault or
negligence, of the Contractor. If the failure to perform is caused by the default of a
subcontractor at any tier, and if the cause of the default is completely beyond the control
of both the Contractor and the subcontractor, and without the fault or negligence of
either, the Contractor shall not be liable for any excess costs for failure to perform,
unless the subcontracted products were obtainable from other sources in sufficient time
for the Contractor to meet the required delivery schedule. If, after termination, it is
determined that the Contractor was not in default, or that the default was excusable, the
rights and obligations of the parties shall be the same as if the termination had been
issued for the convenience of the Customer. The rights and remedies of the Customer in
this clause are in addition to any other rights and remedies provided by law or under the
Contract.
24. Force Majeure,Notice of Delay,and No Damages for Delay.
The Contractor shall not be responsible for delay resulting from its failure to perform if
neither the fault nor the negligence of the Contractor or its employees or agents
contributed to the delay and the delay is due directly to acts of God, wars, acts of public
enemies, strikes, fires, floods, or other similar cause wholly beyond the Contractor's
control, or for any of the foregoing that affect subcontractors or suppliers if no alternate
source of supply is available to the Contractor. In case of any delay the Contractor
believes is excusable, the Contractor shall notify the Customer in writing of the delay or
potential delay and describe the cause of the delay either (1) within ten (10) days after
the cause that creates or will create the delay first arose, if the Contractor could
reasonably foresee that a delay could occur as a result, or (2) if delay is not reasonably
foreseeable, within five (5) days after the date the Contractor first had reason to believe
that a delay could result. THE FOREGOING SHALL CONSTITUTE THE
CONTRACTOR'S SOLE REMEDY OR EXCUSE WITH RESPECT TO DELAY.
Providing notice in strict accordance with this paragraph is a condition precedent to such
remedy. No claim for damages, other than for an extension of time, shall be asserted
against the Customer. The Contractor shall not be entitled to an increase in the Contract
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price or payment of any kind from the Customer for direct, indirect, consequential,
impact or other costs, expenses or damages, including but not limited to costs of
acceleration or inefficiency, arising because of delay, disruption, interference, or
hindrance from any cause whatsoever. If performance is suspended or delayed, in whole
or in part, due to any of the causes described in this paragraph, after the causes have
ceased to exist the Contractor shall perform at no increased cost, unless the Customer
determines, in its sole discretion, that the delay will significantly impair the value of the
Contract to the State or to Customers, in which case the Customer may (1) accept
allocated performance or deliveries from the Contractor, provided that the Contractor
grants preferential treatment to Customers with respect to products subjected to
allocation, or(2) purchase from other sources (without recourse to and by the Contractor
for the related costs and expenses) to replace all or part of the products that are the
subject of the delay, which purchases may be deducted from the Contract quantity, or(3)
terminate the Contract in whole or in part.
25. Changes.
The Customer may unilaterally require, by written order, changes altering, adding to, or
deducting from the Contract specifications, provided that such changes are within the
general scope of the Contract. The Customer may make an equitable adjustment in the
Contract price or delivery date if the change affects the cost or time of performance.
Such equitable adjustments require the written consent of the Contractor, which shall not
be unreasonably withheld. If unusual quantity requirements arise, the Customer may
solicit separate bids to satisfy them.
26. Renewal.
Upon mutual agreement, the Customer and the Contractor may renew the Contract, in
whole or in part, for a period that may not exceed 3 years or the term of the contract,
whichever period is longer. Any renewal shall specify the renewal price, as set forth in
the solicitation response. The renewal must be in writing and signed by both parties, and
is contingent upon satisfactory performance evaluations and subject to availability of
funds.
27. Purchase Order Duration.
Purchase orders issued pursuant to a state term or agency contract must be received by
the Contractor no later than close of business on the last day of the contract's term to be
considered timely. The Contractor is obliged to fill those orders in accordance with the
contract's terms and conditions. Purchase orders received by the contractor after close
of business on the last day of the state term or agency contract's term shall be considered
void.
Purchase orders for a one-time delivery of commodities or performance of contractual
services shall be valid through the performance by the Contractor, and all terms and
conditions of the state term or agency contract shall apply to the single
delivery/performance, and shall survive the termination of the Contract.
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Contractors are required to accept purchase orders specifying delivery schedules
exceeding the contracted schedule even when such extended delivery will occur after
expiration of the state term or agency contract. For example, if a state term contract
calls for delivery 30 days after receipt of order (ARO), and an order specifies delivery
will occur both in excess of 30 days ARO and after expiration of the state term contract,
the Contractor will accept the order. However, if the Contractor expressly and in writing
notifies the ordering office within ten (10) calendar days of receipt of the purchase order
that Contractor will not accept the extended delivery terms beyond the expiration of the
state term contract, then the purchase order will either be amended in writing by the
ordering entity within ten (10) calendar days of receipt of the contractor's notice to
reflect the state term contract delivery schedule, or it shall be considered withdrawn.
The duration of purchase orders for recurring deliveries of commodities or performance
of services shall not exceed the expiration of the state term or agency contract by more
than twelve months. However, if an extended pricing plan offered in the state term or
agency contract is selected by the ordering entity, the contract terms on pricing plans
and renewals shall govern the maximum duration of purchase orders reflecting such
pricing plans and renewals.
Timely purchase orders shall be valid through their specified term and performance by
the Contractor, and all terms and conditions of the state term or agency contract shall
apply to the recurring delivery/performance as provided herein, and shall survive the
termination of the Contract.
Ordering offices shall not renew a purchase order issued pursuant to a state term or
agency contract if the underlying contract expires prior to the effective date of the
renewal.
28. Advertising.
Subject to Chapter 119, Florida Statutes, the Contractor shall not publicly disseminate
any information concerning the Contract without prior written approval from the
Customer, including, but not limited to mentioning the Contract in a press release or
other promotional material, identifying the Customer or the State as a reference, or
otherwise linking the Contractor's name and either a description of the Contract or the
name of the State or the Customer in any material published, either in print or
electronically, to any entity that is not a party to Contract, except potential or actual
authorized distributors, dealers, resellers, or service representative.
29. Assignment.
The Contractor shall not sell, assign or transfer any of its rights, duties or obligations
under the Contract, or under any purchase order issued pursuant to the Contract, without
the prior written consent of the Customer. In the event of any assignment, the Contractor
remains secondarily liable for performance of the contract, unless the Customer
expressly waives such secondary liability. The Customer may assign the Contract with
prior written notice to Contractor of its intent to do so.
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30. Antitrust Assignment.
The Contractor and the State of Florida recognize that in actual economic practice,
overcharges resulting from antitrust violations are in fact usually borne by the State of
Florida. Therefore, the contractor hereby assigns to the State of Florida any and all
claims for such overcharges as to goods, materials or services purchased in connection
with the Contract.
