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Home My Public Portal About14-8838 State Revolving Loan Construction Agreement in the amount of 46,969.069 for Drinking Water Sponsored by: City Manager RESOLUTION NO. 14-8838 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE THE STATE REVOLVING LOAN CONSTRUCTION AGREEMENT, IN THE AMOUNT OF $6,969,069, FOR DRINKING WATER FACILITIES PROJECT AS REQUIRED BY THE STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION; PROVIDING INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City of Opa-locka applied to the State Revolving Loan Drinking Water Loan Program to provides loans for the City of Opa-locka infrastructure water facilities improvement; and WHEREAS, the Florida Department of Environment Protections' have approved State Revolving Drinking Water construction Loan Agreement DWI 3033; and WHEREAS, the loan will aid in improving the quality of Drinking Water to residents, businesses, visitors and guests; and provide installations, upgrades, and replacements to the City's aging infrastructure systems; and WHEREAS, the City Commission of the City Opa-locka, Florida, desires to authorize the City Manager to execute the State Revolving Loan Construction Agreement for the Drinking Water Infrastructure systems. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA AS, AS FOLLOWS: Section 1. The recitals to the preamble herein are incorporated by reference. Section 2. The City Commission of the City of Opa-locka hereby authorizes and directs the City Manager to execute the State Revolving Loan Construction Agreement DW13033, in the amount of$6,969,069, for Drinking Water facilities project as required by the State of Florida Department of Environmental Protection. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 30`h day of Jam, 2014. MY A LOR 1dAYOR Attest: f� f Jo' nna Flores City Clerk Approved as to form and legal sufficiency: A �Po - Geller RE SPOON MARDER,PA City Attorney Moved by: COMMISSIONER HOLMES Seconded by: COMMISSIONER SANTIAGO Commission Vote: 5-0 Commissioner Holmes: YES Commissioner Johnson: YES Commissioner Santiago: YES Vice-Mayor Kelley YES Mayor Taylor: YES ca .r Memorandum C M � m C� TO: Mayor Myra L.Taylor Vice Mayor Joseph L Kelly X 0 qV Commissioner Dorot " ottie Johnson" w Commissioner \ Ti mot y Imes Commissioner L B go FROM: Kelvin L.Baker, Sr.City Mana DATE: July 30, 2014 RE: State Revolving CONSTRUCTION Loan Agreement for Drinking Water Facilities Projects Request: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE THE STATE REVOLVING LOAN CONSTRUCTION AGREEMENT AS REQUIRED BY THE STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION IN THE AMOUNT OF $6,969,069.00 AND TO FURTHER DO ALL THAT IS NECESSARY TO ENSURE A SEAMLESS PROCESS IN OBSTAINING THESE FUNDS AND TO ENSURE ALL PROPER PROCESSES ARE IN PLACE TO AMELIORATE ANY DELAYS IN THE COMMENCEMENT OF CONSTRUCTION ACTIIVITIES. Description: The City of Opa-locka, through the significant investment in our efforts to improve the city's drinking water projects, has approved a loan of great value to our infrastructure that will enable us to install, upgrade, and replace infrastructure and continue to ensure the provision of safe drinking water to our residents, business owners, visitors and guests. Installation of these new facilities can improve the quality of drinking water and better protect public health. Improvements are also needed to help those water systems experiencing a threat of contamination due to aging infrastructure systems, Financial Impact: Net Operating Revenues of the City's Water and Sewer Systems Implementation Time Line: Immediately upon commission approval 7/30/2014 Legislative History: Prior and Current State Revolving Loans Recommendation(s): Staff is recommending the approval Attachment(s): State Revolving Construction Loan Application END OF MEMORANDUM City of Opa-Locka Agenda Cover Memo Commission Meeting July 30,2014 Item Type: Resolution Ordinance Other Date: g (EnterX in box) Fiscal Impact: Ordinance Reading: 1st Reading god Reading (EnterX in box) Yes No (EnterX in box) X Public Hearing: Yes No Yes No (Enter X in box) X Funding Source: (Enter Fund&Dept) Advertising Requirement: Yes No (Enter AcctNo.) State Revolving (EnterX in box) Loan Drinking Water DFEP Contract/P.O.Required: Yes No RFP/RFQ/Bid#: (Enter X in box) X Strategic Plan Related Yes No Strategic Plan Priority Area: Strategic Plan Obj./Strategy: (list the (Enter X in box) X specific objective/strategy this item will address) Enhance Organizational 0 Bus.&Economic Dev M Improve the quality of drinking Public safety 0 Quality of Education D water and better protect public Qual.of Life&City Image M health Communcation ED Sponsor Name City Manager Department:CIP Grant/CIP Short Title. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA,AUTHORIZING THE CITY MANAGER TO EXECUTE THE STATE REVOLVING DRINKING WATER LOAN CONSTRUCTION AGREEMENT AS REQUIRED BY THE STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION IN THE AMOUNT OF $6,969,069.00 AND TO FURTHER DO ALL THAT IS NECESSARY TO ENSURE A SEAMLESS PROCESS IN OBTAINING THESE FUNDS AND TO ENSURE ALL PROPER PROCESSES ARE IN PLACE TO AMELIORATE ANY DELAYS IN THE COMMENCEMENT OF CONSTRUCTION ACTIVITIES. Staff Summary= The City of Opa-Locka, through the significant investment of the Florida Department of Environment Protection's have approved a loan of great value to our infrastructure that will enable us to install, upgrade, and replace infrastructure to continue to ensure the provision of safe drinking water to their 15,529 residents, business owners, vendors, visitors and guests. Installation of new treatment facilities can improve the quality of drinking water and better protect public health. Improvements are also needed to help those water systems experiencing a threat of contamination due to aging infrastructure systems. Staff recommends the adoption of the Resolution to authorize the City Manager to execute the State Revolving Loan Drinking Water Loan agreement for our water facilities improvement supporting the cricual efforts to improve the city's drinking water projects while providing quality of drinking water and protect public health. Attachment. State Revolving Drinking Water Construction Loan Agreement DW 13033 Prepared by: Delia Rosa Kennedy, Grant Administrator Emailed to: Maqsood Mohammad Nasir, PE., City Engineer, Director of Capital Improvement Projects Susan Liburd-Gooding, Director of Finance Joanna Flores, City Clerk Peggy Castano Executive Secretary to the City Manager STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION STATE REVOLVING FUND DRINKING WATER FACILITIES LOAN APPLICATION DW 13033 Construction Project AL01�CTI�N o Florida Department of Environmental Protection Bureau of Water Facilities Funding Twin Towers Office Building 2600 Blair Stone Road Tallahassee, Florida 32399-2400 DEP Form 62-552.900(2) Effective Date 07-20-99 TABLE OF CONTENTS Page Number LOAN APPLICATION (1) SUBMITTAL ........................................................................................................................................ 1 (2) COMPLETING THE APPLICATION.................................................................................................... 1 (3) ASSISTANCE...................................................................................................................................... 1 PART I -ADMINISTRATIVE INFORMATION (1) PROJECT SPONSOR APPLYING FOR LOAN.................................................................................. 1 (2) AUTHORIZED REPRESENTATIVE.................................................................................................... 1 (3) PRIMARY CONTACT PERSON ........................................................................................................ 1 (4) ADDITIONAL PERSON(S) TO RECEIVE COPY OF DEPARTMENT CORRESPONDENCE........... 1 (5) PROJECT NUMBER........................................................................................................................... 1 (6) LOAN AGREEMENT DATE................................................................................................................ 2 (7) PREAWARD COMPLIANCE......................................................................................................... 2 (8) FEDERAL EQUIVALENCY REQUIREMENTS............................................................................... 2 PART II - PROJECT INFORMATION SUBPART(A): PRECONSTRUCTION LOAN INFORMATION (1) PRECONSTRUCTION ACTIVITIES............................................................................................. 2 (2) PRECONSTRUCTION LOAN SCHEDULE..................................................................................... 2 (3) PRECONSTRUCTION LOAN PROJECT COST............................................................................. 2 SUBPART(B): CONSTRUCTION LOAN INFORMATION (1) CONSTRUCTION ACTIVITIES........................................................................................................... 2 (2) CONSTRUCTION LOAN PROJECT COSTS..................................................................................... 3 PART III - FINANCIAL INFORMATION (1) PRINCIPAL AMOUNT OF THE LOAN................................................................................................ 3 (2) LOAN TERMS AND REPAYMENT..................................................................................................... 3 (3) LOAN REPAYMENT RESERVE......................................................................................................... 3 (4) ADDITIONAL LOAN SECURITIZATION........................................................................... 4 (5) INFORMATION ON LIENS ................................................................................................................. 4 (6) ACTUAL AND PROJECTED REVENUES.......................................................................................... 4 (7) LEGAL OPINION ON THE AVAILABILITY OF PLEDGED REVENUES............................................ 4 (8) RESOLUTION ESTABLISHING PLEDGED REVENUES...................................................... 4 PART IV—APPLICANT RESOLUTION,ASSURANCES, AND CERTIFICATION........................................ (1) RESOLUTION..................................................................................................................................... 4 (2) ASSURANCES AND CERTIFICATION .............................................................................................. 5 SCHEDULE OF PRIOR AND PARITY LIENS.................................................................................................. 7 SCHEDULE OF ACTUAL REVENUES AND DEBT COVERAGE FOR RATE-BASED SYSTEM 8 PLEDGEDREVENUE........................................................................................................................... SCHEDULE OF PROJECTED REVENUES AND DEBT COVERAGE FOR RATE-BASED SYSTEM 9 PLEDGEDREVENUE............................................................................................................................... DEP Form 62-552.900(2) Effective Date 07-20-99 LOAN APPLICATION (1) SUBMITTAL. Submit the application and attachments to the Department of Environmental Protection, MS 3505, Bureau of Water Facilities Funding, 2600 Blair Stone Road, Tallahassee, Florida 32399-2400. (2) COMPLETING THE APPLICATION. (a) This application consists of four parts: (1) ADMINISTRATIVE INFORMATION; (11) PROJECT INFORMATION; (111) FINANCIAL INFORMATION; and (IV) APPLICANT RESOLUTION, ASSURANCES, AND CERTIFICATION. (b) All information provided on this application must be typed. Monetary amounts may be rounded to the nearest$1,000. (c) Attachments to be submitted are denoted with italic print. They are to be listed on Page 10. (3)ASSISTANCE. Bureau of Water Facilities Funding staff are available to provide assistance. Please call (850) 488-8163 or SUNCOM 278-8163. PART 1 -ADMINISTRATIVE INFORMATION (1) PROJECT SPONSOR APPLYING FOR LOAN. City of Ova-Locka, Florida Federal Employer Identification Number: 59-6000394 (2)AUTHORIZED REPRESENTATIVE. [Person formally authorized by the project sponsor to sign or attest to loan documents, including this application. If more than one, attach the information (Attachment# ).] Name: Kelvin L. Baker, Sr. Telephone: 305-953-2821 Title: City Manager Mailing Address: 3400 NW 135th Street Building B. Opa-Locka. FL. 33054 (3) PRIMARY CONTACT PERSON. (Person to answer questions about this application.) Name: Magsood Mohammad Nasir Telephone: 305-953-2868 ext 1212 Title: City Engineer, CIP Director Fax No.: 305-953-2900 Employer: City of Opa-Locka, Florida Mailing Address: 3400 NW 135th Street Building B, Opa-Locka, FL. 33054 (4) ADDITIONAL PERSON(S) TO RECEIVE COPY OF DEPARTMENT CORRESPONDENCE. (If more than one, attach the information (Attachment#-I ). Name: Delia Rosa Kennedy Telephone: (305)953-2868 ext. 1209 Title: Grant Administrator Employer: City of Opa-Locka, Florida Mailing Address: 3400 NW 135th Street Building B Opa-Locka, FL 33054 (5) PROJECT NUMBER (identified on the Department's priority list). DW 13033 DEP Form 62-552.900(2) Effective Date 07-20-99 (6) LOAN AGREEMENT DATE. When do you expect to sign the Loan Agreement? August 14.2014 (Allow time for Department preparation of agreement, applicant review, and local commission meeting if applicable.) (7) PREAWARD COMPLIANCE. Has an EPA Preaward Compliance Review Report been submitted? for this project? X Yes. No. If"yes", identify the date submitted to the Department . If not, please complete and attach the EPA form. (Attachment#2 ) (8) FEDERAL EQUIVALENCY REQUIREMENTS. As a result of the federal funding of the State Revolving Fund Program for Drinking Water Facilities, there are federal requirements that must be met to enable financial assistance for any project. These requirements are identified under PART IV of this application. PART II - PROJECT INFORMATION. Complete SUBPART A or SUBPART B as appropriate. SUBPART(A): PRECONSTRUCTION LOAN INFORMATION. (1) CONSTRUCTION ACTIVITIES. Attach a brief description of the scope of construction activities to be financed by this loan. The scope of services shall include,but is not be limited to,surveying,geotechnical investigations,engineering,design, permitting/jurisdictional approvals(from local,state and federal agencies),technical specifications and provisions,traffic control,construction,testing and commissioning services,resident/business owner liaison services,negotiation and agreement execution for the implementation of specified infrastructure improvements.The project consists of the replacement of the existing deteriorated potable water system infrastructure including but not limited to mainline piping, valves,service connections,water service conversions(transfer of services from the rear to the front of properties),tees, and various appurtenances required for successful installation and operations in accordance with applicable jurisdictional standards and regulations. These improvements are required in order to improve system pressures,provide fire flow protection and operations for the residents and customers of the city. (2) CONSTRUCTION LOAN SCHEDULE. (a) Provide proposed completion dates for the items below. (Please call Department staff to discuss time frames needed to complete required tasks.) Water facilities plan adoption by the Project Sponsor. August 14, 2014 Engineering design. October, 20, 2014 Certification of site availability (for construction and operation). October. 20 2014 (b) Do you anticipate that a contractual agreement with another party will be necessary to implement the project? ✓ Yes No. If"yes", list entities to be involved. In accordance to the procurement selection process and after approval from the State Revolving Loan FDEP State Representative,we will provide the Isit of all contractors (3) CONSTRUCTION LOAN PROJECT COSTS. Is the cost information submitted for the priority list current? ✓ Yes. No. If "no", please explain and submit revised cost information (Attachment #_5_) using the appropriate page of the Request for Inclusion on the Priority List for Drinking Water Facilities Form 62-552.900(1), F.A.C. Note that the disbursable amount(including the repayment reserve)will be limited to the priority list amount. DEP Form 62-552.900(2) Effective Date 07-20-99 SUBPART B: CONSTRUCTION LOAN INFORMATION. (1) C CONSTRUCTION ACTIVITIES. ( See Sub-part A—Scope of Services and Activities) The scope of services shall include,but is not be limited to,surveying,geotechnical investigations,engineering, design,permitting/jurisdictional approvals(from local,state and federal agencies),technical specifications and provisions,traffic control,construction,testing and commissioning services,resident/business owner liaison services, negotiation and agreement execution for the implementation of specified infrastructure improvements.The project consists of the replacement of the existing deteriorated potable water system infrastructure including but not limited to mainline piping,valves,service connections,water service conversions(transfer of services from the rear to the front of properties),tees,and various appurtenances required for successful installation and operations in accordance with applicable jurisdictional standards and regulations. These improvements are required in order to improve system pressures,provide fire flow protection and operations for the residents and customers of the city. (a) Attach a brief description of construction activities to be financed by this loan. Include a list of the construction contracts(by title) corresponding to the plans and specifications accepted by the Department (Attachment#—Pending Listing_August 13, 2014_). Also provide a proposed "start date" and "completion date"for each contract. Start Date is October 20 2014 and Completion Date is December 31, 2016 (b)Attach a copy of the Department letter(s) accepting the plans and specifications and all addenda (Attachment# Pending Listing August 13, 2014_). DEP Form 62-552.900(2) Effective Date 07-20-99 (c) Does this project involve a contractual service agreement with other entities? _X Pending acceptance of procurement process and contractor approved by FDEP. No. If "yes", attach a copy of the Department letter accepting the agreement. (Attachment# ) Is the agreement, as accepted by the Department, fully executed and enforceable? _X Yes. No. If "no", please explain (Attachment# )."Pending Listing on August 13, 2014" (d) Has the Department accepted a clear site title certification for the project? Yes. No. If"yes", provide evidence of such certification or its acceptance (Attachment#_ 'Pending Listing August 13, 2014" (e) Attach evidence that either a permit from the