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HomeMy Public PortalAbout14-8827 Purchase One Ford Transit Connect Vehicle Sponsored by: Commissioner Holmes RESOLUTION NO. 14-8827 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,TO AUTHORIZE THE CITY MANAGER TO PURCHASE ONE FORD TRANSIT CONNECT VEHICLE FROM ARMSTRONG FORD FLEET, FOR INFORMATION TECHNOLOGY DEPAP YABLE FROM ACCOUNT TO EXCEED $30,000, NUMBER 14-512648, A BUDGETED PROVIDING FOR ORFA INCORPORATION N EFFECTIVE DATE WHEREAS, the lease on the transit vehicle previously used by Information Technology (IT)Department has expired; and WHEREAS, because the IT department is in need of a transit vehicle, the City requested quotes for the Ford Transit Connect XLT van from local dealerships; and WHEREAS, the City received five (5) quotes; Armstrong Ford was the most responsive and responsible bidder, offering the long wheelbase and the security devices necessary, along with installation of the equipment required; and WHEREAS, the City Commission desires to authorize the City Manager to purchase one Ford Transit Connect XLT vehicle from Armstrong Ford Fleet, to be financed through Mears Motor Leasing, for the IT Department. NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,FLORIDA: Section 1. The recitals to the preamble herein are incorporated by reference. Resolution No. 14-8827 Sect= The City Commission of the City of Opa-locka hereby authorizes and directs the City Manager to purchase one Ford Transit Connect XLT vehicle from Armstrong Ford Fleet, to be financed through Mears Motor Leasing, for the IT Department, in an amount not to exceed$30,000, payable from Account Number 14-512648, a budgeted item. Sect= This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 23`d day of July, 2014. M RA AYLOR AYOR Attest to: Approved as to form and legal sufficiency: 4ionna Flores Geller City Clerk )4RESPOON MARDER, PA City Attorney Moved by: COMMISSIONER JOHNSON Seconded by: COMMISSIONER SANTIAGO Commission Vote: 4-0 Commissioner Holmes: YES Commissioner Johnson: YES Commissioner Santiago: YES Vice-Mayor Kelley: NOT PRESENT Mayor Taylor: YES CITY CLERK 2014,1UL I$ PH 4: 45 City of Opa-Locka Agenda Cover Memo Commission Meeting 07/23/2014 Item Type: Resolution Ordinance Other Date: X (EnterX in box) Fiscal Impact: Ordinance Reading: 1-t Reading 2n+Reading (EnterXinbox) Yes No (Enter X in box) x Public Hearing: Yes No Yes No (Enter X in box) Funding Source: (Enter Fund&Dept) Advertising Requirement: Yes No (Enter AcctNo.) 14-512648 (EnterXinbox) BUDGETED Contract/P.O.Required: Yes No RFP/RFQ/Bid#: (EnterX in box) N/A Strategic Plan Related Yes No Strategic Plan Priority Area: Strategic Plan Obj./Strategy: (list the (Enter X in box) specific objective/strategy this item will address) Enhance Organizational 0 Bus.