31. Dispute Resolution.
Any dispute concerning performance of the Contract shall be decided by the Customer's
designated contract manager, who shall reduce the decision to writing and serve a copy
on the Contractor. The decision shall be final and conclusive unless within twenty one
(21) days from the date of receipt, the Contractor files with the Customer a petition for
administrative hearing. The Customer's decision on the petition shall be final, subject to
the Contractor's right to review pursuant to Chapter 120 of the Florida Statutes.
Exhaustion of administrative remedies is an absolute condition precedent to the
Contractor's ability to pursue any other form of dispute resolution; provided, however,
that the parties may employ the alternative dispute resolution procedures outlined in
Chapter 120.
Without limiting the foregoing, the exclusive venue of any legal or equitable action that
arises out of or relates to the Contract shall be the appropriate state court in Leon
County, Florida; in any such action, Florida law shall apply and the parties waive any
right to jury trial.
32. Employees, Subcontractors,and Agents.
All Contractor employees, subcontractors, or agents performing work under the Contract
shall be properly trained technicians who meet or exceed any specified training
qualifications. Upon request, Contractor shall furnish a copy of technical certification or
other proof of qualification. All employees, subcontractors, or agents performing work
under the Contract must comply with all security and administrative requirements of the
Customer and shall comply with all controlling laws and regulations relevant to the
services they are providing under the Contract. The State may conduct, and the
Contractor shall cooperate in, a security background check or otherwise assess any
employee, subcontractor, or agent furnished by the Contractor. The State may refuse
access to, or require replacement of, any personnel for cause, including, but not limited
to, technical or training qualifications, quality of work, change in security status, or non-
compliance with a Customer's security or other requirements. Such approval shall not
relieve the Contractor of its obligation to perform all work in compliance with the
Contract. The State may reject and bar from any facility for cause any of the
Contractor's employees, subcontractors, or agents.
33. Security and Confidentiality.
The Contractor shall comply fully with all security procedures of the United States, State
of Florida and Customer in performance of the Contract. The Contractor shall not
divulge to third parties any confidential information obtained by the Contractor or its
agents, distributors, resellers, subcontractors, officers or employees in the course of
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performing Contract work, including, but not limited to, security procedures, business
operations information, or commercial proprietary information in the possession of the
State or Customer. The Contractor shall not be required to keep confidential
information or material that is publicly available through no fault of the Contractor,
material that the Contractor developed independently without relying on the State's or
Customer's confidential information, or material that is otherwise obtainable under State
law as a public record. To insure confidentiality, the Contractor shall take appropriate
steps as to its personnel, agents, and subcontractors. The warranties of this paragraph
shall survive the Contract.
34. Contractor Employees, Subcontractors,and Other Agents.
The Customer and the State shall take all actions necessary to ensure that Contractor's
employees, subcontractors and other agents are not employees of the State of Florida.
Such actions include, but are not limited to, ensuring that Contractor's employees,
subcontractors, and other agents receive benefits and necessary insurance (health,
workers' compensations, and unemployment) from an employer other than the State of
Florida.
35. Insurance Requirements.
During the Contract term, the Contractor at its sole expense shall provide commercial
insurance of such a type and with such terms and limits as may be reasonably associated
with the Contract. Providing and maintaining adequate insurance coverage is a material
obligation of the Contractor. Upon request, the Contractor shall provide certificate of
insurance. The limits of coverage under each policy maintained by the Contractor shall not
be interpreted as limiting the Contractor's liability and obligations under the Contract. All
insurance policies shall be through insurers authorized or eligible to write policies in
Florida.
36. Warranty of Authority.
Each person signing the Contract warrants that he or she is duly authorized to do so and
to bind the respective party to the Contract.
37. Warranty of Ability to Perform.
The Contractor warrants that, to the best of its knowledge, there is no pending or
threatened action, proceeding, or investigation, or any other legal or financial condition,
that would in any way prohibit, restrain, or diminish the Contractor's ability to satisfy its
Contract obligations. The Contractor warrants that neither it nor any affiliate is currently
on the convicted vendor list maintained pursuant to section 287.133 of the Florida
Statutes, or on any similar list maintained by any other state or the federal government.
The Contractor shall immediately notify the Customer in writing if its ability to perform
is compromised in any manner during the term of the Contract.
38. Notices.
All notices required under the Contract shall be delivered by certified mail, return
receipt requested, by reputable air courier service, or by personal delivery to the agency
designee identified in the original solicitation, or as otherwise identified by the
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Customer. Notices to the Contractor shall be delivered to the person who signs the
Contract. Either designated recipient may notify the other, in writing, if someone else is
designated to receive notice.
39. Leases and Installment Purchases.
Prior approval of the Chief Financial Officer (as defined in Section 17.001, F.S.) is
required for State agencies to enter into or to extend any lease or installment-purchase
agreement in excess of the Category Two amount established by section 287.017 of the
Florida Statutes.
40. Prison Rehabilitative Industries and Diversified Enterprises,Inc. (PRIDE).
Section 946.515(2), F.S. requires the following statement to be included in the
solicitation: "It is expressly understood and agreed that any articles which are the subject
of, or required to carry out, the Contract shall be purchased from the corporation
identified under Chapter 946 of the Florida Statutes (PRIDE) in the same manner and
under the same procedures set forth in section 946.515(2)and (4) of the Florida Statutes;
and for purposes of the Contract the person, firm, or other business entity carrying out
the provisions of the Contract shall be deemed to be substituted for the agency insofar as
dealings with such corporation are concerned."Additional information about PRIDE and
the products it offers is available at http://Www.pridefl.com.
41. Products Available from the Blind or Other Handicapped.
Section 413.036(3), F.S. requires the following statement to be included in the
solicitation: "It is expressly understood and agreed that any articles that are the subject
of, or required to carry out, this contract shall be purchased from a nonprofit agency for
the Blind or for the Severely Handicapped that is qualified pursuant to Chapter 413,
Florida Statutes, in the same manner and under the same procedures set forth in section
413.036(1) and (2), Florida Statutes; and for purposes of this contract the person, firm,
or other business entity carrying out the provisions of this contract shall be deemed to be
substituted for the State agency insofar as dealings with such qualified nonprofit agency
are concerned." Additional information about the designated nonprofit agency and the
products it offers is available at http://www.respectofflorida.ora.
42. Modification of Terms.
The Contract contains all the terms and conditions agreed upon by the parties, which
terms and conditions shall govern all transactions between the Customer and the
Contractor. The Contract may only be modified or amended upon mutual written
agreement of the Customer and the Contractor. No oral agreements or representations
shall be valid or binding upon the Customer or the Contractor. No alteration or
modification of the Contract terms, including substitution of product, shall be valid or
binding against the Customer. The Contractor may not unilaterally modify the terms of
the Contract by affixing additional terms to product upon delivery (e.g., attachment or
inclusion of standard preprinted forms, product literature, "shrink wrap" terns
accompanying or affixed to a product, whether written or electronic) or by incorporating
such terms onto the Contractor's order or fiscal forms or other documents forwarded by
the Contractor for payment. The Customer's acceptance of product or processing of
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documentation on forms furnished by the Contractor for approval or payment shall not
constitute acceptance of the proposed modification to terms and conditions.
