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HomeMy Public PortalAbout05.17.2022 City Council Meeting Packet Posted 5/13/2022 Page 1 of 1 AGENDA FOR THE REGULAR MEETING OF THE MEDINA CITY COUNCIL Tuesday, May 17, 2022 7:00 P.M. Medina City Hall 2052 County Road 24 I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ADDITIONS TO THE AGENDA IV. APPROVAL OF MINUTES A. Minutes of the May 3, 2022 Regular Council Meeting V. CONSENT AGENDA A. Approve Resolution for Bonner Variance B. Approve Reimbursement Resolution for 2022 Road Projects C. Approve Amendment to the Scherber Purchase Agreement D. Approve Temporary Liquor License to Hamel Lions VI. COMMENTS A. From Citizens on Items Not on the Agenda B. Park Commission C. Planning Commission VII. OLD BUSINESS A. Hamel Townhomes VIII. NEW BUSINESS A. Cates Industrial Park – Concept Plan Review B. 2022 Road Project Feasibility Reports 1. Iroquois Drive 2. Oakview Road 3. Tower Drive West IX. CITY ADMINISTRATOR REPORT X. MAYOR & CITY COUNCIL REPORTS XI. APPROVAL TO PAY BILLS XII. ADJOURN Meeting Rules of Conduct to Address the City Council: • Fill out & turn in comment card • Give name and address • Indicate if representing a group • Limit remarks to 3-5 minutes MEMORANDUM TO: Medina Mayor and City Council FROM: Scott Johnson, City Administrator DATE OF REPORT: May 10, 2022 DATE OF MEETING: May 17, 2022 SUBJECT: City Council Meeting Report V. CONSENT AGENDA A. Approve Resolution for Bonner Variance – Staff was directed at the May 3rd meeting to prepare the attached resolution approving the variance, subject to the conditions noted in the staff report. Staff recommends approval. See attached variance. B. Approve Reimbursement Resolution for 2022 Road Projects – Attached is a resolution allowing for reimbursement from possible future bonds for 2022 road projects in Medina. Staff recommends approval. See attached resolution. C. Approve Amendment to the Scherber Purchase Agreement – Staff proposes to amend the purchase agreement with Mr. and Mrs. Scherber. The transaction has been progressing according to plans, although the sellers recently requested that the closing occur in early June due to circumstances outside of their control. Staff has no concern with pushing the closing back to accommodate the sellers’ request. Staff recommends approval. See attached amendment. D. Approve Temporary Liquor License to Hamel Lions – All required paperwork has been submitted for the temporary liquor license for an event on July 6th, 2022, at the Paul Fortin Memorial Ball Park. Staff recommends approval. VII. OLD BUSINESS A. Hamel Townhomes – The City Council reviewed this item at the May 3rd meeting and requested changes to the elevations for the building facing Hamel Road, but directed staff to prepare approval documents subject to review of the updated elevations, which will be presented at the meeting. Potential Actions: 1. Approval of the Hamel Townhomes Preliminary Plat subject to the recommended conditions. 2. Approval of the Hamel Townhomes Site Plan subject to the recommended conditions. 2 VIII. NEW BUSINESS A. Cates Industrial Park – Concept Plan Review – Jeff and Chris Cates have requested a Concept Plan Review for development of approximately 300,000 square feet of warehouse/light industrial/office buildings on approximately 30 acres east of Willow Drive, north of Chippewa Road. The City Council raised concerns particularly with the proposed use, scale of development, and design with the original proposal for a Comprehensive Plan Amendment. Following discussion, the Council directed staff to prepare a resolution denying the Comprehensive Plan Amendment. The applicant withdrew the original request, and has submitted a series of smaller concepts to determine if there was support for an amendment with a smaller scale. The purpose of a Concept Plan Review is to allow the City Council to provide comments on a proposed application, but no formal action is taken. B. 2022 Road Project Feasibility Reports – The 2022 CIP for street improvements includes an overlay for Iroquois Drive, Tower Drive West, and Oakview Road. The projects fall under our assessment policy as a residential street assessed at a rate of 50% of the total cost. The report for each of the projects is included in the packet with a complete cost detail and assessment area map, along with a resolution for each project to accept the feasibility report and call for the public assessment hearings on June 21,2022. Potential Actions: 1. Motion to Adopt Resolution receiving feasibility report and calling for public hearings on Iroquois Drive street improvement project and levying special assessments for same. 2. Motion to Adopt Resolution receiving feasibility report and calling for public hearings on Oakview Drive street improvement project and levying special assessments for same. 3. Motion to Adopt Resolution receiving feasibility report and calling for public hearings on Tower Drive West street improvement project and levying special assessments for same. 3 XI. APPROVAL TO PAY BILLS Recommended Motion: Motion to approve the bills, EFT 006368E-006380E for $54,084.31 and order check numbers 052908-052976 for $303,046.84, and payroll EFT 0511846-0511882 for $62,596.66. INFORMATION PACKET: • Planning Department Update • Police Department Update • Public Works Department Update • Claims List Medina City Council Meeting Minutes May 3, 2022 1 DRAFT 1 2 MEDINA CITY COUNCIL MEETING MINUTES OF MAY 3, 2022 3 4 The City Council of Medina, Minnesota met in regular session on May 3, 2022 at 7:00 5 p.m. in the City Hall Chambers. Mayor Martin presided. 6 7 I. ROLL CALL 8 9 Members present: Albers, Cavanaugh, DesLauriers, and Martin. 10 11 Members absent: Reid. 12 13 Also present: City Administrator Scott Johnson, Assistant to City Administrator/City 14 Clerk Caitlyn Walker, Attorney Ron Batty, Finance Director Erin Barnhart, City Engineer 15 Jim Stremel, City Planning Director Dusty Finke, Planning Consultant Nate Sparks, 16 Public Works Director Steve Scherer, and Chief of Police Jason Nelson. 17 18 II. PLEDGE OF ALLEGIANCE (7:00 p.m.) 19 20 III. ADDITIONS TO THE AGENDA (7:01 p.m.) 21 The agenda was approved as presented. 22 23 IV. APPROVAL OF MINUTES (7:01 p.m.) 24 25 A. Approval of the April 19, 2022 Work Session City Council Meeting Minutes 26 Martin noted that prior to the meeting Johnson provided changes that she suggested for 27 incorporation into the minutes. 28 29 Moved by Albers, seconded by DesLauriers, to approve the April 19, 2022 work session 30 City Council meeting minutes as amended. Motion passed unanimously. 31 32 B. Approval of the April 19, 2022 Regular City Council Meeting Minutes 33 Moved by Cavanaugh, seconded by Martin, to approve the April 19, 2022 regular City 34 Council meeting minutes as presented. Motion passed unanimously. 35 36 V. CONSENT AGENDA (7:02 p.m.) 37 38 A. Approve 2021 Annual Report 39 B. Approve Resolution Authorizing Publication of Ordinance No. 686 by Title 40 and Summary 41 C. Approve First Amendment to Development Agreement – Pulte Homes of 42 Minnesota LLC 43 Martin commented that the Annual Report is very well drafted and commended staff for 44 an excellent job. 45 46 Albers agreed that the report was well done, highlighting many accomplishments. He 47 asked and received confirmation that the report is posted on the City website. 48 49 Moved by Cavanaugh, seconded by DesLauriers, to approve the consent agenda. 50 Motion passed unanimously. 51 Medina City Council Meeting Minutes May 3, 2022 2 1 VI. COMMENTS (7:05 p.m.) 2 3 A. Comments from Citizens on Items not on the Agenda 4 There were none. 5 6 B. Park Commission 7 Scherer reported that the Park Commission met on April 20th to discuss the Hamel Road 8 townhome project related to park dedication and the Commission recommended cash in 9 lieu for that project. He stated that the Commission also discussed Lakeshore Park 10 plans and the subcommittee will complete further work based upon that direction. 11 12 Martin thanked the Park Commission for its participation in Cleanup Day. 13 14 Scherer reported that the Park Tour will be held on May 18th. 15 16 DesLauriers asked if the tennis courts and pickleball courts are anticipated to be opened 17 at Hunter Park. 18 19 Scherer anticipated those could be opened later this summer noting that he is 20 coordinating with contractors to complete the project. 21 22 C. Planning Commission 23 Finke reported that the Planning Commission will meet the following week to hold a 24 hearing to consider a Concept Plan for the Cates Industrial Park and to consider draft 25 ordinance language for electric vehicle charging regulations. 26 27 VII. PRESENTATIONS 28 29 A. Introduce Police Officers John Vinck and Justin Hanson (7:09 p.m.) 30 Nelson recognized that many things have changed in the last two years since the 31 Council has met in person. He introduced the two new Officers that have been added to 32 the department and provided background information on their experience. 33 34 Martin commented that she receives comments of praise for the Police and Fire 35 departments and their members, and it is a pleasure to receive those calls and emails. 36 37 VIII. NEW BUSINESS 38 39 A. Hamel Townhomes (7:16 p.m.) 40 DesLauriers recused himself from this discussion. 41 42 Johnson stated that this is an application for preliminary plat and site plan for a proposed 43 townhome development to be located at 342 Hamel Road. He stated that there are 30 44 townhome units proposed and the proposal meets the current zoning requirements of 45 the City. 46 47 Sparks presented the application for preliminary plat and site plan review for property at 48 342 Hamel Road and would contain 30 townhomes on 2.1 acres of land. He stated that 49 the site is zoned Uptown Hamel which is a district that allows for a mix of commercial 50 and residential uses. He noted that the proposal would include a mix of three- and four-51 Medina City Council Meeting Minutes May 3, 2022 3 bedroom townhomes which would be platted as individual lots for sale. He stated that 1 the proposed density would fall within the allowable range. He reviewed the adjacent 2 property uses and highlighted the topography and features of the site. He displayed the 3 site plan and reviewed the details of that plan, along with the proposed plat for the 4 property. He stated that the Uptown Hamel district does not have a front yard setback 5 as the intent is to have street focused design. He reviewed details related to proposed 6 setbacks and parking which meet or exceed the requirements. He provided additional 7 details on the proposed access and circulation and the related comments from staff on 8 those topics. He stated that there would be a large amount of tree removal on the site, 9 therefore a significant amount of tree replacement would be required both onsite and 10 offsite. He reviewed proposed details related to hardcover, stormwater treatment, 11 retaining walls, and fencing. He displayed architectural renderings of the site as 12 proposed and recalled previous comments from the Council related to a desire for 13 increased architectural features. He stated that generally all the buildings meet the City 14 Code requirements in terms of building materials. He noted that Uptown Hamel requires 15 porches or plazas and provided details on the attempted porches for the street facing 16 units. He stated that staff pointed out some concern as to whether the buildings would 17 look like the proposal because of the grade changes on the site. He stated that the 18 Planning Commission noted that the sides of the buildings would be visible from the 19 street and the applicant responded by adding windows to the sides of those buildings. 20 He also reviewed the elevations of the buildings on the other portions of the site. He 21 reported that the Planning Commission held a public hearing at its last meeting. He 22 noted that despite some concerns, staff recommended approval as the application 23 generally meets City Code, but the Planning Commission recommended denial based 24 on a general consensus that it was inconsistent with the Uptown Hamel regulations. He 25 used the example of the porch requirement and noted that the Commission felt that the 26 spirit and intent of the ordinance was not met. He stated that the Commission also 27 noted a lack of connectivity to adjacent sites and had concern with the proposed 28 circulation of the site, lack of plaza or greenspace, and limited internal walkability. He 29 stated that ultimately the Commission felt that the density was too high for this use to 30 allow for the other concerns to be met. He stated that staff recommends approval of 31 both actions before the Council, subject to the recommended conditions. 32 33 Martin noted that one of the recommended conditions indicated that architectural design 34 should be updated as described by the Planning Commission. She asked if that 35 condition should be updated to reference the specific direction of the City Council. 36 37 Sparks stated that the language in the report was a carryover from the Planning 38 Commission report and that it would make sense to update the language depending on 39 the direction of the Council. 40 41 Martin asked staff about proposed Condition 17 in the staff report. 42 43 Sparks stated that the comment is related to the reconstruction of the sidewalk and if 44 trees are placed there, then there would need to be assurance that the trees would not 45 interfere with operations of the City. He commented that the landscaping plan exceeds 46 the minimum standards. 47 48 Martin requested comment from staff regarding the proposed landscaping in the right of 49 way. 50 51 Medina City Council Meeting Minutes May 3, 2022 4 Scherer commented that he and Stremel would look at that further because there are 1 already issues with snow removal in that area. He commented that the zero front 2 setback throughout Uptown Hamel would be an issue in the future because there is not 3 room for snow storage and therefore would need to be hauled out. 4 5 Martin asked about the configuration of the front porches. 6 7 Sparks stated that the sides are open. 8 9 Johnson commented that there would be a step up from either side and the person 10 would then walk onto the porch. 11 12 Martin requested City Council comments on the front porches. 13 14 Cavanaugh asked if a long rail would be more suitable or a small rail between the pillars. 15 16 Martin noted that there could be a gate that could be locked. She asked if that 17 recommendation could be made as a condition. 18 19 Sparks noted that there would also need to be coordination with the landscaping plan. 20 21 Martin suggested restating condition 17 to consider engineering the front porches visible 22 from Hamel Road to permit individualized gated entrances to each unit in a manner that 23 does not compromise the availability of space for streetscape landscaping. 24 25 Cavanaugh stated that if he looked at the picture with the long gate, he did not think that 26 looked as nice as the photo with the vehicle that was more broken up. He commented 27 that a long linear gate would perhaps be better broken up. He stated that his main focus 28 is to ensure the Hamel Road piece is well done. 29 30 Martin noted that the homes adjacent to the park should also be considered. She 31 commented that the entrances should be more individualized to feel more like a 32 traditional row house with a door and front porch. 33 34 Albers agreed that there should be a distinct look for each unit. He noted that at the last 35 meeting there was a consensus that the rendering at the last meeting perhaps did not 36 capture that intent but recognized it is hard to tell on a flat rendering. 37 38 Matt Eller, developer, stated that the rendering will answer some questions as to where 39 the pillars, gates and separate entrances are located. 40 41 Albers noted that the rendering looks like a straight wall rather than eight individual 42 homes. 43 44 Martin asked the goal for closing on the property and breaking ground. 45 46 Eller commented that they would proceed once the approvals are obtained. He stated 47 that July or August would be the goal. 48 49 Martin commented that the Council would like to see distinct units so it is clear there are 50 eight individual homes with streetscape landscaping. She stated that she does welcome 51 Medina City Council Meeting Minutes May 3, 2022 5 the density as proposed and believes the architecture is generally nice looking. She 1 stated that she would like to see architectural features which would break up the front 2 facades to make them less monotonous and show more obviously that there are a 3 number of separate units. 4 5 Albers asked if something could be put around the windows to break that up, such as 6 shutters or awnings. 7 8 Eller commented that he can work with the architect to make it look more individualized. 9 10 Martin suggested clarification for the proposed conditions within the preliminary plat. 11 She also suggested a condition related to HOA regulations, including what would be 12 allowed on the porches. 13 14 Finke commented that there is concern that the right-of-way would be unusable once the 15 buildings are constructed because of the zero-lot line. He stated that the developer has 16 agreed to realign the sidewalk with the construction of the buildings but noted that would 17 eliminate the ability for on street parking. 18 19 Martin commented that the developer has a piece of property that abuts the property line 20 and a zoning district that calls for a zero-front setback, therefore she believed the issue 21 is on the City and not the developer. 22 23 Finke commented that there was a discussion regarding on street parking and provided 24 additional details on parking related to the Hamel Road fronting units. 25 26 Albers asked if the units along Hamel Road are three- or four-bedroom units. 27 28 Eller replied that it would be a mix of three- and four-bedroom units. 29 30 Martin asked what would need to be done in order to accommodate street parking. She 31 asked if there is any need to add conditions of approval to the site plan. 32 33 Albers commented that he recalled a discussion of that nature. 34 35 Finke replied that conversation was with a different developer for a different property. 36 37 Moved by Martin, seconded by Cavanaugh, to direct staff to prepare for review by the 38 Council at its next meeting, a motion to approve the Hamel Townhomes Preliminary Plat 39 subject to the recommended conditions in the report and as discussed and to prepare a 40 motion for the Council to consider a motion to approve the Hamel Townhomes Site Plan 41 subject to the recommended conditions in the report and as discussed with an eye 42 towards making those units on the south and west boundaries non-monolithic and more 43 individualized. Motion passed unanimously. 44 45 DesLauriers rejoined the Council. 46 47 B. Bonner Variance Request – Public Hearing (8:15 p.m.) 48 Johnson stated that the applicant is requesting a variance from the 150 foot minimum 49 side yard setback to rebuild a barn on his property, noting that the existing barn would 50 be torn down. 51 Medina City Council Meeting Minutes May 3, 2022 6 1 Finke stated that the proposed larger accessory structure would be 110 feet from the 2 northern property line which would be the same setback as the existing barn. He stated 3 that there was a variance to allow for the barn in its current location in the 1970s and 4 because of the intensification the variance is presented again to the Council. He 5 reviewed the floorplan of the proposed structure and reviewed the variance criteria to be 6 considered. He stated that the Planning Commission held a public hearing at its last 7 meeting and the Commission unanimously recommended approval of the request. 8 9 Martin opened the public hearing. 10 11 No comments. 12 13 Martin closed the public hearing. 14 15 Martin stated that the variance is a request to reduce the side yard setback from 150 feet 16 to 110 feet. She noted that the existing barn is setback 110 feet, therefore this would be 17 the same location from the northern property line. She noted that the barn will become a 18 bit bigger but would remain the same distance from the northern property line. She 19 asked the width of the lot, north to south. She commented that the width of the lot 20 cannot be changed and this is an issue that the Council has considered before. 21 22 Finke commented that there is something to be said about considering the set of 23 regulations the City has, noting a minimum lot width of 300 feet in the Rural Residential 24 district. He noted that perhaps there is an inconsistency between the minimum width 25 and setback for animal buildings. 26 27 Martin commented that she sees the hardship and issue and did not note any opposition 28 from neighbors or other residents. 29 30 Moved by DesLauriers, seconded by Albers, to direct staff to prepare a resolution 31 approving the variance, subject to the conditions noted in the staff report. Motion 32 passed unanimously. 33 34 C. Marsh Pointe Final Plat and Easement Vacation – Public Hearing (8:23 p.m.) 35 Johnson stated that the subject site is east of Arrowhead Drive and south of Bridgewater 36 noting that the applicant requested final plat. 37 38 Finke stated that the project would include 30 detached villas on approximately 12 net 39 acres. He stated that preliminary plat was granted in March and reviewed the actions 40 before the Council tonight including final plat, easement vacation establishment of the 41 storm sewer tax improvement district, and development agreement. He stated that the 42 final plat is essentially the same as the preliminary plat with the adjustments noted as 43 conditions of the preliminary plat approval. He stated that many of the conditions of 44 preliminary plat would be continued to final plat and memorialized in the development 45 agreement. He noted that the sale of a 30 foot strip of property owned by the City of 46 Medina is a condition of approval and the developer will pay $1,850 for that property 47 sale. He stated that the easements under the old lot would not be necessary as 48 easements will be provided through the new plat and a public hearing is required for the 49 vacation of those easements. He stated that the Council held a public hearing for the 50 Medina City Council Meeting Minutes May 3, 2022 7 establishment of the storm sewer tax improvement district at its previous meeting. He 1 stated that staff recommends approval of the actions before the Council. 2 3 Martin opened the public hearing. 4 5 No comments. 6 7 Martin closed the public hearing. 8 9 Martin invited the applicant to speak. 10 11 George Stickney, applicant, commented that he is pleased to be here and it has been 12 nice to work with the City. He hoped that this will be a development everyone will be 13 proud of. He stated that he will be meeting with the Bluebell residents in the coming 14 weeks to work on the agreed upon landscaping. He stated that although he did not 15 desire the 30 foot strip of property, he agreed that would make everything clean moving 16 forward. 17 18 Rick Osberg, representing the applicant, expressed appreciation to the staff for their 19 cooperation throughout this process. 20 21 1. Resolution Granting Final Plat Approval for Marsh Pointe Preserve 22 Moved by DesLauriers, seconded by Albers, to adopt the Resolution Granting Final Plat 23 Approval for Marsh Pointe Preserve. Motion passed unanimously. 24 2. Resolution Vacating Drainage and Utility Easements at 4250 25 Arrowhead Drive 26 Moved by DesLauriers, seconded by Albers, to adopt the Resolution Vacating Drainage 27 and Utility Easements at 4250 Arrowhead Drive. Motion passed unanimously. 28 3. Ordinance Establishing Marsh Pointe Preserve Storm Sewer 29 Improvement Tax District 30 Moved by DesLauriers, seconded by Albers, to adopt the Ordinance Establishing the 31 Marsh Pointe Preserve Storm Sewer Improvement Tax District. Motion passed 32 unanimously. 33 4. Resolution Authorizing Publication of Ordinance Establishing Storm 34 Sewer Tax Improvement Tax District by Title and Summary 35 Moved by DesLauriers, seconded by Albers, to adopt the Resolution Authorizing 36 Publication of the Ordinance by Title and Summary. Motion passed unanimously. 37 5. Planned Unit Development Agreement 38 Moved by DesLauriers, seconded by Martin, to approve the Planned Unit Development 39 Agreement by and between the City of Medina and BPS Properties LLC. Motion 40 passed unanimously. 41 42 Martin appreciated the work of the City Attorney in writing these documents, specifically 43 the development agreement. 44 45 D. Ordinance Amending Regulations Pertaining to Signs within City-Owned 46 Parks (8:33 p.m.) 47 Johnson stated that at the April 5th meeting the City received a generous donation from 48 the Hamel Lions for a digital scoreboard at the Paul Fortin Field. He noted that staff has 49 done a great job creating an ordinance amendment related to signage within City parks. 50 51 Medina City Council Meeting Minutes May 3, 2022 8 Finke stated that the purpose for this language was discussed at the April 5th meeting. 1 He stated that the intent would be to clarify the past practice of the City in that sign 2 permits were not required for signs/scoreboards interior to parks. He stated that a public 3 hearing was held by the Planning Commission at its last meeting and the potential 4 impact to neighboring residences were discussed. He stated that staff recommends 5 adoption of the ordinance noting that the Commission also recommended approval with 6 a vote of 5-1. 7 8 DesLauriers stated the concern that Commissioner Sedabres expressed was related to 9 the size of the sign and whether that regulation should apply equally to commercial 10 properties. He noted that he does not share that concern. 11 12 Finke commented that the dynamic display regulations are meant to apply adjacent to 13 roadways to minimize distraction of drivers and visual clutter. He noted that when that 14 sign is internal to a site it would not have the same impact. He recognized that there 15 may be additional discussions on whether there should be regulations for internal signs 16 that are not located on City owned property, such as school district property. He noted 17 that this exemption was focused on signs internal to City owned parks. 18 19 DesLauriers stated that he is not concerned with impacts to neighbors because of the 20 location of the sign and the direction it is directed. 21 22 Finke commented that the scoreboard will be visible from a few businesses in Uptown 23 Hamel. 24 25 Martin commented that would seem to add vibrancy to those businesses in the 26 evenings. 27 28 DesLauriers commented that the sign would not be used that often given the short 29 baseball season and limited number of games per week. 30 31 Albers agreed that this sign would be used in a limited capacity compared to a 32 commercial sign that would be on 24 hours per day. 33 34 Moved by Cavanaugh, seconded by DesLauriers, to adopt Ordinance Amending 35 Regulations Pertaining to Signs within City-Owned Parks. Motion passed 36 unanimously. 37 38 IX. CITY ADMINISTRATOR REPORT (8:40 p.m.) 39 Johnson thanked the members of the Council that participated in Cleanup Day, along 40 with Scherer and his staff for their efforts. He advised of the Spring into Hamel event 41 that will occur on May 21st and 22nd. 42 43 Martin agreed that Cleanup Day was a fun event and was glad to have participated. She 44 noted the Park Tour on May 18th. 45 46 Johnson confirmed that Fox 9 will be coming on July 6th to film a segment as well. 47 48 Martin confirmed the dates of the Hamel Rodeo. 49 50 X. MAYOR & CITY COUNCIL REPORTS (8:42 p.m.) 51 Medina City Council Meeting Minutes May 3, 2022 9 Martin noted that there were some recent pancake breakfasts in neighboring 1 communities that were well attended. 