&Economic Dev 0 Public Safety 0 Quality of Education F-1 Qual.of Life&City Image p Communcation Sponsor Name City Manager Department: City Manager Short Title: A RESOLUTION OF THE CITY OF OPA-LOCKA, FLORIDA AUTHORIZING THE CITY MANAGER TO CITY MANAGER TO PURCHASE ONE FORD TRANSIT CONNECT VEHICLE FROM ARMSTRONG FORD FLEET, PROVIDE FOR SECURITY AND EQUIPMENT, AND FINANCED THROUGH MEARS MOTOR LEASING AT A TOTAL COST OF NO MORE THAN $30,000, PAYABLE FROM ACCOUNT NUMBER 14-512648, (BUDGETED) Staff Summary: Purchase of this vehicle will provide the Information Technology (IT) Department with a proper vehicle to provide services and equipment to City Departments. The previous vehicle assigned to the IT Department was a lease that was returned to the leasing company. Proposed Action: Approval (1) Five quotes Attactrrrerrt: (2) Financing proposal from Mears Motor Leasing (3) 2014 Ford Transit Connect XLT van info sent to car dealerships i Memorandum TO: Mayor Myra L.Taylor Vice-Mayor Joseph L. Kdlle Commissioner Timo by Hdlm Commissioner Doro y J,hn Commissioner Luis B., ti gp FROM: Kelvin Baker, Sr., City Manage DATE: July 18, 2014 RE: Resolution: Purchase of Ford Transit for IT Department Request: A RESOLUTION OF THE CITY OF OPA-LOCKA, FLORIDA AUTHORIZING THE CITY MANAGER TO CITY MANAGER TO PURCHASE ONE FORD TRANSIT CONNECT VEHICLE FROM ARMSTRONG FORD FLEET, PROVIDE FOR SECURITY AND EQUIPMENT, AND FINANCED THROUGH MEARS MOTOR LEASING AT A TOTAL COST OF NO MORE THAN $30,000, PAYABLE FROM ACCOUNT NUMBER 14-512648, (BUDGETED) Description: Purchase of this vehicle will provide the Information Technology (IT) Department with a proper vehicle to provide services and equipment to City Departments. The previous vehicle assigned to the IT Department was a lease that was returned to the leasing company. Financial Impact: The total cost of the vehicle and equipment will not exceed $30,000 at monthly payments of no more than $570.41. Implementation Timeline: Immediately Legislative History: none Recommendation(s): Staff recommends approval. Analysis: Staff requested quotes from local dealerships in order to expedite the purchase of the vehicle. Dealers were asked to submit a quote on a 2014 Ford Transit Connect XLT Van that was currently on their lot. The City received the following five quotes for Ford Transit Connect vehicles that were immediately available for sale: Company Model Cost Metro Ford Ford Transit XL 121" Wheelbase (Long) $22,772 Gus Machado Ford Ford Transit XL 105" Wheelbase (Short) $21,685 Armstrong Ford Fleet Ford Transit XLT 121" Wheelbase (Long) $23,544 Metro Ford Ford Transit XLT 105" Wheelbase (Short) $23,419 Gus Machado Ford Ford Transit XL 105" Wheelbase (Short) $21,085 The long wheelbase is necessary for the IT Department to properly outfit the vehicle with the racks and security devices necessary to haul equipment safely, securely and without damage. Therefore, the lowest responsive quote for an XLT model with a long wheelbase is Armstrong Ford Fleet in the amount of$23,544. Armstrong Ford Fleet will also install the equipment required. Having the dealer install the equipment gives the City one point of contact if there are any future problems with the vehicel . The total cost of the vehicle and equipment will not exceed $30,000. Mears Motor Leasing has approved the lease purchase of$30,000 and are awaiting the invoice upon approval. Attachments: (1) 2014 Ford Transit Connect XLT Van info provided to car dealerships (2) Financing proposal from Mears Motor Leasing (3) Five quotes PREPARED BY: Faye Douglas, Budget Administrator http://bp3.ford.com/2014-Ford-TransitConnect?branding=I&lang=e... Go Further 2014 TRANSIT CONNECT XLT VAN Colors Exterior.Frozen White Interior.Charcoai Black ___- Pricing Base MSRP S' $24,525 Total of Options$4 $130 Destination Charges $995 Subtotal $25,650 Available Incentives S3 $0 Net Price S5 $25,650 Your Selections Monthly Payment S6 $436 Based on$2,565 down payment,60 month Model term and 6%APR • 2014 Ford Transit Connect XLT Van,2.5 $24,525 DOHC 1-4 Engine,6-Speed Automatic Invento $� Transmission with Overdrive ry Packages sa 5 IN YOUR AREA • None Selected Exterior sa • Frozen White $0 Dealer Information • Power Adjust,Heated Exterior Mirrors with $0 Manual Fold-Black,Molded-in-Color Skull AutoNation Ford Miami Caps 16800 N.W.571h Avenue • 16"x 6.5"Steel Wheels $0 Miami,FL,33015 interior$a Phone:(866)314-6541 • Charcoal Black $0 s ` • Cruise Control $0 ' 1 • Rear Cargo Area Light-LED $70 `°dw • 6-Way Manual Driver Seat with Manual $0 Lumbar and 4-Way Manual Fold-Flat Passenger Seat • MyKer $0 • All-Weather Floor Mats-Front $60 • AM/FM Stereo w/Single CD $0 • Cloth Seats $0 Accessories so • None Selected Standard Features Interior Features Power and Handling 1 of 4 6/19/2014 2:16 PM http://bp3.ford.com/2014-Ford-TransitConnect?branding=l&lang=e... • Manual 6-way Adjustable Driver's Seat with • 2.5L DOHC Duratec• 1-4 Engine Manual Lumbar • 6-speed SelectShift®Automatic Transmission • Manual 4-Way Adjustable Passenger Seat • 15.8 gallon Fuel Tank Capacity with Table Fold Feature • 150-amp altemator • No 2nd or 3rd Row Seating • 590 Cold Cranking Amps,60-amp-hr • AM/FM Stereo With Single-CD Player and maintenance-free battery Audio Input Jack • Front-wheel Drive(FWD) • 4.2"LCD Multi-function display with steering • Power front/rear disc brakes with Anti-lock wheel controls Brake System(ABS) • Cruise Control • Electronic Emergency Brake Assist • Dual Front Map Lights • Hill Start Assist • Remote Keyless-Entry with 2 Key Fobs • Electric Power-Assist(EPAS) • MyKey • Suspension-front:independent • 12-Volt Single Front Powerpoint In Center Macpherson-struts; rear twist-beam with Console stabilizer bar • 12-volt Single Powerpoint in Rear Cargo Area • AdvanceTraO with Roll Stability Control'*' • Carpeted Floor Covering-Front Row (RSC®)19 • Vinyl Floor Covering-Front Row • Vinyl Floor Covering-Rear Cargo area Exterior Features (includes 3rd row on long wheelbase models) * Rear Bumper-Grey Molded-in-color • Premium Front Center Console with two • Front Bumper-Body-Color,Painted cupholders and storage • Rear Bumper End caps-Body-Color,Painted • Dual Front Map Lights • Black Door Handles • Driver sun visor with vanity mirror and ticket . 180°-Opening Rear Symmetrical Cargo Doors strap;passenger sun visor with vanity mirror • Dual Sliding Side Doors with optional fixed • Front Row Full Width Overhead Storage Shelf with Grab Handles glass • Power Front Row Windows with One-Touch • Standard Instrumentation includes Down on Driver's Side speedometer(MPH/KPH),tachometer and . 