Department is not required to authorize project construction or that such authorization has been issued by the Department. (Attachment # ) Pending Listing on August 13, 2014 (2) CONSTRUCTION LOAN PROJECT COSTS. Is the cost information submitted for the priority list current? Yes. No. If"no", please explain and submit revised cost information (Attachment#_11_) using the appropriate page of the Request for Inclusion on the Priority List for Drinking Water Facilities Form 62-552.900(1), F.A.C. Note that the disbursable amount (including the repayment reserve)will be limited to the priority list amount. PART III -FINANCIAL INFORMATION (1) PRINCIPAL AMOUNT OF THE LOAN. The requested amount of the loan, including capitalized interest (which is not disbursed), is $6,969,069.00. The estimate of the capitalized interest is $ 101,615.30 based on an interest rate of 1.6%. Note that the disbursable amount will be limited to the priority list amount and must be consistent with the information provided under PART II of this application. Also note that the capitalized interest is an inexact estimate, and it is subject to adjustment by the Department to reflect disbursement timing. (2) LOAN TERMS AND REPAYMENT. (a) If a construction loan involves a financially disadvantaged community, loans are amortized over 30 years, or less, with interest and principal paid semiannually. If a construction loan is not for a project to serve such a community, loans are amortized over 20 years, or less, with interest and principal paid semiannually. Preconstruction loans are amortized over not more than 10 years, with interest and principal paid semiannually. Do you want to repay the loan in less than the maximum amortization period? Yes. XX No. If "yes", identify the number of years (b) Due to limitations on availability of State Revolving Fund revenues, a large (generally in excess of $8 million unless the loan is to be made from the reserve for small communities in which case the amount generally would be in excess of $1.5 million) loan amount may be provided in increments pursuant to the initial loan agreement and subsequent amendments as well Chapter 62-552, F.A.C. Each increment shall have a separate interest rate as established in the agreement or amendment providing that increment. If in doubt about whether the funding will be segmented, this matter should be discussed with Department staff. (c) List all revenues that are to be pledged for repayment of this loan. (Note: Typically, water system or water and sewer system revenues are pledged, and the net revenues available for loan repayment must equal at least 1.15 times the annual debt service unless special reserves are locally funded. Rule 62- 552.430, F.A.C., addresses pledged revenues and coverage requirements. Water and Sewer System Net Operating Revenues DEP Form 62-552.900(2) Effective Date 07-20-99 (3) LOAN REPAYMENT RESERVE. The Applicant will be required to maintain a Loan Repayment Reserve Account to provide an interim remedy for any deficiency in pledged revenues. This reserve shall be no less than 0.03 times the total loan amount less the portion of the loan for capitalized interest and loan repayment reserve. Loan proceeds will be provided to establish the minimum (0.03) reserve. (4) ADDITIONAL LOAN SECURITIZATION. If the project sponsor does not meet the requirements of Rule 62- 552.430(4), F.A.C., for pledged revenue, loan repayment responsibility, default remedies, and debt service history, indicate which of the following securitization provisions the project sponsor is prepared to negotiate: (a) Additional escrowed loan repayment reserve. No Yes TBD After the Listing August 13, 2014 (b) Letter of credit. No Yes TBD post priority listing (c) Lien on tangible assets. No Yes (d) Personal or corporate obligation. No Yes X (e) Other equivalent securitization. No Yes (5) INFORMATION ON LIENS. (a) Describe all debt obligations having a prior or parity lien on the revenues pledged for this Loan (Attachment#_6_); (b) Using the Schedule of Prior and Parity Liens(page 7 ), provide debt service information on each prior and parity obligation. For the listed obligations, provide a copy of the ordinance(s), resolution(s), official statement(s), or pages thereof, setting forth the definitions, use of proceeds, debt service schedule, pledged revenues, rate covenants, provisions for issuing additional debt, provisions for bond insurance, and debt rating (Attachment#_7). (6) ACTUAL AND PROJECTED REVENUES. (a) Complete the Schedule of Actual Revenues and Debt Coverage for Rate-Based System Pledged Revenues (page 8) for the past two fiscal years. Additional information may be required if deemed necessary by the Department to evaluate credit-worthiness of the applicant. (b) Complete the Schedule of Projected Revenues and Debt Coverage for Rate-Based System Pledged Revenue (page 9), demonstrating the availability of pledged revenues for loan repayment. All projects expected to be implemented in the next five years are to be reflected into the need for projected revenues. (Attachment 8) (7) LEGAL OPINION ON THE AVAILABILITY OF PLEDGED REVENUES. All sources must be supported by a written legal opinion (Attachment# 9_) addressing the: (a) Availability of the revenues to repay the loan; (b) Right to increase rates at which revenues shall be collected to repay the loan; and (c) Subordination of the pledge if pledged revenues are subject to a prior or parity lien. (8) RESOLUTION ESTABLISHING PLEDGED REVENUES. Provide a certified resolution or other documentation (Attachment # _10 ) of the formal action taken by the applicant that establishes the pledged revenues. PART IV-APPLICANT RESOLUTION, ASSURANCES,AND CERTIFICATION (1) RESOLUTION. Provide a certified resolution or other documentation of the formal action taken by Applicant that: (a) Authorizes this application; and (b) Designates the Authorized Representative(s) to file the application, provide assurances, execute the loan agreement, and represent the Applicant in carrying out responsibilities (including that of requesting loan disbursements) under the loan agreement. DEP Form 62-552.900(2) Effective Date 07-20-99 (2) ASSURANCES AND CERTIFICATION. The Applicant agrees to comply with the laws, rules, regulations, policies and conditions relating to the loan for this project. Specifically, the Applicant certifies that it has complied, as appropriate, and will comply with the following requirements in undertaking the project: (a) Complete all facilities recommended in the approved facilities plan. (b) The Archaeological and Historic Preservation Act of 1974, PL 93-291, and the National Historic Preservation Act of 1966, PL 89-665, as amended, regarding identification and protection of historic properties. (c) The Clean Air Act, 42 U.S.C. 7506(c), which requires conformance with State Air Quality Implementation Plans. (d) The Coastal Zone Management Act of 1972, PL 92-583, as amended, which requires assurance of project consistency with the approved State management program developed under this Act. (e) The Endangered Species Act, 16 U.S.C. 1531, et seq., which requires that projects avoid disrupting threatened or endangered species and their habitats. (f) Executive Order 11593, Protection and Enhancement of the Cultural Environment, regarding preservation, restoration and maintenance of the historic and cultural environment. (g) Executive Order 11988, Floodplain Management, related to avoiding, to the extent possible, adverse impacts associated with floodplain occupancy, modification and development whenever there is a practicable alternative. (h) Executive Order 11990, Protection of Wetlands, related to avoiding, to the extent possible, adverse impacts associated with the destruction or modification of wetlands and avoiding support of construction in wetlands. (1) The Fish and Wildlife Coordination Act, PL 85-624, as amended, which requires that actions to control natural streams or other water bodies be undertaken to protect fish and wildlife resources and their habitats. Q) The Wild and Scenic Rivers Act, PL 90-542, as amended, related to protecting components or potential components of the national wild and scenic rivers system. (k) The federal statutes relating to nondiscrimination, including: The Civil rights Act of 1964, PL 88-352, which prohibits discrimination on the basis of race, color or national origin; the Age Discrimination Act, PL 94- 135, which prohibits discrimination on the basis of age; Section 13 of the Federal Water Pollution Control Act, PL 92-500, which prohibits sex discrimination; the Rehabilitation Act of 1973, PL 93-112, as amended, which prohibits discrimination on the basis of handicaps. (1) Executive Order 11246, Equal Employment Opportunity, which provides for equal opportunity for all qualified persons. (m) Executive Orders 11625 and 12138, Women's and Minority Business Enterprise, which require that small, minority, and women's business and labor surplus areas are used when possible as sources of supplies, equipment, construction, and services. (n) The Demonstration Cities and Metropolitan Development Act of 1966, PL 89-754, as amended, which requires that projects be reviewed in accordance with state clearinghouse procedures. (o) The Amended Safe Drinking Water Act, PL 104-182, which sets forth requirements for public water systems. (p) The Coastal Barrier Resources Act, 16 U.S.C. 3501 et seq. regarding protection and conservation of the coastal barrier resources. (q) The Farmland Protection Policy Act, 7 U.S.C. 4201 et seq., regarding protection of agricultural lands from irreversible loss. (r) The Uniform Relocation and Real Property Acquisition Policies Act of 1970, PL 91-646, which provides for fair and equitable treatment of persons displaced or whose property is acquired as a result of federal or federally assisted programs. DEP Form 62-552.900(2) Effective Date 07-20-99 (s) Section 306 of the Clean Air Act, Section 508 of the Clean Water Act and Executive Order 11738, which prohibit manufacturers, firms, or other enterprises on the EPA's list of Violating Facilities from participating in the Project. (t) Executive Order 12549, Debarment and Suspension, which prohibits any award to a party which is debarred or suspended or is otherwise excluded from, or ineligible for, participation in federal assistance programs. (u) Minority and Women's Business Enterprise participation in project work using numerical goals, established by the U.S. Environmental Protection Agency, and to be set forth in the specifications for construction and materials contracts. I, the undersigned Authorized Repre 4plich icant, hereby certify that all information contained herein and in the attached is true, correct, best of my,knowledge and belief. I further certify that I have been duly authorized to file the ovide th a assurances. Authorize d Representative Kelvin L. Baker, Sr. City Manager ig at e Signed this 27th Day of June, 2014 "N REMAINDER OF THIS PAGE HAS BEEN LEFT BLANK INTENTIONALLY DEP Form 62-552.900(2) Effective Date 07-20-99 LIST OF ATTACHMENTS Please list all attachments that you are including with this application form. Attachment Number Additional Contact Information 1 Pre-Award Compliance Worksheet 2 Affordability Calculations 3 Listing of RFP Disciplines 4 Capital Financing Plan 5 Schedule of Prior and Parity Liens 6 Schedule of Actual Revenues and Debt Coverage 7 Schedule of Projected Revenues and Debt Coverage 8 Attorney Letter of Legal Opinion 9 Resolution 10 Request for Inclusion 11 Engineers Report 12 Form 62-503.900(3) Page 1 of 9 Effective Date 7-29-04 Attachment 1 State Revolving Loan Additional Contract Page Susan Liburd-Gooding, Director of Finance Email:sgliburd @opalockafl.gov Charmaine Parchment,Senior Accountant Email: cparchment @opalockafl.gov FORM Approved By, S:No. 2030-0020 Expires 0430-2012 ATTACHMENT 2n Preaward Compliance Review Report for All Applicants and Recipients Requesting EPA Financial Assistance Note:Read instructions on other side before g2M21etiny form. I. Applicant/Recipient(Name,Address,State,Zip Code). DUNS No. CITY OF OPA-LOCKA, 3400 NW 135th Street Building B Opalocka FL 33054 1083111823 II. Is the applicant currently receiving EPA assistance? YES - DRINKING WATER, STORM WATER, WASTE WATER STATE REVOLVING LOANS 2014 III. List all civil rights lawsuits and administrative complaints pending against the applicant/recipient that allege discrimination based on race, color,national origin,sex,age,or disability. (Do not include employment complaints not covered by 40 C.F.R.Parts 5 and 7. See instructions on reverse side.) None IV. List all civil rights lawsuits and administrative complaints decided against the applicant/recipient within the last year that allege discrimination based on race,color,national origin,sex,age,or disability and enclose a copy of all decisions. Please describe all corrective action taken. (Do not include employment complaints not covered by 40 C.F.R.Parts 5 and 7. See instructions on reverse side.) None V. List all civil rights compliance reviews of the applicant/recipient conducted by any agency within the last two years and enclose a copy of the review and any decisions,orders,or agreements based on the review. Please describe any corrective action taken. (40 C.F.R.§7.80(c)(3)) None VI. Is the applicant requesting EPA assistance for new construction? If no,proceed to VII;if yes,answer(a)and/or(b)below. ✓ Yes No i.If the grant is for new construction,will all new facilities or alterations to existing facilities be designed and constructed to be readily accessible to and usable by persons with disabilities? If yes,proceed to VII;if no,proceed to VI(b). Yes �/ No b.If the grant is for new construction and the new facilities or alterations to existing facilities will not be readily accessible to and usable by persons with disabilities,explain how a regulatory exception 40 C.F.R.§7.70 applies. Yes // No VII.* Does the applicant/recipient provide initial and continuing notice that it does not discriminate on the basis of race,color,national origin,sex, age,or disability in its programs or activities? (40 C.F.R.§5.140 and§7.95) / Yes No a.Do the methods of notice accommodate those with impaired vision or hearing? V Yes No i.Is the notice posted in a prominent place in the applicant's offices or facilities or,for education programs and activities,in appropriate periodicals and other written communications? / Yes No c.Does the notice identify a designated civil rights coordinator? �/ Yes No VIII.* Does the applicant/recipient maintain demographic data on the race,color,national origin,sex,age,or handicap of the population it serves? (40 C.F.R.§7.85(a)) YES IX.* Does the applicant/recipient have a policy/procedure for providing access to services for persons with limited English proficiency? (40 C.F.R.Part 7,E.O. 13166) YES X.* If the applicant/recipient is an education program or activity,or has 15 or more employees,has it designated an employee to coordinate its ompliance with 40 C.F.R.Parts 5 and 7? Provide the name,title,position,mailing address,e-mail address,fax number,and telephone number of the designated coordinator. N/A XI* If the applicant/recipient is an education program or activity,or has 15 or more employees,has it adopted grievance procedures that assure the prompt and fair resolution of complaints that allege a violation of 40 C.F.R.Parts 5 and 7? Provide a legal citation or Internet address for,or a copy of,the procedures. N/A For the Applicant/Recipient I certify that the statements I have made on this form and all attachments thereto are true,accurate and complete. I acknowledge that any knowingly false or misleading statement may be punishable by fine or imprisonment or both under applicable law. I assure that I will fully comply with all applicable civil rights statutes and EPA regulations. A.Signature of Authorized Official B.Title of Authorized Official C.Date City Manager 6/27/2014 For the U.S.Environmental Protection Agency I have reviewed the information provided by the applicant/recipient and hereby certify that the applicant/recipient has submitted all preaward compliance information required by 40 C.F.R.Parts 5 and 7;that based on the information submitted,this application satisfies the preaward provisions of 40 C.F.R.Parts 5 and 7;and that the applicant has given assurance that it will fully comply with all applicable civil rights statutes and EPA regulations. A. Signature of Authorized EPA Official B.Title of Authorized EPA Official C.Date ** EPA Form 4700-4(Rev.04/2009).Previous editions are obsolete. p �► m - "- EN ° c m p 0 C w n ® o � m 0 . m� B o � z w � '2 (1)m LO � Z (D w _ m m 3 c - 2 Q O a �•� moCm� cn c tO C71„�„ O � O c c O Cy N � j C O O N ~ _ O go P yCy N .