2 3 4 5 XI. APPROVAL TO PAY THE BILLS (8:45 p.m.) 6 Moved by Cavanaugh, seconded by DesLauriers, to approve the bills, EFT 006347E-7 006367E for $75,587.70, order check numbers 052849-052907 for $895,001.69, and 8 payroll EFT 0511813-0511845 for $62,997.08. Motion passed unanimously. 9 10 XII. ADJOURN 11 Moved by Albers, seconded by DesLauriers, to adjourn the meeting at 8:46 p.m. Motion 12 passed unanimously. 13 14 15 __________________________________ 16 Kathy Martin, Mayor 17 Attest: 18 19 20 ____________________________________ 21 Caitlyn Walker, City Clerk 22 Resolution No. 2022-## DATE ME230-775-797031.v1 Member introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 2022- RESOLUTION APPROVING ANIMAL STRUCTURE SETBACK VARIANCE AT 2055 TAMARACK DRIVE WHEREAS, the city of Medina (the “City”) is a municipal corporation, organized and existing under the laws of Minnesota; and WHEREAS, Jeffrey Bonner and Ingunn Stromnes (the “Owners”) own property located at 2055 Tamarack Drive (the “Property”), which is legally described in Exhibit A, attached hereto; and WHEREAS, the Owners have requested a variance to reduce the required animal structure setback from the northern property line from 150 feet to 110 feet; and WHEREAS, the Planning Commission reviewed the requested variance at a duly noticed public meeting on April 12, 2022 and recommended approval; and WHEREAS, the City Council held a public hearing on the requested variance at its May 3, 2022 regular meeting, reviewed the Planning Commission recommendation, heard testimony from City staff, and provided opportunity for testimony from any interested party; and WHEREAS, based on the written and oral record before the Planning Commission and City Council on the above dates as well as all additional testimony submitted to the City, the City Council makes the following findings of facts in regards to the variance request: 1. The proposed variance is consistent with the Comprehensive Plan and in harmony with the general purposes and intent of the City’s Zoning Ordinance. 2. Keeping animals on the property is a reasonable use which is permitted in the Property’s underlying zoning district. 3. The plight of the landowner is due to circumstances unique to the property and not created by the landowner. The property width is 313’-5” and a setback requirement of 150’ from all property lines for animal structures is required, leaving practically no location for a functional structure to house animals on the Property. 4. The proposed variance does not confer special privileges which are not afforded to owners of other lands, structures, or buildings in the same district and will not alter the essential character of the neighborhood. 5. The Applicant has established that there are practical difficulties in complying with the requirements of the City’s Zoning Ordinance. Agenda Item #5A Resolution No. 2022- 2 May 17, 2022 ME230-775-797031.v1 NOW, THEREFORE BE IT RESOLVED, that the City Council of Medina, Minnesota hereby approves a variance to reduce the required animal structure setback from 150 feet to 110 feet along the Property’s north property line, subject to the following terms and conditions: 1. The Owners shall submit a grading plan with the building permit application for the animal structure showing how drainage will be directed around and away from the structure. 2. The Owners shall construct the animal structure no closer than 110 feet from the north property line. All other setbacks must adhere to City requirements. The Owners shall provide information from a surveyor to identify the location of the northern property line. 3. The maximum number of animal units within the structure shall be three. 4. The Owners shall construct the animal structure in substantial conformance with the plans dated March 15, 2022, except as amended herein. 5. The Owners shall commence construction within one year of the approval of this variance. If construction has not commenced after one year, the variance shall be considered null and void. 6. The Property shall remain in compliance with all state and local laws, including, but not limited to, all provisions of the Medina City Code. 7. The Owners shall pay to the City a fee in an amount sufficient to reimburse the City for the cost of reviewing the request. Dated: By: ______________________ Kathleen Martin, Mayor Attest: By: ___________________________ Caitlyn Walker, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly Resolution No. 2022- 3 May 17, 2022 ME230-775-797031.v1 EXHIBIT A Legal Description of Property That Part of The South 313.5 Feet of The North 657.5 Feet of The Southeast 1/4 of The Northwest 1/4 of Section 23, Township 118 North, Range 23 West lying East of the West 600 feet thereof, Hennepin County, Minnesota. Excepting any portions thereof used for roadway. PID 2311823240007 Abstract Property Resolution No. 2022- May 17, 2022 Member ______ introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. ____ AUTHORIZING INTERFUND LOAN FOR ADVANCE OF CERTAIN ROAD CONSTRUCTION COSTS BE IT RESOLVED By the City Council of the City of Medina, Minnesota (the “City”) as follows: Section 1. Background. 1.01. The City plans on incurring costs related to a road overlays on Iroquois Drive, Tower Drive and Oakview Road in the City (the “Project Costs”). 1.02. The City intends to advance funds from one or more City funds to pay the Project Costs and proposes to designate such advances as an interfund loan in accordance with the terms of this resolution. 1.03. The City may determine to issue taxable general obligation bonds or other obligations in the future to pay the interfund loan authorized pursuant to this resolution. 1.04. If the City does not issue obligations to pay the interfund loan, the City will pay the Interfund Loan with assessments received for the overlay projects and other funds of the City. Section 2. Repayment of Interfund Loan. 2.01. The City shall borrow funds from various sources to pay all or a portion of the Project Costs in a principal amount of up to $175,000 (the “Interfund Loan”). No interest shall accrue on the Interfund Loan. 2.02. The Interfund Loan is payable from (i) the proceeds of obligations the City may issue in the future to pay the Interfund Loan; (ii) the assessments received from the Iroquois Drive, Tower Drive and Oakview Road overlay projects; and (ii) from any other revenues available to the City. 2.03. Principal and interest payments (the “Payments”) on the Interfund Loan shall be made at the time from any revenue sources that are available to make installment payments. Payments will be credited to the respective City fund from which the Interfund Loan was drawn. All Payments shall be applied first to accrued interest, and then to unpaid principal of the Interfund Loan. 2.04. The principal sum and all accrued interest payable under the Interfund Loan is pre-payable in whole or in part at any time by the City without premium or penalty. 2.05. The City may at any time make a determination to forgive the outstanding principal amount and accrued interest on the Interfund Loan to the extent permissible under law. 2.06. The City may from time to time amend the terms of this Resolution to the extent permitted by law, including without limitation, amendment to the payment schedule and the interest rate. Agenda Item #5B Resolution No. 2022- May 17, 2022 Section 3. Effective Date. This resolution is effective upon approval. Dated: May 17, 2022 Kathleen Martin, Mayor Attest: Caitlyn Walker, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member _____ and upon vote being taken thereon, the following voted in favor thereof: and the following voted against same: Whereupon said resolution was declared duly passed and adopted. 1 ME230-768-796832.v1 Kennedy Fifth Street Towers 150 South Fifth Street, Suite 700 Minneapolis MN 55402-1299 (612) 337-9300 telephone (612) 337-9310 fax http://www.kennedy-graven.com Affirmative Action, Equal Opportunity Employer Graven C H A R T E R E D MEMORANDUM DATE: May 11, 2022 TO: Mayor and members of the city council FROM: Dave Anderson, assistant city attorney RE: First Amendment to Purchase Agreement (2120 Chippewa Road Acquisition) On February 24, 2022, the city entered into a purchase agreement to acquire the real property located at 2120 Chippewa Road. The agreement provides for the closing to occur within 30 days of the expiration of the Due Diligence Period, or on or before May 25, 2022. The transaction has been progressing according to plans, although the sellers recently requested that the closing occur in early June due to circumstances outside of their control. Staff has no concern with pushing the closing back to accommodate the sellers’ request. To that end, a simple amendment to the purchase agreement was prepared and is now presented to the council for approval, which will allow for the transaction to close on a mutually agreeable date on or before June 30, 2022. Even though we anticipate an early June closing, we intentionally included some additional time to avoid the need to bring another amendment back to the city council should there are any additional insignificant delays. Offices in Minneapolis Saint Paul St. Cloud & Agenda Item #5C DOCSOPEN-ME230-768-795598.v1-5/4/22 1 FIRST AMENDMENT TO PURCHASE AGREEMENT This First Amendment to Purchase Agreement (the “First Amendment”) is made this ___ day of ______________, 2022 by and between Arthur Scherber and Marlene Scherber, husband and wife (“Sellers”), and the city of Medina, a Minnesota municipal corporation (“Buyer”). WITNESSETH: WHEREAS, Sellers and Buyer entered into that certain Purchase Agreement with an effective date of February 24, 2022 (the “Purchase Agreement”) regarding the property located at 2120 Chippewa Road, Medina, Minnesota (the “Property”); and WHEREAS, Sellers and Buyer wish to amend certain terms and conditions of the Purchase Agreement as provided herein. NOW, THEREFORE, section 10 of the Purchase Agreement is hereby amended to extend the Closing Date, as defined therein, to a mutually agreeable date on or before June 30th, 2022 notwithstanding the April 25, 2022 expiration of the Due Diligence Period. Except as expressly provided in the preceding sentence, all terms and conditions of the Purchase Agreement shall otherwise remain the same and in full force and effect. IN WITNESS WHEREOF, Sellers and Buyer have caused this First Amendment to be duly executed in their names and on their behalves on or as of the date first written above. SELLERS: BUYER: By: _______________________ By: _______________________ Arthur Scherber Kathleen M. Martin, Mayor Date: _______________________ Date: _______________________ By: _______________________ By: _______________________ Marlene Scherber Scott T. Johnson, City Administrator Date: _______________________ Date: _______________________ ME230-771-797111.v1 Member ________ introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION 2022-__ RESOLUTION GRANTING PRELIMINARY PLAT APPROVAL FOR A SUBDIVISION TO BE KNOWN AS “HAMEL TOWNHOMES” WHEREAS, the city of Medina (the “City”) is a municipal corporation, organized and existing under the laws of Minnesota; and WHEREAS, Hamel Townhomes LLC (the “Applicant”) has made an application for a preliminary plat for the subdivision of two existing parcels of real property at 342 Hamel Road and immediately to the east (collectively, the “Property”) which is legally described in Exhibit A, attached hereto; and WHEREAS, the Applicant is proposing to develop the 2.1 acre Property with 30 townhome units; and WHEREAS, the Property is zoned UH, Uptown Hamel; and WHEREAS, the Planning Commission held a duly noticed public hearing on April 12, 2022, heard testimony from City staff, the Applicant, and interested parties, and following such hearing recommended denial of the preliminary plat; and WHEREAS, the City Council reviewed the proposed preliminary plat and the Planning Commission recommendation on May 3, 2022, and heard testimony from interested parties; and WHEREAS, the City Council makes the following findings of fact in regards to the preliminary plat based on the requirements of the Subdivision Ordinance: a. The proposed preliminary plat is consistent with the Comprehensive Plan and is not premature for consideration. b. The subdivision is appropriate for the physical conditions on the site including the topography, storm water, natural resources, and soils. c. The density proposed is consistent with the intent of the City of Medina Comprehensive Plan and the lots proposed are consistent with the standards of the UH zoning district. d. The proposed subdivision will not cause substantial environmental damage. e. The proposed subdivision is not likely to be injurious to public health. f. The proposed subdivision and its improvements will not conflict with public or private streets, easements, or right-of-ways. NOW, THEREFORE BE IT RESOLVED, that the City Council of Medina, Minnesota hereby approves the preliminary plat of the subdivision to be tentatively named “Hamel Townhomes” subject to the terms and conditions herein: Agenda Item #7A ME230-771-797111.v1 1. The plat shall provide drainage and utility easements over all utilities, stormwater improvements, and drainageways as recommended by the City Engineer. 2. The plat shall be updated such that the private road is entirely located within an outlot. 3. The Applicant shall pay park dedication fee in lieu of land dedication in an amount of 8% of the pre-developed market value of the property, with a minimum of $3500 per lot, with market value to be determined at time of final plat application. 4. The Applicant shall enter into a development agreement with the City, which shall include the conditions of this approval, as well as other requirements of city ordinance or policy. 5. The Applicant shall install all improvements shown on the plans dated March 22, 2022 except as may be modified herein or upon review and approval of the final plat application. Final plans shall be provided at the time of final plat and shall address the comments of the City Engineer, Fire Marshal, Elm Creek Watershed District, other relevant staff and agencies and the conditions noted herein. The plans shall be subject to review and approval by the City Engineer, and all comments from the City Engineer shall be addressed. 6. The Applicant shall obtain all permits required by Elm Creek Watershed District, the Minnesota Department of Health, the Minnesota Pollution Control Agency, the Metropolitan Council and any other relevant agencies. 7. The Applicant shall provide title evidence prior at the time of final plat application and abide by the requirements of the City Attorney with regard to title matters and recording instructions. 8. The Applicant shall submit a letter of credit in an amount of 150% of the cost of site improvements prior to commencing construction activity to ensure completion. 9. The Applicant shall execute and record a Stormwater Maintenance Agreement in a form and of substance acceptable to the City Attorney to describe the responsibility of the property owners to maintain the private stormwater improvements. 10. The Applicant shall execute and record a Private Road Maintenance and Easement Agreement in a form and of substance acceptable to the City Attorney. 11. The City’s tree preservation requirements shall be met. 12. The Applicant shall submit Homeowner Association documents for review and approval of the City Attorney that address matters including, but not limited to: maintaining the architectural integrity of the subdivision, regulating storage on front porches facing Hamel Road, and maintaining common improvements such as the private road, stormwater improvements, landscaping, private and adjacent public sidewalks, and private recreational amenities. 13. The final plat application shall be filed within 180 days of the date of this resolution or the approval hereby granted shall be considered void, unless a written request for time extension is submitted by the applicant and approved by the City Council. 14. The Applicant shall pay to the City a fee in an amount sufficient to reimburse the City for the cost of reviewing the preliminary plat, construction plans, and other relevant documents. ME230-771-797111.v1 Dated May 17, 2022. By: ______________________ Kathleen Martin, Mayor Attest: By: ___________________________ Caitlyn Walker, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member _______ and upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. ME230-771-797111.v1 EXHIBIT A Legal Description of the Property That part of Lot 18 Auditor’s Subdivision No. 241, Hennepin County, Minnesota, described as follows: Commencing at a point on Northerly line of Rockford Road distant 552.5 feet Northwesterly from Southwest corner of Lot 16, Auditor’s Subdivision No. 241, said point to be known as Point “A”, thence Northwesterly along said Northerly road line distant 175 feet, thence Northeasterly parallel with Northwesterly line of said Lot 16 to Southerly right-of-way line of Soo Line Railroad, thence Southeasterly along said right-of-way line distant 80 feet to actual point of beginning; thence Southerly to said point “A”; thence Southeasterly along said Northerly road line distant 115 feet; thence Northeasterly parallel with Northwesterly line of said Lot 16, to Southerly right-of-way line of said Railroad; thence Northwesterly along said right-of-way line to beginning. and That part of Lot 18 Auditor’s Subdivision No. 241, Hennepin County, Minnesota, described as follows: Commencing at a point where the Northwesterly line of Lot 16, Auditor’s Subdivision No. 241 intersects the Northeasterly right-of-way line of the Rockford Road; thence Northwesterly along said right-of-way line 552.5 feet to the actual point of beginning; thence continuing Northwesterly along said right-of-way line 175.0 feet; thence Northeasterly parallel with the Northwesterly line of said Lot 16 a distance of 323.6 feet more or less to the Southwesterly right- of-way line of the Soo Line Railroad; thence Southeasterly along said railroad right-of-way line 80.0 feet; thence Southerly to the point of beginning. Member ________ introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION 2022-__ RESOLUTION APPROVING A SITE & BUILDING PLAN REVIEW FOR THE HAMEL TOWNHOMES DEVELOPMENT WHEREAS, the city of Medina (the “City”) is a municipal corporation, organized and existing under the laws of Minnesota; and WHEREAS, Hamel Townhomes LLC (the “Applicant”) has made an application for a site plan review on two parcels of real property located at 342 Hamel Road and immediately to the east (collectively, the “Property”) legally described in Exhibit A, attached hereto; and WHEREAS, the Applicant is proposing to develop the 2.1 acre Property with 30 townhome units; and WHEREAS, the Planning Commission reviewed the proposed development on April 12, 2022, heard testimony from City staff, the Applicant, and interested parties, and following such review recommended denial of the Site Plan Review; and WHEREAS, the City Council reviewed the proposed development and the Planning Commission recommendation on May 3, 2022 and heard additional testimony from interested parties; and WHEREAS, the City Council finds that, subject to the conditions noted below, the proposed development meets the minimum requirements of the UH, Uptown Hamel Zoning District and other relevant requirements. NOW, THEREFORE BE IT RESOLVED, that the City Council of Medina, Minnesota hereby approves the site plan subject to the terms and conditions herein: 1. This approval is contingent upon the approval of the final plat approval associated with the preliminary plat approved by Resolution No. 2022-XX. 2. Snow storage shall not occur in designated vehicle backing areas and provisions shall be provided for disposing snow in an off-site location. 3. Driveway orientations shall be updated to better accommodate vehicles backing out of the garages of the townhome units in the northwest and northeast corners of the site. Circulation shall be subject to review and approval by the City Engineer and Fire Marshal. 4. The easterly drive aisle shall be not less than 24 feet in width. 5. Plans shall be updated to include exterior building materials which are consistent with the requirements of Uptown Hamel. 6. The Applicant shall demonstrate that size of the garages meets the minimum townhome standard of 400 square feet. 7. Guest parking stalls shall measure not less than 9’ x 19’ in size. 8. A dog waste station shall be installed on the Property. 9. The Applicant shall submit a solid waste plan to the satisfaction of the service provider for trash and recycling pickup. 10. Issues related to retaining walls, grading and drainage shall be subject to comment and recommendation by the City Engineer. 11. A lighting plan shall be submitted which meets applicable City Code requirements. 12. The Applicant shall satisfy the significant tree replacement requirements of the City by providing off-site planting of 480 inches of trees or a contribution of $100 per inch to the City’s reforestation and woodland management fund. 13. The acceptability of trees proposed to be planted in the Hamel Road right-of-way shall be subject to comment and recommendation by the City Engineer and Public Works Department. 14. The landscaping plan shall be reviewed at the time of final plat review. 15. All materials and facilities for recycling and trash shall be kept inside the townhome buildings. 16. The type, height and location of all site fencing shall be indicated on the site plan and shall comply with applicable Ordinance requirements. 17. All comments from the City Engineer in the letter dated April 1, 2022 shall be addressed. Dated May 17, 2022. By: ______________________ Kathleen Martin, Mayor Attest: By: ___________________________ Caitlyn Walker, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member _______ and upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. EXHIBIT A Legal Description of the Property That part of Lot 18 Auditor’s Subdivision No. 241, Hennepin County, Minnesota, described as follows: Commencing at a point on Northerly line of Rockford Road distant 552.5 feet Northwesterly from Southwest corner of Lot 16, Auditor’s Subdivision No. 241, said point to be known as Point “A”, thence Northwesterly along said Northerly road line distant 175 feet, thence Northeasterly parallel with Northwesterly line of said Lot 16 to Southerly right-of-way line of Soo Line Railroad, thence Southeasterly along said right-of-way line distant 80 feet to actual point of beginning; thence Southerly to said point “A”; thence Southeasterly along said Northerly road line distant 115 feet; thence Northeasterly parallel with Northwesterly line of said Lot 16, to Southerly right-of-way line of said Railroad; thence Northwesterly along said right-of-way line to beginning. and That part of Lot 18 Auditor’s Subdivision No. 241, Hennepin County, Minnesota, described as follows: Commencing at a point where the Northwesterly line of Lot 16, Auditor’s Subdivision No. 241 intersects the Northeasterly right-of-way line of the Rockford Road; thence Northwesterly along said right-of-way line 552.5 feet to the actual point of beginning; thence continuing Northwesterly along said right-of-way line 175.0 feet; thence Northeasterly parallel with the Northwesterly line of said Lot 16 a distance of 323.6 feet more or less to the Southwesterly right- of-way line of the Soo Line Railroad; thence Southeasterly along said railroad right-of-way line 80.0 feet; thence Southerly to the point of beginning. 2ND LEVEL 109' -11 1/8" 1ST LEVEL 100' -0" TOP OF WALL 119' -0 1/4" 2ND LEVEL 109' -11 1/8" 1ST LEVEL 100' -0" TOP OF WALL 119' -0 1/4" TYPICAL FIRE ENTRANCE ROOM 2ND LEVEL 109' -11 1/8" 1ST LEVEL 100' -0" TOP OF WALL 119' -0 1/4" 2ND LEVEL 109' -11 1/8" 1ST LEVEL 100' -0" TOP OF WALL 119' -0 1/4" GENERAL NOTE: FLOOR LEVELS TYPICAL FOR EACH LEVEL TYPE PRIMARY ROOF -ASPHALT SHINGLE COLOR: BLACK LAP SIDING COLOR: WHITE VERTICAL SIDING COLOR: WHITE PORCH BRICK COLOR: WHITE ISSUE DATE: COLLINS WEBB #: PROFESSIONAL SEAL COPYRIGHT © BY COLLINS WEBB ARCHITECTURE, LLC K J H G F E D C B A 12 11 10 9 8 7 6 5 4 3 2 1 12 11 10 9 8 7 6 5 4 3 2 1 K J H G F E D C B A REVISION DATES: 30 7 B S W M a r k e t S t r e e t , L e e ' s S u m m i t , M i s s o u r i , 6 4 0 6 3 P : 8 1 6 . 2 4 9 . 2 2 7 0 w w w . c o l l i n s a n d w e b b . c o m 5/ 1 0 / 2 0 2 2 1 1 : 0 3 : 1 0 A M 4 -PLEX EXTERIOR ELEVATIONS HA M E L T O W N H O M E S 10 MAY 2022 21082 34 2 H a m e l R o a d , M e d i n a , M N 5 5 3 4 0 CO N C E P T P L A N R E V I E W A200 3/16" = 1'-0"A8 HAMEL ROAD VIEW 3/16" = 1'-0"H11 4 PLEX - WEST VIEW 3/16" = 1'-0"H5 4 PLEX - EAST VIEW 3/16" = 1'-0"E8 NORTH VIEW CONCEPTUAL MATERIALS 2ND LEVEL 109' -11 1/8" 1ST LEVEL 100' -0" TOP OF WALL 119' -0 1/4" 2ND LEVEL 109' -11 1/8" 1ST LEVEL 100' -0" TOP OF WALL 119' -0 1/4" TYPICAL FIRE ENTRANCE ROOM 2ND LEVEL 109' -11 1/8" 1ST LEVEL 100' -0" TOP OF WALL 119' -0 1/4" 2ND LEVEL 109' -11 1/8" 1ST LEVEL 100' -0" TOP OF WALL 119' -0 1/4" GENERAL NOTE: FLOOR LEVELS TYPICAL FOR EACH LEVEL TYPE PRIMARY ROOF -ASPHALT SHINGLE COLOR: BLACK LAP SIDING COLOR: WHITE VERTICAL SIDING COLOR: WHITE PORCH BRICK COLOR: WHITE ISSUE DATE: COLLINS WEBB #: PROFESSIONAL SEAL COPYRIGHT © BY COLLINS WEBB ARCHITECTURE, LLC K J H G F E D C B A 12 11 10 9 8 7 6 5 4 3 2 1 12 11 10 9 8 7 6 5 4 3 2 1 K J H G F E D C B A REVISION DATES: 30 7 B S W M a r k e t S t r e e t , L e e ' s S u m m i t , M i s s o u r i , 6 4 0 6 3 P : 8 1 6 . 2 4 9 . 2 2 7 0 w w w . c o l l i n s a n d w e b b . c o m 4/ 2 9 / 2 0 2 2 1 : 1 5 : 0 2 P M 4 -PLEX EXTERIOR ELEVATIONS HA M E L T O W N H O M E S 29 APRIL 2022 21082 34 2 H a m e l R o a d , M e d i n a , M N 5 5 3 4 0 CO N C E P T P L A N R E V I E W A200 3/16" = 1'-0"A8 HAMEL ROAD VIEW 3/16" = 1'-0"H11 4 PLEX - WEST VIEW 3/16" = 1'-0"H5 4 PLEX - EAST VIEW 3/16" = 1'-0"E8 NORTH VIEW CONCEPTUAL MATERIALS ARCHITECTOWNER MEP ENGINEERSTRUCTURAL ENGINEER 30 7 B S W M a r k e t S t . , L e e ' s S u m m i t , M i s s o u r i , 6 4 0 6 3 P: 8 1 6 . 5 9 0 . 9 2 4 4 w w w . c o l l i n s a n d w e b b . c o m CIVIL ENGINEER COLLINS WEBB #: HAMEL TOWNHOMES CONCEPT PLAN REVIEW 29 APRIL 2022 21082 342 Hamel Road, Medina, MN 55340 CIVIL SITE GROUP 5000 GLENWOOD AVE GOLDEN VALLEY, MN 55416 P: 612.615.0060 civilsitegroup.com LEIGH & O'KANE 250 NE MULBERRY SUITE 201 LEE'S SUMMIT, MO 64086 P: 816.444.3144 www.leok.com/ PKMR ENGINEERS 13300 W 98TH ST LENEXA, KS 66215 P: 913.492.2400 www.pkmreng.com/ COLLINS | WEBB ARCHITECTURE 307B SW MARKET ST. LEE'S SUMMIT, MO 64063 P: 816.249.2270 www.collinsandwebb.com HAMEL TOWNHOMES LLC 4- PLEX 3D VIEW 4 PLEX STREET VIEW REF.REF.REF.REF. D W W D W W A200 A8 A200 E8 GARAGEGARAGE DININGLIVING KITCHEN BATH DINING LIVING KITCHEN BATH GARAGE DININGLIVING KITCHEN BATH A200H5A200H11 GARAGE DINING LIVING KITCHEN BATH 104' - 0" 6' - 0 " 50 ' - 0 3 / 4 " 104' - 0" 6' - 0"40' - 0"12' - 0"40' - 0"6' - 0" ISSUE DATE: COLLINS WEBB #: PROFESSIONAL SEAL COPYRIGHT © BY COLLINS WEBB ARCHITECTURE, LLC K J H G F E D C B A 12 11 10 9 8 7 6 5 4 3 2 1 12 11 10 9 8 7 6 5 4 3 2 1 K J H G F E D C B A REVISION DATES: 30 7 B S W M a r k e t S t r e e t , L e e ' s S u m m i t , M i s s o u r i , 6 4 0 6 3 P : 8 1 6 . 2 4 9 . 2 2 7 0 w w w . c o l l i n s a n d w e b b . c o m 4/ 2 9 / 2 0 2 2 1 : 1 4 : 3 2 P M 4 PLEX PLANS HA M E L T O W N H O M E S 29 APRIL 2022 21082 34 2 H a m e l R o a d , M e d i n a , M N 5 5 3 4 0 CO N C E P T P L A N R E V I E W A101 1/8" = 1'-0"A6 1ST FLOOR PLAN - 4 PLEX 1/8" = 1'-0"F6 2ND FLOOR - 4 PLEX 1/8" = 1'-0"F11 ROOF PLAN - 4 PLEX ROOF RE F . RE F . RE F . RE F . RE F . RE F . D W W D W W D W W A201E8A201A12 A201 H5 15 6 ' - 0 " 35' - 11 5/8"14' - 1 1/8" 50' - 0 3/4" 5' - 4" 26 ' - 0 " 21' - 5" 24 ' - 1 0 5 / 8 " DINING LIVING GARAGE KITCHEN BATH 6' - 0 " 40 ' - 0 " 12 ' - 0 " 40 ' - 0 " 12 ' - 0 " 40 ' - 0 " DINING LIVING GARAGE KITCHEN BATH DINING LIVING GARAGE KITCHEN BATH DINING LIVING GARAGE KITCHEN BATH DINING LIVING GARAGE KITCHEN BATH DINING LIVING GARAGE KITCHEN BATH FIRE LINE ENTRANCE RM 24 ' - 1 0 5 / 8 " BEDBED BED BED BED BED BED 1. RE: SHEET G001 FOR ADDITIONAL GENERAL NOTES THAT ARE APPLICABLE. 