43. Cooperative Purchasing.
Pursuant to their own governing laws, and subject to the agreement of the Contractor,
other entities may be permitted to make purchases at the terms and conditions contained
herein. Non-Customer purchases are independent of the agreement between Customer
and Contractor, and Customer shall not be a party to any transaction between the
Contractor and any other purchaser.
State agencies wishing to make purchases from this agreement are required to follow the
provisions of s. 287.042(16)(x), F.S. This statute requires the Department of
Management Services to determine that the requestor's use of the contract is cost-
effective and in the best interest of the State.
44. Waiver.
The delay or failure by the Customer to exercise or enforce any of its rights under this
Contract shall not constitute or be deemed a waiver of the Customer's right thereafter to
enforce those rights, nor shall any single or partial exercise of any such right preclude
any other or further exercise thereof or the exercise of any other right.
45. Annual Appropriations.
The State's performance and obligation to pay under this contract are contingent upon
an annual appropriation by the Legislature.
46. Execution in Counterparts.
The Contract may be executed in counterparts, each of which shall be an original and all
of which shall constitute but one and the same instrument.
47. Severability.
If a court deems any provision of the Contract void or unenforceable, that provision
shall be enforced only to the extent that it is not in violation of law or is not otherwise
unenforceable and all other provisions shall remain in full force and effect.
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SECTION 5.0
SPECIAL CONDITIONS
CONTENTS
5.1 Purchasing Card Program
5.2 Product Acceptance
5.3 Ownership/Title
5.4 Contractors Obligation with Regard to ISV(Third Party) Products
5.5 Proof of License
5.6 Product Version
5.7 Changes to Product or Service Offerings
5.8 Contract Service Requirements
5.9 Delivery
5.10 Contract Reporting Requirements
5.11 Business Review Meetings
5.12 Implementation of Contract
5.13 Contractor's State Contract Webpage
5.14 Estimated Quantities
5.15 Request for Quotes
5.16 Pricing
5.16.1 Pricing Models
5.17 Contract Revisions
5.18 New Product Additions
5.19 Sales Promotions
5.20 No Substitutions
5.21 Agent of Record
5.22 Upgrade Advantage
5.23 References
5.24 Purchase Orders
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5.1 Purchasing Card Program.
The State of Florida has implemented a purchasing card program, using the Visa
platform. Vendors may receive payment from state agencies by the purchasing card in
the same manner as other Visa purchases. Visa acceptance is mandatory but is not the
exclusive method of payment.
5.2 Product Acceptance.
Unless otherwise provided by mutual agreement of the Eligible Users and the Contractor,
Eligible User(s) shall have thirty (30) days from the date of delivery to accept all newly
licensed software Product(s). Eligible users shall accept renewal of software
maintenance or renewal of software licenses upon the effective date of the Eligible User
contract or purchase order. Where the Contractor is responsible for installation,
acceptance shall be from completion of installation, configuration and setup, including
training, as specified in the Eligible User contract or purchase order. Failure to provide
notice of acceptance or rejection or a deficiency statement to the Contractor by the end
of the period provided for under this clause constitutes acceptance by the Eligible
User(s) as of the expiration of that period. The License Term shall be extended by the
time periods allowed for trial use, testing and acceptance unless the Eligible User agrees
to accept the Product at completion of trial use.
Unless otherwise provided by mutual agreement of the Eligible User and the Contractor,
Eligible User shall have the option to run testing on the Product prior to acceptance,
such tests and data sets to be specified by Eligible User. Where using its own data or
tests, Eligible User must have the tests or representative set of data available upon
delivery.
This demonstration will take the form of a documented installation test, capable of
observation by the Eligible User, and shall be made part of the Contractor's standard
documentation. The test data shall remain accessible to the Eligible User after
completion of the test.
In the event that the documented installation test cannot be completed successfully
within the specified acceptance period, and the Contractor or Product is responsible for
the delay, Eligible User shall have the option to cancel the order in whole or in part, or
to extend the testing period for an additional thirty (30) day increment. The Eligible
User shall notify Contractor of acceptance upon successful completion of the
documented installation test. Such cancellation shall not give rise to any cause of action
against the Eligible User for damages, loss of profits, expenses, or other remuneration of
any kind.
If the Eligible User elects to provide a deficiency statement specifying how the product
fails to meet the specifications within the testing period, the Contractor shall have thirty
(30) days to correct the deficiency, and the Eligible User shall have an additional thirty
(30) days to evaluate the Product as provided herein. If the Product does not meet the
specifications at the end of the extended testing period, the Eligible User, upon prior
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written notice to the Contractor, may then reject the Product and return all defective
Product to the Contractor, and the Contractor shall refund any monies paid by the
Eligible User to Contractor. Costs and liabilities associated with a failure of the Product
to perform in accordance with the functionality tests or product specifications during the
acceptance period shall be borne fully by the Contractor to the extent that said costs or
liabilities shall not have been caused by negligent or willful acts or omissions of the
Eligible User's agents or employees.
5.3 Ownership/Title.
Title and ownership to Software Product(s) delivered by the Contractor under the
Contract to an Eligible User under a valid Eligible User contract or purchase order that
is normally commercially distributed on a license basis by the Contractor or other third
party products which are included under any contract resulting from this solicitation,
shall remain with the Contractor or Microsoft. Effective upon acceptance, such Product
shall be licensed to Eligible Users in accordance with the Contractor or Microsoft's
standard license agreement, provided, however, that such standard license, must, at a
minimum: (a) grant the Eligible Users a non-exclusive,, Perpetual license to use,
execute, reproduce, display,y, perform, adapt (unless Contractor advises Eligible Users as
part of Contractor's proposal that adaptation will violate existing agreements or statutes
and Contractor demonstrates such to the Eligible User's satisfaction) and distribute
Existing Licensed Product to the Eligible User up to the license capacity stated in the
Purchase Order or work order with all license rights necessary to fully effect the general
business purpose(s) stated in the Bid or Eligible User's contract or Purchase Order and
(b) recognize the State of Florida as the licensee where the Eligible User is a state
agency, department, board, commission, office or institution. Where these rights are not
otherwise covered by Microsoft's standard license agreement, the Contractor shall be
responsible for obtaining these rights at its sole cost and expense. The Eligible User
shall reproduce all copyright notices and any other legend of ownership on any copies
authorized under this paragraph. See Section 6.4 (e) for transfer of license language,
which shall apply to all software purchased under this agreement.
5.4 Proof of License.
The Contractor must provide to each Eligible User either: (i) the Contractor's certified
license confirmation certificates in the name of such Licensee; or (ii) a written
confirmation from the Contractor or Microsoft accepting the Eligible User's contract or
purchase order as proof of license. Contractor shall submit the certificate, or
alternatively such written confirmation from Microsoft to the benefit of the Eligible
User. Such certificates must be in a form acceptable to the Eligible User.