—r ti7 v+ E Q zz O U m O .O 1 w clli Cl) X C 2OC N m 2) t` N r `yo ao N 000 � � o .Ems �- ti C m ° � y, V N C a m .n m W� W- � a �, Attachment 3-1 �'2 -2 E g-Z -- ° G o o ° 0 30 o m° c c m �a°i m 3 c o �c -° w c t s o o >.z T c = a Q v c to d � � M N n W E mY m E p p ° n L o m m d1 C C ° m ��-pp r- c N > to vs ym N c Rs s M (� _ cl-o N O t6 S 07 O �- a N M t0 0 0 'O f4 Q. X � 3 C 7 > (n C U CO W C L w o 0 M > (O M � m ° omc_c � L � vv0V ro N o j- t T O O U O N C N D m � � m (M 0 0 c � � O 'o o p to :ID c cLVtt O p C U) z U .U-) .N O N > ° r w U U m ai L - w- o o O ucLa-O N a) N N N T ` � � co Fes-`�9 .8 0,Q v 0 0 0 0 Go'1 USER INTERFACE Affordability Calculation 2010 Summary Sheet 2 Project Sponsor Project# Census County Tract Index Number Number Number Number Population County# County County# County 11 0 0.00 0.00 01 1 Alachua 69 Lake 2 0 0.00 0.00 0 3 Baker 71 Lee 3 0 0.00 0.00 0 5 Bay 73 Leon 4 0 0.00 0.00 0 7 Bradford 75 Levy 5 0 0.00 0.00 0 9 Brevard 77 Liberty 6 0 0.00 0.00 0 11 Broward 79 Madison 7 0 0.00 0.00 0 13 Calhoun 81 Manatee 8 0 0.00 0.001 0 15 Charlotte 83 Marion 9 0 0.00 0.00 0 17 Citrus 85 Martin 10 0 0.00 0.00 0 19 Clay 86 Miami-Dade 11 0 0.00 0.00 0 21 Collier 87 Monroe 12 0 0.00 0.00 0 23 Columbia 89 Nassau 13 0 0.00 0.00 0 27 De Soto 91 Okaloosa 14 0 0.00 0.00 0 29 Dixie 93 Okeechobee 15 01 0.00 0.00 0 31 Duval 95 Orange 16 0 0.00 0.00 0 33 Escambia 97 Osceola 17 0 0.00 0.00 0 35 Flagler 99 Palm Beach 18 0 0.00 0.00 0 37 Franklin 101 Pasco 19 0 0.00 0.00 0 39 Gadsden 103 Pinellas 20 0 0.00 0.00 0 41 Gilchrist 105 Polk 21 0 0.00 0.00 0 43 Glades 107 Putnam 22 0 0.00 0.00 0 45 Gulf 109 St. Johns 23 0 0.00 0.001 0 47 Hamilton 111 St. Lucie 24 0 0.00 0.00 0 49 Hardee 113 Santa Rosa 25 0 0.00 0.001 01 51 Hendry 115 Sarasota Summary 53 Hernando 117 ISeminole 55 Highlands 119 Sumter 57 Hillsborough 121 Suwannee 59 Holmes 123 Taylor _ 61 Indian River 125 Union 63 Jackson 127 Volusia 65 Jefferson 129 Wakulla_ 67 Lafayette 131 Walton 133 Washington CAUTION: 11 Census tracts have been deleted from the 2010 lookup tables and are NOT TO BE USED. Hernando 9401 Monroe 9701 Hillsborough 109 Palm Beach 71 Leon 13 Palm Beach 81.02 Miami-Dade 0 Sumter 9909 Miami-Dade 75.02 Taylor 9902 Miami-Dade 101.25 Attachment 3-3 6/25/2014 USER INl cRFACE Affordability Calculation 2010 Summary Sheet 1 weights: income--0.421; poverty rate--0.374; unemployment rate--0.205 Use 2000 Census Tracts Project Sponsor Project# Table 1 Determination Census -- - County Tract Index Number Number Number Number Population County# County County# County 11 861 5.04 71.72 7,694 1 Alachua 69 Lake 21 86 4.03 66.45 6,015 3 Baker 71 Lee 3 86 3.07 75.97 5,269 5 Bay 73 Leon 4 0 0.00 0.00 0 7 Bradford 75 Levy 5 0 0.00 0.00 0 9 Brevard 77 Liberty 6 0 0.00 0.00 0 11 Broward 79 Madison 7 0 0.00 0.00 0 13 Calhoun 81 Manatee 8 0 0.00 0.00 0 15 Charlotte 83 Marion 9 0 0.00 0.00 0 17 Citrus 85 Martin 10 0 0.00 0.00 0 19 Clay 86 Miami-Dade 11 0 0.00 0.00 0 21 Collier 87 Monroe 12 0 0.00 0.00 0 23 Columbia 89 Nassau 13 0 0.00 0.00 0 27 De Soto 91 Okaloosa 14 0 0.00 0.00 0 29 Dixie 93 Okeechobee 15 0 0.00 0.00 0 31 Duval 95 Orange 16 0 0.00 0.00 0 33 Escambia 97 1 Osceola 17 0 0.00 0.00 0 35 Flagler 99 Palm Beach 18 0 0.00 0.00 0 37 Franklin 101 Pasco 19 0 0.00 0.00 0 39 Gadsden 103 Pinellas 20 0 0.00 0.00 0 41 Gilchrist 105 Polk 21 0 0.00 0.00 0 43 Glades 107 Putnam 22 0 0.00 0.00 0 45 Gulf 109 St. Johns 23 0 0.00 0.00 0 47 Hamilton 111 St. Lucie 24 0 0.00 0.00 0 49 Hardee 113 Santa Rosa 25 0 0.00 0.00 0 51 Hendry 115 Sarasota Summary 71.23 18,978 53 JHernando 117 Seminole 55 Highlands 119 Sumter 57 Hillsborough 121 JSuwannee Index 59 Holmes 123 Taylor Number Population 61 Indian River 125 Union Summary 1 71.23 18,978 63 Jackson 127 Volusia Summary 2 0.00 - 65 Jefferson 129 Wakulla Summary 3 0.00 - 67 Lafayette 131 Walton Summary 4 0.00 - 1 1 133 Washington Summary 5 0.00 - Bond Buyer 20-Bond GO Index Rate= 4.48% Summary 6 0.00 - Financing Rate = 0.953% Weighted Average 71.228519 18,978 CAUTION: 11 Census tracts have been deleted from the 2010 lookup tables and are NOT TO BE USED. Hernando 9401 Monroe 9701 Hillsborough 109 Palm Beach 71 Leon 13 Palm Beach 81.02 Miami-Dade 0 Sumter 9909 Miami-Dade 75.02 Taylor 9902 Attachment 3-2 Miami-Dade 101.25 6/25/2014 N Gr'1 rp W N F•� � z N N N N N ;0 Z Z -0 Cn W n N �' `" Y Z o O o O o O CC CC c CD C o w o o. El c C C3 m m oo m 10 m 'CS m w G 'C� y G Eg G Q 'S' 'O O �"C7 fD G C Ul C Ul C ,? C W C W W C m e N -% Z O C N C W r CD m CD w N m Y h n w cD w w ,t �C MC 'tCDC 't CDC 't �C rtv, c = V3Y tm s rim b as (A G N G w G w G (A G n N `C O V O t ID CA CA �� Is yr �C7 �C7 rt 'mod 'P)t b r�r '�C7 r�r cD (D Cy r Qo O rt O `C Ai 0, fc�c9 O O O O O O O O O O 'i W O O 'C7 C/) fD O O O ¢ ¢ n G '% -% -1 " .S 't7 O 's `C ID p, �! CC n CA n V) f0) C/) n C/i A C/] 0 ¢ n � �• � O �_ n Cn `b G eK y I y y et y 'Y CA CD O r7 F,,,� CD fD A) rY CA � -1 ON CD cD ON fD CD r N G7 CD `C W CA Cn "= C ref EA r+ ON ON N z N z o Z U) Z M Z Z C Z 'gym 'gym z ° z ° '� � � � O cn O ,p �] .� W O r+ N r 's O C W CD O WO WO w tv < O a� Vw ° < fD w � 's 's `C � a� C `C cn o (D C7 CA m (D ?'. 3 3 � (DEC I `° r7 mW -1 y N � aro a M = CD rt CD > o ao) `r b °s fD 'Ty fD �3 C CD ''0 C C� '�O W •°• n o n o b b C po?) m Z cD 't7 ¢ ¢ O O y vo * �, y m O •P BCD �G w ItRa Q. W p `C C C7 n 0 R° N Z Z r o rr r+ � V) N 'O C/) N TJ Cn N '0 Cn N '0 C/) N � O w `C O `C C C ryr O O- e�-r O O. ryr O O. O 0. O 'S rrt G fD O fD (D O lD fD fD fD (D fD O fD (D CD Z O (D CD M O N CD d o d o d o d o p rtSD 'C O V .i x .= x �t fD (Iq (CD CTU fCD (JQ (CD (JCU fCD C� � � � (CD Cft1 fCD � � �• � m G m G m G CD G M w O e rt O r O r�-r :-) e.t D rr O d Q. '.3 �-r O OG Z rt f .M rt .M r-� .M % .M.5 ( rM-Y M . rt rt o ID x o w (D r0r CrOQ (DD CD r+ r+ cn w N N N N �A N N �-h t7 �a N a, O Z A o a I ( CD -� CD coo Lnn rt rt y <� fD C� (DD (A O M fCD ` y C N G N O w W CD Ln gip' Cn n (D CA cD rnr � rt w O tZi O CD CD rt CD 77 b PO > N N O �0 CD C� N O� ON cD cr C C r `C ° R �ao cD CD C Q. r � � b aq C � (D � O C � 0 'FD M 0 CD C7 ID CCD n � O. y vrti O 60 y OCD fD (D n n rt rt F+ a 'O cn N -c cn N C z Fi ... O y O O N O A` C O O C fD w (D fD O fD m m I--' � O� � m R ? CA W r LA CD w -9 � � � m o O rt O rt o x CD o N =DS y � E oc r rt rt CA In Ro d � v o� CAPITAL FINANCING PLAN Attachment 5 DW-02b City of Opa-locka (Project Sponsor) Kelvin L. Baker, Sr., City Manager (Authorized Representative and Title) Opa-locka, FL 33054 (City, State, and Zip Code) Magsood Mohammad Nasir,City Engineer/CIP Director (Capital Financing Plan Contact, Title and Telephone Number) 3400 NW 135 Street,Building B (Mailing Address) Opa-locka,FL 33054 (City, State, and Zip Code) The Department needs to know about the financial capabilities of potential State Revolving Fund(SRF) loan applicants. Therefore, a financial capability demonstration(and certification)is required well before the evaluation of the actual loan application. The sources of revenues being dedicated to repayment of the SRF loan are Water&Sewer Revenue (Note: Projects pledging utility operating revenues should attach a copy of the existing/proposed rate ordinance) Estimate of Proposed SRF Loan Debt Service Capital Cost* 6,969,069.00 Loan Service Fee (2% of capital cost) 139,381.38 Subtotal 7,108,450.38 Capitalized Interest** 101,615.30 Total Cost to be Amortized 7,210,065.68 Interest Rate*** 1.60% Annual Debt Service 424,107.04 Annual Debt Service Including Coverage Factor**** 487,723.09 * Capital Cost=Allowance+Construction Cost(including a 10%contingency)+Technical Services after Bid Opening. ** Estimated Capitalized Interest= Subtotal times Interest Rate times construction time in years divided by two. ***20 GO Bond Rate times Affordability Index divided by 200. **** Coverage Factor is generally 15%. However, it may be higher if other than utility operating revenues are pledged. 1 of 5 Revised:01/19/06 SCHh,.,ULE OF PRIOR AND PARITY LIENS List annual debt service beginning two years before the anticipated loan agreement date and continuing at least fifteen fiscal years. Use additional pages as necessary. IDENTIFY EACH OBLIGATION #1 WW 800050 #2 CS12080003P #3 CS120800020 Coverage 15% Coverage 15% Coverage 15% Insured es/No) Insured es/No Insured es/No #4 WW130300 #5 DW130330 #6 SW130320 Coverage % 15 Coverage % 15 Coverage % 15 Insured es/No Insured es/No Insured es/No Total Non-SRF Total SRF Debt Fiscal Annual Debt Service(Principal+Interest) Debt Service Service Year w/covera a w/covera e #1 #2 #3 #4 #5 #6 2012 142,286.00 106,479.54 64,730.92 0.00 0.00 0.00 313,496.46 2013 1 140,763.18 106,479.54 64,730.92 0.00 0.00 0.00 313,496.46 2014 139,240.36 106,479.54 0.00 0.00 0.00 0.00 245,719.90 2015 139,240.36 106,479.54 0.00 0.00 0.00 0.00 245,719.90 2016 139,240.36 106,479.54 0.00 0.00 0.00 0.00 245,719.90 2017 1 139,240.36 106,479.54 0.00 15,644.00 16,092.00 6,011.00 0.00 283,466.90 2018 139,240.36 106,479.54 0.00 31,288.00 16,092.00 12,022.00 0.00 305,121.90 2019 139,240.36 106,479.54 0.00 31,288.00 16,092.00 12,022.00 0.00 305,121.90 2020 139,240.36 106,479.54 0.00 31,288.00 16,092.00 12,022.00 0.00 305,121.90 2021 139,240.36 106,479.54 0.00 31,288.00 16,092.00 12,022.00 0.00 305,121.90 2022 1 139,240.36 106,479.54 0.00 31,288.00 16,092.00 12,022.00 0.00 305,121.90 2023 139,240.36 53,239.77 0.00 31,288.00 16,092.00 12,022.00 0.00 251,882.13 2024 139,240.36 0.00 0.00 31,288.00 16,092.00 12,022.00 0.00 198,642.36 2025 139,240.36 0.00 0.00 31,288.00 16,092.00 12,022.00 0.00 198,642.36 2026 1 139,240.36 0.00 0.00 31,288.00 16,092.00 12,022.00 0.00 198,642.36 2027 139,240.36 0.00 0.00 31,288.00 16,092.00 12,022.00 0.00 198,642.36 2028 139,240.36 0.00 0.00 31,288.00 16,092.00 12,022.00 0.00 198,642.36 2029 139,240.36 0.00 0.00 31,288.00 16,092.00 12,022.00 0.00 198,642.36 2030 1 139,240.36 0.00 0.00 31,288.00 16,092.00 12,022.00 0.00 198,642.36 2 of 5 Revised: 01/19/06 SCHEDULE OF ACTUAL REVENUES AND DEBT COVERAGE FOR PLEDGED REVENUE (Provide information for the two fiscal years preceding the anticipated date of the SRF loan agreement) F 011 F 012 (a) Operating Revenues (Identify) WATER SERVICES 3,572,075.05 5,281,586.71 OTHER FEES & CHARGES 160,010.90 403,439.12 (b) Interest Income 22,501.33 1,607.56 (c) Other Incomes or Revenues (Identify) SEWER 3,542,248.50 4,425,561.84 LIENS 19,137.22 15,673.33 (d) Total Revenues 7,315,973.00 10,127,868.56 (e) Operating Expenses (excluding interest on debt, depreciation, and other non-cash items) 5,721,235.00 7,954,798.00 (f) Net Revenues (f=d—e) 1,594,738.00 2,173,070.56 (g) Debt Service (including coverage) Excluding SRF Loans 423,000.00 423,000.00 (h) Debt Service (including coverage) for Outstanding SRF Loans 281,130.00 281,130.00 (i) Net Revenues After Debt Service (i= f—g—h) 890,608.00 1,468,940.56 Source: FY2011 and FY 2012 Audited Financials and Debt documents. Notes: 3 of 5 Revised: 01/19/06 SCHEDULE OF PROJECTED REVENUES AND DEBT COVERAGE FOR PLEDGED REVENUE (Begin with the fiscal year preceding first anticipated semiannual loan payment) FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 (a) Operating Revenues (Identify) Water 4,100,000 4,202,500 4,307,563 4,415,252 4,600,000 Sewer 4,612,500 4,727,813 4,846,008 4,967,158 5,167,158 (b) Interest Income 1,000 1,000 1,000 1,000 1,000 (c) Other Incomes or Revenues(Identify) Grants 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 Others 198,440 203,401 208,486 213,698 213,698 (d) Total Revenues 9,911,940 10,134,714 10,363,056 10,597,108 10,988,856 (e) Operating Expenses' 6,361,006 6,490,134 6,626,427 6,765,582 6,875,582 (f) Net Revenues (f=d -e) 3,550,934 3,644,579 3,736,629 3,831,526 4,113,274 (g) Existing Debt Service on Non-SRF Projects(including coverage) 423,000 423,000 423,000 423,000 423,000 (h) Existing SRF Loan Debt Service(including coverage) 245,719 245,719 281,130 281,130 281,130 (i) Total Existing Debt Service (i=g+h) 668,719 668,719 704,130 704,130 704,130 0) Projected Debt Service on Non-SRF Future Projects (including coverage) 0.00 0.00 0.00 0.00 0.00 (k) Projected SRF Loan Debt Service(including coverage) 0.00 487,723 487,723 487,723 487,723 (1) Total Debt Service(Existing and Projected) (1=i+j + k) 688,719 1,156,442 1,191,853 1,191,853 1,191,853 (m) Net Revenues After Debt Service(m=f—1) 2,882,215 2,488,137 2,544,776 2,639,673 2,921,421 Source: Notes: (i.e. rate increases,explanations,etc.) 1. For existing and proposed facilities, excluding interest on debt, depreciation,and other non-cash items. 4 of 5 Revised:01/19/06 City of Opa-locka Drinking Water State Revolving Fund Program(DWSRF)-Drinking Water System Planning Report FINANCIAL FEASIBILITY CERTIFICATION I, Susan Liburd ,certify that I have reviewed the information included in Finance Director—City of Opa-locka the preceeding capital financing plan, and to the best of my knowledge, this information accurately reflects the financial capability of the Ci!y of Opa-locka . Project Sponsor I further certify that the City of Opa-locka has the financial capability to ensure adequate construction, Project Sponsor operation and maintenance of the system, including these State Revolving Fund projects. V Signature Date' ATTACHMENT 6 SCHEDULE OF PRIOR AND PARITY LIENS List annual debt service beginning two years before the anticipated loan agreement date and continuing at least fifteen fiscal years. Use additional pages as necessary. #1 #2 #3 Identify Each Obligation WW800050 CS120800020 CS12080003P Coverage 0.765 % 3.750 % 2.560 % Insured? ✓ Yes No ✓ Yes No ✓ Yes No Total Debt Fiscal Annual Debt Service (Princiaal Plus Interest) Total Service Incl. Year #1 #2 #3 Debt Service Coverage 1996 $ $ $ $ $ 1997 $ $ $ $ $ 1998 $ $ $ $ $ 1999 $ $ $ $ $ 2000 $ $ $ $ $ 2001 $ $ $ $ $ 2002 $ $ $ $ $ 2003 $ $ $ $ $ 2004 $ $ $ $ $ 2005 $ $ $ $ $ 2006 $ $ $ $ $ 2007 $ $ $ $ $ 2008 $ $ $ $ $ 2009 $ $ $ $ $ 2010 $ $ $ $ $ 2011 $ $ $ $ $ 2012 $ $ $ $ $ 2013 $ $ $ $ $ 2014 $139,240.36 $ $106,479.54 $245,719.90 $ 2015 $139,240.36 $ $106,479.54 $245,719.90 $ 2016 $139,240.36 $ $106,479.54 $245,719.90 $ 2017 $139,240.36 $ $106,479.54 $245,719.90 $ 2018 $139,240.36 $ $106,479.54 $245,719.90 $ 2019 $139,240.36 $ $106,479.54 $245,719.90 $ 2020 $139,240.36 $ $106,479.54 $245,719.90 $ 2021 $139,240.36 $ $106,479.54 $245,719.90 $ 2022 $139,240.36 $ $106,479.54 $245,719.90 $ 2023 $139,240.36 $ $53,239.77 $192,480.13 $ y 2024 $139,240.36 $ $ $ 2025 $139,240.36 $ $ $ 2026 $139,240.36 $ $ $ 2027 $139,240.36 $ $ $ ATTACHMENT SCHEDULE OF ACTUAL REVENUES AND DEBT COVERAGE FOR RATE-BASED SYSTEM PLEDGED REVENUE (Provide information for the two fiscal years preceding the anticipated date of the SRF loan agreement.) FY 2011 FY 2012 (a) Operating Revenues: Water Service 3,572,075.05 3,944,440.56 Other fees&charges 143,003.82 136,830.71 (b) Interest Income 22,501.33 1,418.93 (c) Other Income or Revenue(Identify) Sewer 3,542,248.50 4,425,561.84 Liens 19,137.22 15,673.33 (d) Total Revenues 7,298,965.92 8,523,925.37 (e) Operating Expenses (excluding interest on debt, depreciation, and other non-cash items) 6,341,226.27 6,238,412.35 (f) Net Revenues (f= d -e) 957,739.65 2,285,513.02 (g) Debt Service (including required coverage; should reflect last column of preceding page) 313,496.46 310,450.82 (h) Attach audited annual financial report(s), or pages thereof, and any other documentation necessary to support the above information. Include any notes or comments from the audit reports regarding compliance with covenants of debt obligations having a prior or parity lien on the revenues pledged for repayment of the SRF loan. (Attachment# ) (i) Attach worksheets reconciling this page with the appropriate financial statements(for example, backing out depreciation and interest payments from operating expenses). (Attachment# ) (j) If the net revenues were not sufficient to satisfy the debt service and coverage requirement, please explain what corrective action was taken. (Attachment# ) ATTACHMENT 8 SCHEDULE OF PROJECTED REVENUES AND DEBT COVERAGE FOR RATE-BASED SYSTEM PLEDGED REVENUE FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 (a) Water Operating Revenue 4,000,000 4,100,000 4,202,500 4,307,563 4,415,252 (b) Other Operating Revenue 4,500,000 4,612,500 4,727,813 4,846,008 4,967,158 (c ) Interest Income 1,000 1,000 1,000 1,000 1,000 (d) Other Income or Revenue Grants 1,370,000 500,000 500,000 500,000 500,000 Other 193,600 198,440 203,401 208,486 213,698 (e) Total Revenues 10,064,600 9,411,940 9,634,714 9,863,056 10,097,108 (f) Operating Expenses (excluding interest on debt, depreciation, and other non-cash items) 6,247,305 6,361,006 6,490,134 6,626,427 6,765,582 (g) Net Revenues(g=e- f) 3,817,295 3,050,934 3,144,579 3,236,629 3,331,526 (h) Revenue (including coverage) pledged to debt service, excluding SRF loans 0 0 0 0 0 (i) Revenue (including coverage) pledged to outstanding SRF loans 281,130 281,130 281,130 281,130 281,130 (j) Revenue available for this SRF Loan (j=g-h-i) 4,094,442.50 3,332,064.00 3,425,709.00 3,517,759.00 3,612,656.00 (k) Identify the source of the above information and explain methods used to develop the projections (Attachment#_5_). Include an explanation of any revenue and expense growth or other adjustments; for example, any rate increases, service growth, inflation adjustments, expense adjustments reflecting the cost of operating additional facilities, or other considerations. (m) Are the above projections consistent with the capital improvements financing information in the accepted water facilities plan? ✓ Yes No. If not, explain on Attachment# From the desk of: reenspoonMarderJose�h LAW S.Geller, 706 Trade Centre outh,Suite 700 100 W.Cypress Creek Road Fort Lauderdale,Florida 33309-2140 888-491-1120 Phone:954.491.1120 www.gmlaw.com Fax:954.771.9264 Direct Fax:954.331.2037 Email:joseph.geller@gmlaw.com February 27, 2014 Attachment 9 Tom Shiflet, P.E. Program Administrator Florida Department of Environmental Protection State Revolving Fund Program Division of Water Resource Management Bob Martinez Center 2600 Blair Stone Road, M.S. 3505 Tallahassee, Florida 32399-2400 Re: Project Number DW-13033 Project Description-Drinking Water Facilities Dear Mr. Shiflet: I am the duly appointed City Attorney for the City of Opa-locka. The City proposes to borrow $6,969,069.00 from the State Revolving Fund for improvements to the City's drinking water facilities. The loan will be secured by the net operating revenues of the City's water and sewer system, and th proposed pledged revenues are unpledged and available to pledge. The City of Opa-locks s the legal aut rity to increase rates to ensure repayment of the loan. Sinc ely c G N MA A. eph . eller, Esq. a-loc ity Attorneys SG/al c:\nrportb I\active\u617\17268871_1.docx Aventura I Boca Raton I Ft.Lauderdale I Miami I Naples I Orlando I Port St.Lucie I Tampa I West Palm Beach Attachment 10 Sponsored by: City Manager RESOLUTION NO: 148775 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO LOAN AGREEMENT DW-13033, IN THE AMOUNT OF $6,969,069.00, WITH THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION , RELATING TO THE STATE REVOLVING FUND (SRF) LOAN PROGRAM FOR DRINKING WATER FACILITIES; PROVIDING INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE WHEREAS, Florida law provides for loans to local government agencies to finance the construction of water pollution control facilities; and WHEREAS, Florida Administrative Code rules require authorization to apply for loans, to establish pledged revenues, to designate an authorized representative, to provide assurances of compliance with loan program requirement,and to enter into a loan agreement; and WHEREAS, the State Revolving Fund (SRF) loan priority list designates Project No. DW-13033 Loan Number as eligible for available funding; and WHEREAS, the City Commission of the City Opa-locka, Florida, desires to authorize the City Manager to enter into a loan agreement with the Florida Department of Environmental Protection, for project financing of drinking water facilities with the State Revolving Fund(SRF). NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA AS,AS FOLLOWS: Section 1. The recitals to the preamble herein are incorporated by reference. Section 2. The City Commission of the City of Opa-locka hereby authorizes and directs the City Manager to enter into Loan Agreement DW-13033, in the amount of RESOLUTION NO. 14-8775 $6,969,069.00, with the Florida Department of Environmental Protection, relating to the State Revolving Fund(SRF) loan program for project financing of drinking water facilities. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 26th day of March,2014. 