2. RE: SHEET G003 FOR ADDITIONAL DETAILS AND NOTES THAT ARE APPLICABLE. 3. RE: SHEET A901 FOR ADDITIONAL DETAILS AND NOTES THAT ARE APPLICABLE. 4. ARCHITECTURAL ELEVATION 100'-0" = SEE CIVIL DRAWINGS FOR F.F.E. AT EACH UNIT. 5. DIMENSIONS SHOWN ON THE FLOOR PLAN ARE TO THE FACE OF STUD, FACE OF MASONRY (FOM), FACE OF CONCRETE WALLS (FOC), AND COLUMN GRID LINES, UNLESS NOTED OR SHOWN OTHERWISE. 6. NOTE: WALL THICKNESSES ARE ACTUAL DIMENSIONS. 7. DOOR OPENINGS NOT LOCATED BY DIMENSION SHALL BE CENTERED IN WALL SHOWN OR LOCATED 3 INCHES FROM FINISH WALL TO HINGE SIDE OF THE DOOR. 8. ALL CLOSETS AND ALCOVES WITHOUT A SPACE IDENTIFICATION NUMBER SHALL HAVE THE SAME FINISHES AS THE ADJOINING SPACES. 9. INTERIOR AND GARAGE STAIR RISERS VARY PENDING FINAL CIVIL F.F.E. CONTRACTOR TO VERIFY STAIR RISERS PER EACH UNIT AND MAINTAIN CODE REQ'D OVERHEAD CLEARANCES AS NOTED ON A901. GENERAL NOTES FLOOR PLANS: ISSUE DATE: COLLINS WEBB #: PROFESSIONAL SEAL COPYRIGHT © BY COLLINS WEBB ARCHITECTURE, LLC K J H G F E D C B A 12 11 10 9 8 7 6 5 4 3 2 1 12 11 10 9 8 7 6 5 4 3 2 1 K J H G F E D C B A REVISION DATES: 30 7 B S W M a r k e t S t r e e t , L e e ' s S u m m i t , M i s s o u r i , 6 4 0 6 3 P : 8 1 6 . 2 4 9 . 2 2 7 0 w w w . c o l l i n s a n d w e b b . c o m 4/ 2 9 / 2 0 2 2 1 : 1 4 : 3 6 P M 6 PLEX PLANS HA M E L T O W N H O M E S 29 APRIL 2022 21082 34 2 H a m e l R o a d , M e d i n a , M N 5 5 3 4 0 CO N C E P T P L A N R E V I E W A102 1/8" = 1'-0"A3 1ST FLOOR PLAN 1/8" = 1'-0"A8 2ND FLOOR PLAN 1/8" = 1'-0"A12 ROOF PLAN RE F . RE F . RE F . RE F . RE F . RE F . RE F . RE F . D W W D W W D W W D W W A202 A10 A202E10 A202 H5 DINING LIVING KITCHEN BATH GARAGE DINING LIVING KITCHEN BATH GARAGE DINING LIVING KITCHEN GARAGE DINING LIVING KITCHEN GARAGE DINING LIVING KITCHEN GARAGE DINING LIVING KITCHEN GARAGE DINING LIVING KITCHEN GARAGE DINING LIVING KITCHEN GARAGE A203E10A203A10 A203 H5 20 8 ' - 0 " 50' - 0 3/4" 14' - 0" 6' - 0 " 40 ' - 0 " 12 ' - 0 " A202 A10 A202 H5 SLAB ON GRADE WALKOUT RE: CIVIL COORDINATE DRAINAGE TILE SLEEVE LOCATIONS THROUGH FOOTINGS OF ADJACENT BASEMENT UNITS LOOKOUT BASEMENT WALKOUT BASEMENT WALKOUT BASEMENT WALKOUT BASEMENT WALKOUT BASEMENT WALKOUT BASEMENT WALKOUT BASEMENT LOOKOUT BASEMENT A203 A10 A203 H5 FI R E E N T SLAB ON GRADE WALKOUT RE: CIVIL EGRESS WINDOW WELL A202 H5 A203 H5 ISSUE DATE: COLLINS WEBB #: PROFESSIONAL SEAL COPYRIGHT © BY COLLINS WEBB ARCHITECTURE, LLC K J H G F E D C B A 12 11 10 9 8 7 6 5 4 3 2 1 12 11 10 9 8 7 6 5 4 3 2 1 K J H G F E D C B A REVISION DATES: 30 7 B S W M a r k e t S t r e e t , L e e ' s S u m m i t , M i s s o u r i , 6 4 0 6 3 P : 8 1 6 . 2 4 9 . 2 2 7 0 w w w . c o l l i n s a n d w e b b . c o m 4/ 2 9 / 2 0 2 2 1 : 1 4 : 4 0 P M 8 PLEX FLOOR PLANS HA M E L T O W N H O M E S 29 APRIL 2022 21082 34 2 H a m e l R o a d , M e d i n a , M N 5 5 3 4 0 CO N C E P T P L A N R E V I E W A103 1/8" = 1'-0"A7 8 UNIT 1ST FLOOR TYPICAL 1/8" = 1'-0"A3 8 UNIT WEST BUILDING - BASEMENT WALKOUT 1/8" = 1'-0"A11 8 UNIT 2ND FLOOR TYPICAL TYPICAL FIRE ENTRANCE ROOM ON 6 PLEX & EAST 8 PLEX BUILDING ISSUE DATE: COLLINS WEBB #: PROFESSIONAL SEAL COPYRIGHT © BY COLLINS WEBB ARCHITECTURE, LLC K J H G F E D C B A 12 11 10 9 8 7 6 5 4 3 2 1 12 11 10 9 8 7 6 5 4 3 2 1 K J H G F E D C B A REVISION DATES: 30 7 B S W M a r k e t S t r e e t , L e e ' s S u m m i t , M i s s o u r i , 6 4 0 6 3 P : 8 1 6 . 2 4 9 . 2 2 7 0 w w w . c o l l i n s a n d w e b b . c o m 4/ 2 9 / 2 0 2 2 1 : 1 5 : 3 7 P M 6 -PLEX EXTERIOR ELEVATIONS HA M E L T O W N H O M E S 29 APRIL 2022 21082 34 2 H a m e l R o a d , M e d i n a , M N 5 5 3 4 0 CO N C E P T P L A N R E V I E W A201 3/16" = 1'-0"E8 6 - PLEX - FRONT ELEVATION 3/16" = 1'-0"H5 6 - PLEX - SIDE ELEVATION 3/16" = 1'-0"A12 6 - PLEX - BACK ELEVATION PRIMARY ROOF -ASPHALT SHINGLE COLOR: BLACK LAP SIDING COLOR: WHITE VERTICAL SIDING COLOR: WHITE PORCH BRICK COLOR: WHITE CONCEPTUAL MATERIALS ISSUE DATE: COLLINS WEBB #: PROFESSIONAL SEAL COPYRIGHT © BY COLLINS WEBB ARCHITECTURE, LLC K J H G F E D C B A 12 11 10 9 8 7 6 5 4 3 2 1 12 11 10 9 8 7 6 5 4 3 2 1 K J H G F E D C B A REVISION DATES: 30 7 B S W M a r k e t S t r e e t , L e e ' s S u m m i t , M i s s o u r i , 6 4 0 6 3 P : 8 1 6 . 2 4 9 . 2 2 7 0 w w w . c o l l i n s a n d w e b b . c o m 4/ 2 9 / 2 0 2 2 1 : 1 6 : 0 7 P M 8 -PLEX -WEST BUILDING - EXTERIOR ELEVATIONS HA M E L T O W N H O M E S 29 APRIL 2022 21082 34 2 H a m e l R o a d , M e d i n a , M N 5 5 3 4 0 CO N C E P T P L A N R E V I E W A202 1/8" = 1'-0"A10 8 - PLEX - BACK WALKOUT ELEVATION 1/8" = 1'-0"E10 8 - PLEX - FRONT WALKOUT ELEVATION 1/8" = 1'-0"H5 8 - PLEX - SIDE WALKOUT ELEVATION PRIMARY ROOF -ASPHALT SHINGLE COLOR: BLACK LAP SIDING COLOR: WHITE VERTICAL SIDING COLOR: WHITE PORCH BRICK COLOR: WHITE CONCEPTUAL MATERIALS ISSUE DATE: COLLINS WEBB #: PROFESSIONAL SEAL COPYRIGHT © BY COLLINS WEBB ARCHITECTURE, LLC K J H G F E D C B A 12 11 10 9 8 7 6 5 4 3 2 1 12 11 10 9 8 7 6 5 4 3 2 1 K J H G F E D C B A REVISION DATES: 30 7 B S W M a r k e t S t r e e t , L e e ' s S u m m i t , M i s s o u r i , 6 4 0 6 3 P : 8 1 6 . 2 4 9 . 2 2 7 0 w w w . c o l l i n s a n d w e b b . c o m 4/ 2 9 / 2 0 2 2 1 : 1 6 : 3 9 P M 8 -PLEX -EAST BUILDING - EXTERIOR ELEVATIONS HA M E L T O W N H O M E S 29 APRIL 2022 21082 34 2 H a m e l R o a d , M e d i n a , M N 5 5 3 4 0 CO N C E P T P L A N R E V I E W A203 1/8" = 1'-0"E10 8 - PLEX - FRONT ELEVATION 1/8" = 1'-0"A10 8 - PLEX - BACK ELEVATION 1/8" = 1'-0"H5 8 - PLEX - SIDE ELEVATION PRIMARY ROOF -ASPHALT SHINGLE COLOR: BLACK LAP SIDING COLOR: WHITE VERTICAL SIDING COLOR: WHITE PORCH BRICK COLOR: WHITE CONCEPTUAL MATERIALS Cates Industrial Park Page 1 of 12 May 17, 2022 Concept Plan Review City Council Meeting TO: Mayor Martin and Members of the City Council FROM: Dusty Finke, Planning Director DATE: May 12, 2022 MEETING: May 17, 2022 City Council SUBJECT: Cates Industrial Park – Jeff and Chris Cates – Concept Plan Review – PID 04-118-23-14-0004 Summary of Request Jeff and Chris Cates have requested a Concept Plan Review for development of approximately 300,000 square feet of warehouse/light industrial/office buildings on approximately 30 acres east of Willow Drive, north of Chippewa Road. The Planning Commission and City Council reviewed a Comprehensive Plan Amendment including a larger development a few months ago. Excerpts from these discussions are attached for reference. The City Council raised concerns particularly with the proposed use, scale of development, and design. Following discussion, the Council directed staff to prepare a resolution denying the Comprehensive Plan Amendment. The applicant withdrew the original request, and has submitted a series of smaller concepts to determine if there was support for an amendment with a smaller scale. The proposed, reduced scale, amendment to the City’s Comprehensive Plan can generally be summarized as follows: • Change Future Land Use from Future Development Area to Business – this would add the subject site to the current Metropolitan Urban Service Area (MUSA) • Change Staging/Growth to allow immediate development (2020 staging period) Amending the future land use and staging would require amendments to various graphs, tables, and maps throughout the Plan to depict the changes. The subject site is predominantly farmland. A home and farm buildings are located in the southwest portion of the site. There are eight small wetlands throughout the property, occupying approximately 2 acres of the site. The property is guided Future Development Area (FDA) and zoned Rural Residential-Urban Reserve (RR-UR). The aerial at the top of the following page depicts the subject site and surrounding land uses as follows: • West of site – Graphic Packaging and Twinco – zoned Business MEMORANDUM Proposed Land Use: Business Current Land Use: Future Development Area Proposed Staging/Growth: 2020 period Gross Area: 30 acres Net Area: 26 acres Proposed construction: 300,000 s.f. floor area Agenda Item #8A Cates Industrial Park Page 2 of 12 May 17, 2022 Concept Plan Review City Council Meeting • West of site – Business guiding – currently farmed • East of the site – rural homes – guided FDA and zoned RR-UR, similar to the subject site. • South of the site – Business guiding • North of the site – agricultural/rural – guided FDA Cates Industrial Park Page 3 of 12 May 17, 2022 Concept Plan Review City Council Meeting The purpose of a Concept Plan Review is to allow the City Council to provide comments on a proposed application, but no formal action is taken. Concept plans are intended for requests in which the City has a higher level of discretion to inform an applicant’s formal application. Any development would be subject to separate review of the Comprehensive Plan Amendment, rezoning, plat, and site plan review during a subsequent review process. The applicant has submitted three conceptual layouts for feedback. Feedback on the concepts themselves is an important part of the process. However, staff recommends that the Planning Commission and City Council provide feedback on the broader land use question about whether to amend the future land use plan to allow Business development on the subject site during the current staging period. Comprehensive Plan Information When considering requests to amend the Comprehensive Plan, the Vision and Community Goals (Chapter 2) provide general guidance. When amendments to land use are requested, the “Future Land Use Plan Principles” (pages 5-4 and 5-5 of the Land Use Plan) provide guidance. Similarly, principles which inform the Staging Plan are described on page 5-18 of the Land Use Plan. Chapter 2 and excerpts from Chapter 5 of the Plan are attached for reference. The goals, principles, and objectives of the Comprehensive Plan address various subjects including community character, infrastructure, quality of life, growth management, protection of natural resources, open space and rural character. The Plan also addresses the desired amount of business development and employment opportunities. Since the Comprehensive Plan was approved, a number of projects were approved which reduced the amount of Business guided land in the City, including: AutoMotorPlex, OSI expansion, Okalee Senior Living, Weston Woods Comprehensive Plan Amendment, BAPS temple, and Adam’s Pest Control office. Remaining land for additional business development of any scale is fairly limited. The owner of the largest parcel (50 acre water tower parcel on Willow Drive) has not indicated any interest in development at this time. The following table and map identify remaining property which has been identified for Business development in the City. Business land is identified as purple in the Future Land Use map. Site Net Acres Notes 1 Willow water tower ~4205 Willow Dr. 50 No development interest indicated 2 St. Louis Park Investment ~4705 Willow Dr. 20 3 South of Loram ~3800 Arrowhead Dr. 21 EAW pending for development 4 KD Supply/Recycling ~2200 Prairie Dr. 22 Disturbed site; portions wooded 5 North of OSI ~ 4205 Arrowhead Dr. 10 6 TC Outdoor 2705 Highway 55 7 4 smaller sites 14 Approx 2-4 acres each 144 Cates Industrial Park Page 4 of 12 May 17, 2022 Concept Plan Review City Council Meeting Historical Planning of Property The planned future land use of the property has evolved with each recent decennial Comprehensive Plan update. • 2000 update – property was guided “Urban Commercial” and staged for potential immediate development within the 2000-2020 MUSA. • 2010 update – property was guided “Mixed Use” and staged for potential development in the 2021-2025 MUSA • 2020 update – property is guided “Future Development Area” as described above The applicant previously noted an agreement between Wally and Erica Cates (previous owners) and the City pertaining to settling a condemnation action in 2000. The City agreed to reguide the subject parcel (south of Cates Ranch Drive) to Urban Commercial as part of the consideration for the acquisition. The City designated the southern parcel as Urban Commercial and allowed for immediate development in the 2000 Comp Plan. The City also designated the northern parcel Urban Commercial at the same time, although this was not required by the agreement. The historical Comprehensive Plan changes and the fact that the City agreed to guide the subject property as Urban Commercial may be factors for consideration. The City Attorney has provided the City Council with their legal opinion of the relevancy and implications, if any, of the 2000 agreement. Cates Industrial Park Page 5 of 12 May 17, 2022 Concept Plan Review City Council Meeting Environmental Assessment Worksheet Chapter 4410 of Minnesota Rules regulates Environmental Review and requires mandatory completion of an Environmental Assessment Worksheet (EAW) for development of 300,000 square feet or more of warehouse/light industrial space within a city of Medina’s size. The purpose of an EAW is to develop an analysis and overview of the potential impacts of the development, determine if the project will cause any significant environmental impacts that cannot be mitigated through normal review processes, and provide information for planning and design. The EAW was completed at the end of 2021 and reviewed by relevant agencies in early 2022. The City Council adopted the Findings of Fact and Record of Decision on the EAW on March 1, 2022 and determined that the project does not necessitate an Environmental Impact Statement. Transportation Staff believes transportation is the primary infrastructure considerations for the Comprehensive Plan Amendment. The applicant submitted a traffic analysis during review of the previous, larger application. During review of the larger development, the following improvements were contemplated: 1) Capacity improvements at the Willow Dr./Highway 55 intersection – extend left-turn lane from Hwy 55 to Chippewa Road to provide more stacking 2) Turn lanes at Willow Dr./Chippewa Rd. intersection 3) Improvements on Willow Drive up to any access for the site With the improvements noted above, the traffic analysis projected that there should not be issues on local streets for most of the day with the larger development. The primary issue was projected at peak evening rush hour. The traffic analysis found that at the p.m. peak, it is projected that vehicles waiting to turn left onto Highway 55 may back-up through the intersection of Chippewa Road and may need to wait two light cycles to clear the intersection. If traffic is backed-up at Willow Drive, staff assumed that some drivers would likely find alternatives and reviewed potential impacts to other intersections. Staff assumed up to 40% of the traffic may instead utilize Chippewa Road east to Arrowhead Drive as an alternative during the p.m. peak. If this occurred, it improves operations at the Willow Drive/Hwy 55 intersection and did not appear to cause issues on Chippewa Road and Arrowhead Drive to Highway 55. With the smaller developments, less back-up would be anticipated on Willow Drive if the necessary improvements noted above were provided in connection with the development. In the long-term, the analysis found that expansion of Highway 55 to dual-lanes in each direction through the Willow Drive intersection would result in acceptable movements at the Willow Drive and Highway 55 intersection even with the larger development. Expansion of Highway 55 has not yet been programmed by MnDOT and would not be anticipated for at least a decade. As such, the traffic analysis reviewed whether improvements to the local transportation network could be implemented to function without assuming an expansion to Highway 55. Cates Industrial Park Page 6 of 12 May 17, 2022 Concept Plan Review City Council Meeting MnDOT has requested installation of a traffic monitoring camera as a condition of the development. This would allow review of the operations of the intersection and may allow for adjustments to the timing of the light. Concept Plan Review The applicant submitted three conceptual site plan and architectural inspirations. The applicant designed the site according to the Business (B) zoning district. The requirements of the district are summarized below, although staff did not conduct a complete review based on the limited information submitted. • Concept 1 shows two 260’x580’ buildings (150,800 s.f. each) running north-south with a larger setback to Willow Drive and much of Chippewa Road. • Concept 2 shows a single 260’x972’ building (252,720 s.f.) running diagonally in the middle of the site • Concept 3 shows two 260’x580’ buildings, with one fronting closer to Willow and Chippewa and the second diagonally in the center of the site Although each concept appears to need some adjustments when formal review occurs, the scale and layout of the concepts appear to be generally consistent with the requirements of the B zoning district. The following table compares the concept plans with the dimensional standards of the B district. B District Requirement Concept 1 Concept 2 Concept 3 Minimum Front Yard Setback 40 feet 70’ S 390’ W 40’ N 150’ S 85’ W 250’ N 100’ S 85’ W 90’ N Minimum Rear/Side Yard Setback 25 feet 170’ E 220’ E 150’ E Setback from Residential 100 feet 50’ N 170’ E 250’ N 220’ E 90’ N 150’ E Minimum Parking Setbacks Front Yard 25 feet 80’S 320’ W 50’ N 75’ S 40’ W 120’ N 25’ S 25’ W 25’ N Rear and Side Yard 15 feet 100’ E 120’ E 100’ E Residential 100 feet 100’ E 50’ N 120’ E 120’ N 100’ E 25’ N Maximum Hardcover 70% Not provided Not provided Not provided Building Height (sprinkled) 45 feet Not provided Not provided Not provided Staff believes that each concept has some positive and negative attributes when compared to each other. There are likely various other ways the site can be designed, so staff would recommend that the Council not necessarily “pick” a preferred concept, but instead discuss the positive and negative aspects of each which will hopefully provide guidance on an adjusted layout. Cates Industrial Park Page 7 of 12 May 17, 2022 Concept Plan Review City Council Meeting Concept 1 • + provides good green space between the buildings and the public streets • + hides the truck court and loading dock area best between buildings • + two buildings breaks up massing of square footage • - smallest setback to private road to the north (zoned Rural Residential-Urban Reserve) • - no connection to Willow Drive Concept 2 • + provides more evenly distributed green space around all sides • + access for trucks to Willow Drive • - truck court toward RR-UR property (+room potential for significant screening) • - long building façades Concept 3 • + different building orientations breaks up massing of buildings • + and – access is provided to Willow Drive, but it is not aligned conveniently for trucks • - truck court for eastern building faces rural property (+ room for screening) • - smallest setback at Willow Drive and west portion of Chippewa Road Staff believes convenient truck access to Willow Drive is extremely important to limit the number of turns and the distance on local streets prior to accessing Highway 55. All of the concepts appear to lack required 12’ landscaping width between parking lot and building and appear to be short of required 8% landscaping withing parking and loading areas. While the landscaping within the interior of the site seems to fall short of ordinance requirements, the concepts do generally tend to provide greenspace to the exterior of the site which exceeds minimum requirement. A planned unit development may be worth considering to provide flexibility for more green space and screening to the exterior rather than landscaping in the interior. The property north of the subject site is an outlot containing a private road shared by two properties to the northeast. This outlot and the property to the north is under common ownership with the subject site. Staff recommends that consideration be given to whether the fire lanes and access points of the subject site may interact with this private road and outlot. The location of the access for the site to Willow Drive should align or provide adequate spacing with access points west of Willow Drive. The property north of the subject site is guided FDA and zoned RR-UR. This property requires a larger setback than is identified on Concepts 1 and 3. Because this property is under common ownership and is currently undeveloped, it may be worth considering whether it is preferable to allow a reduced setback to the north to allow for maximizing green space adjacent to Chippewa Road and Willow Drive. This flexibility could be considered as part of a PUD. Cates Industrial Park Page 8 of 12 May 17, 2022 Concept Plan Review City Council Meeting Architectural Design The B zoning district requires the following architectural standards. The concept plan does not provide sufficient information to review for compliance, but the Planning Commission and City Council are encouraged to provide feedback based on these requirements, to the extent possible. Materials The BP district requires: “All exterior building materials shall be durable and meet the following standards: (a) A minimum of 20 percent of the building exterior shall be brick, natural stone, stucco (not Exterior Insulation and Finish System or similar product), copper, or glass. (b) A maximum of 80 percent may be decorative concrete, split face (rock face) decorative block, and/or decorative pre-cast concrete panels. Decorative concrete shall be color impregnated in earth tones (rather than painted) and shall be patterned to create a high quality terrazzo, brick, stucco, or travertine appearance. (c) A maximum of 20 percent may be wood, metal (excluding copper) or fiber cement lap siding or Exterior Insulation and Finish System or similar product, if used as accent materials which are integrated into the overall building design.” The conceptual renderings appear to show primary material of precast concrete panels. Accent materials are proposed to be brick and metal. Modulation The business districts require: “Buildings shall be designed to avoid long, monotonous building walls. Modulation may include varying building height, building setback, or building materials/design. Generally, a particular building elevation shall include a minimum of one element of modulation per 100 feet of horizontal length, or portion thereof. Alternative architectural or site elements and designs may also be approved by the city which achieve the purpose of reducing the visual impact of long building walls.” Staff recommends that the building layout be updated to provide horizontal modulation of the proposed buildings if a formal application is made. Altering the depth of the building a noticeable amount at some point along the front façade would provide this modulation. In Concept 1, the eastern building could be shifted south so that the two buildings do not appear on the same plane. Additional screening consideration would be necessary for the loading docks Fenestration and Transparency The business districts require: “Building elevations which face a public street shall include generous window coverage. Alternative architectural elements may be approved by the city when windows are not practical.” Multi-sided Architecture The business districts require: “Any rear or side building elevation which faces a public street or a residential zoning district shall include design and architectural elements of a quality generally associated with a front façade. The elevation(s) shall be compatible with the front building elevation.” Cates Industrial Park Page 9 of 12 May 17, 2022 Concept Plan Review City Council Meeting Wetlands/Floodplain The concepts show limited impacts for buildings. Varying amounts of impacts are proposed for access points. Any impact would be subject to review by the Technical Evaluation Panel and require mitigation. The City’s wetland buffer regulations would be triggered by any formal application. FEMA floodplain maps do not identify any floodplains with 1% annual chance of flooding. Sewer/Water The applicant proposes to add the subject site to the Metropolitan Urban Service Area and to connect to the City’s sewer and water system. The City Engineer and Public Works has not identified significant concerns related to capacity within the overall City sewer and water systems. Improvements to the adjacent systems will be necessary to support the development. Staff recommends that a 12” watermain be connected from Willow Drive to the existing water system located southeast of the site along Chippewa Road at Okalee. The applicant has not submitted full utilities plans, but preliminary review suggests sanitary sewer from the site should be able to flow via gravity to the existing system. The City has previously identified the need for a lift station to serve future Business property west of Willow Drive. The lift station was also planned to potentially serve property to the north and northeast of the subject site in the long-term, since the area is designated as FDA and may be considered for development in future Comprehensive Plan updates. The City has budgeted to construct the lift station as a public improvement, which would be funded with sewer connection fees. The applicant has indicated that they are willing to provide land for the lift station even if it is not necessary for the subject site. Staff recommends that land for the lift station be required as a condition of development. Tree Preservation/Landscaping There are existing trees around the buildings in the southwest corner of the property but no wooded areas. Any future application would need to provide information related to tree preservation requirements. The Business district requires minimum tree planting based on the perimeter of the site and also requires a buffer with an opacity of 0.5 adjacent to residential property along the north and east. The concept plan appears to fall short of the required landscaping 12’ adjacent to the building and also the 8% landscaping requirement within parking lots and loading areas. Staff recommends that these requirements be addressed if any formal application is submitted. Cates Industrial Park Page 10 of 12 May 17, 2022 Concept Plan Review City Council Meeting Stormwater/Grading The applicant has not submitted grading or stormwater plans, but concept plans do identify large stormwater ponds throughout the site. Any future development application will be subject to City and Elm Creek Watershed regulations related to volume control, rate control, water quality and other stormwater management requirements. Parks and Trails The City’s Parks and Trails plan do not identify future park or trail improvements in the vicinity of the subject site. However, when considering future land use within the Comprehensive Plan, staff believes it is important to consider how the change would impact park and trail needs. Property identified as FDA is anticipated to be designated for development at some point in the long-term future, and the City would determine appropriate park and trail needs when it is designated. It is important to note that additional park and trail improvements will likely be identified when and if FDA property is designated for development in the future. The Comprehensive Plan identifies a search area for a neighborhood park to the east of the site and the City is in the process of purchasing property at 2120 Chippewa Road for this park. The Park Commission did not believe an additional park is likely necessary in the area. In terms of trail