2nd-row Fixed Glass trip computer . Privacy Glass Windows(2nd row rearward) • In-Cluster Message center . Windshield Wipers-Front Variable • Manual air conditioning Intermittent Front Wipers • Front Door Pockets • Front Fog Lamps • Tilt/telescoping steering wheel • Integrated Spotter Mirrors • 4-Spoke Steering Wheel with Satin Chrome • power Adjust,Heated Exterior Mirrors with Accents Manual Fold-Black • Defroster Package includes rear defroster and • 16"Steel wheels with XLT wheel covers heated sideview mirrors(when equipped with , Black Wheel-lip Moldings rear windows on Van) • Platinum 3-bar Grille with Locking Hood Latch • Bodyside Moldings-Grey • Full-size spare tire Safety • Airbags,frontal:Driver and Front Passenger • Front Seat Side Airbags: Driver and Front Passenger • 1st Row Curtain Airbags • Collapsible steering column • Tire Pressure Monitoring System (TPMS) • SecuriLock10 Passive Anti-Theft System (PATS) 2 of 4 6/19/2014 2:16 PM MEARS MOTOR LEASING A Financial Division of The E a t-ic©rpBank July 18, 2014 MEMBER FDIC Rose A. McKay Purchasing Officer City of Opa-Locka Re: Financing Leasing Dear Ms. McKay: Mears Motor Leasing proposes to lease to The City of Opa-Locka Police Department as follows: 2014 Ford Transit Terms 60 Months Open End Lease Cost of vehicle $30,000.00 Interest Rate 5% Mileage Allowance Unlimited Over Mileage Charge N/A Buy-out at term $1.00 60 Monthly Payments @ $570.41 Tag and Titled billed separately. At the end of the lease term you would have the following options: 1. Purchase the vehicles for the $1.00 buyout plus $150.00 administrative fee. The proposal is based on current finance rates. It shall remain in effect for the next 90 days. The terms of the lease are locked in place at the time of the order. If you have any questions, please do not hesitate to contact me. d Joa rely, ne Cornier rnment Lease Specialist 3905 El Rey Road, Orlando, FL 32808 • Phone 407-253-4450 . Fax 407-291-6375 www.mearsleasing.com A FINANCIAL DIVISION OF The banco�rp Bank ®Contract Holder m NMI y C) D as ? } M p o ovQWs z - M a` u>� Ln W 3 Ova _}fir . a g 8m C7 F� r g a A Icl .R ACS 9 • a' � os CL T 4w o k O VS > E t� � 3 y • L `o$ 'o b a J W 0 n w � u its So . . .. � s Lo LO U # � ^i Y rP1 u h LL o > 0 �< Metro Ford Inc (305) 751-9711 DEALER 24A 003 VIN NMOLE727121143339 s,Bpeded aexi Priam I nob Amoue 8781 TRANSIT CONNECT XL VAN 23000lOO 21448:00 2014 MODEL YEAR Z2 FROZEN WHITE METALLIC 6B CHARCOAL BLACK CLOTH SEATS INCLUDED ON THIS VEHICLE ,ORDER CODE 100A s � OPTIONAL EQUIPMENT ' 997 .2.5L DOHC ENGINE NC, NC, 446 .6 SPD AUTO TRANSAXLE W/ 0/D NCI NCI T55 .P215/55R16 BSW NC: NC: 201 5270 LB GVWR 50U CD+AM/FM RADIO W/RRAR CAMERA 575'00 490'00 6 CLOTH SEATS 100100 85,00 TOTAL OPTIONS 675,00 575,00 TOTAL VEHICLE i OPTIONS 23675',00 22023',00 DESTINATION i DELIVERY 995100 99500 r r TOTAL FOR VEHICLE 24670:00 FUEL CHARGE ' 49105 ADVERTISING ASSESSMENT , 355'00 SHIPPING WEIGHT 3520 LBO. KEY CODES FE/FA 11363 FB ' ' TOTAL 24670 00 2342205 iJ i " r i t r � � t i i r This Invoice may not reflect the final cost of the vehicle in view of the possibility of future rebates,allowances,discounts and Incentive awards from Ford Motor Company to the dealer. Sold to Metro Ford Inc 24AO03 9000 N W 7th Avenue Miami FL 33150 Order Type Ramp Code Batch ID Price Level 2 CH37! EA223 420 Ship to(if otter than above) Data Inv.Prepared Item Number Transit Days 01 22 14 24-S700 07 Ship Through Invoice&Unit Identification NO. Fnal Assembly Point Finance Corriparly ardor Bank NM0LE7E71E1143339 ' VALENCIA lFord Motor Credit 000001 Total Holdback Invoice Total A&Z Plan D Plan X Plan FPA 710 23422.05 22632.05 22732.05 23603.36 237.00 This invoice to be used for the