6Z4_4 i Myra L.Vylor Mayor Attest: (WJJA anna Flores ity Clerk Appr ved as to it and legal suffi ' cy J4 ., Josa 97G 16t, Esquire G NSP ON MARDER,PA t Atto ey Moved by: COMMISSIONER HOLMES Seconded by: VICE MAYOR KELLEY Commission Vote: 5-0 Commissioner Holmes: YES Commissioner Johnson: YES Commissioner Santiago: YES Vice-Mayor Kelley YES Mayor Taylor: YES City of Opa-Locka A enda Cover Memo Commission Meeting March 26,2014 Item Type: a Date: X (EnterX in box) Fiscal Impact: Ordinance Reading: (Enter X in box) (Enter X in box) X Public Hearing: rr(Enter X in box) X Funding Source: (Enter Fund&Dept) Advertising Requirement: (Enter AcctNo.) State Revolving (Enter X in box) Loan Drinking Water DFEP Contract/P.O.Required: RFP/RFQ/Bid#: (Enter Xin box) X 17 Strategic Plan Related Strategic Plan Priority Area: Strategic Plan Obl./Strategy: (list the (Enter X in box) X specific objective/strategy this item will address) Enhance Organizational Bus.&Economic Dev Improve the quality of drinking Public Safety water and better protect public Quality of Education Qual.of Life&City Image health Communcation Sponsor Name City Manager Department:CIP Grant/CIP A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA.FLORIDA.AUTHORIZING THE CITY MANAGER TO ACCEPT AND EXECUTE THE STATE REVOLVING LOAN AGREEMENT FROM THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION FOR THE PLANNING AND IMPROVEMENTS OF THE CITY OF OPA-LOCKA DRINKING WATER FACILITY IN THE AMOUNT OF$6.969,069.00 The City of Opa-locks, through the significant investment of the Florida Department of Environment Protection's have approved a loan of great value to our infrastructure that will enable us to install, upgrade, and replace infrastructure to continue to ensure the provision of safe drinking water to their 15,529 residents, business owners, vendors, visitors and guests. Installation of new treatment facilities can improve the quality of drinking water and better protect public health. Improvements are also needed to help those water systems experiencing a threat of contamination due to aging infrastructure systems. Staff recommends the adoption of the Resolution to authorize the City Manager to execute the State Revolving Loan Drinking Water Loan agreement for our water facilities improvement supporting the cricual efforts to improve the city's drinking water projects while providing quality of drinking water and protect public health. EAC Consultant's Scope of Service Agreement for the Drinking Water Master Plan Dated 7/22/2013 FDEP Precon Loan Approval Letter Loan Ageement for Project DW 13033 Letter from FDEP Dated Febraury 17,2014 from Program Administrator Prepared by: Delia Rosa Kennedy, Grant Administrator Emailed to: Maqsood Mohammad Nasir, PE., City Engineer,Director of Capital Improvement Projects Susan Liburd-Gooding, Director of Finance Joanna Flores, City Clerk Executive Secretary to the City Manager Memorandum TO. Mayor Myra L.Taylor Vice Mayor Joseph L Kelly Commissioner Doroth 'e Johnson• Commissioner Timo y Imes Commissioner uis B g FROM, Kelvin L.Baker,Sr. City Manag DATE March 26,2014 RE. State Revolving Loan Agreement fo Drinking Waster Facilities Projects Request, A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXCECUTE THE LOAN AGREEMENT WITH THE STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION IN THE AMOUNT OF$6,969,069.00 Description, The City of Opa-locks, through the significant investment in our efforts to improve the city's drinking water projects, has approved a loan of great value to our infrastructure that will enable us install, upgrade, and replace infrastructure to continue to ensure the provision of safe drinking water to their 15,529 residents, business owners, visitors and guests. Installation of new treatment facilities can improve the quality of drinking water and better protect public health. Improvements are also needed to help those water systems experiencing a threat of contamination due to aging infrastructure systems Financial Impact. Net Operating Revenues of the City's Water and Sewer System Implementation Time Line, Immediately upon commission approval 3 26 2014 Legislative History, Prior and Current State Revolving Loans Recommendation(s).Staff is recommending the approval Attachment(s) Resolution Loan Agreement for Project Number DW 13033-EAC Consultant's Scope of Service Agreement for the Drinking Water Master Plan Dated 7/22/2013-FDEP Precon Loan Approval Letter for FEDP Dated February 17,2013 from Program Administrator END OF MEMORANDUM Sponsored by:City Manager RESOLUTION NO: "A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE THE LOAN AGREEMENT RELATING TO THE STATE REVOLVING FUND LOAN PROGRAM FOR DRINKING WATER; MAKING FINDINGS; AUTHORIZING THE LOAN APPLICATION; AUTHORIZING THE LOAN AGREEMENT; ESTABLISHING PLEDGED REVENUES; DESIGNATING AUTHORIZED REPRESENTATIVES; PROVIDING ASSURANCE; PROVIDING OF RECITALS, SEVERABILITY,AND AN EFFECTIVE DATE." WHEREAS, Florida Statues provide for loans to local government agencies to finance the construction of water pollution control facilities;and WHEREAS, Florida Administrative Code rules require authorization to apply for loans, to establish pledged revenues, to designate an authorized representative; to provide assurances of compliance with loan program requirements; and to enter into a loan agreement; and WHEREAS, the State Revolving Fund loan priority list designates Project No. DW 13033 Loan Number as eligible for available funding;and WHEREAS,the City Opa-locka,Florida,intends to enter into a loan agreement with the Department of Environmental Protection under the State Revolving Fund for project financing. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,FLORIDA AS, AS FOLLOWS: SECTION I.The foregoing finding are incorporated herein by reference and made a part hereof. SECTION H.The City of Opa-locka,Florida is authorized apply for a loan to finance the Project. SECTION III. The revenues pledged for the repayment of the loan are net water and sewer utility system revenues after payment of debt service on the City's Series 2011 A Year Water and Sewer System Utility Revenue Bonds and the Series 2011B Year Water and Sewer System Utility Refunding Revenue Bonds. SECTION IV. The City Manager is hereby designated as the authorized representative to provide the assurances and commitments required by the loan application by the Mayor SECTION V. The City Manager is hereby designated as the authorized representative to execute the loan agreement which will become a binding obligation in accordance with its terms when signed by both parties. The City Manager is authorized to represent the City in carrying out the City's responsibilities under the loan agreement. The City Manager is authorized to delegate responsibility to appropriate City staff to carryout technical, financial, and administrative activities associated with the loan agreement SECTION VI. The legal authority for borrowing moneys to construct this Project is, Florida Statutes. SECTION VII. Conflicts. All resolutions or part of Resolutions in conflict with any of the provisions of this Resolution are hereby repealed. SECTION VIII. Severability. If any Section or portion of a Section of this Resolution proves to be invalid,unlawful,or unconstitutional, it shall not be held to invalidate or impair the validity, force or effect of any other Section or part of this Resolution. SECTION IX. Effective Date.This Resolution shall become effective immediately upon its passage and adoption. PASSED AND ADOPTED this day of March,2014. Myra Taylor, Attest: Mayor Joanna Flores City Clerk Approved as to form and legal sufficiency Joseph S. Geller, Esquire GREENSPOON MARDER,PA City Attorney Moved by: Seconded by: Commission Vote: Commissioner Holmes: Commissioner Santiago: Vice Mayor Kelley Mayor Taylor l RICK SCOT I 'j*A FLORIDA DEPARTMENT OF GOVERNOR ENVIRONMENTAL PROTECTION CARLOS LOP11-C AN rERA BOB MARTINEZ CENTER LT.GOVERNOR 2600 BLAIRSTONE ROAD TALLAHASSEE, FLORIDA 32399-2400 HERSCHEL T. VINYARD JR. SE(RE I ARY February 17, 2014 Mr. Mohammad Nasir,P.E. City Engineer City of Opa-Locka 780 Fisherman Street, Fourth Floor Opa-Locka,Florida 33054 Re: DW130330—Opa-Locks Water Transmission and Distribution System Improvements Dear Mr.Nasir: Attached is the proposed State Revolving Fund loan agreement for planning the City of Opa-Locka's drinking water facility. Please have the officials designated on page 20 sign three copies. The Clerk's seal is required. Return all three copies to me within three weeks at 2600 Blair Stone Road, Mail Station 3505,Tallahassee, Florida, 32399-2400. We will sign the documents and mail a fully executed original to the City. Please note that the Special Condition listed in Section 10.08 of the Agreement must be provided before any funds can be released. We appreciate your participation in the State Revolving Fund loan program. If you have any questions about the agreement,please call Dawn Walker at 850/245-8381. Sincerely, - � Angela Knecht, Program Administrator State Revolving Fund Management AK/dw Attachment cc: Kelvin S. Baker—City of Opa-Locka Delia Rosa Kennedy—City of Opa-Locka tirti-rtic.clep.stute.,f 1.tt.� RICK SCOTI* FLORIDA DEPARTMENT OF GOVERNOR Ei VmROr WNTAL PROTECTION HERSCHEL T.VINYARD JR. BOB MARTMEZ CENTER SECRETARY i1iia 2600 BLAIRSTONE ROAD MS 3305 TALLAHASSEE,FLORIDA 32399-2400 June 17,2013 Mohammad Nasir,P.E. City Engineer 780 Fisherman Street Opa-locks,Florida 33054 Re: DW 13033 City of Opa-locka Water Transmission and Distribution System Dear Mr.Nasir. Thank you for submitting the Request for Inclusion(RFI)on the Fiscal Year 2013 priority list for Drinking Water projects. Your RFI has been determined complete and your project was added to the fundable portion of the priority list for a pre-construction loan of 240 . The priority list was adopted at the public meeting held on June 13,2013. You must submit a loan application to receive the available funds. You can download an application at the following website: http://www.dep.state.fl.us/water/wff/dwmanual.htm Please note that for the project to be eligible for a construction loan,the following general requirements must be completed: • Water facilities plan to include the business plan and public hearing. • Environmental review. • Biddable plans and specifications to include the Department's notice of intent to issue permit,if applicable. • Project site certification. Please note that you may also request an Authorization to Incur Costs after successful completion of the requirements listed above. This will allow you to incur construction costs before execution of the loan agreement and have those costs remain eligible for reimbursement. Please refer to the assigned project number(DW 13033)on all future correspondence. If you have questions about your project,please contact Greg Alfsen at(850)245-8371 or email at gregory alfsen(c-dep.state.fl.us- Sincereely, Tom R.Shiflett,P.E. Program Administrator State Revolving Fund Program Division of Water Resource Management TRS/gca www del).state fl.1.us A EAW EAC Consulting,Inc. July 22,2013 Mohammad Nasir,P.E. City Engineer/Director of Capital Improvement Projects 780 Fisherman Street,4`"Floor Opa-Locka,FL 33054 Re: City of Opa-Locke Capital Improvement Projects(CIP)Water System Master Plan Final Revised Scope and Fees Dear Mr.Nasir, EAC Consulting Inc. and its team of consultants is pleased to submit this revised scope and fees document to provide Engineering Consulting Services for the development of the City of Opa-Locka's Capital Improvement Projects(CIP)Water Master Plan. The development of the Water Master Plan is premised on our understanding that the City wishes to develop a 10 year Projection Capital Improvements Program that targets the potable water facilities infrastructure and recommend solutions to address both present deficiencies and future demands. The CIP Water Master Plan must prioritize and evaluate the costs associated with the necessary improvements and provide applicable recommendations and guidance with internal and external funding opportunities. In order to achieve this, an individual Water Infrastructure Report will be developed. The water distribution infrastructure element will be evaluated for its existing operating conditions within the City and solutions will be proposed for implementation within a 10 ten year period in order to correct deficiencies and propose solutions based on future demands.The proposed solutions will be in the form of water distribution projects that will be identified, prioritized and evaluated based on the severity of need(e.g.fire safety)and construction costs. Upon completion of the necessary analyses, a CIP Water Master Plan will be developed for all the projects identified for each of the infrastructure elements. These projects will be evaluated and prioritized to provide the City with a detailed plan for their implementation. During the development of the project, public outreach efforts and participation meetings will take place to inform the public as well as to solicit and incorporate their input. List of Tasks 1. Data Collection and Site Investigations 2. Development of Analyses Criteria 3. Existing Conditions Modeling Analyses and Calibration using WaterCad modeling software 4. Prioritization & Ranking of Problem Areas and Corrective Actions — 10 Year Future Demand Projection Scenario 5. Capital Improvements Projects (CIP) Water System Master Plan (concurrent with other infrastructure elements) 6. Conceptual Drawings Package 7. Public Involvement Plan (concurrent with other infrastructure elements) 8. Project Coordination and Development Meetings, including liaising with City-hired transportation master planning consultant,to obtain vital information for incorporation into the Master Plan. 815 NW 57 Avenue,Suite 402 1 Miami,FL 33126 1 Phone:305-2642557 I Fax:305-264-83631 www.eecconsult.com 1 CA#7011 Exclusions from Scope of Services 1. Mapping or Survey of Existing Utilities 2. Soil, Influent and Effluent Sampling 3. Laboratory or Testing Fees 4. Refine,revise or execute the Miami Dade County DRER's hydrologic/hydraulic models for the C-7 and C-8 basins S. Modifications to Miami Dade County DRER's Planning Procedures 6. Conversion of flood stages from NGVD-29 to NAVD-88 7. Topographic or As-built surveys 8. Geotechnical Assessments 9. Title search or ownership determination 10. Water Quality Modeling 11. Hydrologic/hydraulic modeling of drainage systems outside of the City limits. 12. Provide opinion of probable construction cost for flood protection projects under design 13. Hydrologic/hydraulic modeling of additional future flood protection projects not previously identified by the City 14. Development of Design plans and Construction Documents for Capital Projects 15. Completing and submitting the applicable NFIP forms to obtain a revised CRS classification 16. Assessment of regulatory feasibility of mitigation projects (such as identifying locations where exfiltration trenches cannot be installed due to groundwater contamination,etc.). 17. Review of Bio-solids Disposal Alternatives 18. Groundwater and Pipe Corrosivity Tests 19. Evaluation of Water and Wastewater Treatment Plants 20. Modeling will be undertaken in Scope of Services identified software. No other software will be considered without revisions to scope of work. 21. Traffic Analyses,Traffic Projections and Master Planning. 22. Electrical/Power Systems recommendations 23. FPL and Overhead Cable Undergrounding Master Planning 24. Urban Master Planning 25. Preparation of Funding Applications 26. Coordination with Funding Agencies 27. Development/Update of Rates and Charges 28. Consulting Engineer's Report/Financial Feasibility Report 29. Interlocal Agreement Negotiations City's Project Execution Responsibilities 1. The appropriate and relevant City staff members will attend all progress meetings 2. The City will assist with the collection of pertinent data from DRER and other agencies including attending all scheduled meeting with such agencies. 3. The City shall provide staff and equipment support during field reconnaissance and site visit. 4. The City shall provide available data summarized in Task 1. 5. The City will provide information regarding the operation of the water system to help verify/calibrate the water model. 6. The EAC team assumes that no model exists for the water system and will create its own model using WaterCad. 7. The EAC team will base projected water demands on population estimates from BEBR or the City's projections of population. Peaking factors will be based on a review of up to three (3) years of historical data and/or other industry standards. Page 2 of 11 8. The City will provide the project.team with copies of-all Utility Agreements with MD-WASD, historical monthly records of the total water demand from MD-WASD for a maximum of three (3)years,and historical monthly metered water usage for residents and commercial users for a maximum of three(3)years. 9. The City will make available, an electronic copy of the Traffic Master Plan being conducted by another consultant for coordination purposes with the Utilities Master Plan. In the event that this document is not readily available, the City will facilitate meetings and instruct the assigned consultant to provide the EAC team with relevant information, especially as it relates to future roadway improvements such as roadway widening,intersection improvements. 10. Identification of previous Pipe Breakages and Leakage within the System 11. The EAC team assumes that the City will provide one set of consolidated comments for each reviewed document and will provide feedback to EAC within time allocated on the schedule. 12. Meeting venues,refreshments(if required)and snacks(if required)will be provided by the City. 13. The City will facilitate the receipt of data, reports and other technical data prepared by others that may be relevant to the Scope of Services(e.g the Traffic/Transportation Master Plan). 14. Copies of handouts and fact sheets for Public Involvement Meetings will be provided by the City. 15. Costs and fees associated with Newspaper Advertisements,etc.will be provided by the City. Please feel free to call me at 305-265-5444 with any questions you may have. Sincerely, EAC Consulting,Inc. Huntley Higgins, P.E. Senior Project Manager cc: File Michael"Mike"Adeife, P.E. Page 3 of 11 ATTACHMENT-A SCOPE OF SERVICES AND PROJECT IMPLEMENTATION METHODOLOGY Task i—DATA COLLECTION AND SITE INVESTIGATIONS 1. The City shall provide the EAC team with an electronic topographic survey of the water system service area conforming to National CAD Standards that shall serve as a base file for overlaying the existing water system network model. 2. The City shall provide the EAC team with any and all data regarding the existing water system network including their Water System Atlas, As-builts, Record Drawings, water meter billing records(3 years),master meter billing records(3 years),etc. 3. The EAC team shall compile and incorporate all the data received from the City and use this information to create the model's base file. 4. The EAC team shall highlight areas of concerns, which may include inconsistencies between the water atlas,as-built information,and record drawings. 