improvements, staff recommends that private trail connections be incorporated into the plans between the buildings which provide opportunities to connect to adjacent sites. Staff believes it may be worthwhile to require a trail easement connecting Chippewa Road to Cates Ranch Drive for a potential trail when the property to the east develops. Staff recommends that sufficient right-of-way be required adjacent to roadways for future non- motorized transportation options and that the grading of the street and site improvements be designed to make it easier to retrofit future bikeable shoulders, sidewalks, or trails adjacent to streets. Review Criteria/Comp Plan Information The Planning Commission and City Council do not take formal action on a concept plan review. The intent is to provide comments, feedback, and guidance to the applicant for their consideration on a potential formal application. Development as contemplated in the concept plans would require an amendment to the City’s Comprehensive Plan. The City has the highest level of discretion when considering proposed amendments to the Comprehensive Plan. The goals, principles, and objectives of the Comp Plan should provide guidance when considering any amendment. Infrastructure is one of the primary considerations of the Comprehensive Plan. It appears that the proposed amendment would not cause significant issues with the City’s sewer and water systems. Staff recommends that the City’s parks and trails needs be evaluated based on the proposed change of land use and improvements be required as necessary. Cates Industrial Park Page 11 of 12 May 17, 2022 Concept Plan Review City Council Meeting The primary potential infrastructure issue identified by staff relates to transportation. The proposed amendment would contribute significantly to projected traffic onto Willow Drive. It is important to note that the property is guided FDA, which indicates that development may be considered in future Comp Plan updates. An amendment at this time would accelerate any impacts. Without such improvements, development would appear to be premature. The applicant proposes to construct improvements to Willow Drive and Chippewa Road at their cost. This would remove the potential obligation from the City needing to consider those improvements at some point in the future. Sewer and water improvements are also proposed in connection with the development, including dedicating land for the sanitary sewer lift station which is necessary for this site and also other nearby properties and the extension of a 12” watermain to the east. Along with infrastructure considerations, the Comprehensive Plan also addresses matters related to community character, growth management, employment, tax base, and protection of natural resources and rural areas. The Planning Commission and City Council should carefully consider these (sometimes competing) interests. Planning Commission Comments The Planning Commission held a public hearing on the concept plan review at the May 10 meeting. An excerpt from the meeting minutes is attached for reference. No one spoke during the hearing. The Commission first discussed the broader question of whether they may support the change of land use from FDA to Business for this smaller portion of the area. Some Commissioners indicated that they were not generally favorable toward large warehouse and distribution uses but did think a business use may make sense on the site, with a preference for corporate campus. Generally, Commissioners did not express opposition, but did not express enthusiasm for a warehouse project. The Commission then discussed the three site concepts. Commissioners concurred with staff that primary truck access needed to be directed to Willow Drive. Commissioners generally preferred the development to be pushed away from adjacent residential properties. Some Commissioners believed the single-building concept may provide better opportunity for greenspace. All Commissioners emphasized the importance of significant horizontal modulation rather than a strictly rectangular footprint. Staff Comments Land designated for Business development is fairly limited within the City. Only a few sites have over 20 net acres to support a larger project. Staff believes that the subject site is a comparatively good location for Business development if the Planning Commission and Council desire to expand opportunities for larger development, provided the transportation needs noted above are addressed. The City’s utility system is planned to support development in this area at some point in the future. Expanding the MUSA in any location within the City has the potential for incongruence with adjacent rural land uses. Site layout, landscaping, and street planning will need to mitigate potential impacts. Cates Industrial Park Page 12 of 12 May 17, 2022 Concept Plan Review City Council Meeting Staff has also provided the following comments on the Concept Plan: 1) A substantial buffer shall be provided from adjacent rural property. The buffer shall include an appropriate combination of distance, berming, vegetation and potentially fencing. 2) Provisions shall be incorporated into the design to maintain the natural drainageways through the site. Any wetland impact shall be subject to WCA review and approval. 3) The applicant shall establish base flood elevation(s) for Zone A floodplains within the site and for wetlands adjacent to the site. 4) Access locations and circulations shall be improved as recommended by City staff. Primary truck access shall be provided to Willow Drive. 5) Right-of-way shall be dedicated along the east of the property if such dedication is determined appropriate at the time of plat review. 6) Sufficient right-of-way shall be dedicated for Chippewa Road and Willow Drive to support turn-lane improvements and non-motorized transportation. 7) The applicant shall provide land for a sanitary sewer lift station. The location of this land should be at a comparatively low elevation to minimize construction depth. 8) The applicant shall provide turn lane improvements for Willow Drive and Chippewa Road as described in the traffic analysis and shall provide for camera monitoring system as recommended by MnDOT. 9) Provisions for pedestrian connectivity shall be provided. 10) Architectural plans shall be updated to provide additional modulation along building facades facing the exterior of the site. 11) Plans shall be updated to provide required landscaping areas adjacent to buildings and within parking lots/loading areas. 12) The applicant shall address the comments of the City Engineer. 13) Park dedication shall be provided as required by the City Council after recommendation by the Park Commission. Attachments 1. Comprehensive Plan Information 2. Excerpt from 5/10/2022 Planning Commission minutes 3. Excerpt from 1/18/2022 Park Commission minutes (commenting on larger development) 4. Excerpt from 4/5/2022 City Council minutes (commenting on larger development) 5. Applicant Narrative 6. Concept Plans 7. Architectural Concepts Chapter 2 – Vision and Community Goals Page 2 - 1 Adopted October 2, 2018 Chapter 2: VISION & COMMUNITY GOALS _______________________________________________________________________________________________ The Vision and Community Goals chapter is the heart of the Comprehensive Plan and provides the foundation from which City officials make consistent and supporting land use decisions. This chapter includes a set of general community goals that guided the creation of this Plan. The concepts in this chapter are some of the few static elements of the Comprehensive Plan. If land uses change or other infrastructure varies from the Plan, decisions will be founded in the goals set forth below. The Vision and Goals were created with the involvement of the Comprehensive Plan Steering Committee (the “Steering Committee”), City officials, and residents of Medina and are broadly supported. Land use designations are subject to strong social and economic pressures to change. Accordingly, it is appropriate that such systems be periodically evaluated in light of changing social and economic conditions. As development evolves, the Vision and Goals will provide the guidance for accomplishing the vision for the future of the community even when changes are necessary to the land use plan. Detailed objectives and recommendations are contained within each of the subject chapters of this plan. Creating the Vision and Goals The residents, the Steering Committee, City officials and staff participated in the planning process for the Plan. A series of public participation meetings were conducted to introduce and solicit information from the residents of Medina. The Steering Committee held work sessions that focused on integrating the concerns and desires of the community together with accommodating growth and regional impacts. An online forum provided additional opportunity for residents to impact the Vision and Community Goals as they were formulated. In addition to land use and growth planning, the City implemented open space, natural resources, and infrastructure planning. The goals which guided this process are integrated into this chapter. Each element of this plan was developed with assistance from city officials and a diverse group of community stakeholders producing a truly representative plan. The City made a conscious decision to emphasize natural resources and open space conservation. Chapter 2 – Vision and Community Goals Page 2 - 2 Adopted October 2, 2018 Community Vision The following statement provides a vision of the community for the future and the resultant goals and strategies. Medina is a community united by a common goal: to sustain and enhance the quality of life of its residents. Medina will protect its significant natural resources and open space throughout the City, while honoring its rural heritage and fostering safe and well-designed neighborhoods, places of recreation and destinations for citizens to gather. Development within the City will be commensurate with available transportation systems, municipal services and school capacity. Community Goals The following Community Goals are derived from the Vision Statement and inform objectives and strategies throughout the various aspects of the Comprehensive Plan. • Preserve rural vistas, open spaces, and wetlands in all parts of the community to promote the rural character of Medina. • Protect and enhance the environment and natural resources throughout the community. • Encourage and incent innovative and environmentally friendly approaches to planning, engineering and development. • Expand urban services only as necessary to accommodate regionally forecasted residential growth, desired business opportunities and achievement of other Community Goals. Such development and growth shall be at a sustainable pace proportionate with capacity of schools and transportation, water supply and wastewater infrastructure available to the City. • Spread development so that it is not geographically concentrated during particular timeframes. • Promote public and private gathering places and civic events that serve the entire community. • Preserve and expand trails and parks to provide community recreational facilities, connect neighborhoods, and encourage healthy lifestyles of its residents. • Provide opportunities for a diversity of housing at a range of costs to support residents at all stages of their lives. • Encourage an attractive, vibrant business community that complements the residential areas of the City. • Maintain its commitment to public safety through support of the City’s police department and coordinate with its contracted volunteer fire departments. • Manage the City through prudent budgeting processes, retaining a skilled and efficient staff and long-range planning and financial management. Chapter 5 - Land Use & Growth Page 5- 4 Adopted October 2, 2018 Page 5- 4 While these ordinance standards help protect solar access, it is not possible for every part of a building or lot to obtain unobstructed solar access. Mature trees, topography, and the location of structures can limit solar access. However, on most properties the rooftop of the principal building would be free of shading by adjacent structures. Therefore, the majority of property owners in the City could utilize solar energy systems, if they so desired, as a supplement or alternative to conventional fuels. HHiissttoorriicc PPrreesseerrvvaattiioonn The City of Medina currently does not have any sites or structures listed on the National Register of Historic Places. The City of Medina has a strong interest in preserving representative portions of its history. The City previously worked with the West Hennepin Pioneer Museum to restore the Wolsfeld Family cabin which was originally built in 1856. It is thought to be one of the original homes in Medina. The City further commits to providing the following general guidelines related to historical preservation: • Partner with organizations that want to preserve historically significant areas, landmarks, and buildings in Medina; • Modify zoning regulations as necessary to help preserve areas that may be historically significant. FFuuttuurree GGeenneerraall LLaanndd UUssee PPoolliiccyy DDiirreeccttiioonn As described in the Vision Statement, the City of Medina strives to promote and protect its open spaces and natural environment. The City has historically been, and intends to continue to be, primarily a rural community. The City has planned for a limited amount of future development consistent with regional forecast and consistent with Community Goals. Future Land Use Plan Principles The Future Land Use Plan guides the development of Medina through 2040, and will be used to implement the City’s goals, strategies and policies. The Plan is guided by the Vision and Community Goals as furthered by the following principles: Development Patterns and Neighborhood Form • Encourage open spaces, parks and trails in all neighborhood developments. Surveys indicate that a high quality of life is found when residents have visual access to green spaces. • Create neighborhoods with a variety of housing types that are well connected with roads, trails or sidewalks. • Maintain the integrity of rural neighborhoods and promote development patterns consistent with existing rural residential development. • Recognize neighborhood characteristics and promote new development compatible in scale, architectural quality and style with existing neighborhoods. • Stage residential growth to minimize the amount of adjacent developments which occur within the same time period. Chapter 5 - Land Use & Growth Page 5- 5 Adopted October 2, 2018 Page 5- 5 • Guide density to areas with proximity to existing infrastructure and future infrastructure availability. • Concentrate higher density development near service oriented businesses to help promote walkability. • Consider planned development in surrounding communities when making land use decisions in the City. Road Patterns • Recognize regional highway capacity and planned improvements, along with use forecasts, as major factors in planning for growth and land use changes. • Establish collector streets with good connections through the community’s growth areas. • Promote trails and sidewalk access near roads and thoroughfares to encourage multi- modal transportation choices. • Consider opportunities to improve north-south travel within the City. Open Spaces and Natural Resources • Preserve natural resources throughout the community and provide educational opportunities to residents to help them understand the value of natural areas. • Preserve open spaces and natural resources. • Protect wooded areas and encourage improvement of existing resources and reforestation. Evaluate existing woodland protections and supplement as necessary. • Support the guidelines identified in the Open Space Report to preserve the City’s natural systems. Business Districts and Commercial Areas • Focus service businesses and development near urban residential densities and along primary transportation corridors. • Provide connections between residents and commercial areas and promote businesses within mixed-use areas. • Work to create job opportunities in the community for Medina residents to reduce traffic and commuting demands. • Emphasize service and retail uses which serve the needs of the local community and provide opportunities for the community to gather. • Support business development with a corporate campus style which provides open spaces and protects natural resources. Chapter 5 - Land Use & Growth Page 5- 6 Adopted October 2, 2018 Page 5- 6 TThhee GGuuiiddee PPllaann Medina's Future Land Use Plan, Map 5-3, maintains Medina’s rural character and protects the City's natural resources while accommodating limited growth and development which is consistent with the City’s Vision, Community Goals and Land Use Principles. Table 5-2 below demonstrates the expected 2040 land uses in the community. TABLE 5-2 FUTURE LAND USE PLAN Future Land Use (2040) Gross Acreage % Net Acreage % Rural Residential 8,402.2 49.1% 6,015.3 35.1% Agriculture 222.7 1.3% 174.5 1.0% Future Development Area 671.9 3.9% 547.9 3.2% Low Density Residential 1172.5 6.8% 865.7 5.1% Medium Density Residential 58.5 0.3% 46.2 0.3% High Density Residential 29.6 0.2% 25.7 0.2% Mixed Residential 137.1 0.8% 94.1 0.6% Uptown Hamel 45.0 0.3% 41.2 0.2% Commercial 254.2 1.5% 197.6 1.2% Business 704.6 4.1% 471.9 2.8% Rural Commercial 67.5 0.4% 47.6 0.3% Institutional 270.2 1.6% 194.0 1.1% Parks, Recreation, Open Space 2,771.5 16.2% 1,971.2 11.5% Private Recreation 343.1 2.0% 297.5 1.7% Closed Sanitary Landfill 192.2 1.1% 124.7 0.7% Right-of-Way 673.1 3.9% 616.9 3.6% Total Acres 16,015.9 11,732.0 Lakes and Open Water* 1,104.6 6.5% 1,104.6 6.5% Wetlands and Floodplain 4,283.9 25.0% Total City 17,120.5 17,120.5 * Lakes and Open Water amounts include areas adjacent to lakes which are not included in Hennepin County parcel data and exclude un-meandered lakes. The Growth and Development Map (Map 5-4) highlights areas within the City in which a change of land use is contemplated by the Future Land Use plan. The map also highlights wetland areas within Medina which significantly affect land planning, development, and infrastructure decisions. Chapter 5 - Land Use & Growth Page 5- 7 Adopted October 2, 2018 Page 5- 7 Future Land Use Designations Rural Residential (RR) identifies areas for low-intensity uses, such as rural residential, hobby farms, agricultural, horticulture, conservation of ecologically significant natural resources and passive recreation. Density within the RR land use shall be no more than one lot per 10 acres and the area is not planned to be served by urban services during the timeframe covered by this Plan. Agricultural (AG) identifies areas which are planned for long-term agricultural uses. Density within the land use can be no more than one lot per 40 acres which will not be served by urban services. Property within this land use is eligible to be part of the Metropolitan Agricultural Preserves Program. Future Development Area (FDA) identifies areas which could potentially be planned for future urban development in the City that will be provided municipal sewer and water services. This area will remain rural unless and until designated for urban services in a future Comprehensive Plan update. The purpose of the FDA designation is to communicate the future planning intentions to the community. This designation is tentative and depends greatly on future infrastructure improvements, including to regional highway capacity. Low Density Residential (LDR) identifies residential land uses developed between 2.0 units per acre and 3.0.units per acre which are served, or are intended to be served, by urban services. The primary use in this area is single- and two-family residential development. Medium Density Residential (MDR) identifies residential land uses developed between 5.0 and 7.0 units per acre that are served, or are intended to be served, by urban services. The primary uses in this designation will be a mix of housing such as single-family residential, twin homes, town homes, row homes, and small multiple family buildings. High Density Residential (HDR) identifies residential land uses developed between 12.0 and 15.0 units per acre that are served, or are intended to be served, by urban services. The primary uses will include town homes, apartment buildings and condominiums which should incorporate some open space or an active park. Mixed Residential (MR) identifies residential land uses that may be developed with a variety of housing styles at an overall average density between 3.5 and 4.0 units per net acre, within which a minimum of the units equivalent to 1.0 unit per acre are required to be developed at higher densities above 8.0 units per acre. Uses within the MR land use are served, or are intended to be served, by urban services. The land use provides flexibility for the type of housing to be developed, including detached single family, twin homes, townhomes and multiple family buildings. The MR land use will allow for different types of housing to be developed in coordination with each other or independently, provided the objectives related to overall density and minimum number of higher density housing units can be achieved within a defined area. Uptown Hamel (UH) the Uptown Hamel land use allows residential and commercial uses to be mixed on adjacent sites and to be mixed within the same building or property. Residential development in this designation may be between 4.0 and 15.0 units per acre. The Uptown Hamel area is served by urban services. Chapter 5 - Land Use & Growth Page 5- 8 Adopted October 2, 2018 Page 5- 8 Commercial (C) provides areas for highway oriented businesses and retail establishments including commercial, office and retail uses. These uses are concentrated along the arterial corridors and are served or will be served by urban services. Business (B) provides opportunities for corporate campus uses including office, warehouse, and light industrial. This designation identifies larger tracts of land that are suitable for office and business park developments and are served or will be served by urban services. Rural Commercial (RC) identifies commercial land uses which are not served by urban services, but rather by individual wells and septic systems. The scale of development in this land use shall be limited to protect water resources. Institutional (INST) identifies existing public, semi-public, and non-profit uses such as governmental, cemeteries, religious, educational and utilities. Parks, Recreation, and Open Space (PROS) identifies publicly owned or permanently conserved land which is used for park, recreational, or open space purposes. Private Recreation (PREC) identifies areas that are currently used for outdoor recreational uses which are held under private ownership but are not publicly maintained. Limited numbers of residential uses may be included or have previously been developed within this land use designation, accounting for no more than 10% of the land area. Density within the residential portion of the use shall be between 2.0 and 3.0 units per net acre where urban services are available and one unit per 10 acres where services are not available. The City does not anticipate additional residential development within the land use. Closed Sanitary Landfill (SL) identifies an existing closed sanitary landfill. The Woodlake Landfill is owned by the Minnesota Pollution Control Agency (MPCA) as part of Minnesota’s Closed Landfill Program. The MPCA has jurisdiction over land use regulations of the landfill and has made available a description of the types, locations, and potential movement of hazardous substances, pollutants and contaminants, or decomposition gases related to the facility in its Closed Landfill Plan. The City hereby incorporates such information and the City will provide such information as required by law. Chapter 5 - Land Use & Growth Page 5- 10 Adopted October 2, 2018 Page 5- 10 LLaanndd UUssee PPoolliicciieess bbyy AArreeaa The following section provides policies for land use designations and is categorized into generalized subsections. The policies for each category as provided below directly support the Community Goals and Land Use Principles. These designations are generalized land uses and are not specific zoning districts. The City will update the zoning ordinance and applicable codes to be consistent with the land use plan and designations identified in this section. The planning process revealed a strong interest in promoting high quality, sustainable development in the City. The Planned Unit Development (PUD) process for large scale or master plan types of development, regardless of whether they are residential, commercial or mixed-uses will be available and will be supported through zoning. RRuurraall DDeessiiggnnaattiioonnss The rural designations include Agricultural, Rural Residential and Future Development Area. A large percentage of the community falls into these categories. The purpose of these designations is to provide low-intensity land uses, such as rural residential, farming, hobby farms, horticulture, conservation of natural and ecologically significant natural resources and passive recreation. This area will not be provided with water or sewer service during the timeframe covered by this Plan. A significant segment of this area consists of large, rural parcels with single-family homes. The City recognizes that such low-density, development will continue to be a desired housing alternative. The City's goal is to maintain the rural character of this area. The Metropolitan Council System Statement shows the majority of this area as Diversified Rural, and the City utilizes the Rural Residential designation to be consistent with the System Statement. The Metropolitan Council has identified a significant portion of Medina’s rural area in the Long-term Sewer Service Area (LTSSA) for the Blue Lake wastewater facility. The Metropolitan Council designates the LTSSA for the possibility of extension of urban services in the long-term, beyond 25 years in the future. Medina is required to identify the LTSSA in its Comprehensive Plan. The Metropolitan Council’s LTSSA is identified in Map 5-5. The Metropolitan Council states that the LTSSA is intended to provide opportunities to efficiently extend urban services to accommodate long-term growth. The City believes that much of this area does not support efficient extension of urban services and the City seeks opportunities to remove property from the LTSSA. The following factors affect the efficiency of providing future urban services and are displayed on Map 5-6: • Wetlands, Topography, Regional Parks and Scientific Areas Wetlands occupy a significant portion of the area identified by the Metropolitan Council within the LTSSA, accounting for approximately 40% of the area. This fact, along with topographical conditions, would make the provision of wastewater service inefficient. In Chapter 5 - Land Use & Growth Page 5- 11 Adopted October 2, 2018 Page 5- 11 addition, Baker Park and the Wolsfeld Woods Scientific and Natural Area occupy large portions of Medina’s rural area, further separating any developable areas. • Historical development patterns Much of the LTSSA was developed with large-lot residential neighborhoods prior to the Metropolitan Council’s LTSSA designation. These properties tend to include large homes with comparatively high home values, making the likelihood of redevelopment with urban services costly. The Metropolitan Council seeks density lower than 1 unit per 10 acres for efficient extension of wastewater service. As evidenced on Map 5-6, the vast majority of the LTSSA within Medina has been previously developed in a pattern that is denser than 1 unit per 10 buildable acres. As a result, much of the LTSSA does not provide opportunity for efficient extension of wastewater service by the Metropolitan Council’s policy. • Distance between regional infrastructure and City infrastructure The Metropolitan Council would need to extend wastewater service into the southern area of Medina if development were to occur in the future. The City’s primary municipal water system is in the northern portion of Medina. One of these services would need to be extended a great distance in order to be provided in connection with the other, or the City would need to establish a separate water system. Either alternative would be costly and would not be efficient. In discussions with Metropolitan Council staff, the City has identified approximately 730 acres to be removed from the LTSSA in the southern portion of the City, because a similar acreage in the northwest corner of the City was added to the Blue Lake wastewater facility service area. The City will continue to seek opportunities to remove property from the LTSSA because of the factors noted above. The City’s Open Space Report proposes several different implementation techniques for allowing open space development and planning to maintain rural character and simultaneously preserve significant natural resources. This result may take the form of innovative developments that clusters smaller lots on larger parcels with permanently conserved open space. Such innovative arrangements can help preserve the City’s natural resources, open space and rural character, while still maintaining an average overall density of ten acres per unit. Medina’s wetlands, lakes, scattered woodlands and soil conditions prevent smaller, unsewered lot development, but are ideal for low-density rural housing. Medina's policy in the permanent rural area is to keep strict soil requirements for septic sites, but allow flexibility for Open Space design developments and to ensure that the permanent rural area will remain rural by eliminating the need for future extension of a sanitary sewer service to replace failing systems. Objectives: 1. Allow low-density development in the Rural Residential Area including innovative arrangements of homes that preserve open space and natural resources. 