billing of vehicles only Dealer's copy Ana C.Government Fleet&Government Manager 1200 West 49th Street Hialeah, FL 33012 Tel:(305)820-2525 Fax:(305)827-2116 E-►nail:acarisso @machadoford.com QUOTE Customer Misc Company City of Oda-Locka Date 7/912014 Contact Rose Mckay Order No. Address 780 FISHERMAN STREET,_Floor 4 w.. ._ .... City Opa-Locka State FL ZIP 33054 Rep Phone 305-668-4343 FOES [-IIALEAH,FL. Email Qtv Description/STOCK UNITS Unit Price TOTAL 1 2014 Ford Transit Connect XL Van Short Wheelbase $ 21,685.00 $ 21,685.00 White 6 SPD Automatic Cruise Control Rear Cargo Cargo Doors No 2nd Row or Rear Door Glass Rear Camera Sub`fatal $ 21,685.00 TOTAL $ 21,685.00 "Quoted price does not include Tay,title, - _ 'or registration fees THANK YOU FOR ALLOWING US THE OPPORTUNITY TO PROVIDE YOU WITH A QUOTE FOR YOUR VEHICULAR NEEDS. WE LOOK FORWARD FOR YOUR APPROVAL OF THIS PROPOSAL. M Z B v c 8 �� ❑ Z, oC 3_ g ( > x aPoo!!D 0 Y7 3 O d° m o g auoydNewS Z a E3 W ° - .� O u w g m E8 0 0 O m ° W C ua C ' F yy t,P L � T ii C mm y 6E L yyyy L y m�� Em 3 TT 3 T.p 'G g�.o aF E 0= my ** � ¢ • �n�� r �� a m d$gh2,2 c �E M 3s Z Z Z W FA« C7 LL a CL y0 - pq r E T • �m �cm G7 - Ci2a • N� ` yo a NNa O � N wmg V _ > N N vEv,� £ °' O - ) �m Da rm LL of C �L ° 6 na -6o N - = E 6a co � E tZ d s d ILL °u m 00 w L o0 t o > o i o N �' 7 N - C U) m > -'o O m'o O m =m Q 0 w u min NVm Wm w E W� ¢ �p 1 - co H 2!Pa a co ' _= ' Q3Q3Q �1 t8a dap G o� N - • y i Lu 0 CL W `E SZS m $ _ m m w �a w �o r ¢ 3 4 I�7 a = o N QZ� �W F-�Ti y1 C4 Q.. oEd II�JJy3S•1- � g ' a � a ¢ N O _ ZZ 8 ON¢4��SgILJp N i m YW� O ` ti � P111 Rose McKay From: MARY MCCALL [marymccall1 @aol.com] Sent: Tuesday, June 24, 2014 11:52 AM To: Rose McKay Subject: Re: QUOTE Attachments: OpaLocka_Transit_WindowSticker.pdf Dear Rose, I apologize for the delay, however, I had a little difficulty locating your Government Price Concession. Please see the specifications for the Transit Connect which I have in stock with the closest match to your request. We can add the floor mats and rear cargo light if you like. Just let me know if you would like the cost for those items. Your fleet cost for the vehicle equipped as described on the attachment is as follows: City of Opa-Locka GPC cost$23,544.00 (plus tag fees IF applicable). I greatly appreciate this opportunity to present pricing and look forward to hearing from you soon. Please contact me anytime on my cellular at 954-658-9400. Best Regards, Mary marymccall1 CcDaol.com Mary McCall Commercial Account Manager Armstrong Ford Fleet Cellular (954)658-9400 -----Original Message----- From: Rose McKay <rmckay DOpalockafl.gov> To: marymccall1 <marymccall1(a-)_aol.com> Sent: Mon, Jun 23, 2014 11:47 am Subject: QUOTE I need a quote of the attached. Also see how close you can come to this with what you have in stock. Thanks Rose A. McKay, Purchasing Officer CITY OF OPA LOCKA, FLORIDA 305-953-2868 ext 1307 305-953-2900 fax 786-385-3853 cell i N O O d 9 3 a wnydyowg Z} H S m m m m m rrrrvr� E°-�0- N CL 9d Ej bn c y 0.y N O V > y +� C N fi A"F •. T O c e Q g c • u d u s Ji rw...