5.5 Product Version.
Purchase Orders shall be deemed to reference the Contractor's most recently released
model or version of the Product at time of order, unless an earlier model or version is
specifically requested in writing by the Eligible User and the Contractor is willing to
provide such version.
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5.6 Changes to Product or Service Offerings.
a. Product or Service Discontinuance In the event that Microsoft publicly announces
to all U.S. customers ("date of notice") that a Product, maintenance, or technical
support offering is being re-bundled in a different manner from the structure or
licensing model of the prior U.S. commercial offering, the Contractor shall be
required to: (i)notify the Contract Manager and each Eligible User in writing of the
intended change; (ii) continue to provide Product or withdrawn support upon the
same terms and conditions as previously offered on the then-current State of Florida
Contract for the greater o£ a) the best terms offered by the Contractor to any other
customer, or b) not less than twelve (12) months from the date of notice; and (iii)
shall submit the proposed re-bundling change to the Contract Manager for approval
prior to its becoming effective for the remainder of the Contract term.
The Contractor shall be required to: (i) provide the notice required under the
paragraph above, to the entities described within five (5) business days of the
Contractor receiving notice from Microsoft, and (ii) include in such notice the
period of time from the date of notice that Microsoft will continue to provide
Product or withdraw support.
The provisions of this subdivision (a) shall not apply or eliminate the Contractor's
obligations where withdrawn support is being provided by Microsoft. In the event
that Microsoft ceases to provide service, the Contractor shall be responsible for
subcontracting such service, subject to state approval, to an alternate Subcontractor.
b. No Hardshia/Passive License Monitoring. Unless an Eligible User is otherwise
specifically advised to the contrary in writing at the time of order and prior to
purchase, the Contractor hereby warrants and represents that the Product and all
Upgrades do not and will not contain any computer code that would disable the
Product or Upgrades or impair in any way its operation based on the elapsing of a
period of time, exceeding an authorized number of copies, advancement to a
particular date or other numeral, or other similar self-destruct mechanisms
(sometimes referred to as "time bombs," "time locks," or "drop dead" devices) or
that would permit Contractor to access the Product to cause such disablement or
impairment (sometimes referred to as a "trap door" device). Contractor agrees that
in the event of a breach or alleged breach of this provision that Eligible User shall
not have an adequate remedy at law, including monetary damages, and that Eligible
User shall consequently be entitled to seek a temporary restraining order, injunction,
or other form of equitable relief against the continuance of such breach, in addition
to any and all remedies to which Authorized User shall be entitled.
5.7 Contract Service Requirements.
Requests by State Agencies and Eligible Users for Product Literature, Price Lists, and
Specifications must be provided within five (5) working days after receipt of written
request, at no charge to Eligible Users. However, the Department reserves the right to
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review and approve all Product Literature, Price Lists, and promotional materials before
distribution to State Agencies and Eligible Users.
Awarded contractor(s) shall have a single point of contact for customer support. This
individual may support multiple Eligible Users and respond to Eligible User calls
and/or emails within twenty-four (24) hours. Customer Support contact information
shall be provided on the Ordering Instructions form. The Contractor(s) shall make all
Eligible Users of the contract aware of its existence at the time of order to ensure that
contractual pricing is utilized.
Contractor(s) shall provide toll-free customer service phone support from 7:00 AM
(EST) to 6:00 PM (EST) Monday through Friday, except for National and State
recognized holidays. TDD (Telecommunication Device for the Deaf) access must be
made available during the above customer service operating hours.
Contractor(s) shall provide an after-hours contact number for use by Eligible Users for
emergency orders after standard customer service operating hours.
5.8 Delivery.
Pricing shall include inside delivery to the ordering agency within 30 days after receipt
of purchase order.
5.9 Contract Reporting Requirements.
The Contractor shall report sales data to the Contract Manager on a quarterly basis
using the STC Reporting Form in Section 7.15 of the ITN.
• The following data must be reported to the Contract Manager on a quarterly
contract basis: Report shall include:
• Contractor's Name and FEIN number
• Contact Information
• Reporting Period
• Total dollar value of purchases per quarter as noted on the form.
• Total dollar value of purchases per quarter indicating product group.
• Minority Business Spend shall be included in the same report on the tab
marked CMBE Spend Report.
• Financial Viability Statement. Contractor shall provide a copy of their Dun and
Bradstreet report and shall be responsible to immediately notify the Contract
Manager of any changes in the company's financial status that would affect the
Contractor's ability to fulfill their contract obligations with the State.
Failure to provide quarterly sales reports, including providing a report when there have
been no sales, within thirty (30) calendar days following the end of each quarter
(January, April, July and October) may result in the contract supplier being found in
default and may cause termination of the contract.
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Submission of the Contract Sales Summaries shall be the responsibility of the
Contractor without prompting or notification by the Contract Manager. The Contractor
will submit the completed Contract Sales Summary report by email to the Contract
Manager.
5.10 Business Review Meetings.
In order to maintain the partnership between the Department and the Contractor, each
quarter the Department may request a Business Review meeting. The business review
meeting may involve, but not be limited to, the following:
• Review of Contractor performance
• Review of minimum required reports
• Review of continuous improvement plans
The Department encourages Contractors to identify opportunities to generate lower
costs. A continuous improvement effort, consisting of various ideas to enhance
business efficiencies, may be discussed at the Business Review meetings or as
identified.
5.11 Implementation of Contract.
In order to streamline the procurement process and ease of use for state agency buyers,
the Contractor may provide its catalog data electronically using the State's
eProcurement system through a "punch-out" solution in which the Agency accesses the
Contractor's website directly from the system, rather than the system maintaining the
Contractor's data. This solution must allow the Agency to reach the Contractor's site,
browse for Contracted items only, and return to the system with a list of items ready to
be inserted into a requisition. Returned product information must include, but is not
limited to, Contractor name, brand/manufacturer, SKU, product name, brief description
(for supplies, include what machine product is for), recycled content flag, approved
green product flag, certifying green label/standard, unit of measure, and price.
If the Contractor does not choose to provide a punch-out catalog, the Contractor must
provide a Line Item catalog and make their awarded products available on the
Contractor's Florida Specific website as required in Section 5.12 Contractor's State
Contract Webpage.
The Contractor will have up to sixty(60) days, after contract award, to establish a State
Contract punch-out website or up to thirty (30) days to establish a Line Item Catalog.
The MyFloridaMarketPlace ("MFMP") third-party Service Provider, Accenture, is
responsible for working with Contractor to assist in the implementation of a punch-out
solution with the eProcurement System or a Line Item Catalog in Aravo. To
accomplish this conversion, the awarded Contractor shall provide requested
information directly to the Service Provider in the format required by the Service
Provider. No costs or expenses associated with providing this information shall be
charged to the Department, Eligible Users, or Service Provider.
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Contractor punch-out solution must meet the following requirements:
• The solution must conform to cXML 1.0 or 1.1 standards.