2. Encourage conservation of open space, farms and ecologically significant natural resources in the rural areas. Chapter 5 - Land Use & Growth Page 5- 12 Adopted October 2, 2018 Page 5- 12 3. Enforce stringent standards for the installation and maintenance of permanent, on-site sewage disposal systems. 4. Allow public facilities and services, such as parks and trail systems, if compatible with rural service area development. 5. Allow land uses, such as home-based businesses, hobby farms, horse stables, nurseries and other smaller-scale rural activities, which will not conflict with adjoining residential development. 6. Regulate noise, illumination, animals, and odors as needed to maintain public health and safety. 7. Maintain a maximum density of one unit per forty acres for property in the Agricultural land use. 8. Maintain a maximum density of one unit per ten acres for new development in the Rural Residential and Future Development Area land use. 9. Consider exceptions to maximum density standards for open space developments that protect natural features and put land into permanent conservation. Within the Metropolitan Council’s long term sewer service area (reference Map 5-5), these exceptions will be allowed to result in development with a density in excess of one unit per ten gross acres if consistent with the Metropolitan Council’s Flexible Residential Development Guidelines. 10. Urban services will not be provided to the Agricultural, Rural Residential, or Future Development Area land uses during this planning cycle. 11. Require preservation of natural slopes, wetlands, woodlands and other significant natural characteristics. 12. Require that lots contain adequate soil types and conditions as defined in the City's on-site septic system requirements. 13. Protect property within the Future Development Area designation from subdivision and development by requiring ghost plats for subdivisions so that future urban expansion is not compromised. 14. Reduce impervious surfaces where possible by applying low impact design standards and encourage innovative materials and plans that reduce runoff. 15. Encourage and incentivize landowners to participate in the protection and conservation of significant natural resources. Chapter 5 - Land Use & Growth Page 5- 17 Adopted October 2, 2018 Page 5- 17 Business Uses The following objectives refer to business land uses that are connected to or planned for urban services. Businesses in this use generally include office complexes, business park development, warehouse and light industrial opportunities. Objectives: 1. Require preservation of natural slopes, wetlands, woodlands, and other significant natural characteristics of the property. 2. Encourage businesses that benefit the local community by providing employment opportunities utilizing high quality design, and having limited impact on public services. 3. Consider permitting uses such as nursing homes and assisted living facilities where suitable, subject to appropriate requirements related to density, ensuring compatibility between uses, and preventing the use from being predominantly independent-living residential in nature. These uses are expected to occupy a very small proportion of Business land. Residential density is estimated to be between 5-20 units per net acre, but flexibility will be considered based upon the mix of nursing home, assisted living, memory care, independent living units, and other uses proposed within a development. 4. Regulate the impact of development along the border between business and residentially guided areas to ensure that business uses have a minimal impact on residential areas. 5. Regulate construction to ensure high quality, energy and resource efficient buildings and to promote such Green Building standards as LEED Certifications or the State of Minnesota Sustainable Building Guidelines: Buildings, Benchmarks and Beyond (B-3) standards. 6. Encourage construction that enhances the visual appeal of TH 55 corridor and the rural vistas and open spaces of the City. 7. Create or update standards that promote a more rural appearance, or create campus style developments that protect ecologically significant areas and natural features. 8. Require frontage roads that do not directly access arterial roadways and limit access points to collector and arterial roadways. 9. Use the site plan review process to ensure that commercial and industrial uses are compatible with neighboring future and existing uses, and with the adjoining public streets and highways. PUD’s may be used to help accomplish this policy. 10. Emphasize pedestrian safety. 11. Require utilities to be placed underground wherever possible for reasons of aesthetic enhancement and safety. 12. Regulate noise, illumination, and odors as needed to maintain public health and safety. Chapter 5 - Land Use & Growth Page 5- 18 Adopted October 2, 2018 Page 5- 18 Staging Plan The staging plan is tied to infrastructure plans, including water, wastewater and transportation, to ensure that growth and development are commensurate with services necessary to support new residents and businesses in an efficient and cost-effective manner. The staging plan, Map 5-5, utilizes flexible staging boundaries to direct where and when development should proceed within the City and is built on the following principles: • Growth should encompass a balance of land uses to provide residential and business areas for development throughout the planning period. The staging plan also is intended to reduce concentration of development within a location during a particular timeframe. • The staging plan identifies staged increments of 5-year periods and provides some flexibility between adjacent staging periods. Development shall be limited to a maximum of two years prior to the existing staging period, and will be tied to an incentive based points system. Such flexibility will not be permitted for new high- density residential development to finalize prior to 2021 as deemed necessary by the Metropolitan Council to ensure sufficient land is available at higher densities from 2021- 2030. Table 5-5 describes the net acreage of the various land uses by Staging Period. The following table describes the corresponding number of residential units which could be developed upon property within each Staging Period. The numbers below do not include several lots that have been approved for development, but are not yet constructed, which is why the capacity noted below differs slightly from the forecasts noted in Chapter 3. Although most of the property staged for development is available in earlier timeframes, the City anticipates that actual growth will be more linear as described in the forecasts in Chapter 3. TABLE 5-4 STAGING PLAN – RESIDENTIAL DEVELOPMENT CAPACITY Time Period Total Residential Units High Density Residential Units 2018-2021 345 32 2021-2025 161 161 2025-2030 464 94 2030-2035 0 2035-2040 47 Total 1,017 287 Chapter 5 - Land Use & Growth Page 5- 19 Adopted October 2, 2018 Page 5- 19 TABLE 5-5 STAGING PLAN – NET ACRES Future Land Use Existing 2017 Change 2018-2021 2021 Change 2021-2025 2025 Change 2025-2030 2030 Change 2030-2035 2035 Change 2035-2040 2040 Rural Residential 6,015.3 0.0 6,015.3 0.0 6,015.3 0.0 6,015.3 0.0 6,015.3 0.0 6,015.3 Agriculture 174.5 0.0 174.5 0.0 174.5 0.0 174.5 0.0 174.5 0.0 174.5 Future Develop. Area 547.9 0.0 547.9 0.0 547.9 0.0 547.9 0.0 547.9 0.0 547.9 Future Staged Growth* 666.1 -467.7 198.4 -13.4 185.0 -161.5 23.5 0.0 23.5 -23.5 0.0 Low Density Resid. 679.3 95.5 774.8 0.0 774.8 67.4 842.2 0.0 842.2 23.5 865.7 Medium Density Res. 21.5 24.7 46.2 0.0 46.2 0.0 46.2 0.0 46.2 0.0 46.2 High Density Resid. 9.6 2.7 12.3 13.4 25.7 0.0 25.7 0.0 25.7 0.0 25.7 Mixed Residential 0.0 0.0 0.0 0.0 0.0 94.1 94.1 0.0 94.1 0.0 94.1 Uptown Hamel 33.2 8.0 41.2 0.0 41.2 0.0 41.2 0.0 41.2 0.0 41.2 Commercial 135.9 61.7 197.6 0.0 197.6 0.0 197.6 0.0 197.6 0.0 197.6 Business 196.8 275.1 471.9 0.0 471.9 0.0 471.9 0.0 471.9 0.0 471.9 Rural Commercial 47.6 0.0 47.6 0.0 47.6 0.0 47.6 0.0 47.6 0.0 47.6 Institutional 194.0 0.0 194.0 0.0 194.0 0.0 194.0 0.0 194.0 0.0 194.0 Parks, Rec, Open Space 1,971.2 0.0 1,971.2 0.0 1,971.2 0.0 1,971.2 0.0 1,971.2 0.0 1,971.2 Private Recreation 297.5 0.0 297.5 0.0 297.5 0.0 297.5 0.0 297.5 0.0 297.5 Closed Sanitary Landfill 124.7 0.0 124.7 0.0 124.7 0.0 124.7 0.0 124.7 0.0 124.7 Right-of-Way 616.9 0.0 616.9 0.0 616.9 0.0 616.9 0.0 616.9 0.0 616.9 • Future Staged Growth represents the acreage which is included in a future Staging Period. HIGHWAY 55 ")55 ")24 ")19 ")101 ")116 ")11 ")24 ")19 £¤12 H A M E L R D M E D I N A R D PIONEER TRL TAMARACK DR WILLOW DR HACKAMORE RD ARROWHEAD DR H O M E S T E A D T R L CHIPPEWA RD HUNTER DR PARKVIEW DR BROCKTON LN N MEANDER RD EVERGREEN RD BROCKTON LN N CHIPPEWA RD WILLOW DR WILLOW DR HUNTER DR ")55 Katrina Independence Mooney School Peter Spurzem Holy Name Half Moon Wolsfeld Krieg Winterhalter Miller Thies Ardmore Map 5-3Future Land Use Plan 0 0.5 10.25 Miles Map Date: October 2, 2018 Legend Future Land Use Rural Residential Agricultural Future Development Area Low Density Residential Medium Density Residential High Density Residential Mixed Residential Uptown Hamel Commercial Business Rural Commercial Institutional Private Recreational Park, Recreational, and Open Space Closed Sanitary Landfill HIGHWAY 55 ")55 ")24 ")19 ")101 ")116 ")11 ")24 ")19 £¤12 H A M E L R D M E D I N A R D PIONEER TRL TAMARACK DR WILLOW DR HACKAMORE RD ARROWHEAD DR H O M E S T E A D T R L CHIPPEWA RD HUNTER DR PARKVIEW DR BROCKTON LN N MEANDER RD EVERGREEN RD BROCKTON LN N CHIPPEWA RD WILLOW DR WILLOW DR HUNTER DR ")55 Katrina Independence Mooney School Peter Spurzem Holy Name Half Moon Wolsfeld Krieg Winterhalter Miller Thies Ardmore Map 5-4Development and Growth Plan 0 0.5 10.25 Miles Map Date: October 2, 2018 Legend Future Land Use Low Density Residential Medium Density Residential High Density Residential Mixed Residential Uptown Hamel Commercial Business Wetland Locations Wetland Locations HIGHWAY 55 ")55 ")24 ")19 ")101 ")116 ")11 ")24 ")19 £¤12 H A M E L R D M E D I N A R D PIONEER TRL TAMARACK DR WILLOW DR HACKAMORE RD ARROWHEAD DR H O M E S T E A D T R L CHIPPEWA RD HUNTER DR PARKVIEW DR BROCKTON LN N MEANDER RD EVERGREEN RD BROCKTON LN N CHIPPEWA RD WILLOW DR WILLOW DR HUNTER DR ")55 Katrina Independence Mooney School Peter Spurzem Holy Name Half Moon Wolsfeld Krieg Winterhalter Miller Thies Ardmore Map 5-5Staging and Growth 0 0.5 10.25 Miles Map Date: October 2, 2018 The Staging and Growth Plan allows potential flexibility for urban services up to two years prior to the indicated staging period. Such flexiblity will be considered through a evaluation system based on the extent to which a proposal exceeds general City standards. The Future Development Area identifies areas which may potentially be planned for urban services in the future beyond the term of this plan (post-2040). The Long-term Sewer Service Area is a long-term planning designation of the Metropolitan Council. It identifies areas which may be considered for potential sanitary sewer service in the future beyond the term of this Plan. Legend Urban Services Phasing Plan Developed 2018 2020 2021 2025 2035 FDA LTSSA Medina Planning Commission Excerpt from Draft 05/10/2022 Minutes 1 Public Hearing – Cates Industrial Park – Jeff and Chris Cates – Concept Plan Review for Development of Approximately 250,000-302,000 Sq. Ft. of Warehouse/Office/Industrial on 31 Acres – 2575 Cates Ranch Drive (PID 0411823140004) Finke presented a concept plan review for a proposed business development that would require a Comprehensive Plan amendment. He noted that the Commission considered a larger request of this nature for this site and the adjacent site earlier this year. He stated that ultimately the City Council did not appear to favor the larger development of both parcels and following that review, the applicant withdrew the larger plan and submitted the three options within this concept plan review. He displayed the three concepts submitted by the applicant which range from 250,000 to 300,000 square feet. He stated that staff provided input on each of the concepts within the packet. He commented that staff believes that it would be important to provide convenient access for truck traffic from Willow Drive, as that would be the preferred route from Highway 55. He stated that additional landscaping was added as well as additional greenspace along the streets. He referenced a shared drive or private road in the outlot to the north of the subject site. He stated that is not part of the concept plan, but it is currently under common ownership. He then highlighted the pros and cons of each of the three concepts. He stated that the density of this concept has been reduced from the previous review. He also reviewed the goals within the Comprehensive Plan and land available for business development. He stated that the opportunity for larger scale business development is currently limited and if there is interest in creating additional opportunity for business development, staff believes this site would be well suited. He also reviewed the designations of the property in previous versions of the Comprehensive Plan, noting an urban commercial designation in 2000. He stated that with the previous submittal, the applicant submitted the necessary information for the EAW, and it was determined that an EIS would not be necessary. He noted that a traffic study was also done for the larger proposal and reviewed the improvements that were proposed. Piper stated that there is a light on Willow Drive and asked if this would add turn arrows for left turns. Finke confirmed that there could be a single left hand turn with slightly more time but noted that MnDOT does not want to adjust the timing by much because the intention is to keep traffic moving on Highway 55. He noted that there would be a desire to create more stacking to ensure there are not impacts to other roadways at peak times. He noted that if Highway 55 is expanded to four lanes, Willow Drive could then be expanded to have two left turn lanes. He stated that this proposal would require a Comprehensive Plan amendment and asked that the Commission provide input on the question of land use within the context of the concepts provided. Nielsen invited the applicant to speak. Peter Coyle, land use counsel for the Cates family, stated that they received a lot of feedback at the City Council and even though it was not the direction they wanted to go, it was constructive, and they have made adjustments. He commented that they have scaled the project back and limited development to the 30-acre parcel. He noted that the reduced scale of the project would limit the related impacts of the project but still provide an opportunity for business campus development. He stated they committed to the Council at the last meeting that if there were traffic impacts to Willow, the improvements would be at the expense of the developer. He stated that they provided three concepts and welcomed input from the Commission on which they would favor. He recognized that the plans would change once there are tenants and/or buyers involved. Medina Planning Commission Excerpt from Draft 05/10/2022 Minutes 2 Popp referenced the intended use of perhaps a campus or corporate use. He noted that the initial proposal included a fair amount of industrial/warehouse versus a corporate park and asked if that vision has changed. Coyle stated that vision has not changed as there is not a buyer or tenant in hand. He stated that they are attempting to show that this could be a distribution facility, but if a corporate buyer came with a plan for something of that nature, they would accommodate for that if it also fit within the business designation. Nielsen asked if this were approved and developed, would the applicant then come back for a request on the northern parcel. Coyle stated that he could not answer that. He noted that they heard loud and clear from the Council that it does not support that at this time, and they made the adjustments to their plan. Nielsen opened the public hearing at 7:38 p.m. No comments. Nielsen closed the public hearing at 7:39 p.m. Piper stated that on a general concept basis, if all required elements are completed, she could support any of the three concepts. She stated that she could support the land use change. Rhem stated that he would also be comfortable to the land use change as there are similar land uses within the area. Popp stated that he is more comfortable with this reduced scale. He stated that previously he raised concerns about the use type. He stated that he prefers more of a business park over industrial/warehouse because of the truck traffic. He also noted a preference for more job creation. He acknowledged that it would be hard to say if this would be attractive to residents because it is early in the process. Nielsen stated that she struggles with this. She agreed that in looking at a map, business could work, but would be hesitant to change the land use provided by the Steering Committee that developed the Comprehensive Plan. She stated that she likes the smaller scale of this development, and it would fit with the business in the area. She commented that she prefers the access of Willow rather than Chippewa. Rhem stated that he prefers the concept that hugs tighter to the commercial property, concept three. He agreed that access to Willow Drive is key. Popp stated that he likes concept two as it provides screening to the north. He also recognized that is the smallest footprint of the three options. He stated that while he does not have concern with the other concepts, he does prefer concept two. Nielsen agreed that she also prefers concept two with the screening and greenspace. She noted that modulation would be a must if the one wall building is chosen. Finke stated that staff intends to present this to the Council at its meeting the following week to obtain feedback. Medina Park Commission Excerpt from 1/19/2022 Minutes 1 CATES INDUSTRIAL PARK Finke presented a request for a Comprehensive Plan amendment for the Cates Industrial Park. He identified the subject parcel and highlighted the surrounding property uses and future land uses. He stated that the site is guided for Future Development Area (FDA) which signifies that the property may be considered for urban development in future planning processes. He explained that for the current planning period of through 2030, the property is not anticipated for urban development. He stated that the applicant is proposing a business use within the current staging period. He explained that the proposal would be for approximately 665,000 square feet of warehouse and light industrial uses with office. He stated that the concept plan does not provide specific details for the development but is provided for context for this Comprehensive Plan amendment. He noted that if the amendment is approved, additional content would be provided during future applications for plat, site plan review, etc. He noted that the project is being presented to the park commission now so that the commission can consider whether a potential land use change will necessitate additional improvements in the park and trail plan. Morrison polled the members, there were no comments or questions at this time. Medina City Council Excerpt from 4/5/2022 Minutes 1 Cates Industrial Park – Jeff and Chris Cates – Comprehensive Plan Amendment (7:43 p.m.) Johnson stated that the Cates have requested a Comprehensive Plan amendment and concept plan review for development of approximately 665,000 square feet of warehouse, light industrial, office buildings on 70 acres. Finke identified the subject property location, which is currently agriculture, zoned rural residential/urban reserve, and designated as future development area in the Comprehensive Plan. He stated that the amendment would propose to reguide the property as business development within the current phase of staging. He reviewed the surrounding land uses. He noted that the goals, principles, and objectives of the Comprehensive Plan should be considered when reviewing an amendment request. He reviewed the history of planning and previous guiding for the parcel going back to 2000. He provided details on the Environmental Assessment Worksheet (EAW) was completed and noted that it was determined that an Environmental Impact Statement (EIS) would not be needed. Martin asked whether or not a business building in the current staging plan fits the vision of the City for these 70 acres. She noted that once that is decided, they could then go into more detail. She stated that if this property were reguided in the Comprehensive Plan, the development would still be subject to all ordinances and necessary approvals, and that reguiding could be subject to all of those approvals similar to what was done with Weston Woods. She stated that unlike Weston Woods, the developer will most likely not propose a Planned Unit Development (PUD), which would provide the Council with a higher level of scrutiny and enhanced benefits such as greater architectural standards with natural resources preservation. She asked if the Council is willing to say that this fits within the Council’s vision for this 70 acres in the current staging plan. Finke commented that there was a lot of technical information related to infrastructure that was included in the staff report. Reid stated that there was a previous agreement with the City that mandates that the lower portion of the property could be rezoned to business if requested by the property owners. She asked staff to verify whether that is correct. Finke replied that the attorney for the applicant referenced that settlement agreement which was included in the application. He stated that in 2000 the City agreed to designate the property as urban commercial. He stated that applied not only to the 30 acres to the south, but the 40 acres to the north. He noted that the City Attorney has provided his opinion on that agreement 20 years later. Martin commented that, in her opinion, that agreement and its impact applied to the southern portion of the site. She stated that this is an application to amend the Comprehensive Plan, not only those 30 acres, but the 40 acres to the north and therefore the impact of that agreement would only apply if the applicant came in with a proposal for only the southern 30 acres that was the subject of that agreement. She noted that if the proposal came forward in that manner, the Council would then discuss whether that agreement applies. She stated that this proposal would amend the Comprehensive Plan for 70 acres, and over half of that property was not the subject of that agreement, therefore the agreement does not come into play until the application is reduced to only the 30 acres that was included in the agreement. Medina City Council Excerpt from 4/5/2022 Minutes 2 City Attorney Anderson stated that the agreement itself and the City’s obligations to reguide the property only applies to the southern parcel of the two parcels included in this application. He stated that he has reviewed that very closely and provided his opinion to the Council on the fact that, despite the language in the agreement, the obligations to the City written in the agreement were adhered to in 2000 when the property was reguided and made developable for a period of ten years. He stated that from his standpoint, the obligations of the City were not something that would be an obligation remaining in place forever. He stated that as land uses, visions, and goals change over time, the City had the authority to reguide the property in the future; therefore, he does not believe the City is contractually obligated to rezone the site. He asked the Council to use its discretion to decide whether the vision for this area aligns with the request presented tonight to determine whether it would support the reguiding of the property. He noted that perhaps the goals and visions for this area may have changed since the Comprehensive Plan was adopted a few years ago and the Council will need to make its determination. Finke called attention to infrastructure, noting that development should be proportional to the infrastructure that could support it. He provided additional details on transportation noting that when Highway 55 is converted to four lanes, it could support development but there would be impacts to the local systems until that time and provided additional details. He stated that the development would require improvements to local roads and highlighted those items. He provided details on sewer and water. Martin asked if this were to move forward, how the commitment of the developer would be secured to make such improvements. She asked whether the applicant would contribute to the expansion of Highway 55 and related signal improvements. She also asked how the land would be secured for the lift station. Finke commented that if the Council were supportive of the land use, conditioned upon securing some of these improvements that would be necessitated by the development, the Council would conditionally approve the Comprehensive Plan Amendment which would be submitted to the Metropolitan Council for review and approval. He stated that the ultimate enactment of the plan amendment would not be completed until some of these more specific conditions had been settled within a development agreement. He stated that the ultimate adoption of the plan amendment would be conditioned upon achieving those things within the development agreement. Anderson agreed with Finke. He