5. Areas of concern identified will be discussed and clarified by the City. The EAC team will evaluate the data collected and perform the necessary analyses to prepare the Potable Water Distribution findings. As part of this task, the EAC team will also perform site visits as necessary within the City limits to clarify, document, and supplement data that was collected and familiarize key members of the team with existing conditions. It is anticipated that a City staff member will be available to attend these site visits to facilitate access to any secured or inaccessible property as needed. The City is in the process of updating their Water and Sewer atlases as part of an on-going project. It is anticipated that the Water atlas update will be completed by the end of July 2013. Task 2—DEVELOPMENT OF ANALYSES CRITERIA This task will include the development of the analysis criteria to be used to develop the water distribution system modeling and system analyses. These criteria includes distribution system requirements, service pressure requirements and limits, water needs for fire suppression, and interconnect system requirements. The criteria developed in this task will be used to assess the system's ability to provide adequate water service under existing conditions and guide improvements needed for future water needs through long term/future conditions. Analyses criteria for the water distribution system shall include but not be limited to. Supply System, Service Pressures and Velocities,and Fire Flow. Specifically, 1. The EAC team shall outline operational criteria from Ten States Standard to establish compliance requirements for existing and proposed water distribution systems. 2. The EAC team shall coordinate with the authorities having jurisdiction(AHJs)over fire safety and flows to establish compliance requirements for existing and proposed water distribution and fire flows. 3. In coordination with the City, the EAC team shall establish criteria that identifies whether the utility infrastructure is approaching or has reached the end of its useful life. 4. The EAC team shall develop a calibration plan with five(5) monitoring locations and outline field Page 4 of 11 data collection and coordination requirements. S. The City shall be required to provide staff to provide access for the EAC team to measure static and residual flows and pressures from selected hydrants in the distribution system. 6. The EAC team shall coordinate with the City to identify existing service agreements and interconnect memorandums currently in use. Task 3—MODELING ANALYSES AND CALIBRATION 1. The City shall provide the EAC team with historical water quantities (years 2010 to 2012) supplied and billed through the Miami Dade points of connection data for use in modeling the existing water distribution system. In addition, metered monthly water usage for the recent years(2010-2012)shall also be provided. 2. The EAC team shall coordinate with the City to obtain existing point of connection(s) operating and service conditions. 3. The EAC team shall develop the criteria for allocating existing water demand across the model nodes. 4. The EAC team shall develop a computerized water distribution system hydraulic network analysis model of the existing water network system based on data provided by the City using WaterCad©. Model calibration shall be performed on the existing system model using data obtained from field hydrant flows and static and residual pressure measurements. 5. The calibrated model shall then be used to analyze the performance of the existing system by the consultant under two scenarios—Maximum Day Peak Hour Demand and Maximum Day Fire Flow Demand at up to six locations in the water model. The Consultant shall identify system deficiencies that relate to pressure,flow,pipe velocities,code and/or regulatory requirements. Task 4—PRIORITIZATION AND RANKING OF PROBLEM AREAS AND CORRECTIVE ACTIONS (PROJECTED 10 YEAR FUTURE SCENARIO) 1. The calibrated model shall then be used to analyze the performance of the existing system by the consultant under two scenarios—Maximum Day Peak Hour Demand and Maximum Day Fire Flow Demand at up to six locations in the water model. The Consultant shall identify system deficiencies that relate to pressure, flow, pipe velocities, code and/or regulatory requirements, outlining infrastructure improvements needed to meet the acceptable level of service standards for the Existing system. 2. The City will provide the EAC team with known developments that will be built in the city within the next five years. The EAC team shall utilize this information from to project future 10-year demands to be included in the water system model. 3. The 10 year future conditions system water model shall then be used to analyze the performance of the existing system by the consultant under two scenarios—Maximum Day Peak Hour Demand and Maximum Day Fire Flow Demand at up to six locations within the city. The EAC team shall identify system deficiencies that relate to pressure, flow, pipe velocities, code and/or regulatory requirements, outlining infrastructure improvements needed to meet the acceptable level of service standards for the system. 4. The EAC team shall then update the 10 year future conditions hydraulic model, incorporating infrastructure improvements to meet regulatory requirements for acceptable level of service standards clearly identifying all new and proposed improvements to meet future buildout growth conditions. S. A priority and ranking of problem areas as well as the identified improvements shall be undertaken Page 5 of 11 6. The EAC team shall update the existing hydraulic model, incorporating infrastructure improvements to meet regulatory requirements for acceptable level of service standards. 7. The EAC team will develop planning-level cost estimates of the recommended improvements identified based on modeling of the Existing System. The various projects identified will be prioritized based on a ranking procedure. Deliverable The EAC team will prepare Technical Memorandum: Potable Water System — Problem Areas Ranking and Corrective Actions summarizing the work activities associated with this and the previous task, the steps taken to calibrate the hydraulic model, and the results of the model identifying areas of deficiencies within the potable water distribution system. The memorandum will also outline the recommendations for infrastructure improvements needed to meet the level of service standards and the cost estimates of the various priority projects. The water system deliverable will include a network diagram from each model, supporting documents along with necessary calculations included for the input file,the level of service determined based on the modeling efforts, pipe sizing analysis included in the modeling, and aerial maps identifying problem areas per the modeling analysis.One(1)digital copy, via FTP file transfer in PDF format, and three (3) hard copies of the memorandum will be submitted for the City's review. Before this technical memorandum is finalized,all water models must be approved by the City. Task 5—CAPITAL IMPROVEMENTS PLAN (CIP)MASTER PLAN Based on the improvements identified in each of the above Master Plans,water distribution projects will be identified and evaluated for probable construction cost for budgeting purposes. The projects will then be ranked and combined if necessary to provide the City with priority list of projects based on a cost benefit analysis.The associated costs will be adjusted for the time value of money to determine the best value for the City over the life of each project. The following tasks will be performed: Task 5.1-Project Matrix A Project Matrix will be developed that summarizes the information included in the Water Master Plan. Cost estimates will be performed for the identified projects for the purpose of the preparation of the matrix. This Matrix will include. • Project Description • Project Cost • Project Priority Task 5.2-Identification and Assessment of Potential Federal,State,and Local Funding Sources Key elements in developing the City's Water Capital Improvement Plan (CIP) include identifying the funding sources, assessing the City's financial condition and its ability to service existing and new debt, and determining the best source of funds for needed capital improvements. This evaluation process is used to provide the foundation for the proposed CIP. The goals of this process are to identify the maximum amount of Federal, state, and local funds available to complete each capital improvement project as well as the timing of each project to ensure that each project is linked to the funding deadlines to position the City to obtain and fully utilize each funding mechanism. Page 6 of 11 Services included as part of this task are: • Identification of project/program needs • Identification of grant and other funding opportunities • Formulation of appropriate grant/funding solutions, • Development of program linkages, • Determination of availability of funds from the funding agencies, including due dates for applications and funding requirements Task 5.3-Identification and Assessment of Potential Other Funding Options This task will include identifying other potential funding options including: • Bank Loans • Notes • Bond Issues • Asset Management Options—Partnering,Sale of System,etc. • Other Deliverable Based on the prioritized list of needed improvements and the assessment of sources and availability of funding, the CIP spending plan will be prepared. The plan identifies the capital improvements that are programmed(to be constructed)in each fiscal year of the Study period. Two (2) copies of the draft CIP Water Master Plan Report will be submitted for the City's review and comments. Upon receipt of the City's written review comments,the EAC team will implement applicable comments and will submit six (6) final copies of the CIP Water Master Plan Report to the City in MS Word,and pdf versions. TASK 6—PUBLIC INVOLVEMENT PLAN Purpose This Public Involvement Plan (PIP) is designed to outline the strategy required to obtain meaningful input and support from public, governmental agencies, non-governmental organizations, and other stakeholders on the improvements that will be identified for the City of Opa-Locka - CIP Master Plan. The PIP effort will be undertaken concurrently with other master plan activities. The plan identifies the roles and responsibilities of the project team; the types, number, and purpose of the recommended meetings; and the methods by which the community will be notified and kept up to date on project developments. The plan includes a preliminary schedule of public involvement activities, although it is recognized that public outreach components need to be based on overall project status and deliverables. Effective public participation facilitates understanding and improves decisions by providing a reasonable opportunity for all interested parties to provide input, identify issues and concerns from all perspectives in response to the proposed Capital Improvement Projects (CIP). Both the public and the decision makers shall be given an opportunity to fully understand the problems, opportunities, and available options for planning acceptable solutions for the CIP Master Plan. The purpose of this PIP is to: • Clarify specific public involvement objectives for the project. • Develop a preliminary schedule for the process concurrent with the planning process. • Establish a process for communicating with and obtaining input from the stakeholders who will or may be impacted by this CIP project. • Identify appropriate communication tools and techniques that will be used in the process. Page 7 of 11 Goals and Objective The goal of this PIP is to identify what is important for CIP planning in the project area and to seek agreement and suggestions from the general public, stakeholders, and agencies. The objectives of the PIP include: • Assist the consulting team in developing a well-planned and researched,and publicly acceptable public outreach program. • Provide on-going information to the stakeholders. • Identify key issues and concerns of the public. • Develop and implement a process that maintains open and continuing two-way communication between the public and the EAC team. Approach The PIP is presented in a series of tasks developed to provide information about the project to elected officials, key stakeholders, and the local community and to gather input from them about issues, problems and opportunities to be involved in the process. Task 6.1—Data Collection The EAC team will meet internally to discuss the scope of work, schedule, and plan the public involvement for the project. One EAC team will attend scheduled meetings as well as scheduled meetings with the City of Opa-Locka. It is assumed that the internal meeting will occur prior to the public meeting. The purpose of this meeting will be to plan strategies and objectives,format, and team roles. The EAC team will be responsible for preparing the agenda for the public involvement strategy session,taking meeting notes and distributing them. Task 6.2—Identify Stakeholders and Maintain Stakeholder list The City of Opa-Locka staff will provide the EAC team with a list of stakeholders including contact information (preferably e-mail addresses) for the project area. This list will be used to invite all stakeholders to the public involvement meeting. We will maintain the stakeholder list and update it after each public meeting. Task 6.3—Public Meeting it is assumed that two(2) public meetings will be conducted and will include and provide information to the public relating to the other master plan activities—wastewater, stormwater and roadway.The first meeting will be held at a time to be determined by the City staff, and will serve to introduce the project to the public and provide any updates or pertinent information available at that time. Residents will be provided with an opportunity to discuss the existing problems within the City's water, sewer, and stormwater management and the potential solutions to correct these issues. The benefits of the project will be explained and how it will impact their daily lives. The EAC team will coordinate with the City of Opa-Locka to determine meeting locations, dates, and times. The second meeting will be held after the submission of Task 5 to meet the State Revolving Fund Loan requirements and will serve to explain the resulting projects including the cost and impact on user charges.This will enable the public participation in evaluating project alternatives. Page 8 of 11 The EAC team will: • Coordinate with the City with regards to meeting logistics. The City will be responsible for providing the facilities for the meetings. • Draft letter of invitation and agenda for review • E-mail invitations to stakeholders as identified by the City • Prepare meeting materials(sign-in sheets) • Create one double-sided 8'/: x 11-inch handouts. These handouts will be coordinated with the City prior to distribution at the meetings. Up to 100 copies of the handout for each round of public meetings. • The EAC team will prepare PowerPoint presentations for the meetings. It is assumed that the meeting format will be an open house format, with a presentation by the technical team, followed by a facilitated discussion of issues and concerns. Meeting notes/minutes will be developed based on discussions at the meetings. The meetings are assumed to last no more than two (2) hours. It is also assumed that the City will provide the venue for the public involvement meetings. Task 6.4—Public Meeting,Comment Collection and Public Involvement Reporting The EAC team will prepare a brief meeting summary report within 14 calendar days after each public meeting.The summary report will include a brief description of the meeting date, location, and format; copies of the sign-in sheets; copies of any handouts made available to the public; mailing lists; a summary of discussion notes from the meeting and copies of written comments submitted to the City in electronic format. Task 6.5—Public Outreach Materials Web site The EAC team will provide public involvement materials to the City of Opa-Locka for inclusion in the City's Web site. It is assumed these materials will consist of the items distributed or shown at the Public Meetings and may include fact sheets,project updates,public meeting handouts,etc. Deliverables • Public Involvement Plan • Public Involvement/Stakeholder database • Informational fact sheet(s), briefing materials and other collaterals describing the project and its benefits and tailored to specific audiences • Presentations tailored to specific audiences • Meeting notes and/or summaries Task 7—Project Coordination and Development Meetings All project development meetings will be attended by the Project Manager and one or more of the following individuals as applicable: 1. Lead Water Task Engineer 2. Lead Sewer Task Engineer 3. Lead Stormwater Management Task Engineer 4. Lead Public Involvement Professional Page 9 of 11 Project meetings identified will be held concurrently with the other master plan activities—wastewater, stormwater and roadway elements.The following meetings are anticipated for this project,which is anticipated to last approximately 10.5 months: • One project kick-off meeting • Monthly progress meetings with the City Manager—8 meetings • Meetings with the City Commission—2 meetings(Introductory Meeting,and Meeting after submission of Task 8) • Public Involvement Meeting—1 meeting • Data Collection Meetings to obtain information from the City and other agencies are included in Task 1 • One public meeting per the State Revolving Fund requirements. Task 8—Development of Conceptual Plans To facilitate the implementation of the Capital Improvements Water Master Plan, the EAC Team will develop and compile schematic representations of the proposed projects on an 11 x17 size at a legible scale on updated aerial photography of the City. These representations are intended to serve as a guideline for the City as projects identified in the master plan are being designed. Page 10 of 11 ATTACHMENT—B FEE SCHEDULE The Fee Proposal corresponding to the scope of services is as follows: Water System Master Plan Development,and analysis of the existing and future (10-year)water distribution system using WaterCad©. Provide recommendations for system upgrades,development of cost estimate and identification of funding options. $189,753.00 Hydrant Flow Tests $3,250.00 TOTAL(Water Distribution System CIP Master Plan) $193,003.00 Page 11 of 11 Attachment 11 Request for Inclusion Florida Department of Environmental Protection Bureau of Water Facilities Funding Twin Towers Office Bldg. 2600 Blair Stone Road MS 3505 Tallahassee, Florida 32399-2400 W 13033 Project Number: ___ Affordability Index: Filled in by DEP) (Filled in by DEP) Type of loan applying for: Pre-construction ® Construction 1. Applicant's Name and Address. Project Sponsor: CITY OF OPA-LOCKA 3400 NW 136'"Street Building B (street) OPA-LOCKA MIAMI-DADE 33054 (city) (county) (zip code) Contact Person: KELVIN L. BAKER, SR., CITY MANAGER 3400 NW 135th Street, Building B (street) OPA-LOCKA MIAMI-DADE 33054 (city) (county) (zip code) 305-953-2868 ext. 1207 305-953-2900 KBAKER@OPALOC KAF L.GOV (telephone) (fax) (e-mail) 2. Name and Address of Applicant's Consultant(if any). Firm: NIA Contact Person (street) (city) (county) (zip code) (telephone) (fax) (e-mail) 3. Certification by Authorized Representative: I certify that this form and attachments have been completed by me or at my dir and that the information presented herein is, to the best of my knowledge,accurate. 