• The solution must conform to the technical specifications and implementation
requirements provided by Accenture, and the Contractor must work with
Accenture to ensure successful integration of the punch-out solution into the
system
• The solution must have the capability to provide only those products awarded
under the Contract, and block any non-Contract item(s) from being added to the
requisition.
• The punch-out site must provide the Contract Manager, or designee, the ability
to audit catalog items and prices and must provide a method to download loaded
items and prices into an Excel file format. Audit time and date shall be
determined by the Contract Manager and shall occur at random intervals.
(Note: Contractors who currently have e-commerce capabilities should
already have the ability to do a punch-out site. See Section 7.10 to review the
Punch-out Capability Questionnaire and Section 7.11 to view the Electronic
Invoicing Requirements.)
5.12 Contractor's State Contract Webpage.
The Contract resulting from this solicitation will become a public document. State
Purchasing is using http://myflorida.com on the Internet to distribute State Term
Contracts and product information to eligible users and other interested entities.
The Contractor shall, within sixty (60) days after the date of award listed on the
Certification of Contract document, develop and maintain a State Contract web page on
the Internet to post approved Contract information, which shall include pricing,
percentage discounts, terms, catalogs, ordering instructions, descriptive information, list
of products that meet the State of Florida's *approved green product labels / standards,
and product pictures. The Home Page must be compatible with the most recent version
of browser software being used by State Purchasing. As of the writing of this
solicitation, Internet Explorer 7.0 is the State Purchasing browser standard. State
Purchasing intends to upgrade to new browser versions as they become available and
fully tested, at its discretion. The Universal Resource Locator (URL) for the Internet
Home Page must be listed in the space provided on the Ordering Instructions page of
the solicitation. No costs or expenses associated with providing this information shall
be charged to the State.
* Contractors should note that the US Federal Trade Commission's Guides to the
Use of Environmental Marketing Claims (Green Guides) regulate how companies
label and advertise using environmental claims / terms. See
www.ftc-gov/bcp/gmrule/guides980427.htm 16 C.F.R. Part 260 for details. It is
the Contractor's responsibility to accurately identify their products that meet the
State of Florida's approved green product labels / standards (e.g., Energy Star,
Green Seal) in their electronic catalog, punch-out site and on State Contract web
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page. Failure to accurately represent green products may result in the Contractor's
immediate removal from the contract.
The State Contract vendor supplied web site must have the following requirements:
• Specify that the web page is for the State of Florida
• Contract Number and Beginning and Ending Contract Dates
• State of Florida approved Contract pricing;
• Detailed item descriptions, item numbers, unit of measure;
• Robust search engine capabilities;
• Additional links or information to access product literature of awarded items;
• Additional links to the vendor's home page, the history of the company, etc.;
• Additional links to access technical product literature of awarded items;
• Servicing dealers with current contact information;
• Offer photos of awarded products (where applicable);
• List of products that meet the State of Florida's approved green product labels /
standards;
• When possible, provide indicators of recycled product and minority
manufactured products; and
• Universal Resource Locator(URL) for the Internet Page must be supplied to the
Department prior to the implementation of the Contract.
Additional mandates include:
• If unauthorized information is discovered on the State Contract Web Page, the
Contractor's link may be immediately disconnected and the Contractor shall be
liable for any incorrect or unauthorized purchases.
• Access to the Contractor's State Contract Web Page, or to links or documents
on that Web Page, shall not require a password.
• Contractor's State Contract Web Page shall be compatible with the current
version of browser software used by State Purchasing.
• Barring unexpected technological interruptions or forces of nature, frequent or
consistent web page inaccessibility may be grounds for contract termination.
• Additional links to the Contractor's home page, product literature, or other
pertinent information may be included on the State Contract Web Page.
5.13 Electronic Invoicing.
Notwithstanding any provision of the contract, the contractor shall supply electronic
invoices in lieu of paper-based invoices for those transactions processed through the
State's eProcurement system. Electronic invoices shall be submitted to the agency
through the Ariba Supplier Network (ASN) in one of the following mechanisms —
cXML, EDI 810 or web-based invoice entry within the ASN.
For the purposes of this section, the contractor warrants and represents that it is
authorized and empowered to and hereby grants the State and the third party provider
of MFMP, a State contractor,the right and license to use, reproduce, transmit, distribute
and publicly display within the system the information outlined above. In addition, the
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contractor warrants and represents that it is authorized and empowered to and hereby
grants the State and the third party provider the right and license to reproduce and
display within the system the contractor's trademarks, system marks, logos, trade dress
or other branding designation that identifies the products made available by the
contractor under the contract. If the contractor is not the manufacturer, it shall be the
contractor's responsibility to obtain authorization from the manufacturer to comply
with the provisions of this section, including securing any intellectual property rights of
the manufacturer.
5.14 Estimated Quantities
Based upon current spend projections, it is anticipated that a contract resulting from this
ITN may have sales volume of approximately $15 million. These estimated figures are
given only as a guideline for preparing your proposal and should not be construed as
representing actual figures under the contract.
5.15 Requests for Quotes.
The awarded vendor shall be the only vendor authorized to sell Microsoft products
under this contract. No additional Request for Quotes or bid requests are required
under this contract.
5.16 Pricing.
It is the intent of this solicitation to obtain pricing that is better than or comparable to
pricing models provided to other government entities of the same size and class as the
State of Florida.
Pricing shall be a discount percentage off of the awarded contractor(s) current
"Manufacturers Retail Price." The prices and percentage discount offered with the bid
shall be firm against any increase for the entire term of this contract and any renewals
thereof.
Price lists shall be submitted via the MFMP Sourcing Tool on the Price Sheet form in
section 7.1 of this ITN. Any subsequent revisions shall be submitted using the same
Excel format to the Contract Manager, for review and approval prior to
implementation. After contract award, product updates may be submitted using the
Product Update form located in Section 7.7 of this ITN to the Contract Manager by
email or on CD.
All current and future Microsoft Software Licenses shall be sold under the
Microsoft Master Business Agreement, which includes the following:
• Microsoft Select—State and Local
• Microsoft Enterprise
• Academic Select
5.16.1 Pricing Models - Respondent shall provide pricing models for Microsoft
software licensing and maintenance based on the Microsoft Government Select
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MVLP-D 50,000 unit level; and Microsoft Education Select MVLP-A
designation status. Prices must be submitted using the attached Price Sheet in
Section 7.1 of this solicitation. Pricing models shall include the following:
a) All proposals must provide a manufacturer's cost plus percentage
based on the Microsoft products to a qualified Microsoft Large
Account Reseller.
b) Transfer or assignment of contracts from state agencies to hosting or
"primary" data centers.
c) Location licensing, which will allow for a change in location and
transfer of ownership.
d) Replacement Products
e) Competitive upgrade costs including Upgrade Advantage
f) Option to purchase Microsoft's official documentation and CDs must
be included in bid proposals; CD-ROM sets per product pool
(Applications, Systems, Server), as applicable.
g) Maintenance agreements
h) Added Value such as tiered discounts, additional service, etc.