stated that this would be similar to Weston Woods in the sense that the Comprehensive Plan amendment would be conditioned upon all requisite land use approvals and land use entitlements coming forward. He stated that they would ensure the transportation needs were met in order to accommodate the site and that all easements were received. He stated that when this area ultimately becomes developed, it will need to be served by a lift station which has been planned for although a specific location or site has not yet been identified. He stated that there is some uncertainly and uniqueness to the area. He stated that if the Council believes this guiding is appropriate for the area, this could provide some certainty in the location of a lift station as easements could be required as part of the platting. Martin asked for the opinion of Council related to the Comprehensive Plan amendment as requested and whether that meets the vision for this 70 acres. Anderson commented that it is also important to note that a Comprehensive Plan amendment requires a four-fifths vote of the Council. Medina City Council Excerpt from 4/5/2022 Minutes 3 DesLauriers noted that he would like to hear from Albers as he was a part of the Comprehensive Plan Steering Committee and would perhaps have input on why the property was guided as future development area (FDA). Albers stated that the property was guided as such, similarly to the other FDA property in and around Loretto. He stated that at the time the thought was that the areas may not have been ready for development in terms of infrastructure. He stated that the thought was to have more residential development in this area rather than business or commercial. Martin agreed that those on the steering committee were trying to minimize the construction of additional housing within the parameters of the Metropolitan Council and therefore the land was put into a future phase for land use and staging. Finke commented that various properties were pushed out some level within the staging periods as a result of the reduction of forecasted residential growth especially. He stated that the general trend of the plan was to delay some properties for development. Albers asked the net acres of business and commercial land available for development at this time and already developed as business or commercial. He stated that one of the arguments being made at this time is the business use is good for the tax base. Martin stated that another consideration of the Comprehensive Plan was to have business/commercial development along the Highway 55 corridor. She stated that the steering committee believed that attracting that business development enhanced the experience of the residents. She stated that the residents in that area had grown tired of fighting traffic and the thought was that traffic to those businesses would be opposite the traffic of residents, as it was assumed most residents would travel east in the morning to work while business traffic would be moving west during that time. Albers commented that as people return to work, post pandemic, traffic has again increased on Highway 55. He stated that until the highway is expanded, which could occur in the next ten years, it has to be considered as to whether the additional traffic could be supported. He noted that traffic from other communities must also be considered, noting a similar commercial development that is in the planning process in Corcoran. He noted that infrastructure needs are a part of the reason this property was guided for FDA. Martin asked what the City has collectively for commercial and business uses, both currently being used for those purposes and guided for the future. Finke provided details on the available commercial and business property within Medina. He noted that some things have changed since the Comprehensive Plan update which occupied property available for business development without actually providing traditional business type use and listed examples. He stated that if there is a desire to expand business capacity within the city, this site could be considered. Albers commented that the examples provided are businesses and commercial developments that generate taxes. He was unsure whether it would make sense to guide additional land for business at this time. He did not believe that this requested change fits within the goals and objectives of the City and its Comprehensive Plan. Medina City Council Excerpt from 4/5/2022 Minutes 4 DesLauriers commented that there are both positives and negatives to consider about this site and request. He referenced the related infrastructure requirements that would be needed to support the site. He asked if the infrastructure changes would need to be agreed upon with the developer prior to submission of the Comprehensive Plan amendment to the Metropolitan Council and related zoning change. Martin confirmed that is the process as she understands it. Anderson commented that this would be the initial step that this development would seek. He stated that the applicant has completed an extensive EAW and has requested the Comprehensive Plan amendment and if that were approved, he would think the applicant to come back to request rezoning, site plan and plat. He noted that in order for those next steps to be considered, there would be conditions placed upon this approval related to the infrastructure that would be necessary to support this development. He stated that it is his understanding that the applicant has shown a willingness to accommodate the transportation and utility infrastructure that would be needed. DesLauriers stated that there is an overwhelming need for more business development in this area as it generates taxes and creates jobs without placing additional burden on other City services. He asked if the business development could be limited to the southern portion of the property, leaving the northern parcel to remain more rural. Reid stated that she is comfortable with the Comprehensive Plan amendment but is not comfortable with the proposed site plan as she believes it to be too big. She did not believe that this scale of business development fits within Medina. Martin stated that if the Comprehensive Plan amendment were approved, there are still elements of the ordinance that would impact the design but was unsure that would reduce the total square footage and parking if all other ordinance requirements were met. Cavanaugh stated that he would prefer the development to come in as a PUD and asked if the Comprehensive Plan amendment could be made contingent upon the applicant submitting a PUD rather than a general land use application. Anderson commented that he does agree with Martin in that when a property of this size is reguided and includes this amount of developable land, the Council would be limited in terms of the scale of physical improvements as long as the other zoning requirements are met. He stated that a Council could not require a developer to submit a PUD. He explained that a PUD would be something a developer would request if it were seeking flexibility or deviations from City Code in return for other benefit. Cavanaugh commented that he understands under normal circumstances a City cannot require a developer to submit a PUD but asked if that could be done in this case as this approval would be contingent upon other items such as infrastructure improvements. Anderson replied that the proposal that has been brought forward related to this Comprehensive Plan amendment request would need the infrastructure improvements in order to support the proposed development which is why that could be made contingent upon those items. Cavanaugh stated that the main purpose for requesting a PUD would be for the Council to guide more of the development design. He asked if the Site Plan review would provide the same level Medina City Council Excerpt from 4/5/2022 Minutes 5 of discretion as a PUD, as the Comprehensive Plan amendment would still be contingent upon all other necessary approvals. Anderson stated that the review of the Site Plan would not provide the Council the ability to request things above what is required in the City Code and ordinance regulations. He stated that if all Code requirements were met, the Council could not deny the request simply because it does not like the way it looks. Finke commented that there are some wetland impacts that would be proposed on the western side of the northern parcel for the sole purpose of adding additional footprint to the building. He stated that one of the recommended conditions was that the impacts to wetlands would be reduced. He referenced the staging period requirements, noting that if a parcel wants to move forward in the staging period, a PUD is required therefore it would not be unheard of that a PUD would be required in order to move forward in staging. He stated that if the property were staged for 2025, a developer could propose a PUD to develop now rather than waiting for 2025. Martin asked if the wetlands could be significantly impacted by filling and purchasing wetland credits. Finke stated that it could be fair to say that action would not make the request align with the goals of the Comprehensive Plan. Cavanaugh commented that he believes that this business use makes sense as there is business to the south and across from the site, and great access from Highway 55. He believed that this would be an ideal place for this type of business. He referenced the transportation infrastructure and asked if Highway 55 would be an issue. Rickart commented that Highway 55 will be a problem until it is four lanes. He stated that the improvements proposed would limit the impact to Willow, especially at the Chippewa intersection. He stated that the peak condition was analyzed with full development. He stated that there would not be a huge impact from the development right away. He stated that he is very comfortable with the recommended improvements. He noted that the Highway 55 improvements will be a MnDOT decision on when that should occur but noted that more development would help to push MnDOT in that direction. Cavanaugh referenced the developments that were listed that occupied land designated as business noting that included residential development, internal business, a religious use, and the AutoPlex units are owned by the people that purchase them therefore those are not businesses in the traditional commercial sense that serve the broader community. He stated that if he were to add additional business land, this would be a great location. He stated that he would support the use of a PUD and would support linking that to the staging if possible. Martin commented that she thought in adding more business development would be to add businesses that provide a service to the existing residents rather than an industrial complex. She was unsure that this fits within that goal. She stated that it does not seem that there is overwhelming support of the Council for the Comprehensive Plan amendment as proposed. DesLauriers commented that he does not believe it makes sense to amend the Comprehensive Plan to reguide the entire parcel to business at this time. Medina City Council Excerpt from 4/5/2022 Minutes 6 Albers agreed that he does not believe the reasons provided support an amendment to the Comprehensive Plan based on the goals and visions within that plan. Reid stated that she is not in favor of a Comprehensive Plan amendment for this property. She commented that uses north and south of Cates Road could be different. Cavanaugh commented that he could support a Comprehensive Plan amendment if there was a requirement for a PUD related to staging. He stated that as proposed he would not support the request. Martin encouraged the applicant to rethink its proposal based on the comments and concerns expressed. She invited the applicant to speak. Peter Coyle, attorney representing the applicant, stated that the question related to a PUD has never been suggested. He stated that from their vantage point, a PUD may be appropriate and if asked, they would most likely agree to that. He stated that while he respects the notion that this property should be preserved as rural, it is situated directly adjacent to Highway 55 and other emerging commercial areas to the west. He stated that the Cates family has owned the property for 40 years and has been very patient about bringing forward development until they found something appropriate to what is happening around them and this seems to be the appropriate time. He stated that this is just a plan and has not yet been vetted in a technical way. He stated that they have committed to all the infrastructure improvements that have been suggested. He stated that they are committed to preserving as much wetland as possible while still having the site usable for a business park use. He stated that the overall site plan has a much-diminished site plan over what would be allowed under the Code in order to preserve wetland. He commented that the expansion of this area for the business would provide benefit to the community through job creation and increased tax base. He thanked City staff for the time they have spent working with them to develop a plan that makes sense for the landowner, developer, and the City. He stated that they want to work together to create a plan that would meet the approval of the Council and if that were through a PUD, they would do that. He asked the Council to keep an open mind and allow this to move forward in order to see additional plans. He noted that if there is something the Council does not like, they would work to address that. He referenced the previous agreement that had been mentioned, noting that he has a disagreement with Anderson on the meaning of the settlement agreement. He understood that they are proposing something larger than the agreement. Martin commented that she understands that proposals are very broad in nature at this stage, as it would not make sense to invest too much into detail without knowing if the amendment would be allowed. Cavanaugh commented that he looks forward to the applicant coming back with additional proposals. Reid stated that she believes the northern and southern portions of the property are very different. She stated that she would welcome another application but is not comfortable with the proposal as submitted. DesLauriers echoed the comments of Reid. Martin echoed those comments as well. Medina City Council Excerpt from 4/5/2022 Minutes 7 Coyle asked for clarification on the modification that would be needed, specifically whether that would be provided in subsequent applications or to the request tonight. Martin commented that there have been many concerns expressed tonight. She stated that whatever comes before the Council has to be more in line with the goals and objectives of the Comprehensive Plan. Coyle asked how those modifications would be made, whether that would be amendment to the current application or done through resubmittal. Finke stated that there has been a lot of feedback provided by the Council tonight. He stated that there is time available within the review period to have additional discussion. He noted that there could be a motion to table tonight which would allow additional discussion with the applicant and staff to perhaps amend this application. Martin commented that she would prefer to deny this Comprehensive Plan amendment to make that action clear. She stated that the applicant could then work on a new application without the constraints of the review timeline. Moved by Albers, seconded by Reid, to direct staff to prepare a resolution denying the Comprehensive Plan Amendment based upon the findings described by the Council. A roll call vote was performed: DesLauriers aye Albers aye Cavanaugh aye Reid aye Martin aye Motion passed unanimously. Martin commented that the developer is invited to consider modifying its request for the property that accommodates the comments provided by the Council tonight. She confirmed the consensus of the Council. Martin briefly recessed the meeting. Martin reconvened the meeting. Cates Family Land Use Proposal 2575 Cates Ranch Drive, Medina MN April 28, 2022 The Cates Family submits a Concept Site Plan Application for a proposed Business Park use on its 30-acre parcel (PID 0411823140004) situated directly north of TH 55, east of Willow Drive, between Cates Ranch Drive and Chippewa Road. At its City Council meeting on April 5, 2022, direction was provided that a Site Plan that included Cates property north of Cates Ranch Drive was not acceptable to the City at this time. This direction was provided in the context of City Council consideration of a corresponding land use amendment to designate the underlying Cates property for Business use. While the pending land use application was rejected, the Cates Family was encouraged to submit a new proposal that is confined to the smaller, 30-acre footprint as defined above. Limiting the project footprint for a Business use would be consistent with the 2000 settlement agreement between the City and the Cates Family. In the interest of giving the City maximum flexibility to comment on Site Plan layout and building orientation, we have chosen to submit three (3) alternate plans, each of which is acceptable to the Cates Family. The plan complements surrounding commercial/industrial uses located directly west and south of the Cates property while preserving to the greatest extent possible both existing open space and wetlands. It also takes advantage of close proximity to TH 55. We anticipate very strong interest in the project by manufacturing, research and development and office/warehouse users. With favorable direction from the City Council as to a preferred Site Plan, the Cates Family will submit a new land use application as part of the City’s formal entitlement process; this would include a request to proceed under the City’s Planned Unit Development (PUD) ordinance. Concept 1 features two buildings, each of which is approximately 150,000 square feet, aligned north-south, with a shared trailer parking courtyard. Access to the buildings would be from Chippewa Road. Concept 2 features two buildings. One building is approximately 129,000 square feet and generally aligned toward Willow Drive; the second building is approximately 150,000 square feet and generally aligned to Chippewa Road. Trailer parking would be on the back side, respectively, of each building. Primary access to both buildings would be from Chippewa Road. Concept 3 features a single building of approximately 252,000 square feet, aligned generally parallel to Chippewa Road. Trailer parking would be on the rear (north) side of the building. Access to the building would be from Chippewa Road. The features in common with each Site Plan include: Attachment #5 - Applicant Narrative 1. Primary access to the 30-acre Site is from Chippewa Road. 2. Traffic impacts are reduced by approximately 70% over the initial plan. 3. All required transportation improvements paid for by the Cates Family or its designated developer. 4. All trailer storage is screened to the greatest extent possible by building placement. 5. Wetland impacts are substantially reduced over the initial plan. 6. The City will receive a dedicated outlot for future construction of a lift station. 7. The buildings will all feature architectural detailing to conform to the renderings submitted with this request. We appreciate the opportunity to present a substantially revised Concept Site Plan for the 30-acre Cates property south of Cates Ranch Drive. 4877-9264-3358, v. 1 975 97 5 975 980 985 99 0 9 9 0 9 9 0 9 9 5 9 9 5 100 0 1 0 0 0 972 973 974 9 7 4 974 976 97 6 976 97 7 97 7 977 97 8 97 8 978 979 98 1 98 2 98 3 984 986 987 988988 988 989 99 1 9 9 1 9 9 1 9 9 2 9 9 2 9 9 2 9 9 3 99 3 9 9 4 99 4 9 9 6 9 9 6 99 6 99 6 99 7 99 7 9 9 7 997 99 8 998 9 9 9 999 1001 10 0 1 1002 1 0 0 2 9 8 0 98 0 98 0 98 0 9 8 0 9 8 5 98 5 9 8 5 9 9 0 99 5 9 9 5 10 0 01000 10 0 0 10 0 0 97 6 9 7 6 97 7 9 7 8 978 97 8 97 8 97 8 97 9 979 9 7 9 98 1 9 8 1 9 8 1 98 1 9 8 1 9 8 2 98 2 9 8 2 98 2 9 8 2 982 9 8 2 9 8 3 98 3 9 8 3 983 9 8 3 9 8 4 98 4 9 8 4 98 4 9 8 4 9 8 6 98 6 9 8 6 98 7 9 8 7 9 8 7 9 8 8 98 8 9 8 8 9 8 9 9 9 1 9 9 2 9 9 3 9 9 4 99 6 9 9 6 99 7 9 9 7 997 9 9 7 9 9 8 998 998 9 9 8 9 9 9 999 9 9 9 999 W I L L O W D R I V E S T A T E H I G H W A Y N O . 5 5 C H I P P E W A R O A D W I L L O W D R I V E C A T E S R A N C H D R I V E CO N C E P T S I T E PL A N # 1 EX-1 CA T E S M E D I N A IN D U S T R I A L ME D I N A MN DA T E CH E C K E D B Y SC A L E DE S I G N E D B Y DR A W N B Y KH A P R O J E C T 16 0 7 7 4 0 5 4 04 / 1 5 / 2 0 2 2 AS S H O W N CJ J ZT R MC B Th i s d o c u m e n t , t o g e t h e r w i t h t h e c o n c e p t s a n d d e s i g n s p r e s e n t e d h e r e i n , a s a n i n s t r u m e n t o f s e r v i c e , i s i n t e n d e d o n l y f o r t h e s p e c i f i c p u r p o s e a n d c l i e n t f o r w h i c h i t w a s p r e p a r e d . R e u s e o f a n d i m p r o p e r r e l i a n c e o n t h i s d o c u m e n t w i t h o u t w r i t t e n a u t h o r i z a t i o n a n d a d a p t a t i o n b y K i m l e y - H o r n a n d A s s o c i a t e s , I n c . s h a l l b e w i t h o u t l i a b i l i t y t o K i m l e y - H o r n a n d A s s o c i a t e s , I n c . SHEET NUMBER 20 1 8 K I M L E Y - H O R N A N D A S S O C I A T E S , I N C . 76 7 E U S T I S S T R E E T , S U I T E 1 0 0 , S T . P A U L , M N 5 5 1 1 4 PH O N E : 6 5 1 - 6 4 5 - 4 1 9 7 WW W . K I M L E Y - H O R N . C O M K: \ T W C _ L D E V \ O P P I D A N \ C a t e s M e d i n a I n d u s t r i a l \ 3 D e s i g n \ C A D \ E x h i b i t s \ C o n c e p t S i t e # 1 . d w g A p r i l 1 5 , 2 0 2 2 - 2 : 2 2 p m © BY RE V I S I O N S No . DA T E PR E L I M I N A R Y - N O T F O R C O N S T R U C T I O N NO R T H 975 97 5 975 980 985 99 0 9 9 0 9 9 0 9 9 5 9 9 5 100 0 1 0 0 0 972 973 974 9 7 4 974 976 97 6 976 97 7 97 7 977 97 8 97 8 978 979 98 1 98 2 98 3 984 986 987 988988 988 989 99 1 9 9 1 9 9 1 9 9 2 9 9 2 9 9 2 9 9 3 99 3 9 9 4 99 4 9 9 6 9 9 6 99 6 99 6 99 7 99 7 9 9 7 997 99 8 998 9 9 9 999 1001 10 0 1 1002 1 0 0 2 9 8 0 98 0 98 0 98 0 9 8 0 9 8 5 98 5 9 8 5 9 9 0 99 5 9 9 5 10 0 01000 10 0 0 10 0 0 97 6 9 7 6 97 7 9 7 8 978 97 8 97 8 97 8 97 9 979 9 7 9 98 1 9 8 1 9 8 1 98 1 9 8 1 9 8 2 98 2 9 8 2 98 2 9 8 2 982 9 8 2 9 8 3 98 3 9 8 3 983 9 8 3 9 8 4 98 4 9 8 4 98 4 9 8 4 9 8 6 98 6 9 8 6 98 7 9 8 7 9 8 7 9 8 8 98 8 9 8 8 9 8 9 9 9 1 9 9 2 9 9 3 9 9 4 99 6 9 9 6 99 7 9 9 7 997 9 9 7 9 9 8 998 998 9 9 8 9 9 9 999 9 9 9 999 W I L L O W D R I V E S T A T E H I G H W A Y N O . 5 5 C H I P P E W A R O A D W I L L O W D R I V E C A T E S R A N C H D R I V E CO N C E P T S I T E PL A N # 2 EX-1 CA T E S M E D I N A IN D U S T R I A L ME D I N A MN DA T E CH E C K E D B Y SC A L E DE S I G N E D B Y DR A W N B Y KH A P R O J E C T 16 0 7 7 4 0 5 4 04 / 1 5 / 2 0 2 2 AS S H O W N CJ J ZT R MC B Th i s d o c u m e n t , t o g e t h e r w i t h t h e c o n c e p t s a n d d e s i g n s p r e s e n t e d h e r e i n , a s a n i n s t r u m e n t o f s e r v i c e , i s i n t e n d e d o n l y f o r t h e s p e c i f i c p u r p o s e a n d c l i e n t f o r w h i c h i t w a s p r e p a r e d . R e u s e o f a n d i m p r o p e r r e l i a n c e o n t h i s d o c u m e n t w i t h o u t w r i t t e n a u t h o r i z a t i o n a n d a d a p t a t i o n b y K i m l e y - H o r n a n d A s s o c i a t e s , I n c . s h a l l b e w i t h o u t l i a b i l i t y t o K i m l e y - H o r n a n d A s s o c i a t e s , I n c . SHEET NUMBER 20 1 8 K I M L E Y - H O R N A N D A S S O C I A T E S , I N C . 76 7 E U S T I S S T R E E T , S U I T E 1 0 0 , S T . P A U L , M N 5 5 1 1 4 PH O N E : 6 5 1 - 6 4 5 - 4 1 9 7 WW W . K I M L E Y - H O R N . C O M K: \ T W C _ L D E V \ O P P I D A N \ C a t e s M e d i n a I n d u s t r i a l \ 3 D e s i g n \ C A D \ E x h i b i t s \ C o n c e p t S i t e # 2 . d w g A p r i l 1 5 , 2 0 2 2 - 2 : 2 0 p m © BY RE V I S I O N S No . DA T E PR E L I M I N A R Y - N O T F O R C O N S T R U C T I O N NO R T H 975 97 5 975 980 985 99 0 9 9 0 9 9 0 9 9 5 9 9 5 100 0 1 0 0 0 972 973 974 9 7 4 974 976 97 6 976 97 7 97 7 977 97 8 97 8 978 979 98 1 98 2 98 3 984 986 987 988988 988 989 99 1 9 9 1 9 9 1 9 9 2 9 9 2 9 9 2 9 9 3 99 3 9 9 4 99 4 9 9 6 9 9 6 99 6 99 6 99 7 99 7 9 9 7 997 99 8 998 9 9 9 999 1001 10 0 1 1002 1 0 0 2 9 8 0 98 0 98 0 98 0 9 8 0 9 8 5 98 5 9 8 5 9 9 0 99 5 9 9 5 10 0 01000 10 0 0 10 0 0 97 6 9 7 6 97 7 9 7 8 978 97 8 97 8 97 8 97 9 979 9 7 9 98 1 9 8 1 9 8 1 98 1 9 8 1 9 8 2 98 2 9 8 2 98 2 9 8 2 982 9 8 2 9 8 3 98 3 9 8 3 983 9 8 3 9 8 4 98 4 9 8 4 98 4 9 8 4 9 8 6 98 6 9 8 6 98 7 9 8 7 9 8 7 9 8 8 98 8 9 8 8 9 8 9 9 9 1 9 9 2 9 9 3 9 9 4 99 6 9 9 6 99 7 9 9 7 997 9 9 7 9 9 8 998 998 9 9 8 9 9 9 999 9 9 9 999 W I L L O W D R I V E S T A T E H I G H W A Y N O . 5 5 C H I P P E W A R O A D W I L L O W D R I V E C A T E S R A N C H D R I V E CO N C E P T S I T E PL A N # 3 EX-1 CA T E S M E D I N A IN D U S T R I A L ME D I N A MN DA T E CH E C K E D B Y SC A L E DE S I G N E D B Y DR A W N B Y KH A P R O J E C T 16 0 7 7 4 0 5 4 04 / 1 5 / 2 0 2 2 AS S H O W N CJ J ZT R MC B Th i s d o c u m e n t , t o g e t h e r w i t h t h e c o n c e p t s a n d d e s i g n s p r e s e n t e d h e r e i n , a s a n i n s t r u m e n t o f s e r v i c e , i s i n t e n d e d o n l y f o r t h e s p e c i f i c p u r p o s e a n d c l i e n t f o r w h i c h i t w a s p r e p a r e d . R e u s e o f a n d i m p r o p e r r e l i a n c e o n t h i s d o c u m e n t w i t h o u t w r i t t e n a u t h o r i z a t i o n a n d a d a p t a t i o n b y K i m l e y - H o r n a n d A s s o c i a t e s , I n c . s h a l l b e w i t h o u t l i a b i l i t y t o K i m l e y - H o r n a n d A s s o c i a t e s , I n c . SHEET NUMBER 20 1 8 K I M L E Y - H O R N A N D A S S O C I A T E S , I N C . 