1 (slgna {d MAQSOOD MOHAMMAD NASIR, PE CITY ENGINEER/CIP DIRECTOR (name, typed) (title) Form 62-503.900(1) Page 1 of 6 Effective Date: 7-29-04 Request for Inclusion 4. Eligible Projects. a. A project may encompass urban stormwater management facilities, such as detention/retention facilities, treatment facilities, etc. sponsored by a local government(eligible under Section 212 of the amended Clean Water Act). b. A project may encompass wastewater management facilities, such as sewers, pump stations, treatment plants, reuse facilities, sludge facilities, etc. sponsored by a local government(eligible under Section 212 of the amended Clean Water Act). c. A project may encompass nonpoint source pollution control best management practices for agriculture, silvaculture, on- site treatment and disposal, wetlands, mining, marinas, brownfields or groundwater protection sponsored by any entity (eligible under Section 319 or 320 of the amended Clean Water Act). To be eligible for listing on the fundable part of the integrated priority list, the project component(s) must be specifically identified in a planning document. If the planning has been completed for this project, note the title and date, and reference the page numbers or other location at which the specific facilities are described. State Revolving Loan Construction Project for Drinking Please refer to EAC Consultant Water Drinkign Water Planning and Design Specs (title) (date) (reference page or other location) 5. Project Information (Please Attach). a. Describe the project, its location, the scope, why it's needed and the environmental benefit. b. Attach maps showing system boundaries, existing and proposed service area, and project area. c. Census tract numbers of the existing and proposed service area. List in item 12 below. d. List any NPDES permit number associated with this project. N/A 6. Estimated Costs (Clean Water Act Section 212, 319, and 320). a. Construction, Equipment, Materials, Demolition and Related Procurement $6,969,069 b. Eligible Land $0 c. Other: explain (Contingency Eligible) $0 d. Contingency (10%for Items a. through c. if costs are unknown, otherwise 5% for a. and c.) $696,000 e. Technical Services during Construction $209,072 f. Special Studies $0 g. Sum of Items a. through f. $7,874,141 h. Allowance: ((25—natural log of costs in a)x Costs in a/ 100). For design build projects the $236,224 allowance is 30% of the calculated amount. [see Rule 62-503(300)(5)] i. Total (sum of Items g. and h.) $8,110,365 Form 62-503.900(1) Page 2 of 6 Effective Date: 7-29-04 Request for Inclusion 7. Prioritization. a. Default Minimum Priority ❑ Check here if applying for a default minimum priority score (100 points) and skip to Item 10 below. b. Baseline Priority Category ® Check here if applying for a priority determination under Rule 62-503.600, F.A.C., and provide appropriate information. Identify the category score(s) for which the project qualifies and reference the location in the planning documentation where substantiating information may be found or attach other such substantiating information. Note that when a project justifies different base scores, the highest base score is to be used. The total of the base scores is not to be used. Project Cate o Base Score Reference Reduce documented public health hazard (500 points). ❑ Page 6 Certification • Page 6 must be annotated and signed by the Director of the County Health Department. • Examples: elimination of failing septic tanks or failing package plants or elimination of SSO. Protect groundwater or surface water(400 points). ® The improvements will eliminate water • Examples: upgrade in level of treatment, elimination of SSO leaks, pipe breaks and any potential for (in the absence of a documented public health hazard), laws cross contamination with groundwater or requiring the elimination of a discharge from specific water surfacewater or wastewater. bodies, 1/1 correction. Promote reclaimed water or residuals reuse (300 points) ❑ • Examples: constructing new or expanded reuse facilities for beneficial reuse of treated wastewater/stormwater or residuals. Compliance with enforceable standards or requirements (200 ® The proposed improvements will help points). compliance with drinking water quality • Examples: state or federal Consent Orders or Administrative standards Agreements, temporary operating permits with enforceable schedules and requirements, or new state or federal regulations. All other(100 Points) ® The project will include repair/ • Example: treatment plant rehab/expansion, major sewer replacement/upgrade of water mains rehab/replacement, new collection sewers, or new transmission mains. Form 62-503.900(1) Page 3 of 6 Effective Date: 7-29-04 Request for Inclusion 8. Restoration and Protection of Special Water Bodies. In order to qualify for a base score multiplier identify which of the water bodies listed below that the project will assist in restoring or protecting and reference the location in existing documentation where substantiating information may be found or attach other such substantiating information. If none are selected the multiplier equals 1.0. If one or more are selected the multiplier is 1.2. Water Body Reference A priority water body identified in an adopted Surface Water Improvement and Management(SWIM) Plan. ❑ A water body classified as Outstanding Florida Waters. ❑ A water body identified under the National Estuary Program. ❑ A water body classified as Wild and Scenic Rivers. ❑ A water body located in a priority watershed established under the Unified Watershed Assessment Program ❑ 9. Cost-to-benefit Index. Project priority scores (base category scores adjusted for waterbody restoration and protection) are multiplied by an index as detailed below. Note that Bureau of Water Facilities Funding personnel are available to assist in the computation of the index. a. Total Project Cost(Item 6. above) in units of$1,000 (e.g., $1,000,000 is 1,000)expressed to the nearest whole number is $8,110,365.00 b. Highest base category score (from Item 7. above) multiplied by the waterbody restoration/protection factor(from Item 8. above) is 700 c. Cost-to-benefit ratio (Item a. divided by Item b.) expressed to nearest 0.01 is 17.42 d. Natural logarithm of cost-to-benefit ratio (Item c.)expressed to the nearest 0.001 is 1.241 e. Index computed as [1.20—0.021 x Natural logarithm] (from Item d.) and expressed to nearest 0.01 is 1.19 10. Small Community Economic Hardship If the project will serve a small community (population less than 20,000 as of the most recent decennial census) and the affordability index for that community is less than 100, an economic hardship exists. Ten points will be added to the priority score in recognition of the economic hardship after the appropriate multipliers under Items 8 and 9 have been applied. 11. Priority Score a. Base Score from 7 above. 700 b. Restoration and Protection of Special Water Bodies multiplier from 8 above. N/A c. Cost-to-benefit Index from 9 above. N/A d. Small Community Economic Hardship points from 10 above. 10 e. Priority Score is (a x b x c+ d) or if default minimum is selected score is (100 + d). 710 Form 62-503.900(1) Page 4 of 6 Effective Date: 7-29-04 Request for Inclusion 12. Affordability Index. The affordability index will be determined by the Department using census tract information from the most recent decennial census for the community to be served to determine the financing rate under Rule 62- 503.300(9)(a), F.A.C.. List the census tracts for the area served and proposed to be served by the project. Census Tracts: Census Tract—FL086000504,FL086000503, FL086000403, FL086980800 13. Project Schedule. (Month and Year) a. Complete the planning documentation 6/27/2014 b. Complete the design documents(if necessary) 6/27/2014 c. Obtain a permit or intent to issue a permit(if necessary)for construction or other activity 10/20/2014 d. Obtain all required project sites 12/30/2014 e. Start activity(such as construction or non-structural best management practice) 12/31/2014 f. Complete activity (such as construction or non-structural best management practice) 12/30/2017 14. Loan Application and Loan Execution Schedule Completed Loan Application and Executed Loan Agreement Considerations In situations described in Rule 62-503.430(1)(b)., F.A.C., late submittals could have adverse consequences. The certification required, under Item 3 above, from the Authorized Representative as part of this form includes the project sponsor's commitment to meet the submittal requirements for the completed loan application and for executing a loan agreement. Note the following activities associated with completing a loan application: a. Establish pledged revenues and designate an Authorized Representative. b. If requested, submit EPA Compliance Report(relating to service area demographics). c. Establish project schedule. d. Provide financial information for each source of pledged revenue as follows: Actual revenues and expenditures for the last two fiscal years, and forecast revenues and debt coverage demonstrating the availability of pledged revenues for loan repayment. e. Address the availability of pledged revenues for loan repayment, and the subordination of the pledge if pledged revenues are subject to a prior or parity lien. f. Provide information concerning liens on the pledged revenues that have prior or parity status. Information is to be provided for each of the last two fiscal years and estimated throughout the loan repayment period. Describe each obligation, the amount, and repayment terms. Provide resolutions, ordinances, or other documentation recognizing the seniority or parity of unissued debt. (Month/Year) • Submit complete loan application (shall be submitted within 120 days of project listing on the fundable list). 6/27/2014 • Anticipated date that loan agreement will be delivered for the Department's execution (shall be executed within 210 days of project listing on the fundable list). 08/13/20174 15. Return completed form to the Bureau of Water Facilities Funding, 2600 Blair Stone Road, MS#3505, Tallahassee, Florida 32399-2400. Information may also be sent by FAX at(850) 245-8411. Form 62-503.900(1) Page 5 of 6 Effective Date: 7-29-04 Request for Inclusion CERTIFICATION THAT THE PROJECT WILL REDUCE A PUBLIC HEALTH HAZARD Attach the following information noting that each item must be specifically addressed: (a) Description of existing conditions (b) Specific location of the hazard and proposed project, including a sketch or map. (c) Extent of the hazard (for example, area involved and severity of problem). (d) Frequency of occurrence (for example, the approximate number of days during the year that the hazard exists) (e) Identification of the toxics, pathogens, or other contaminants causing the health hazard. (f) Explanation of how the project will reduce or eliminate the hazard. I hereby certify that a documented public health hazard exists and that the information presented herein and attached hereto is accurate. (Certification is required by the Director of the County Health Department.) 06/27/2014 (signature) (date) Maqsood Mohammad Nasir City Engineer, Director of Capital Improvements (name, typed) (title) (agency) (address) (telephone) (fax) (e-mail) Form 62-503.900(1) Page 6 of 6 Effective Date: 7-29-04 THE GREAT CITY 6jjiy f , � ACIRA 14w Abffwa, Attachment 12 ENGINEER'S REPORT PREPARED FOR: REQUEST FOR INCLUSION FDEP BUREAU OF WATER FACILITIES FUNDING DW 13033 SW 13032 WW 13030 PREPARED BY: Maqsood Mohammad Nasir, P.E. City Engineer/CIP Director City Of Opa-Locka 3400 NW 135th Street Building B Opa-Locka, F1 33054 City of Opa-Locka,780 Fisherman Street,4th Floor THE GREATCITN' of PROJECTS: WASTEWATER SYSTEM IMPROVEMENTS ➢ Pump Stations 7 and 7A ➢ Pump Station 11C ➢ Gravity Sewer Mains and Manholes ➢ Wastewater Collection System Repair/Replacement ➢ SCADA Control and Monitoring DRAINAGE AND ROADWAY IMPROVEMENTS ➢ 147th Street(NW 22 Avenue to NW 27 Avenue) ➢ Cairo Lane(NW 135 Street to NW 127the Street Canal) ➢ NW 127th Street(Cairo Lane to NW 32 Avenue) ➢ Ali Baba Improvements(NW 22nd Avenue to Opa-locks Blvd.) ➢ 132 Street&42/37 Avenue Connector(NW 38th Ave to 124 Street) ➢ NW 133 Street(NW 42 Avenue to NW 43 Avenue) ➢ NW 34 Avenue/Alexandria Drive(South From NW 135 Street) WATER DISTRIBUTION SYSTEM IMPROVEMENTS ➢ Water Mains, Valves, Fire Hydrants replacement/upgrade and/or repair City of Opa-locks,780 Fisherman Street,4th Floor "THE GREAT CITY ��f aPr'a •Pl , City of Opa-locka,780 Fisherman Street,4th Floor 'THE GREAT CITY'- Project l: Wastewater System Improvements The Opa-locks wastewater collection system consists of approximately 154,000 linear feet of gravity pipes, about 20,000 linear feet of force mains, manholes, pumps stations, etc. The wastewater collection and transmission system services all residents and business of Opa-locka, portions of Miami Gardens, and adjacent sections of unincorporated of Miami-Dade County. The city transmits the sewage to Miami- Dade WASD through a system of nineteen (19) pump stations and force mains. Several pump stations within the city are interconnected through the gravity sewer collection systems. The initial wastewater collection system was installed,primarily of Vitrified Clay Pipe(VCP)in 1967,with additions in 1972 and 1978. Large sections of the system are rapidly approaching their design life of 50 years, the initially installed vitrified clay pipes are deteriorating, experiencing frequent crack/breaks/leaks/blockages and the city has severe inflow and infiltration (1/1) flow problems in most part of the city's sewer collection system. The City is currently under a consent agreement for the wastewater collection systems with Miami-Dade County. Some of the pump stations are in different stages of moratorium due to non-compliance with county and federal requirements. The stations under moratorium must be rehabilitated to comply with consent agreement. The city's wastewater collection systems are old and are maintained on an "as required" basis. The aged sewer collection system with clay gravity pipe is becoming a potential health risk to the public and there is a potential to contaminate the ground water table, and may cross contaminate the public water supply. The raw sewage contains toxins, pathogens, heavy metals, salts, oils, phenols, as well as other contaminants that are normally found in residential and commercial sewage. If the sewer system is not rehabilitated on priority basis, it may be catastrophic to the city as it will impose health risk to the residents and businesses. 2.1 Inflow/Infiltration Project 1: Wastewater System Improvements City of Opa-locks,780 Fisherman Street,4th Floor "TKE GREAT CITE' (,v y r mrA&i AURA 9%" A major portion of the gravity sewer mains are consisted of clay pipes installed in 1970's and need repair/replacement and/or lining. The old gravity pipes/manholes allow a lot of infiltration due leaks,breaks and/or faulty joints.The City suffers in loss of revenue due to extra payment to county as results due to excessive inflow/infiltration (I/I) into the sewer collection system as City discharges into county's treatment plant. The volume of I/I cripple the City's resources in several ways: • First,the inflow and infiltration reduce the City's wastewater collection and transmission system's capacity. • Second,the inflow and Infiltration flows into the collection pipes are affected by the local ground water levels.High ground water levels increase the inflow and infiltration into the system, increasing the volume of flow treated and the monetary fees paid to M-DWASD for treatment and disposal. • Third,the Miami-Dade County's imposed moratoriums in pump station areas where pump stations elapsed daily run times/Nominal Average Pump Operating Time(NAPOT)exceed or the station cannot be operated per code compliance. The City of Opa-locka needs funding for the design phase and costs associated with rehabilitation. In addition, to grow the city's commercial business industry, the city would need to build an additional sewer pump station along with gravity systems to get rid of the existing septic system in the City. 2.2 Pump Stations 7 and 7A The station 7 is in disrepair and runs almost 24 hours daily due to stormwater inflow and infiltration of ground water. Currently, lift station number 7 is under a moratorium, which disallows any new construction. The station is very old and maintained on as "as needed"basis. It has become a potential health risk to the public and currently contaminating the ground water, and possibly cross contamination of the public water supply. Infiltration of ground water, inflow of surface water, and exfiltration of sewage into the ground is an ongoing condition of the existing sanitary sewage system that needs to be corrected in the interest of Public Health and conservation of environment. All of the toxins, pathogens and contaminants that are normally found in residential and commercial sewage are currently exfiltratiog into the ground water. Leaking water mains adjacent to the contaminated sites may become cross contaminated with pathogens,heavy metals, salts,oils,phenols,as well as other contaminants. The system currently services residential communities and commercial properties where several sewer back-ups and pump failures have been reported. The City is aware of the health and Project 1: Wastewater System Improvements I City of Opa-locka,780 Fisherman Street,4th Floor I THE GREAT CITY' Adak environmental issues and is currently working on addressing the issues and lift station number 7 is one of the stations need to be rehabilitated as a part of the corrective measures to