5.17 Contract Revisions
Revisions to product offerings, pricing, terms, or presented materials must be
approved by the Department prior to advertisement or implementation. Revision
requests must be submitted to the Contract Manager on the Product Update Form in
Section 7.7.
5.18 New Product Additions
New products may be considered for addition to the contract. All requests for review
shall be made in writing via the Product Update form in Section 7.7 to the Contract
Manager and shall include product literature and pricing in a format acceptable to the
Department. New products must utilize the same percentage discount originally bid,
based on the manufacturer's prices in effect at the time the new product is offered and
may not be marketed as approved products prior to written approval from the
Contract Administrator.
5.19 Sales Promotion
A contractor, during the term of the contract, may lower prices of products on the
contract, for a specified period of time. The contractor shall document sales
promotions to and receive approval of the Department prior to offering sales
promotions to contract users. Documentation of sales promotions shall specify
starting and ending dates of the promotion, specify list prices and promotional prices,
and shall contain a statement that the promotional prices are available to all contract
users. Sixty (60) days is established as the minimum period of time for which a sales
promotion can be offered. Sale pricing shall be made available on contract items only
and promoted to all users of the contract. Evidence of offering of a sales promotion
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to a contract user prior to the submittal to and approval of the Department may
subject the contractor to removal from the contract.
5.20 No Substitutions
The types/versions of software specified in this Solicitation are compatible with other
systems/software currently installed. Therefore, NO SUBSTITUTES ARE
ALLOWED. Compatibility with existing software allows for warehousing of
supplies as well as technical and upgrade advantage support for peripheral software.
5.21 Agent of Record
The successful Contractor shall act as "Agent of Record" during the term of the
contract and shall maintain and update the licensing records of each eligible agency
that purchases from the resultant contract. If an Enrollment Form is required by
Microsoft, the bidder will be responsible to contact each agency, upon receipt of that
agency's initial purchase order to have the agency complete the form. In turn, the
agencies shall designate a liaison to maintain pertinent records and inform the Agent
of Record of any changes.
5.22 Upgrade Advantage
Upgrade Advantage, under Microsoft's Master Business Agreement includes:
• Master upgrade to include one master of each version of software for
which upgrade advantage maintenance has been purchased.
• Master Interim Releases and software change notices for software for
which upgrade advantage has been purchased.
5.23 References
All respondents shall provide a minimum of five references for products sold to
"Eligible Customers" in the last twenty-four (24) months. References shall include
the following: the name of the agency, university, city, county or school board,
responsible personnel and phone number where this specific software was purchased.
Failure to supply the required documentation may result in disqualification of your
proposal. The State of Florida reserves the right to contract the references regarding
the products/services provided.
5.24 Purchase Orders
All respondents shall provide a minimum of five (5) purchase orders or invoices with
the proposal package to document the sales of each manufacturer's brand proposal.
Failure to supply the required documentation may result in disqualification of your
proposal.
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SECTION 6.0
TECHNICAL SPECIFICATIONS
Contents
6.1 ELIGIBLE SOFTWARE
6.2 SOFTWARE ACCEPTANCE
6.2.1 ACCEPTANCE OF STAND ALONE SOFTWARE
6.2.2 ACCEPTANCE OF SELF-DEVELOPED SOFTWARE OR SOFTWARE DEVELOPED BY THIRD
PARTIES
6.3 STANDARD SUPPORT
6.4 SOFTWARE LICENSE
6.$ ENVIRONMENTAL STANDARDS
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6.1 Eligible Software
Respondent shall propose the latest version of all software at the time of order, unless
an earlier version is specifically requested in writing by the Eligible User and the
Contractor is willing to provide such version. In addition, Products and upgrade
advantage shall be bid under the MASTER BUSINESS AGREEMENT and shall
include all software listed in the referenced Manufacturer's Certification including
Products offered under the MICROSOFT SELECT, ENTERPRISE, and ACADEMIC
SELECT agreements.
6.2 Software Acceptance
Once software has been physically received, the Contractor shall consider the Product
accepted for use in order to comply with the Sarbanes Oxley reporting requirements;
however, the State has additional acceptance criteria, which will be used to justify
product returns. Eligible users who have software installation permissions granted by the
user's agency shall be responsible for determining acceptance of products purchased.
Minimum acceptance criteria are as follows:
6.2.1 Acceptance of Stand Alone Software: Acceptance of software products is
conditioned upon the following:
• The software is free of computer viruses
• The software is compatible with other products in use
• The software can operate in the intended working environment and required
parameters
• The software was delivered with the relevant manuals or access was provided
to electronic manuals.
• The required functionality is fulfilled.
6.2.2 Acceptance of software will be denied if any of the following occur:
• Serious errors are detected in the software
• Test cases occur where the calculated results do not correspond to the
estimated results
• User manuals or operating instructions are not available or are inadequate
6.3 Standard Support
Contractors shall provide the following levels of support under the Contract:
• Inside delivery,with buyer set-up and installation
• Standard manufacturer's warranty
• 30-day money back guarantee (after acceptance), return to Contractor, with no
shipping charges or restocking fee or comparable charges
• Installation advisory support—help with installation and updating of standalone
applications or products in a network environment.
• Corrective support — to resolve identifiable and reproducible software product
problems and to help customers identify problems that are difficult to
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reproduce; includes assistance with trouble-shooting and with setting
configuration parameters.
• Escalation management— Establish escalation procedures and enlist specialized
expertise from Contractor and selected third parties.
• Electronic software information — Provide access to software patches, a
symptom-solution database, product descriptions, specifications, technical
literature, etc.
• Coverage windows — minimum of 8:00 — 6:00 p.m. EST Monday — Friday,
excluding holidays.
Optional Support that may be offered on particular purchases:
• Warranty upgrade (to 3-year maximum). Warranty upgrade may be purchased
at time of system purchase or during the warranty period
• Software product and documentation updates
• Manufacturer provided installation
Optional support levels resulting in increased cost to Customers shall be clearly and
separately identified on the Contractor's authorized product and price list. Integrated
components shall carry the same support level and warranty provisions as the system.
Optional support shall also be offered at the same percentage discount as the awarded
category of items that the optional support is associated with.