76 7 E U S T I S S T R E E T , S U I T E 1 0 0 , S T . P A U L , M N 5 5 1 1 4 PH O N E : 6 5 1 - 6 4 5 - 4 1 9 7 WW W . K I M L E Y - H O R N . C O M K: \ T W C _ L D E V \ O P P I D A N \ C a t e s M e d i n a I n d u s t r i a l \ 3 D e s i g n \ C A D \ E x h i b i t s \ C o n c e p t S i t e # 4 . d w g A p r i l 1 5 , 2 0 2 2 - 2 : 2 1 p m © BY RE V I S I O N S No . DA T E PR E L I M I N A R Y - N O T F O R C O N S T R U C T I O N NO R T H 1 TO: Honorable Mayor and Members of the City Council FROM: Steve Scherer, Public Works Director DATE: May 15, 2022 MEETING: May 17, 2022 SUBJECT: Iroquois Drive, Oakview Road, and Tower Drive West Overlay Projects The 2022 CIP for street improvements includes an overlay for Iroquois Drive, Tower Drive West, and Oakview Road. The projects fall under our assessment policy as a residential street assessed at a rate of 50% of the total cost. I plan to manage this project in-house with some minimal assistance from engineering and utilizing our street material bids for competitive pricing. The report for each of the projects is included in your packet with a complete cost detail and assessment area map, along with a resolution for each project to accept the feasibility report and call for the public assessment hearings on June 21,2022. Iroquois Drive The road surface needs an overlay with some bituminous patching prior to the actual overlay. The project will consist of some minor leveling and a 1-1/2” bituminous overlay. Taking into consideration the low volume of traffic, the organized garbage trucks, and spring weight restrictions placed on the road, an overlay is the correct course of action for Iroquois Drive. I am confident the overlay, with proper maintenance, will be at least a ten-year fix. A cost analysis is presented in the cost summary section of the feasibility report. Oakview Road The road surface needs an overlay with some bituminous patching prior to the actual overlay. The overlay project consists of some minor leveling and a 2” bituminous overlay. Taking into consideration the low volume of traffic, organized garbage trucks, and spring weight restrictions placed on the road, an overlay is the correct course of action for Oakview Road. I am confident the overlay, with proper maintenance, will be at least a ten-year fix. A cost estimate is presented in the cost summary section of the feasibility report. Tower Drive Existing utilities consist of vintage water infrastructure dating back to 1980 / 1990, and the sewer is not in the street. We have had little or no trouble with the water infrastructure and this is a simple overlay project so there is no need for improvements to the utilities. Stormwater will be directed to the northwest side of the cul-de-sac where it currently MEMORANDUM Agenda Item #8B 2 enters the wetland. The surface of the street is in relatively poor shape with the base of the street showing no signs of failure. I am confident this is the correct course of action for this street. A cost estimate is presented in the cost summary section of the feasibility report. Recommended Resolution Approval and Motion: 1. Motion to Adopt Resolution receiving feasibility report and calling for public hearings on Iroquois Drive street improvement project and levying special assessments for same. 2. Motion to Adopt Resolution receiving feasibility report and calling for public hearings on Oakview Drive street improvement project and levying special assessments for same. 3. Motion to Adopt Resolution receiving feasibility report and calling for public hearings on Tower Drive West street improvement project and levying special assessments for same. Resolution No. 2022-xx May 17, 2022 Member __ introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 2022-xx RESOLUTION RECEIVING FEASIBILITY REPORT AND CALLING FOR PUBLIC HEARINGS ON IROQUOIS DRIVE STREET IMPROVEMENT PROJECT AND LEVYING SPECIAL ASSESSMENTS FOR SAME WHEREAS, a feasibility report has been prepared by Steve Scherer as the city’s Public Works Director regarding a street improvement project for Iroquois Drive; and WHEREAS, the project consists of overlay and shouldering described in the report; and WHEREAS, the report provides information regarding whether the project is necessary, cost-effective and feasible. NOW, THEREFORE, BE IT RESOLVED, by the city council of the city of Medina, as follows: 1. The feasibility report is hereby accepted and the project is determined to be necessary, cost-effective and feasible. 2. The project shall be constructed using competitive bids received by the City of Medina. 3. The city council shall consider the making of such improvements in accordance with the feasibility report and assessing benefited properties in accordance with the city’s special assessment policy and pursuant to Minn. Stat., Chapter 429. The estimated total cost of the project is as follows: • Iroquois Drive $21,095.00 4. Public hearings to consider the making of such improvement and the levying of special assessments related thereto shall be held at 7:00 p.m. in the council chambers at Medina city hall on the following dates: • Iroquois Drive June 21, 2022 5. City staff is authorized and directed to prepare plans and specifications for making the project. Agenda Item #8B-1 Resolution No. 2022-xx May 17, 2022 2 6. City staff is directed to prepare the appropriate notices for the improvement hearings and assessment hearings and to cause the proper published and mailed notices to be given for the public hearings as required by law and in accordance with the above schedule. 7. The amount of the project to be specially assessed against benefited properties in accordance with the city’s special assessment policy and Minn. Stat. Chapter 429 is as follows: • Iroquois Drive $21,095.00 8. The city clerk, with the assistance of city staff, shall forthwith calculate the proper amount to be specially assessed for each such improvement against every assessable lot, piece or parcel of land within the area affected without regard to cash valuation and shall file a copy of the proposed assessment in the clerk’s office at city hall. Dated: May 17, 2022 _________________________ Kathleen Martin, Mayor Attest: ___________________________________ Caitlyn Walker, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member __ and upon vote being taken thereon, the following voted in favor thereof: - And the following voted against same: - Whereupon said resolution was declared duly passed and adopted. Feasibility Report Iroquois Drive Overlay Project City of Medina May 2022 Prepared by: Steve Scherer Public Works Director Agenda Item #8B-1 Iroquois Drive Overlay Project Page 2 City of Medina – Iroquois Drive Overlay Project____________________________________ Table of Contents Table of Contents………………………………………………………………………….. 2 1.0 Introduction……………………………………………………………................... 3 2.0 Summary and Recommendations………………………………………...................4 3.0 Street Improvements……………………………………………………...................5 Figure 1 – Typical Section – Overlay 4.0 Cost Summary……………………………………………………………………… 6 Table 1 – Proposed Improvements Cost Summary…………………………7 5.0 Funding Options…………………………………………………………………….8 6.0 Project Schedule……………………………………………………….……………9 Appendix A – Cost Estimate……………………………………………………… A-1 Appendix B – Map of Assessment Area and Proposed Improvements……………. B-1 Iroquois Drive Overlay Project Page 3 City of Medina – Iroquois Drive Overlay Project________________________________ 1.0 Introduction City staff has requested a report to determine the feasibility of improvements to Iroquois Drive. The road surface needs an overlay with some bituminous patching prior to the actual overlay. The project will consist of some minor leveling and a 1-1/2” bituminous overlay. Taking into consideration the low volume of traffic, the organized garbage trucks, and spring weight restrictions placed on the road, an overlay is the correct course of action for Iroquois Drive. I am confident the overlay, with proper maintenance, will be at least a ten-year fix. A cost analysis is presented in the Cost Summary section. A detailed cost estimate of the proposed improvements is presented in Appendix A. City of Medina – Iroquois Drive Overlay Project________________________________ Iroquois Drive Overlay Project Page 4 2.0 Summary and Recommendations From an engineering standpoint the overlay of Iroquois Drive is feasible. The project is cost effective and necessary to prolong the useful life of the road. The following recommendations are presented for consideration by the Medina City Council: 1) That this report be adopted as the guide for the overlay of Iroquois Drive. 2) That the cost of improvements be allocated in accordance with the City’s Special Assessment Policy throughout the proposed roadway improvement area. 3) That a public hearing be held June 21, 2022, for the proposed improvements. Iroquois Drive Overlay Project Page 5 City of Medina – Iroquois Drive Overlay Project____________________________________ 3.0 Street Improvements The roadways within Medina are evaluated and rated on a scale of 1 to 5 based on their condition (5 indicating excellent condition). Iroquois Drive is currently rated at a 1. Over the last several years the road has been continually blade patched to maximize and extend its life expectancy. Below is a summary of the project: The Iroquois Drive Road Project will include the application of approximately 172 tons of material and will cover 2085 square yards of existing street and cul-de-sac. The road width is approximately 24 feet wide, with the shoulders consisting mostly of vegetation. The project consists of pre-patching in weak areas and installing a 1-1/2” bituminous overlay, covering approximately 2085 square yards of existing street. See Figure 1 for the typical street section. Cost estimates for the proposed street improvement are presented in Appendix A. Iroquois Drive Overlay Project Page 6 City of Medina – Iroquois Drive Overlay Project__________________________________ 4.0 Cost Summary Detailed cost estimates for the proposed improvements are presented in Appendix A. The costs represent estimated construction costs for an overlay project on Iroquois Drive, including, patching in weak areas, a 1-1/2” overlay, shouldering material, plus an additional 15% allowance for project administration, management, and contingencies. The cost for the work is based on the 2022 material bids recently approved by the City of Medina. A summary of the estimated costs is presented in Table 1. TABLE 1 – PROPOSED IMPROVEMENT COST SUMMARY Project Cost Iroquois Drive $21,095.00 Total $21,095.00 City of Medina – Iroquois Drive Overlay Project___________________________________ Iroquois Drive Overlay Project Page 7 5.0 Funding Options 5.1 ASSESSMENTS The City of Medina has an adopted special assessment policy regarding public improvements. Iroquois Drive is classified as a local rural street. Following the guidelines of the local rural street policy, 50% of the construction costs for the project will be funded through special assessments. Properties that will be assessed for a portion of the project are identified in Appendix B. 5.2 CITY FUNDS The remainder of the project costs that is not assessed to benefitting properties will be funded with City Street funds. Iroquois Drive Overlay Project Page 8 City of Medina – Iroquois Drive Overlay Project______________________________________ 6.0 Project Schedule The schedule that is shown below provides for completion in October 2022. Council accepts Feasibility May 17, 2022 Call for Public Hearing/Assessment Hearing May 17, 2022 Public Hearing/Assessment Hearing June 21, 2022 Begin Construction July 2022 Final Completion October 2022 The schedule assumes that the public hearing and assessment hearing for the project will be held at a single, regularly scheduled Council meeting. The construction process shall occur over a one-week period during a July through October timeframe. Iroquois Drive Overlay Project Page 9 APPENDIX A Cost Estimate Iroquois Drive Overlay Project Page 10 2022 Street CIP Cost Estimate for Improvements Iroquois Drive Units Amount $/Unit Total 1-1/2 inches of Bituminous Wear Course SPWEB240(B) TN 172 $79.85 $13,734 Shouldering Material TN 150 $17.95 $ 2,693 Bituminous Patch material TN 24 $79.85 $ 1,916 15% Contingency Allowance $ 2,571 Total Estimated Cost $21,095 Cost Assumptions: ______________________________________________________________ Tack coat cost included in the installed bituminous wear course unit price. Iroquois Drive Overlay Project Page 11 APPENDIX B Assessment and Proposed Improvement Area Map Iroquois Drive Overlay Project Page 12 Resolution No. 2022-xx May 17, 2022 Member __ introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 2022-xx RESOLUTION RECEIVING FEASIBILITY REPORT AND CALLING FOR PUBLIC HEARINGS ON OAKVIEW ROAD STREET IMPROVEMENT PROJECT AND LEVYING SPECIAL ASSESSMENTS FOR SAME WHEREAS, a feasibility report has been prepared by Steve Scherer as the city’s Public Works Director regarding a street improvement project for Oakview Road; and WHEREAS, the project consists of overlay, and shouldering described in the report; and WHEREAS, the report provides information regarding whether the project is necessary, cost-effective and feasible. NOW, THEREFORE, BE IT RESOLVED, by the city council of the city of Medina, as follows: 1. The feasibility report is hereby accepted and the project is determined to be necessary, cost-effective and feasible. 2. The project shall be constructed using competitive bids received by the City of Medina. 3. The city council shall consider the making of such improvements in accordance with the feasibility report and assessing benefited properties in accordance with the city’s special assessment policy and pursuant to Minn. Stat., Chapter 429. The estimated total cost of the project is as follows: • Oakview Road $92,218.00 4. Public hearings to consider the making of such improvement and the levying of special assessments related thereto shall be held at 7:00 p.m. in the council chambers at Medina city hall on the following dates: • Oakview Road June 21, 2022 5. City staff is authorized and directed to prepare plans and specifications for making the project. 6. City staff is directed to prepare the appropriate notices for the improvement hearings and assessment hearings and to cause the proper published and mailed notices to be given for the public hearings as required by law and in accordance with the above schedule. Agenda Item #8B-2 Resolution No. 2022-xx May 17, 2022 2 7. The amount of the project to be specially assessed against benefited properties in accordance with the city’s special assessment policy and Minn. Stat. Chapter 429 is as follows: • Oakview Road $92,218.00 8. The city clerk, with the assistance of city staff, shall forthwith calculate the proper amount to be specially assessed for each such improvement against every assessable lot, piece or parcel of land within the area affected without regard to cash valuation and shall file a copy of the proposed assessment in the clerk’s office at city hall. Dated: May 17, 2022 _________________________ Kathleen Martin, Mayor Attest: ___________________________________ Caitlyn Walker, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member __ and upon vote being taken thereon, the following voted in favor thereof: - And the following voted against same: - Whereupon said resolution was declared duly passed and adopted. Feasibility Report Oakview Road Overlay Project City of Medina May 2022 Prepared by: Steve Scherer Public Works Director Agenda Item #8B-2 Oakview Road Overlay Project Page 2 City of Medina – Oakview Road Overlay Project____________________________________ Table of Contents Table of Contents………………………………………………………………………….. 2 1.0 Introduction……………………………………………………………................... 3 2.0 Summary and Recommendations………………………………………...................4 3.0 Street Improvements……………………………………………………...................5 Figure 1 – Typical Section – Overlay 4.0 Cost Summary……………………………………………………………………… 6 Table 1 – Proposed Improvements Cost Summary…………………………7 5.0 Funding Options…………………………………………………………………….8 6.0 Project Schedule……………………………………………………….……………9 Appendix A – Cost Estimate……………………………………………………… A-1 Appendix B – Map of Assessment Area and Proposed Improvements……………. B-1 Oakview Road Overlay Project Page 3 City of Medina – Oakview Road Overlay Project________________________________ 1.0 Introduction City staff has requested a report to determine the feasibility of improvements to Oakview Road. The road surface needs an overlay with some bituminous patching prior to the actual overlay. The overlay project consists of some minor leveling and a 2” bituminous overlay. Taking into consideration the low volume of traffic, organized garbage trucks, and spring weight restrictions placed on the road, an overlay is the correct course of action for Oakview Road. I am confident the overlay, with proper maintenance, will be at least a ten-year fix. A cost analysis is presented in the Cost Summary section. A detailed cost estimate of the proposed improvements is presented in Appendix A. Oakview Road Overlay Project Page 4 City of Medina – Oakview Road Overlay Project________________________________ 2.0 Summary and Recommendations From an engineering standpoint the overlay of Oakview Road is feasible. The project is cost effective and necessary to prolong the useful life of the road. The following recommendations are presented for consideration by the Medina City Council: 1) That this report be adopted as the guide for the overlay of Oakview Road. 2) That the cost of improvements be allocated in accordance with the City’s Special Assessment Policy throughout the proposed roadway improvement area. 3) That a public hearing be held June 21, 2022, for the proposed improvements. Oakview Road Overlay Project Page 5 City of Medina – Oakview Road Overlay Project____________________________________ 3.0 Street Improvements The roadways within Medina are evaluated and rated on a scale of 1 to 5 based on their condition (5, indicating excellent condition). Oakview Road is currently rated at a 1. Over the last several years the road has been continually blade patched to maximize and extend its life expectancy. Below is a summary of the project: The Oakview Road Project will include the application of approximately 821 tons of material and will cover 7472 square yards of existing street. The road width is approximately 24 feet wide, with the shoulders consisting mostly of vegetation. The project consists of pre-patching in weak areas and installing a 2” bituminous overlay, covering approximately 7472 square yards of existing street. See Figure 1 for the typical street section. Cost estimates for the proposed street improvement are presented in Appendix A. Oakview Road Overlay Project Page 6 City of Medina – Oakview Road Overlay Project__________________________________ 4.0 Cost Summary Detailed cost estimates for the proposed improvements are presented in Appendix A. The costs represent estimated construction costs for an overlay project on Oakview Road, including, patching in weak areas, a 2” overlay, shouldering material, plus an additional 15% allowance for project administration, management, and contingencies. The cost for the work is based on the 2022 material bids recently approved by the City of Medina. A summary of the estimated costs is presented in Table 1. TABLE 1 – PROPOSED IMPROVEMENT COST SUMMARY Project Cost Oakview Road $92,218.00 Total $92,218.00 Oakview Road Overlay Project Page 7 City of Medina – Oakview Road Overlay Project___________________________________ 5.0 Funding Options 5.1 ASSESSMENTS The City of Medina has an adopted special assessment policy regarding public improvements. Oakview Road is classified as a Local Rural Street. Following the guidelines of this policy, 50% of the construction costs for the project will be funded through special assessments. Properties that will be assessed for a portion of the project are identified in Appendix B. 5.2 CITY FUNDS The remainder of the project costs not assessed to benefitting properties will be funded with City Street funds. Oakview Road Overlay Project Page 8 City of Medina – Oakview Road Overlay Project______________________________________ 6.0 Project Schedule The schedule that is shown below provides for completion in October 2022. Council accepts Feasibility May 17, 2022 Call for Public Hearing/Assessment Hearing May 17, 2022 Public Hearing/Assessment Hearing June 21, 2022 Begin Construction July 2022 Final Completion October 2022 The schedule assumes that the public hearing and assessment hearing for the project will be held at a single, regularly scheduled Council meeting. The construction process shall occur over a one-week period during a July through October timeframe. Oakview Road Overlay Project Page 9 APPENDIX A Cost Estimate Oakview Road Overlay Project Page 10 2022 Street CIP Cost Estimate for Improvements Oakview Road Units Amount $/Unit Total 2 inches of Bituminous Wear Course SPWEB240(B) TN 821 $79.85 $65,557 Shouldering Material LF 5600 $ 1.90 $10,640 Bituminous Patching TN 50 $79.85 $ 3,993 15% Contingency Allowance $12,028 Total Estimated Cost $92,218 Cost Assumptions:______________________________________________________________ Tack coat cost included in the installed bituminous wear course unit price. Oakview Road Overlay Project Page 11 APPENDIX B Assessment and Proposed Improvement Area Map Oakview Road Overlay Project Page 12 Resolution No. 2022-xx May 17, 2022 Member __ introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 2022-xx RESOLUTION RECEIVING FEASIBILITY REPORT AND CALLING FOR PUBLIC HEARINGS ON TOWER DRIVE WEST STREET IMPROVEMENT PROJECT AND LEVYING SPECIAL ASSESSMENTS FOR SAME WHEREAS, a feasibility report has been prepared by Steve Scherer as the city’s Public Works Director regarding a street improvement project for Tower Drive West; and WHEREAS, the project consists of overlay and shouldering described in the report; and WHEREAS, the report provides information regarding whether the project is necessary, cost-effective and feasible. NOW, THEREFORE, BE IT RESOLVED, by the city council of the city of Medina, as follows: 1. The feasibility report is hereby accepted, and the project is determined to be necessary, cost-effective and feasible. 2. The project shall be constructed using competitive bids received by the City of Medina. 3. The city council shall consider the making of such improvements in accordance with the feasibility report and assessing benefited properties in accordance with the city’s special assessment policy and pursuant to Minn. Stat., Chapter 429. The estimated total cost of the project is as follows: • Tower Drive West $37,509.00 4. Public hearings to consider the making of such improvement and the levying of special assessments related thereto shall be held at 7:00 p.m. in the council chambers at Medina city hall on the following dates: • Tower Drive West June 21, 2022 5. City staff is authorized and directed to prepare plans and specifications for making the project. Agenda Item #8B-3 Resolution No. 2022-xx May 17, 2022 2 6. City staff is directed to prepare the appropriate notices for the improvement hearings and assessment hearings and to cause the proper published and mailed notices to be given for the public hearings as required by law and in accordance with the above schedule. 7. The amount of the project to be specially assessed against benefited properties in accordance with the city’s special assessment policy and Minn. Stat. Chapter 429 is as follows: • Tower Drive West $37,509.00 8. The city clerk, with the assistance of city staff, shall forthwith calculate the proper amount to be specially assessed for each such improvement against every assessable lot, piece or parcel of land within the area affected without regard to cash valuation and shall file a copy of the proposed assessment in the clerk’s office at city hall. Dated: May 17, 2022 _________________________ Kathleen Martin, Mayor Attest: ___________________________________ Caitlyn Walker, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member __ and upon vote being taken thereon, the following voted in favor thereof: - And the following voted against same: - Whereupon said resolution was declared duly passed and adopted. Feasibility Report Tower Dr. West Overlay Project City of Medina May 2022 Prepared by: Steve Scherer Public Works Director Agenda Item #8B-3 Tower Dr West Overlay Project Page 2 City of Medina – Tower Dr West Overlay Project____________________________________ Table of Contents Table of Contents………………………………………………………………………….. 2 1.0 Introduction……………………………………………………………................... 3 2.0 Summary and Recommendations………………………………………...................4 3.0 Street Improvements……………………………………………………...................5 Figure 1 – Typical Section – Overlay 4.0 Cost Summary……………………………………………………………………… 6 Table 1 – Proposed Improvements Cost Summary…………………………7 5.0 Funding Options…………………………………………………………………….8 6.0 Project Schedule……………………………………………………….……………9 Appendix A – Cost Estimate……………………………………………………… A-1 Appendix B – Map of Assessment Area and Proposed Improvements……………. B-1 Tower Dr West Overlay Project Page 3 City of Medina – Tower Dr West Overlay Project ________________________________ 1.0 Introduction City staff has requested a report to determine the feasibility of improvements to Tower Drive West. The road surface needs an overlay with some bituminous patching prior to the actual overlay. The project consists of some minor leveling, and a 2” bituminous overlay. Taking into consideration the low volume of traffic and finding that the sub surface of the street is not showing signs of failure, I am confident a 2” bituminous overlay, along with some tiling and miscellaneous milling to help direct stormwater is the correct course of action for this road. I am confident the overlay, with proper maintenance, will be a ten-year fix. The two watermains located beneath Tower Drive West have given us very little issue over the past years. The Sanitary Sewer, for the most part, is located in the rear of the lots with only one crossing on the street. Stormwater will be directed to the northwest corner of the cul-de-sac, which is where it runs off the roadway today. It is my opinion that the utilities should be addressed later, when Tower Drive West has reached the end of its useful life. A cost analysis is presented in the Cost Summary section. A detailed cost estimate of the proposed improvements is presented in Appendix A. Tower Dr West Overlay Project Page 4 City of Medina – Tower Dr West Overlay Project ________________________________ 2.0 Summary and Recommendations From an engineering standpoint the overlay of Tower Drive West is feasible. The project is cost effective and necessary to prolong the useful life of the road. The following recommendations are presented for consideration by the Medina City Council: 1) That this report be adopted as the guide for the overlay of Tower Drive West. 2) That the cost of improvements be allocated in accordance with the City’s Special Assessment Policy throughout the proposed roadway improvement area. 3) That a public hearing be held June 21, 2022, for the proposed improvements. Tower Dr West Overlay Project Page 5 City of Medina – Tower Dr West Overlay Project ____________________________________ 3.0 Street Improvements The roadways within Medina are evaluated and rated on a scale of 1 to 5 based on their condition (5, indicating excellent condition). Tower Drive West is currently rated at a 2. Over the last several years the road has been blade patched to maximize and extend its life expectancy. Below is a summary of the project. The Tower Drive West Project will include the application of approximately 292 tons of material and will cover 2301 square yards of existing street and cul-de-sac. The road width is approximately 33 feet wide, with the shoulders consisting mostly of vegetation. The project consists of pre-patching in weak areas, installing a 2” bituminous overlay, adding bituminous curb where necessary, and adding drain tile along the northern edge of the Cul-de Sac. The project covers approximately 2301 square yards of existing street. See Figure 1 for the typical street section. Cost estimates for the proposed street improvement are presented in Appendix A. City of Medina – Tower Dr West Overlay Project __________________________________ Tower Dr West Overlay Project Page 6 4.0 Cost Summary Detailed cost estimates for the proposed improvements are presented in Appendix A. The costs represent estimated construction costs for an overlay project on Tower Drive West, including, patching in weak areas, a 2” overlay, miscellaneous milling, curbing where necessary, tiling the north edge of the cul-de-sac, plus an additional 15% allowance for project administration, management, and contingencies. The cost for the work is based on the 2022 material bids recently approved by the City of Medina. A summary of the estimated costs is presented in Table 1. TABLE 1 – PROPOSED IMPROVEMENT COST SUMMARY Project Cost Tower Drive West $37,509.00 Total $37,509.00 City of Medina – Tower Dr West Overlay Project ___________________________________ Tower Dr West Overlay Project Page 7 5.0 Funding Options 5.1 ASSESSMENTS The City of Medina has an adopted special assessment policy regarding public improvements. Tower Drive is classified as a Commercial Street. Following the guidelines of this policy, 50% of the construction costs for the project will be funded through special assessments. Properties which will be assessed for a portion of the project are identified in Appendix B. 5.2 CITY FUNDS The remainder of the project costs that is not assessed to benefitting properties will be funded with City Street funds. City of Medina – Tower Dr West Overlay Project ______________________________________ Tower Dr West Overlay Project Page 8 6.0 Project Schedule The schedule that is shown below provides for completion in October 2022. Council accepts Feasibility May 17, 2022 Call for Public Hearing/Assessment Hearing May 17, 2022 Public Hearing/Assessment Hearing June 21, 2022 Begin Construction June 2022 Final Completion October 2022 The schedule assumes that the public hearing and assessment hearing for the project will be held at a single, regularly scheduled Council meeting. The construction process shall occur over a one-week period during a June through October timeframe. Tower Dr West Overlay Project Page 9 APPENDIX A Cost Estimate Tower Dr West Overlay Project Page 10 2022 Street CIP Cost Estimate for Improvements Tower Drive West Units Amount $/Unit Total 2 inches of Bituminous Wear Course SPWEB240(B) TN 268 $79.85 $21,400 Curb Installation LF 1150 $5.00 $ 5,750 Bituminous Patching TN 24 $79.85 $ 1,916 Miscellaneous Milling with mobilization HR 2 $775.00 $ 1,550 Miscellaneous Tiling $ 2,000 15% Contingency Allowance $ 4,892 Total Estimated Cost $37,509 Cost Assumptions: _____________________________________________________________ Tack coat cost included in the installed bituminous wear course unit price. Tower Dr West Overlay Project Page 11 APPENDIX B Assessment and Proposed Improvement Area Map Tower Dr West Overlay Project Page 12 Planning Department Update Page 1 of 2 May 17, 2022 City Council Meeting TO: Mayor Martin and Members of the City Council FROM: Dusty Finke, Planning Director DATE: May 12, 2022 MEETING: May 17, 2022 City Council SUBJECT: Planning Department Updates Land Use Application Review A) Hamel Townhomes Pre Plat and Site Plan Review – Hamel Townhomes LLC has requested preliminary plat and site plan review approval for a 30-unit townhome development at 342 Hamel Road. The Planning Commission held a public hearing on April 12. Commissioners raised concerns with aspects of the proposed development and recommended denial on a 5-1 vote. The City Council reviewed at the May 3 meeting and requested changes to the elevations for the building facing Hamel Road, but directed staff to prepare approval documents subject to review of the updated elevations, which will be presented on May 17. B) Bonner Variance – 2055 Tamarack Drive – Jeffrey Bonner has requested a variance from the 150-foot animal structure setback to replace an existing barn with a larger structure. The larger structure would include a larger barn plus additional storage and shop space. The larger structure is proposed to be setback the same distance as the existing barn from the northern property line (110’). The Planning Commission reviewed at the April 12 meeting and recommended approval. The City Council held a hearing on May 3 and directed staff to prepare a resolution of approval, which will be presented on May 17. C) Cates Ranch/Willow Drive Warehouse Industrial – Comprehensive Plan Amendment and Environmental Assessment Worksheet – Oppidan has requested review of an EAW and a Comprehensive Plan Amendment for a warehouse/industrial development east of Willow Drive, north of Chippewa Road. The City Council reviewed at the April 5 meeting and following extensive discussion, the Council directed staff to prepare a resolution denying the request. The applicant has withdrawn the Comprehensive Plan Amendment and submitted concept plans with a smaller-scale development on the southern ½ of the property. Staff intends to present these concepts at the May 10 Planning Commission meeting and May 17 Council meeting. D) Prairie Creek Final Plat – Stelter Enterprises has requested final plat approval for a 17-lot villa subdivision at 500 Hamel Road. The applicant is re-evaluating their plans and staff will present to Council when and if the applicant is prepared to move ahead. E) Loram/Scannell Medina Industrial – Loram and Scannell have submitted materials for the City to prepare an EAW for a warehouse/industrial development east of Arrowhead Drive, south of Highway 55, to the south of Loram’s existing facility. The council approved the findings of fact and made a negative declaration on the need for an EIS at the April 5 meeting. Staff will route the record of decision as required. The applicant has now also applied for preliminary plat and site plan review approval for construction of approximately 450,000 s.f. of office warehouse on three lots. Staff is conducting preliminary review and will present when complete, potentially at the June 14 Planning Commission Meeting. F) Blooming Meadows Concept Plan – east of Holy Name Drive, north of Lakeview Drive – Pillar Homes has requested review of a Concept Plan Review for a 5-lot rural subdivision. The applicant proposes a PUD and requests flexibility from the Rural Residential zoning standards. Standard RR zoning would permit 5 lots on the subject site, but the applicant proposes MEMORANDUM Planning Department Update Page 2 of 2 May 17, 2022 City Council Meeting alternative lot arrangement to allow for wetland restoration in a large portion of the site and creation of a wetland bank. A public hearing is tentatively scheduled for the June 14 Planning Commission meeting. G) Marsh Pointe Preserve Final Plat – 4250-4292 Arrowhead Drive – BPS Properties has requested Preliminary Plat approval for a 30-lot subdivision east of Arrowhead Drive south of Bridgewater. The City previously reviewed a concept plan for the project. The Council granted final approval at the May 3 meeting. Staff is working with the applicant to finalize the plat, plans, and agreements prior to construction. H) Weston Woods PUD and Plat Amendment – Mark and Kathleen Smith have requested an amendment to the approved PUD and plat. The amendment proposes to reduce the total number of lots by 3 and adjust required lot standards. The Council approved the updated documents on April 19. I) Ditter Heating and Cooling Site Plan Review – 820 Tower Drive – Ditter Heating and Cooling has requested a Site Plan Review for an approximately 5,000 square foot addition to its building. The application is incomplete for review and will be scheduled for a hearing when complete. J) BAPS Site Plan Review – 1400 Hamel Road – Bochasanwasi Shri Akshar Purushottam Swaminarayan Sanstha (BAPS), Minneapolis, has requested Site Plan Review for construction of a place of assembly. The Planning Commission reviewed at the September 14 meeting and recommended approval. The Council adopted a resolution for approval at the November 16 meeting. The applicant has indicated that they will likely not begin construction until spring. K) Life-Style Auto Condo – South of Hwy 55, west of Pioneer – SH Ventures has requested review of a PUD Concept Plan for development of 12 buildings with approximately 258,000 square feet of space for privately owned garage condos. The Planning Commission held a public hearing and provided comments at the October 12 meeting. The Council reviewed at the November 16 Council meeting and provided comments. The applicant has requested that the City Council remain open, as they are considering potential updates to their Concept Plan. L) Adam’s Pest Control Site Plan Review, Pre Plat, Rezoning – Pioneer Trail Preserve – These projects have been preliminarily approved and the City is awaiting final plat application. M) Caribou Cabin-Pinto Retail, Baker Park Townhomes, Johnson ADU CUP, St. Peter and Paul Cemetery – The City Council has adopted resolutions approving these projects, and staff is assisting the applicants with the conditions of approval in order to complete the projects. Other Projects A) Uptown Hamel RFP – the City Council approved the RFP for economic development services at the April 5 meeting. Staff is reviewing proposals and intends to choose a firm and prepare a contract for Council consideration at the June 7 meeting. B) Electric Vehicle Charging Regulations – staff is preparing information for review by the Planning Commission and Council pertaining to potential regulations to either require or encourage installation of EV charging infrastructure. The Planning Commission held a public hearing at the May 10 Planning Commission meeting, recommended some adjustments and recommended approval. Staff intends to present to Council at the June 7 meeting. TO: Honorable Mayor and City Council FROM: Jason Nelson, Director of Public Safety DATE: May 12, 2022 RE: Department Updates As you all know we have a full-time officer that is assigned to the West Metro Drug Task Force (WMDTF). This really is a thankless position and very few of the cases ever see the news or even make it to the city council due to the nature of the job. Below are the fruits of the labor of something that started with the WMDTF. This case, which has been made public by both the state and federal officials, resulted in arrests for manufacturing and sales operation (see photo): • 13 P80 Ghost Guns with no serial numbers, one of with had a Switch on it. • 3 AR Pistols with no serial numbers. • 4 milled out AR lower receivers with no serial numbers. • 1 P80 handgun lower with no serial number; and • 1 suppressor. • Multiple high-capacity magazines; and • AR-style brass-catcher. Additionally, in the apartment and an associated vehicle, they recovered 3 additional firearms, over 570 THC vape cartridges, approximately 10 grams of THC wax, and over 11 pounds of marijuana. The suspects in this case have been charged federally. This case is a great example of how important it is to have membership from our department on the drug task force. This past week we made the quick transition from winter directly into summer season with severe weather. We have been fortunate to have missed the storms that have caused extensive damage to this point. We have called out public works employees to assist after the storms with debris clearance and removal as there were a few trees that had fallen that were blocking roads. We have a great partnership with our public works employees which makes it easier for the communication and coordination during events like these. Over the past two weeks Administrative Assistant Klaers and I have attended demonstrations from venders for a new records management system (RMS). Our current system is aging and has reached a point where it needs to be replaced in the next year or two. I have had this in the CIP for the last few years. We will continue to evaluate options with the RMS consortium and will try to mitigate costs as we move forward. Patrol: The following are updates of Patrol Officers between April 28, 2022, and May 10, 2022: Officers issued 15 citations and 62 warnings for various traffic offenses, responded to 2 property damage accidents, 12 medicals, 9 suspicious calls, 7 traffic complaints, 4 assists to other agencies, and 10 business/residential alarms. On 04/28/2022 Officers were dispatched to assist Plymouth PD with a traffic complaint that was westbound on Highway 55 approaching the city of Medina. It was reported a road rage incident took place in Plymouth where a driver got out of their car and pounded on the window of another vehicle. Officers located and stopped one of the vehicles involved. The driver admitted he got out of his car in traffic to “have a conversation” with the other driver. Plymouth PD was provided the driver’s information for follow up. On 04/30/2022 Officer stopped a vehicle for driving over the centerline and varying speeds on Highway 55 near County Road 19. The driver was found to show signs of alcohol impairment and was administered standard field sobriety tests and ultimately arrested for DWI. The driver was brought to the Medina PD where he was processed for the DWI, issued a citation, and released to a sober party. On 05/03/2022 Officers were dispatched to a vehicle fire in the 100 block of Clydesdale Trail. Upon arrival officers found the vehicle fully engulfed, parked along Clydesdale Trail in front of the Medina Ridge Condominiums. Hamel Fire Department responded and extinguished the vehicle which was a total loss. A large tree that was next to where the vehicle pulled over was also damaged by the fire. On 05/05/2022 Officer took a prowler report at the Medina Golf & Country Club. Employee reported a suspicious vehicle and males believed to have been inside another vehicle parked in the lot possibly looking for items to steal. Nothing was reported to be missing from the vehicle. On 05/05/2022 Officer was dispatched to the Medina Inn on a report of someone sleeping in a vehicle for several hours. Officer made contact with the subject and provided him with better options of places to nap. On 05/06/2022 Officer was dispatched to a fight at Inn Kahoots Bar. Upon arrival the officer learned the person involved had already left but left a credit card at the business. The business requested the subject be trespassed from the property as he apparently has caused issues at the business before. On 05/07/2022 Officers were called to a welfare check in the 300 block of Sunnyridge Lane, Loretto. The son of a resident reported they hadn’t heard from their mother in a couple days. Access was gained into the apartment and officers discovered the resident deceased. The death did not appear to be under any suspicious circumstances. On 05/11/2022 Officer was dispatched to a report of a male shot in the eye with a nail gun. Upon arrival the officer learned the male did not have a nail in the eye, just got a small cut below the eye from a nail. The worker was transported to a hospital by another employee. Investigations: Throughout the past two months I had been investigating a report received regarding the harassment of a juvenile, including parents. The suspects were in Austin, Texas, and the school resource officers there spoke with them. Due to ages involved, sit down discussions were had in lieu of charging. In January we received a report of a stolen wallet, where the credit cards were then used for more than $2,000 in fraud at Target and Home Depot. The suspect, who was also involved in similar schemes in at least 7 other cities, was identified and charged with theft and financial transaction card fraud. In March we received a report of a $2,000 dollar theft from a local establishment. The suspect was identified and learned to be trespassed from all Target’s in Minnesota due to extensive theft history. Based on this, the suspect was charged with burglary and theft. There are currently 4 cases assigned to investigations. 1 TO: Honorable Mayor and Members of the City Council FROM: Steve Scherer, Public Works Director DATE: May 11, 2022 MEETING: May 17, 2022 SUBJECT: Public Works Update STREETS • Medina Public Works worked on Hackamore Road again; this time to repair the blacktop. • Spring weight restrictions have been lifted for most of the streets in Medina; the balance of restrictions will come off next week. • Street Sweeping throughout the city is complete. After the leaves have completely budded out, we will perform an additional sweep in the Independence Beach area as part of our TMDL. • Preconstruction meetings were held for both the Arrowhead Drive Intersection and Marsh Pointe projects last week. • I have been very busy preparing feasibility reports for the 2022 overlay projects that I will manage in-house. The reports request Council accept and call for public assessment hearings are in your packet. The reports request Council accept and call for public assessment hearings. The reports are in your packet. • I will be working with Erin Barnhart to put together the general fund budget as well as take a look into bonding for future street project financing. WATER/SEWER/STORMWATER • While the road was closed for utility connections in support of the Weston Woods project Public Works replaced and repaired two culvert crossings on Mohawk Drive. • The Wellhead Protection Scoping meeting was held at Public Works this week in preparation for the ten-year wellhead protection plan update, as is required by the Safe Drinking Water Act. • Public Works completed a safety class instructed by our chemical distributer which focused on the importance of chlorine safety for operators and the public in the event of an emergency. MEMORANDUM 2 PARKS/TRAILS • The Annual Park Tour is scheduled for Wednesday, May 18th 5:00 PM. • Staff will coordinate a closing date for the new parkland purchase. There will be an amendment to the purchase agreement because we will be past the due diligence period in the agreement. MISC • Cleanup Day was a big success. We will share statistics upon receipt of the details. We are very thankful for the volunteers who braved the weather! ORDER CHECKS MAY 3, 2022 – MAY 17, 2022 052908 ALL AMERICAN TITLE CO., INC ................................................ $49.13 052909 ALLURI, KUMARJEE ................................................................ $250.00 052910 AMPUERO, CAROLINE .............................................................. $26.29 052911 APPICELLI, ANNA/AARON ...................................................... $550.00 052912 CHHAPARWAL, SAURABH ...................................................... $500.00 052913 ERICKSON, GERALD .......................................................... $10,000.00 052914 HOMCHIK, LAURA/ANTON ...................................................... $164.02 052915 LINGALA, DIVYA ...................................................................... $500.00 052916 LUCID DEVELOPMENTS, INC ............................................ $10,000.00 052917 MALIK, NAUSHEEN/NADEEM ................................................. $250.00 052918 OBRESKY, DANIEL/JOY ............................................................ $66.55 052919 PANGULURI, VIKRAM ............................................................. $250.00 052920 RAVINIA NEIGHBORHOOD ASSN .......................................... $250.00 052921 RODBERG, JILL ....................................................................... $500.00 052922 ROLF ERICKSON ENTERPRISES INC ................................. $9,457.65 052923 SWANSON HOMES ............................................................ $10,000.00 052924 THURAIMANIKAM, SEETHA .................................................... $500.00 052925 VIBHAKAR, GIRA ..................................................................... $500.00 052926 WILD MEADOWS HOMEOWNERS .......................................... $100.00 052927 WRIGHT COUNTY TREASURER ............................................... $20.00 052928 ADAMS PEST CONTROL INC ................................................. $125.82 052929 ADVANCED DRAINAGE SYSTEMS ...................................... $5,305.75 052930 B&B SHEET METAL & ROOFING INC ..................................... $929.00 052931 BAILEY NURSERIES, INC. .................................................... $7,570.45 052932 BEAUDRY OIL & PROPANE ................................................. $2,461.54 052933 BLUE CROSS BLUE SHIELD OF MN .................................. $40,967.51 052934 MATT CLARK ........................................................................... $600.00 052935 CORE & MAIN LP .................................................................. $5,741.70 052936 DINIUS FENCE LLC ............................................................ $36,220.00 052937 DITTER INC ........................................................................... $1,114.20 052938 ECM PUBLISHERS INC ........................................................... $229.54 052939 G. L. CONTRACTING ............................................................ $1,496.25 052940 GO 2 HAMEL LLC ................................................................. $1,532.00 052941 GOPHER STATE ONE CALL ................................................... $220.05 052942 HACH COMPANY ..................................................................... $370.82 052943 HAMEL LUMBER INC ............................................................... $664.08 052944 HAMEL LIONS CLUB ............................................................... $975.00 052945 HENN COUNTY INFO TECH ................................................. $2,347.02 052946 HENN COUNTY SHERIFF........................................................ $125.19 052947 HENNEPIN COUNTY TREASURER ............................................. $7.50 052948 KD & COMPANY RECYCLING INC .......................................... $472.53 052949 LAW ENFORCEMENT LABOR ................................................. $585.00 052950 LEXISNEXIS RISK DATA MGMT INC ......................................... $44.00 052951 LORETTO AUTO BODY ...................................................... $12,729.75 052952 CITY OF MAPLE PLAIN ........................................................ $1,025.77 052953 METROPOLITAN COUNCIL ................................................ $32,291.02 052954 METRO WEST INSPECTION .............................................. $22,072.30 052955 MINNESOTA STREET WORKS INC ..................................... $6,460.00 052956 MOTLEY AUTO SERVICE LLC ................................................ $327.00 052957 NAPA OF CORCORAN INC ....................................................... $91.45 052958 NELSON ELECTRIC MOTOR REPAIR ............................... $13,476.00 052959 NORTHWEST ASSOC CONSULTANTS ............................... $1,980.00 052960 NUTRIEN AG SOLUTIONS, INC ......................................... $10,680.00 052961 ODP BUSINESS SOLUTION LLC ............................................. $409.59 052962 CITY OF ORONO .................................................................. $1,420.49 052963 PREMIUM WATERS INC ............................................................ $43.99 052964 RUSSELL SECURITY RESOURCE INC ................................... $173.00 052965 SITEONE LANDSCAPE SUPPLY LLC ..................................... $685.99 052966 SOLUTION BUILDERS INC ................................................... $5,294.94 052967 STAR TRIBUNE.......................................................................... $64.77 052968 STREICHER'S ............................................................................ $86.98 052969 SUBURBAN TIRE WHOLESALE INC ....................................... $162.16 052970 TALLEN & BAERTSCHI ......................................................... $3,080.75 052971 TIMESAVER OFFSITE ............................................................. $511.38 052972 TOTAL CONTROL SYSTEMS INC. ....................................... $1,473.42 052973 VESSCO, INC. .......................................................................... $176.00 052974 WESTERN ELECTRIC .......................................................... $1,027.00 052975 WESTSIDE WHOLESALE TIRE ............................................... $343.00 052976 WSB & ASSOCIATES .......................................................... $32,921.50 Total Checks $303,046.84 ELECTRONIC PAYMENTS MAY 3, 2022 – MAY 17, 2022 006368E PR PERA .............................................................................. $19,620.84 006369E PR FED/FICA ....................................................................... $19,534.22 006370E PR MN Deferred Comp ........................................................... $2,284.00 006371E PR STATE OF MINNESOTA .................................................. $4,265.33 006372E CITY OF MEDINA ........................................................................ $26.00 006373E FURTHER .............................................................................. $3,179.37 006374E MN CHILD SUPPORT PAYMENT ............................................. $959.70 006375E CULLIGAN-METRO ..................................................................... $36.50 006376E FP MAILING SOL POSTAGE BY PHON ................................. $1,000.00 006377E FURTHER ................................................................................. $870.94 006378E PAYMENT SERVICE NETWORK INC .................................... $1,225.62 006379E MEDIACOM OF MN LLC ........................................................... $931.79 006380E FARMERS STATE BANK OF HAMEL ....................................... $150.00 Total Electronic Checks $54,084.31 PAYROLL DIRECT DEPOSIT – MAY 11, 2022 0511846 BILLMAN, JACKSON CARROLL ............................................... $621.86 0511847 COOK, JUSTIN W ..................................................................... $515.02 0511848 ALBERS, TODD M. .................................................................... $230.87 0511849 ALTENDORF, JENNIFER L. ................................................... $1,137.75 0511850 BARNHART, ERIN A. ............................................................. $2,788.42 0511851 BAUMGARDNER, COLETTE J .................................................. $455.05 0511852 BOECKER, KEVIN D. ............................................................. $2,768.53 0511853 CAVANAUGH, JOSEPH ............................................................ $230.87 0511854 CONVERSE, KEITH A. ........................................................... $2,082.77 0511855 DEMARS, LISA ....................................................................... $1,225.36 0511856 DESLAURIES, DEAN ................................................................ $230.87 0511857 DION, DEBRA A. .................................................................... $2,091.50 0511858 ENDE, JOSEPH...................................................................... $2,254.11 0511859 FINKE, DUSTIN D. ................................................................. $2,869.01 0511860 GLEASON, JOHN M. .............................................................. $2,466.46 0511861 GREGORY, THOMAS ............................................................ $1,981.81 0511862 HALL, DAVID M. ..................................................................... $2,241.57 0511863 HANSON, JUSTIN .................................................................. $2,588.95 0511864 JACOBSON, NICOLE ................................................................ $882.51 0511865 JESSEN, JEREMIAH S. .......................................................... $2,593.00 0511866 JOHNSON, SCOTT T. ............................................................ $2,683.22 0511867 KLAERS, ANNE M. ................................................................. $1,636.27 0511868 LEUER, GREGORY J. ............................................................ $2,172.65 0511869 MARTIN, KATHLEEN M ............................................................ $327.07 0511870 MCGILL, CHRISTOPHER R. .................................................. $2,121.10 0511871 MCKINLEY, JOSHUA D .......................................................... $2,087.91 0511872 NELSON, JASON ................................................................... $2,795.91 0511873 RATKE, TREVOR J ................................................................ $1,734.86 0511874 REID, ROBIN ............................................................................. $230.87 0511875 REINKING, DEREK M ............................................................ $2,302.40 0511876 RUTH, BRENDA L. ................................................................. $1,607.91 0511877 SCHARF, ANDREW ............................................................... $2,277.81 0511878 SCHERER, STEVEN T. .......................................................... $2,527.20 0511879 VINCK, JOHN J ...................................................................... $1,842.71 0511880 VOGEL, NICHOLE .................................................................. $1,007.08 0511881 WALKER, CAITLYN M. ........................................................... $1,872.48 0511882 BURSCH, JEFFREY ............................................................... $1,112.92 Total Payroll Direct Deposit $62,596.66