eliminate sewage exfiltration within lift station 7 service area into ground water. By rehabilitating lift station 7 will not only eliminate potential health risks and sewer back-ups, but improve the overall hydraulic performance of the service area, and will allow for future development within the service area. As part of the Consent Agreement with Miami-Dade County Department of Environmental Resources Management (DERM), the station is scheduled for rehabilitation, along with the lining and/or replacement of existing sanitary sewer lines and manholes. Immediate rehabilitation of station 7 is required to comply with DERM requirements. Pump Station 7A is a proposed new sanitary sewer lift station within Cairo Lane area where currently no gravity sewer system exists. Station 7A will primarily serve business area and will help eliminate the existing septic and also portable toilet system in the area. The existing 7.5 HP dry well pump at station 7 has 100 gpm capacity and currently running at a very low efficiency due to deterioration of the existing pump and built-up of solids in the force main. A complete rehabilitation of the existing dry can-type station will be implemented. The dry-can type design will be discontinued and replaced with a more modern submersible type pump station per Miami Dade County Standards. The existing wet-well will stay in place and serve as a terminal manhole with a new 8 foot diameter wet-well connected downstream. Both of the duplex stations 7 and 7A will consist of two new 28 HP submersible pumps to meet the existing and proposed flows due to future re-development. New 8' diameter wet wells with H-20 rated hatches,valve boxes with check valves,plug valves, pressure gauges and a H-20 load hatches,new control panel with SCADA system capability, discharge control systems and other lift stations components will be installed according to Miami Dade County standards. All other mechanical,electrical and structural components pertaining to the both lift stations 7 and 7A will be installed in accordance with DERM standards. The following activities will be included in the scope for the best interest of public health and protection of the environment: Project 1: Wastewater System Improvements City of Opa-locka,780 Fisherman Street,4th Floor -THE GREAT CITY "?y IV, • Design and Permit lift stations 7 and 7A and related gravity mains and force mains • Rehabilitate the existing wet well for station 7 • Install a new wet well for station 7A • Install modern submersible pumps to meet existing and future peak flows. • Install new control panels and telemetry systems. • Install new valve box,valves, and gages. • Line or replace existing manholes • Line or replace existing sanitary sewer lines • Install new gravity sewer mains for station 7A • Install new force main for station 7A 2.3 PUMP STATION 11C: Introduction: Pump Station I IC serves as the city's Master Pumping Station and is located within a residential area within the City. Pump station 11 C is the master pump station of the city. It serves the City and also adjacent sections unincorporated Miami- Dade County, and also some nearby areas of the City of Miami Gardens as all the city pump stations receives discharge from all other stations in the city. Station I IC transmits sewage into Miami-Dade County Sewer system. The City currently has 19 pump stations that are currently under some form of conditional use or moratorium imposed by Miami Dade County Regulatory and Economic Resources Department formerly known as DERM. Site Conditions A vehicular access to the station is fair, as assessed by the maintenance personnel. Security at the site is very poor. The significance of this Master Station or main complex dictates the highest security levels and the protection of all of its components and assets. Pumps The existing pumps are not operational and are in critical need of replacement according to external and internal physical deterioration due to age and environmental conditions. The existing lifting system, utilized for maintenance, is inadequate and should also be replaced. Some electrical connections for the pumps contain exposed wires and again should be replaced. Historical data indicates frequent pumps failure at the station. Project 1: Wastewater System Improvements I City of Opa-locka,780 Fisherman Street,4th Floor aTH I A f % , Condition Of Concrete Elements The existing concrete dual chamber wet well,trough room above the wet well and the dry wells are all integrated into the master station building structure. The condition of the wet well has not been assessed at this time due to the existing conditions and continuous operations. The trough room above the wet well appears to have been flooded from an overflow condition of the wet well. The trough room and the stairs leading down into that room have not been pressured cleaned and remnants of fecal matter and debris from the overflow condition remain on every surface. The dry well appears to have been poorly maintained throughout the years.All surfaces of the wells require attention. The main structure or building appears to be solid but again is in need of some operational and cosmetic attention. Condition Of Metal Elements The wet well and dry well metal hatches are in poor condition. The gauges no longer work and are need of replacement. The pipes and valves inside the dry well are corroded and in need of replacement. The existing metal rails for the main pump lifting system are inadequate and should be redesigned and replaced.The aluminum ladders/stairs and hand rails are also in need of maintenance and should be coated to ensure longevity. Project 1: Wastewater System Improvements ( City of Opa-locka,780 Fisherman Street,4th Floor THE GREAT CITY.. 'C�.trH'A+Y Electrical The visual inspection found that the electrical panel enclosures, controls, switch gear, automatic transfer switch and the electrical conduits; raceways, etc are all in poor condition. Many components are corroding and are in need of replacement. The major problem is the moisture and humidity from exposure to the elements and the wet well. Inflow Infiltration A comprehensive infiltration evaluation should be performed for this stations entire service area. The evaluation should compare meteorological data,ground water elevations vs.pump runtimes, and flow volumes for a period of not less than 30 days during the rainy season. The station rehabilitation program: The pump building needs to be cosmetically and operationally rehabilitated to allow complete rehabilitation of the station. Modern premium efficient ABS pumps for regular operations along with Primax diesel pump for emergency operations will be installed as part of the rehabilitation program at station I IC. The triplex master pump station 11 C with wet well/dry well configuration in critical need of complete rehabilitation. The station rehabilitation will consist of the installation of new pumps, connection piping, check valves, plug valves, pressure gauges, new electrical controls, panels, enclosures, switch gear, and all the associated electrical conduits; raceways, and other pump station components in accordance to Miami Dade County standards.The existing generator,fuel tank, automatic transfer switch and all the associated wiring and the generator structure (block walls) will be removed. The pump station will be bi-passed while the wet well, trough room, and dry wells are pumped out, cleaned, sand blasted and protected with multiple coats of coal tar epoxy paint. New suction lines, isolation valves and an emergency bi-pass suction line will be installed in the wet well as per Miami Dade County Standards. The existing dry well hatch and the pump lifting system will be replaced and installed prior to replacement of the three pumps, and the electrical equipment. The main building will be cosmetically and operationally rehabilitated to allow for new electrical equipment, panels, enclosures, controls, switch gear, automatic transfer switch and the electrical conduits; raceways, etc. The existing pumps will be replaced one at a time. The rehabilitation will include Primax diesel pump consisting of a complete by-pass from the traditional electrical generator which uses the existing panel and pump units. The concept involves the utilization of a third and separate Primax diesel pump that does not rely on the panel nor the pumps for the pumping needs during a power outage, which many times are likely to be damaged in those situations. • Project 1: Wastewater System Improvements I City of Opa-locks,780 Fisherman Street,4th Floor a THZ GREAT CITY The pump can use bio-diesel fuel, which is a "Green Benefit". Additionally the contractor has agreed to change this component of the system at no additional cost to the City. Following are a few comparisons the City finds beneficial: PRIMAX DIESEL PUMP VS TYPICAL GENERATOR PRIMAX DIESEL PUMP GENERATOR Does not rely on Control Panel to operate the Not dependable with power surges that may station have damaged the control panel Does not rely on existing pumps to operate Not dependable with power surges that may the have damaged the pump units Allows us to control the engine RPM and Does not allow optimizing flow and heading therefore the flow and head conditions conditions when required. Represents the next generation of lift station Represents old technology relying on existing added reliability for power outages lift station equipment to operate Bring an extra added element of safety during Does not bring added safety measures power outages In case of both of the dry/submersible pumps Does not provide added pumps. If all the fail it will always provide emergency pump dry/submersible pumps malfunction the station with capacity of two pumps to keep the will be down. station in operation without the service interruption. Does not require an Automatic Transfer It does require an Automatic Transfer Switch to Switch to operate. Same operating costs as typical generator. Same operating costs. The PRIMAX diesel pump will operate within the station pumps operating range. The PRIMAX diesel pumps are the compatible diesel units with the ABS pumps in the materials of construction,reliability and operation. Project 1: Wastewater System Improvements I City of Opa-locka,780 Fisherman Street,4th Floor "THE GREAT CITY i k . r I Pump Station 11CServiceArea (identified with different colors)Map Environmental Issues The City of Opa-locka is dire need of these funds to completely reconstruct this Lift Station. This Lift Station is the master pump station which receives all effluent from 18 other lift stations. This master pump station services all 16,000 residents and business of Opa-locks, portions of Miami Gardens (the 3rd largest city in Miami-Dade County), and portions of unincorporated of Miami-Dade County. Please be advised that the triplex station 11 C has three(3)pumps and all the three(3)pumps are completely out of order and cannot be repaired. For the past three months, the City has been utilizing one temporary diesel pump at the station. The emergency diesel pump is not intended for regulation operation of the station. If this situation is prolonged there will be catastrophe for the city as it will result sewer backups in the business and houses and raw sewage on streets throughout the entire city as it will also force us to shut down the entire sewer system in the city. Project 1: Wastewater System Improvements I City of Opa-locks,780 Fisherman Street,4th Floor 'THE GREAT CITY.. 2.4 Gravity Sewer Mains and Manholes: A major portion of the gravity sewer mains are consisted of clay pipes installed in 1970's and need repair/replacement and/or lining. Sanitary Sewer System Evaluation (SSES) will be conducted to repair and/or replace the existing gravity system based on the findings of CCTV. 3. Proposed Improvements and Benefits: The scope will include engineering design, environmental study, geotechnical exploration, permitting, and construction. The clay pipes installed during 1967's will be identified for replacement and/or lining in the design development phase. The wastewater collection system rehabilitation will be prioritized based on improved public safety, reduction in current operating cost, increased revenue and/or benefits for the residents and businesses. The wastewater collection system rehabilitation project will include lift stations rehabilitation, gravity sewer mains repair/lining/replacement, force main repair/replacement, manholes lining/repair/replacement, pipe size upgrade,etc. 3.1 Public Health and Environment Protection The project will help public health and environment as it will help eliminate existing septic system and also elimination of raw sewage in the ground water.As station 7 runs 24 hours a day and the combined run time for the both pumps is almost 48 hours per day the sewer backups in the houses and also in the business may happen anytime due to failure of any of the two pumps at the station. The raw sewage also may be observed on the street resulting potential health risk and environmental degradation in the commercial and residential service areas. The proposed rehabilitation of the station 7 will eliminate potential health risk by eliminating sewer backups into the houses and businesses and also by removing any potential for raw sewage on the street. Both stations will also help elimination of ground water contamination by stopping exfiltration and also by removing existing septic system in the area without any gravity sewer system. Project 1: Wastewater System Improvements I City of Opa-locka,780 Fisherman Street,4th Floor THE GREAT CITY CAS APAZAC o a dl a(�( lite It Geographic area of the Pump Stations 7 and 7A impact 0 0 0 4. Project Description and before and after scenarios: 3.2 Pump Stations Pump Station 11C is located at N.W. 135th Street and N.W. 32nd Avenue in the City of Opa- Locka. The City's sanitary sewer lift station number 7 is located on Alexandria Drive between NW 135d' Street and NW 27 Street. The latitude and longitude for the project is 25°53'41.91" and 80°15'16.58". The station is currently under moratorium placed by Miami-Dade county due to non-compliance with current standards and code compliance Project 1: Wastewater System Improvements I City of Opa-locks,780 Fisherman Street,4th Floor THE GREAT CITY Nay v" issues. The Nominal Average Pump Operating Time (NAPOT) for the station is 48 hours which a lot more than the allowable 10 hours daily run time limit. Station 7 is a duplex station and both of the pumps at the station run without stop. Please below the summary of before and after scenarios of station 7: Before the Rehabilitation of Station 7 Aer the Rehabilitation 4station 7 Station pumps run time 48 hours per day Pumps run time at the station will be less than the maximum allowable 10 hours per day Loss of revenue due to excessive power No loss of revenue as the less power consumption due to continuous operation with consumption will result due to the very low efficiency pumps installation of highly efficient modern pumps No emergency pump as both pumps are in There will be always an emergency continuous operation pump as either of the two pumps will be in operation at a time The station has dry pumps Will have submersible pumps Frequent sewer backups There will be no sewer backup Loss of revenue due to infiltration Increase in revenue as infiltration will be eliminated Frequent station failure due to over run There would not be any station failure due to over run The existing condition imposes health risk to Will be environmentally safe and the public and potentially have environmental eliminate health risk effects on the street and also into the canals in the city due to station failure Please below the summary of before and after scenarios of the new sanitary sewer lift station 7A: Before the hfft station 7A Aim the construction of lift station 7A Septic tank system as no gravity system exists. Septic system will be removed as a new gravity system will be installed Business expansion or new business is not City's revenue will be increased as the favorable due to non existence of modern new sewer system will encourage gravity system with pump station business expansion and new business within the service area Old technology and less environment friendly Modern technology and Project 1: Wastewater System Improvements I City of Opa-locka,780 Fisherman Street,4th Floor 'THE GREAT CITY environmentally safe and secure Less property value Increased property value due to improved infrastructure Loss of revenue Increase in revenue as sewer bill will be counted Before the Rehabilitation of Station I I C After the of Station 1 l C All three pumps are out of order Will have newly installed premium efficient pumps Public health hazard There will no health hazard No emergency pump as all three pumps are There will be always an emergency out of order pump in addition to emergency diesel PUMP Sewer overflow is very frequent Overflow will be eliminated Frequent sewer backups There will be no sewer backup Loss of revenue due to infiltration Increase in revenue as infiltration will be eliminated Frequent station failure There would not be any station failure The existing condition imposes health risk to Will be environmentally safe and the public and potentially have environmental eliminate health risk effects on the street and also into the canals in the city due to station failure 3.3 Wastewater Collection Repair/Replacement: The scope for gravity sewer mains will include lining, upgrade, repair and/replacement for current code compliance, to meet current and future demands and also to help city's revenue by eliminating excessive I/I in the system. CCTV technology will be used to identify and repair gravity sewer mains. A very comprehensive Sanitary Sewer System Evaluation(SSES)will be used to prioritize gravity system rehabilitation. The lining and replacement technology will be used based on engineer's technical approach. The main alternative to traditional sewer replacement involving trenching is cured-in-place lining, sometimes referred to as `soft lining' or `cured-in-place-pipe' (CIPP), which creates a close-fit `pipe-within-a-pipe' which has quantifiable structural strength and can be designed to suit various loading conditions. This seamless pipe will prevent infiltration Project 1: Wastewater System Improvements I City of Opa-locks,780 Fisherman Street,4th Floor "THE GREAT CITY" and exfiltration,restore structural integrity, and will eliminate joints that can weaken and allow root intrusion. B&i&-oi* Pi Very significant infiltration Alleviation of infiltration Loss of revenue due to excessive inflow in the No loss of revenue pump stations Increased cost for the treatment Reduction in treatment Frequent pipe leaks No leaks