6.4 Software License.
Where product is acquired on a licensed basis, the following terms shall constitute the
license grant.
a. Scope: Licensee is granted a non-exclusive license to use, execute, reproduce,
display, perform, or merge the product within its business enterprise in the
United States up to the maximum licensed capacity identified on the purchase
order. The product may be accessed, used, executed, reproduced, displayed, or
performed up to the capacity measured by the applicable licensing unit
identified on the purchase order. Licensee shall have the right to use and
distribute modifications and customizations of the product to and for use by any
Customers otherwise licensed to use the product, provided that any
modifications, however extensive, shall not diminish licensor's proprietary title
or interest. This paragraph grants no license, right, or interest in any trademark,
trade name, or service mark.
b. Term: The license term shall begin the date the product is accepted. Where a
license involves licensee's right to copy a previously licensed and accepted
master copy,the term shall begin the date the purchase order is executed.
c. Documentation: Contractor shall provide to the licensee one (1) free copy of the
installation media. Additional copies may be purchased at a fee. As applicable,
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basic product documentation may be in the form of electronic files that are
included in the installation media.
d. Technical Support and Maintenance: Licensee may elect the technical support
and maintenance ("maintenance") set forth in the Contract by giving written
notice to the Contractor any time during the Contract term. Maintenance shall
include, at a minimum, (1) providing error corrections, patches, updates,
revisions, fixes, upgrades, and new releases to licensee, and (2) Help Desk
assistance accessible via toll-free or local telephone call or on-line. The
Contractor shall maintain the products so as to provide licensee with the ability
to use the products in accordance with the product documentation, without
significant functional downtime to ongoing operations during the maintenance
term. The maintenance term(s) and any renewals are independent of the
Contract term. The Customer may discontinue maintenance at the end of any
current maintenance term upon notice to the Contractor; provided,the term shall
not automatically renew. If the Customer does not initially acquire, or
discontinues, maintenance, the Customer may at any later time reinstate
maintenance without any penalties or other charges, by paying the Contractor
the amount, if any, that would have been due under the Contract for the period
that maintenance had lapsed, or for twelve months, whichever is less.
e. Transfers/Reassignment: Licensee's operations may be altered, expanded, or
diminished. Licenses may be transferred, renegotiated or combined for use at
an alternative or consolidated site not originally specified in the license,
including transfers between agencies and sites. There shall be no additional
license or other transfer fees due, provided that(1)the maximum capacity of the
consolidated machine is equal to the combined individual license capacity of all
licenses running at the consolidated or transferred site (see pricing model in
Section 5.16.1) or (2) if the maximum capacity of the consolidated machine is
greater than the individual license capacity being transferred, a logical or
physical partition or other means of restricting access will be maintained within
the computer system to restrict use and access to the product to that unit of
licensed capacity solely dedicated to beneficial use for licensee. If the
maximum capacity of the consolidated machine is greater than the combined
individual license capacity of all licenses running at the consolidated or
transferred site, and a logical or physical partition or other means of restricting
use is not available, the fees due the Contractor shall not exceed the fees
otherwise payable for a single license for the upgrade capacity.
f. Restricted Use by Third Parties: Outsourcers, facilities management, service
bureaus, or other services retained by licensee shall have the right to use the
product to maintain licensee's operations, including data processing, provided
that (1) licensee gives notice to the Contractor of such third party, site of
intended use of the product, and means of access, (2) the third party has
executed, or agrees to execute, the product manufacturer's standard
nondisclosure or restricted use agreement, which agreement shall be accepted
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by the Contractor, and (3) the third party shall maintain a logical or physical
partition within its computer system to restrict access to the program to that
portion solely dedicated to beneficial use for licensee. Licensee shall not be
liable for any third party's compliance or noncompliance with the terms of the
nondisclosure agreement, nor shall the nondisclosure agreement create or
impose any liabilities on the State or the licensee. Any third party with whom a
licensee has a relationship for a State function or business activity shall have the
temporary right to use product (e.g., Java applets), provided that such use shall
be limited to the period during which the third party is using the product for the
function or activity.
g. Archival Backup: Licensee may use and copy the product and related
documentation in conjunction with reproducing a reasonable number of copies
for archival backup and disaster recovery procedures.
h. Source Code Escrow: If either the product manufacturer/developer or the
Contractor offers source code or source code escrow to any other commercial
customer, or if either entity seeks bankruptcy protection, then the Contractor
shall either (1) provide licensee with source code for the product, (2) place the
source code in a third-party escrow arrangement with a designated escrow
agent, which shall be identified to the Department, and which shall be directed
to release the deposited source code in accordance with a standard escrow
agreement acceptable to the Department, or (3) certify to the Department that
the product manufacturer/developer has named the State, acting by and through
the Department, and the licensee, as named beneficiaries of an established
escrow arrangement with its designated escrow agent, which shall be identified
to the Department and licensee, and which shall be directed to release the
deposited source code in accordance with the terms of escrow. Source code, as
well as any corrections or enhancements, shall be updated for each new release
of the product in the same manner as provided above and such updates shall be
certified in writing to the Department. The Contractor shall identify the escrow
agent upon commencement of the Contract term and shall certify annually that
the escrow remains in effect in compliance with the terms of this paragraph.
The State may release the source code to licensees under the Contract which
have licensed the product or obtained services, and which may use the copy of
the source code to maintain the product.
i. Confidentiality: The product is a trade secret, copyrighted and propriety
product. Licensee and its employees shall not disclose or otherwise distribute or
reproduce any product to anyone other than as authorized under the Contract.
Licensee shall not remove or destroy any of the Contractor's proprietary
markings.
j. Restricted Use: Except as expressly authorized by the terms of license, licensee
shall not: copy the product; cause or permit reverse compilation or reverse
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assembly of the product or any portion; or export the product in violation of any
U.S. Department of Commerce export administration regulations.
k. Proof of License: The Contractor shall provide to each licensee that places a
purchase order either (1) the product developer's certified license confirmation
certificates in the name of the licensee or (2) a written confirmation from the
proprietary owner accepting the product invoice as a proof of license. The
Contractor shall submit a sample certificate, or alternative confirmation, which
shall be in a form acceptable to the licensee.
1. Audit of Licensed Usage: The Contractor may periodically audit, no more than
annually and at its expense, use of licensed product at any site where a copy
resides provided that(1)the Contractor gives licensee at least thirty days written
advance notice, (2) the audit is conducted during the licensee's normal business
hours, (3) the audit is conducted by a State Inspector General's office or, for
non-State licensees, by an independent auditor chosen by mutual agreement of
the licensee and Contractor as follows: the Contractor shall recommend a
minimum of three auditing/accounting firms, from which the licensee shall
select one; in no case shall the Business Software Alliance, Software Publishers
Association, or Federation Against Software Theft be recommended by the
Contractor or used, directly or indirectly, to conduct audits, (4) the Contractor
and licensee shall designate a representative who shall be entitled to participate,
who shall mutually agree on audit format, and who shall be entitled to copies of
all reports, data, or information obtained from the audit, and (5) if the audit
shows that the licensee was not in compliance, the licensee shall purchase
additional licenses or capacities necessary to bring it into compliance and shall
pay for the unlicensed capacity at the Contract price then in effect or, if none,
then at the Contractor's U.S. commercial list price. Once such additional
licenses and capacities are purchased, licensee shall be deemed to have been in
compliance retroactively, and licensee shall have no further liability of any kind
for the unauthorized use of the product.
m. Bankruptcy The Contract is subject to the terms of section 365(n) of the
United States Bankruptcy Code ("Code") if the licensor files a bankruptcy
petition. Licensor's failure to perform its continuing obligations shall constitute
a material breach of the Contract excusing performance by the licensee.