•�•. E E c c L W _ � N = _ � m v ; Nt o 0 0 b s c H s 9 • o F • Q p � tai v m V m m W gill N �{ � � C4 LO �b � DEALER 24A 003 VIN NM0LS6F71E1138241 r siWo gd R A Prte Irmte Arno 86FZ TRANSIT CONNECT XLT VAN 23525+00 21937 +00 ' 2014 MODEL YEAR 1 Z2 FROZEN WHITE METALLIC , , 7L KED STONE CLOTH SEATS + + INCLUDED ON THIS VEHICLE + + .ORDER CODE 110A + + OPTIONAL EQUIPMENT + 997 .2.5L DOHC ENGINE NC1 NCi 446 .6 SPD AUTO TRANSAXLE W/ O/D NCO NC' T55 .P215/55R16 SSW NC1 NCO 20Z 5020 LS GM + + 55A FIXED REAR GLASS 295:00 252'00 58W SINGLE CD W/SYNC/RRAR CAMERA 550100 470100 TOTAL OPTIONS 845+00 722 +00 TOTAL VEHICLE & OPTIONS 24370100 22659100 DESTINATION & DELIVERY 995+00 995,00 + + TOTAL FOR VEHICLE 25365100 1 FUEL CHARGE ' 49'05 ADVERTISING ASSESSMENT 1 366100 SHIPPING WEIGHT 3412 LSS. + + KEY CODES FE/FA 10978 FS TOTAL 25365100 24069105 , + r , aS 0 + , + r This Invoice may not reflect the final cost of the vehicle in view of the possibility of future rebates,allowances,discounts and incentive awards from Ford Motor Company to the dealer SakJro Metro Ford Inc 24AO03 9000 N W 7th Avenue Miami FL 33150 Order Type Ramp Code Batch!D Price Lei 2 CH37! EA143 420 Ship to V other then above) Date Inv.Prepared Item Number Transit Days 01 14 14 24-E102 07 Ship Through Invoice&Unit Ider>trfication NO. Final Assembly Point Finance Company ancilor Bank NM0LS6F71E1138241 VALENCIA ord Motor Credit 000001 Total Holdback Invoice Total A&Z Plan D Plan X Plan FPA 732 24069.05 23246.05 23346.05 24247 .77 244.00 Ana C.Arisso Fleet&Government Manager 1200 West 49th Street Hialeah, FL 33012 Tel: (305)820-2525 Fax:(305)827-2116 E-mail:acarisso@niachadoford.coni QUOTE .............. ................... ....................- ..................... Customer Misc Company City of Opa-Locka Date 7/912014 Contact Rose Mckay Order No. ...................................................... ................ Address NO FISHERMAN_STREET F1oor4 City Opp-Locka State'FL ZIP 33054 Rep Phone 305-668-4343 FOB HIALEAH,FL. Email Qty Description/STOCK UNITS Unit Price TOTAL 1 2014 Ford Transit Connect XL Van Short Wheelbase $ 21,085.00 $ 21,085.00 White 6 SPD Automatic Cruise Control Rear Cargo Cargo Doors No 2nd Row or Rear Door Glass SubTotal $ 21,085.00 TOTAL $ 21,085.00 .................. ...... **Quoted price does not include Tag,title, .................... ................................ ... or registration fees ........................ ............... ....... --- THANK YOU FOR ALLOWING US THE OPPORTUNITY TO PROVIDE YOU WITH A QUOTE FOR YOUR VEHICULAR NEEDS, WE LOOK FORWARD FOR YOUR APPROVAL OF THIS PROPOSAL. .............. CNGP530 VEHICLE ORDER CONFIRMATION 07/09/14 1,5: 11 : 34 > Dealer- F24070 2014 TRANSIT CONNECT Page: 1 of 1. Order No: 0000 Priority: F4 Ord FIN: QP932 Order Type: 5B Price Level: 420 Ord Code: 100A Cust/Flt Name: OPALOCKA PO Number: RETAIL RETAIL S6E TRAN CON-VAN-XL $22000 FUEL CHARGE . 105 WHEELBASE B4A NET INV FLT OPT NC Z2 FROZEN WHITE PRICED DORA NC 6 CLOTH SEATS 100 DEST AND DELIV 995 B CHARCOAL BLK TOTAL BASE AND OPTIONS 2 100A ORDER CODE TOTAL 233 0 � t 997 .2. 5L ENGINE NC *THIS IS NOT AN INVOICE* 446 . 6 SPD AUTO IRAN NC T55 P215/55R16 BSW NC 20Z 50204 GVWR 425 50 STATE EMISS NC 525 CRUISE CONTROL 225 76D REAR CARGO LT 70 SP DLR ACCT ADJ Qk INN SP FLT ACCT CR Fl=Help F2=Return to Order F3/F12=Veh Ord Menu N=Submit F5=Add to Library 5099 - PRESS F4 TO SUBMIT QC04931 \/-rlr! cYns,(a(',MF TITA YnRT(,(-,.q Till q. ?n-14 -i- 11 - 4C) Pry