Sewer backups due to excessive infiltration There will be no sewer backup exceeding pump stations capacity Pump Stations failure due to over run There would not be any station failure due to over run Potential Health Risk due to cross Will be environmentally safe and contamination or sewer backups eliminate health risk 3.1 SCADA Control and Monitoring: The Supervisory Control and Data Acquisition (SCADA) system allows remote control of the pumping station and the ability to remotely change the parameters that control the pump station operation. The SCADA system also monitors, transmits and records data on the wet well levels, discharge pressures, pump status, intrusion alarms, high and low level alarms and power condition. The SCADA system will help the City reduce operating and maintenance expenses in addition to the following: ➢ Avoid waste water spills by alerting AC power loss,failures,high tank level problems, etc... ➢ Reduce pump failure or burn out,by reporting`pump runtime'to identify run versus flow problems ➢ Focus maintenance and extra time to problem areas,rather than,waste time doing routine visits ➢ Lower I&I study costs and processing fees by providing Engineers'Rain Fall&Pump Run'reports ➢ Reduce repair costs by warranting equipment against lightning and surge damage ➢ Reduce main/head pressures,SSOs,by coordinating system-wide operations of sewer lift stations Project 1: Wastewater System Improvements I City of Opa-locka,780 Fisherman Street,4th Floor THE GREAT CITY it ➢ Delay the need to tear up streets by finding never before seen capacity by reducing force pressures ➢ Lower pump runtimes,reduces pump wear,reduces power bills,0&M costs,carbon footprint,etc ➢ Trend,collect,graph and report data using organized reports with<2 seconds of status accuracy ➢ Provide remote control capabilities; diverts flow in the event of station failure or line breakage ➢ Smooth peak flow problems in the master lift station; ➢ Provide unlimited alarms,automated controls,call out scheduling and custom voice capabilities ➢ Reduce travel time by providing Remote&Mobile SCADA viewing ➢ Lessen reliance on public communications;paramount in stormy weather and troubled times/days The SCADA system will have the following components for central monitoring and control facility: • Application Server Platform • Human Machine Interface (HMI) • SCADA software runtime package and license • Data archiving capability • Analytical reporting capability • Alarm Management The SCADA system will have the following components for lift stations monitoring: • Programmable Logic Controllers (includes programming) • Sensors and instrumentation • Controllers and actuators • Networking and communications equipment The SCADA system will have the following reporting capability: a) The detail report will display, print, or write to a file, depending on operator request, a list of all activity at a given RTU, or a group of RTUs, for the period specified by the operator. b) The operator will be able to specify a text file format (.txt) or a spreadsheet file format (.csv) for export and specify the report for one station, a group of stations, or all the stations in the system. Project 1: Wastewater System Improvements I City of Opa-locka,780 Fisherman Street,4th Floor THE GREAT"Cn.. (PA°t� 1 c) The operator will additionally be able to display any data presented in HTML format in chart format d) This report will be generated for the period specified by the operator.The operator will have the option of specifying a report period of: 1. A range between two previous dates 2. A range between two previous dates with an added daily time filter 3. The current date 4. The current date with an added daily time filter a) b) C) d) e) The detail report program will also allow the operator to specify: 1. All the points at a remote terminal unit 2. All the points on a module at a remote terminal unit 3. A specific point at the remote terminal unit 4. All the points in a defined grouping a) b) C) d) e) f) The detail report will include: 1. User-defined name of the point 2. The state or analog value of the point 3. The time the point made the transition to the state or analog value 4. Every point state change or analog value change for the period specified a) b) C) d) e) 0 g) The detail report time-stamp shall be within +/- 2 seconds of the actual occurrence and not time of reception of message from the remote terminal unit. The SCADA system will have ability for derived flow report as follows: :WProject 1: Wastewater System Improvements I City of Opa-locks,780 Fisherman Street,4th Floor THE GREAT CITY.. a) The system will include a Derived Flow Report. b) The derived flow report will display, print, or write to a file, depending on operator request, the number of pump cycles and the derived (calculated) inflow rate, outflow rate,and total flow for a specified time period. c) The operator will be able to specify a text file format (.txt) or a spreadsheet file format (.csv) for export and specify the report for one station, a group of stations, or all the stations in the system. For the specified period,the derived flow report will provide: 1. The number of cycles of lift station pumps 2. The average inflow in GPM or MGD 3. The average outflow(pump rate) in GPM or MGD 4. The total flow in gallons or MGD a) b) C) d) When specifying the period of the report,the operator will have the option of specifying: 1. A range between two previous dates 2. A range between two previous dates with an added daily time filter 3. The current date 4. The current date with an added daily time filter a) b) C) d) e) The operator will additionally be able to display any data presented in HTML format in chart format The SCADA system will have ability for pump activity report as follows: a) The pump activity report will provide information on how long and how many times a digital event occurred, as well as the average and total accumulated time of the event. Although this report shall be intended for pumping activity, it shall be capable of being used for other digital-type activity. b) For the specified period, the pump activity report will display, print, or write to a file, depending on operator request: 1. The number of cycles of the monitored function • Project 1: Wastewater System Improvements I City of Opa-locks,780 Fisherman Street,4th Floor THE GREAT CITY t`uC dr IBM APA-IACKA 2. The average cycle of the monitored function 3. The total on time of the monitored point 4. The minimum and maximum amount of time the monitored function was on a) b) C) d) The operator will have the option of specifying the report for one or all the stations in the system. e) The operator will be able to specify a text file format (.txt) or a spreadsheet file format (.csv) for export and specify the report for one station, a group of stations, or all the stations in the system. f) When specifying the time period,the operator will have the option of specifying: a) b) C) d) 1. A range between two previous dates 2. A range between two previous dates with an added daily time filter 3. The current date 4. The current date with an added daily time filter g) The operator will additionally be able to display any data presented in HTML format in chart format Project 2: Drainage and Roadway Improvements Project Introduction The Drainage and Roadway Improvement projects are part of a low lying area within the City without any existing drainage system. Consequently, during the rainy season, this situation leads in major flooding of the roadway including property damages to adjacent businesses and residential homes.These roads provide access to critical medical clinic and other services for the community. The saturated soil, the low lying condition, the higher water table are all factors that exacerbate the flooding. The resultant ponding hastens mosquitoes,liter and potential contamination from flooding of the adjacent sanitary sewer system creating a health hazard. Moreover, regular traffic is greatly impeded not to mention the risk and hazard to local residents. W I Project 2: Drainage and Roadway Improvements Project I City of Opa-locka,780 Fisherman Street,4th Floor THE GREAT CITY,. rf�j(.. �f }YS IV dA This funding would enable the City of Opa-locka to address this flooding and associated issues by constructing an adequate stormwater drainage system, reduce pollution and provide adequate treatment of runoff discharge for improved water quality. The city will also mill and resurface the roadways as well as add sidewalks with an handicap access ramp. These improvements will use best management practices to alleviate this situation and provide effective mitigation for future disaster. Existing Conditions The primary stormwater management system for the City of Opa-locka consists of canals, swales, depressional areas, and exfiltration trenches.A very few of the Roadway drainage systems are connected to the canals.The city has Opa-locka Canal, Burlington Street Canal, Spur-1 Canal and NW 127th Street Canal for ultimate discharge into C-8 and C-7 canals. The canals are not optimally used and most of the City streets have no drainage or a very inadequate drainage system. The city experiences flooding problem for most of the rain events even with a one year frequency. The Roadways within the commercial areas are very prone to frequent flooding problem due to absence of any functional drainage system. The Roadway crowns get inundated even at a very short duration low frequency rain event and the business gets impacted. In case of a three year 24 hour frequency rain event Cairo Lane, NW 147th Street, and NW 127th Street looses functionality completely for a few days as the runoff has no way to exit or exfiltrate except evaporation. The prolonged frequent flooding condition damages to Roadway surfaces and creates traffic circulation problem. Priority Drainage and Roadway Impro-vements Project Location and Scope City has identified the following Roadways with severe flooding issues: ➢ 147th Street(NW 22 Avenue to NW 27 Avenue) ➢ Cairo Lane(NW 135 Street to NW 127the Street Canal) ➢ NW 127th Street(Cairo Lane to NW 32 Avenue) ➢ Ali Baba Improvements (NW 22nd Avenue to Opa-locka Blvd.) ➢ 132 Street&42/37 Avenue Connector(NW 38th Ave to 124 Street) ➢ NW 133 Street(NW 42 Avenue to NW 43 Avenue) ➢ NW 34 Avenue/Alexandria Drive (South From NW 135 Street) Project 2: Drainage and Roadway Improvements Project I City of Opa-locka,780 Fisherman Street,4th Floor THE GREAT CITY" 144. - -LJSBafuxl 4 S Project Location Map The NW 147th Street between NW 22nd Avenue and NW 27th Avenue is in the commercial area with a very insignificant impervious area.The Street does not have any existing drainage system and gets flooded at almost every single rain event. The scope for NW 147th Street will include reconstruction of the pavement,installation of a new drainage system with inlets,manholes,baffles, exfiltration trenches with perforated pipes,solid pipes,etc; sidewalk and any other roadway components based construction documents. Project 2: Drainage and Roadway Improvements Project I City of Opa-locka,780 Fisherman Street,4th Floor 0 4 "THE GREAT aff" Ov?#"o`' -9ACOU t,.e ti The Cairo Lane is located between NW 135th Street and NW 127th Street Canal. It is one of the highly important Roads in the city as it serves a lot of businesses.It has no drainage system and the road surface is completely damaged and now functions like a dirt road and reflected in the following picture: Project 2: Drainage and Roadway Improvements Project I City of Opa-locka,780 Fisherman Street,4th Floor THE GREAT CITY" i'!/(;/,-?A-16CKA C Due to non-existence of any drainage system and also damaged roadway surface the stormwater runoff from Cairo Lane impacts the surface water quality of NW 127th Street Canal.The stormwater runoff from the south portion of the Cairo Lane gets into the canal without any kind of pre- treatment. The Cairo Lane Drainage and Roadway Improvements project consists in constructing a new drainage system to divert runoff from rain as well as the complete reconstruction of approximately 0.55 miles of roadway with sidewalks and relocation/construction of utilities.This drainage system will utilize collection inlets and French drains to mitigate current flooding and reduce past damages to vehicles and businesses.The roadway has to be designed for heavy traffic load. The NW 127th Street Canal is a dirt road in the commercial area and need immediate construction to facilitate emergency vehicle movement and traffic circulation for business operation.The following picture shows the existing condition of NW 127th Street: Project 2: Drainage and Roadway Improvements Project I City of Opa-locks,780 Fisherman Street,4th Floor "THE GREAT CITY'" ' 6�it 444Ci I�ildf/ _s The scope for NW 12711, Street will include construction of a new drainage system and also a new roadway from Cairo Lane to NW 32nd Avenue. Construction of NW 127th Street will facilitate business expansion with improved traffic movement and will help city's revenue.The improvements will enhance environmental aesthetics and also NW 127th Street Canal surface water quality improvements. The Ali Baba Avenue/Veterans Way (from NW 22nd Avenue to Opa-locks Blvd.) road surface is undulated which impacts the runoff flow and driving ease. The existing drainage is very old, has Project 2: Drainage and Roadway Improvements Project I City of Opa-locka,780 Fisherman Street,4th Floor THE GREAT CITY" pipes collapsed and the road experiences frequent flooding.The Ali Baba Avenue to be improved for drainage and roadway functionality along with traffic control by median installation and related curb cut with some beautification components. 132 Street & 42/37 Avenue Connector (NW 38th Ave to 124 Street) serves business areas. It gets flooded at every rain event and impacts the business operations. The existing drainage has tree roots intrusion and need to be replaced to improve the level of service. The improvements may include pavement,sidewalk,curb&gutter,swales,drainage system and other roadway components. NW 133 Street (From NW 42 Avenue to the end of NW 43 Avenue) is one of the severely flooded roadways in the city. There is no functional drainage and the flooding occurs at every single rain event does impact the business operations. The improvement will include roadway and drainage work to provide effective drainage system and also to set level of service. NW 34 Avenue/Alexandria Drive (South from NW 135 Street) experience severe flooding problem due no drainage or inadequate drainage system. The road surface needs to be repaired with the combination of reconstruction,milling and resurfacing,etc.A new interconnected drainage system is highly recommended to provide long-term solution to mitigate chronic flooding problem. Benefits and Cost Analysis The drainage and roadway improvements project will improve level of service and will alleviate the current ponding issues. It will provide public safety, will improve surface water quality and the roadway functionality and will help city's revenue as it will facilitate business expansion, introduction of new businesses and will also improve aesthetics in the city. Please refer to the attachment-A for benefit cost analysis. • I City of Opa-locks,780 Fisherman Street,4th Floor THE GREAT CITY 4P 9&Q& I&PA-11cau Project 3: Water Distribution System Improvements 1.0 INTRODUCTION The City of Opa-locka purchases water from Miami Dade County and distributes to the residents of Opa-locks, sections of Miami Gardens and Unincorporated Dade County. The distribution system of the City is aged with more than 90% of the pipes dating more than forty years old. The city experiences frequent water main breaks due to the presence of asbestos cement pipes and also regular pvc pipes in the system.Corrective measures by repairing and/or replacing water mains will help city's revenue by minimizing water losses thru pipe leaks and breaks. 2.0 EXISTING CONDITIONS The total length of the transmission line is approximately 400,000 linear feet comprising of polyvinyl chloride, asbestos cement, ductile iron, cast iron and unknown pipe material. The chart below identifies the pipe types by linear foot. Water is transmitted at an approximate pressure of 50 psi. Due to the aged condition the system is marred by frequent water breaks. A large portion of the valves in the water main system are out of order and needs to be replaced for proper maintenance of the water mains. CHART 1.0 WATER MAINS INVENTORY Project 3: Water Distribution System Improvements I City of Opa-locka,780 Fisherman Street, 4th Floor THE GREAT CITY aF! �9 M4 8,730 LF 78,819 LF 160,000 LF PVC ■DIP 64,500 LF CIP ®AC OTHER City of Opa-locka Waterline Distribution Inventory by Size PIPE SIZE INCHES LENGTH FEET 2 152,036 3 9,146 4 16,991 6 94,739 8 22,971 10 5,274 12 89,302 16 4,200 24 2,210 Total 386,869 Project 3: Water Distribution System Improvements I City of Opa-locka,780 Fisherman Street, 4th Floor "THE GREAT CITY" I`*� . " m CITY OF OPA-LOCKA WATER MAIN SIZE INVENTORY 1101% 1% 2% ■21NCHES ■3 INCHES ■41NCH ■61NCH e 8 INCH ■101NCH 3121NCH 816INCH 24 INCH 3. Scope and Water Mains,Valves,Fire Hydrants replacement/upgrade and/or repair The water distribution system can be divided into three(3) quadrants within the City.These are the North West,South West and East quadrants.Given that more than 90%of the distribution system is more than 40 years old,the City is in dire need of replacing existing asbestos cement pipes and lining/repairing and/or upgrading existing water mains.Based on the assessment report the city needs to have an aggressive plan to replace faulty/very old water distribution system within the next five years.Of major priority is the replacement of the existing asbestos cement pipes. • Project 3: Water Distribution System Improvements I City of Opa-locka,780 Fisherman Street, 4th Floor " THE GREAT CITY Am r f ydq rtj� NW 'An't as ITY OF OPA-LOCKA WATER DISTRIBUTION AREA r. i itJE QUADRANT • W QUADRANT W QUADRANT s The following is a short list of pipes identified for replacement/upgrade and/or repair. The city has previously not upgraded the lines due to lack of funding. TABLE 3.1 PROPOSED WATERMAIN UPGRADE PIPE SIZE QUADRANT INCH *LENGTH (FT) Project 3: Water Distribution System Improvements City of Opa-locka,780 Fisherman Street, 4th Floor TH:E GREAT CITY IW " 12 10,000.00 8 2,300.00 6 9,500.00 NW 4 1,600.00 12 12,000.00 8 2,400.00 6 10,000.00 NE 4 1,700.00 12 8,500.00 8 2,250.00 6 9,275.00 SW 4 1,550.00 The exact length of pipes for repair/replacement/upgrade will be determined at design development phase and will be finalized during construction documents preparation based on cost and availability of funding. MI City of Opa-locka,780 Fisherman Street,4th Floor