Royalty payments for use of intellectual property shall be separate from and
independent of payments for performance of all other obligations under the
Contract (e.g., continuing development obligations, maintenance and support
obligations, obligations to provide updates, indemnity obligations, etc.). Upon
request, the licensor shall furnish licensee any intellectual property, as defined
in the Code, and any embodiment of that intellectual property held by the
licensor. If licensee must hire third-parties to perform support, maintenance, or
development tasks previously performed by licensor, the licensee may provide
intellectual property to such third-parties without violating non-disclosure or
exclusivity provisions.
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6.6 Environmental Standards
Florida Governor Charlie Crist signed Executive Order 07-126, titled "Leadership by
Example: Immediate Actions to Reduce Greenhouse Gas Emissions from Florida State
Government"; Executive Order 07-127, "Immediate Actions to Reduce Greenhouse Gas
Emissions within Florida"; and Executive Order 07-128, "Florida Governor's Action
Team on Energy and Climate Change."
The State supports and encourages initiatives to protect and preserve our environment.
The Respondent shall submit as part of any response the Respondent's plan to support
the procurement of products and materials with recycled content, and the intent of
Section 287.045, Florida Statutes. The Respondent shall also provide a plan for
reducing and or handling of any hazardous waste generated by Respondent's company.
Reference Rule 62-730.160, Florida Administrative Code. It is a requirement of the
Florida Department of Environmental Protection that a generator of hazardous waste
materials that exceeds a certain threshold must have a valid and current Hazardous
Waste Generator Identification Number. This identification number shall be submitted
as part of Respondent's explanation of its company's hazardous waste plan and shall
explain in detail its handling and disposal of this waste.
Describe what efforts your company (as Contractor) will take to encourage the
participation and support of these and other environmental programs.
6.6.1 Florida Climate Friendly Products
Contractors are encouraged to propose products that meet the Florida
approved green product labels/standards.
Under the leadership of Florida Governor Charlie Crist, the Department of
Management Services (DMS) encourages the purchase of environmentally
preferable products (EPPs) by Florida governmental entities where possible.
Upon award, Contractors will be encouraged to submit a list of their
qualifying products for review and posting to the Florida Climate Friendly
Products List. The current list can be viewed at the following DMS website
link:
http•//dms.myflorida.com/business operations/state purchasing/vendor infor
mation/state contracts agreements and price lists/florida climate friendly
products_list
The Florida Climate Friendly Products List includes state contract approved
products that have received one or more of the following certifications, labels,
and standards:
California Energy Commission(CEC) Appliance Efficiency Regulations
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California Environmentally Preferred Products Guide
California State Agency Buy Recycled Program (SABRC)
Electronic Product Environmental Assessment Tool (EPEAT)
Energy Star
EPA Comprehensive Procurement Guidelines (CPG)
EPA SmartWay and SmartWay Elite
EPA WaterSense
Forest Stewardship Council (FSC)
Green Seal
Greenguard
MDBC's Cradle to Cradle Silver Certification (or higher)
Minnesota Green Guardian EPP Guide
NEMA Premium
RoHS
SCS (Scientific Cert. Sys.)/NSF International
Terra Choice/ Ecologo
US Federal Energy Management Program (FEMP)
USDA Organic Label
Microsoft Software,Licenses and Maintenance Page 81 of 84
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SECTION 7.0
FORMS,ATTACHMENTS,AND WORKSHEETS
THE FORMS,ATTACHMENTS,AND WORKSHEETS ARE LOCATED IN AND ARE
DOWNLOADABLE FROM THE MYFLORIDAMARKETPLACE SOURCING TOOL.
CONTENTS
7.1 PRICE SHEET
7.2 SAVINGS/PRICE REDUCTIONS
7.3 CONTACT INFORMATION
7.4 ORDERING INSTRUCTIONS
7.5 CERTIFICATION OF DRUG-FREE WORKPLACE PROGRAM(PUR 7009)
7.6 REFERENCES
7.7 PRODUCT UPDATE FORM
7.8 CONTRACT
7.9 STATE OF FLORIDA VENDOR RESPONSIBILITY QUESTIONNAIRE
7.10 PUNCH-OUT CAPABILITY QUESTIONNAIRE
7.11 MYFLORIDAMARKETPLACE ELECTRONIC INVOICING REQUIREMENTS
7.12 EMERGENCY SITUATIONS FORM
7.13 VENDOR CHECKLIST
7.14 MICROSOFT MASTER BUSINESS AGREEMENT(INCLUDING SELECT—STATE&LOCAL,
ENTERPRISE,AND ACADEMIC AGREEMENTS)
7.15 CONTRACT REPORTING FORM
7.16 SAMPLE LINE ITEM TEMPLATE
Microsoft Software,Licenses and Maintenance
252-001-09-1
Microsoft Software
Ordering Instructions Form
BIDDER: SHI International Corp
VENDOR TAX ID NUMBER: 22-3009648
Ordering Information:
Please provide the following information about where Customers should direct orders. You
must provide a regular mailing address and email address. If equipped to receive purchase
orders electronically, you may also provide an Internet address. NOTE: Duplicate as
necessary for multiple ordering locations.
Name: Florida Sales Team
Title: Inside Sales Team
Street Address or P.O. Box: 33 Knightsbridge Rd.
City, State, Zip: Piscataway NJ 08854
Email Address: floridateamAshi.com
Phone Number: 800-543-0432
Toll Free Number: 800-543-0432
Ordering Fax Number: 732-868-6055
Internet Address:
Federal ID Number: 22-3009648
Remit Address: PO Box 8500-41155
City, State, Zip: Philadelphia PA 19178
Please identify the person who will be responsible for administering the Contract on your
behalf if award is made, and include an emergency contact phone number:
Name: Michael Bench
Title: Account Executive
Street Address: 11270 Warm Wind Way Weeki Wachee, FL 34613
E-mail Address: Michael_Bench e shi.com
Phone Number(s): 352-597-2880 (office)/352-250-2101 (mobile)
Fax Number: 352-597-2899
Microsoft Software,Licenses and Maintenance
252-001-09-1
Please identify the person who will be responsible for maintaining your electronic catalog
information through MyFloridaMarketPlace.
Name: Michael Bench
Title: Account Executive
Street Address: 11270 Warm Wind Way, Weeki Wachee, FL 34613
E-mail Address: Michael BenchAshi.com
Phone Number(s): 352-597-2880 (office)/352-250-2101 (mobile)
Fax Number: 352-597-2899
Please be advised that vendors are responsible for verifying and maintaining the correct
contact and address information within their MyFloridaMarketPlace vendor registration
account. Failure to do so may result in the vendor being deemed ineligible to conduct
business with the State of Florida.
Microsoft Software,Licenses and Maintenance
252-001-09-1
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