HomeMy Public PortalAbout14-8848 Burton & Associates for Additional Services Sponsored by: City Manager
RESOLUTION NO. 14-8848
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA-LOCKA, FLORIDA, TO AUTHORIZE THE
CITY MANAGER TO ENTER INTO AN AGREEMENT
WITH BURTON & ASSOCIATES FOR ADDITIONAL
SERVICES, IN AN AMOUNT NOT TO EXCEED EIGHT
THOUSAND DOLLARS ($8,000.00), FOR ADDITIONAL
WATER, SEWER, AND STORMWATER RATES STUDY,
A BUDGETED ITEM, PAYABLE FROM ACCOUNT
NUMBER 61-513312; PROVIDING FOR
INCORPORATION OF RECITALS; PROVIDING FOR AN
EFFECTIVE DATE
WHEREAS, the City of Opa-locka entered into an agreement with Burton & Associates
in June 2013 to perform Water, Sewer, and Storm Water rate studies; and
WHEREAS, the City was not able to move forward at the completion of the updated
Water, Sewer, and Storm Water studies analysis in November 2013; and
WHEREAS, the City of Opa-locka is prepared to move forward with the studies now
that additional financial data is available; and
WHEREAS, the City Commission of the City of Opa-locka desires to authorize the City
Manager to enter into an agreement with Burton and Associates, for additional services for the
Water and Sewer Rates Study at a cost of$5,000.00, and additional Stormwater Rate Study, at a
cost of$3,000.00, with the total amount not to exceed $8,000.00.
NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION
OF THE CITY OF OPA-LOCKA,FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Resolution No. 14-8848
Section 2. The City Commission of the City of Opa-locka, authorizes the City
Manager to enter into an agreement with Burton & Associates for additional services, in an
amount not to exceed Eight Thousand Dollars ($8,000.00), for additional Water, Sewer, and
Stormwater Rates Study, a budgeted item, payable from Account Number 61-513312.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 241h day of Se tember 2014.
MYgA IXYLOR
MAYOR
t est to: Approved to tan
d eg u iency
� C�"
Jo' na Flores rEE Geller
City Clerk SPOON MARDER PA
ity Attorney
Moved by: COMMISSIONER SANTIAGO
Seconded by: COMMISSIONER JOHNSON
Commission Vote: 3-2
Commissioner Holmes: YES
Commissioner Johnson: NO
Commissioner Santiago: YES
Vice-Mayor Kelley: NO
Mayor Taylor: YES
City of Opa-Locka
Agenda Cover Memo
Commission Meeting 09/10/2014 Item Type: Resolution Ordinance Other
Date: X
(EnterX in box)
Fiscal Impact: Ordinance Reading: 15t Reath 2-d Reading
(Enter X in box) Yes No (Enter X in box)
Public Hearing: Yes No Yes No
(EnterXin box)
Funding Source: (Enter Fund&Dept) Advertising Requirement: Yes No
(Enter AcctNo.) 61-513312 (EnterX in box)
BUDGETED
Contract/P.O.Required: Yes No RFP/RFQ/Bid#:
(Enter X in box) NIA
Strategic Plan Related Yes No Strategic Plan Priority Area: Strategic Plan Obj./Strategy: Oist the
(Enter X in box) specific objective/strategy this item will address)
Enhance Organizational F-1
Bus.&Economic Dev 0
Public Safety 0
Quality of Education 0
Qual.of Life&City Image 0
Communcation E]
Sponsor Name City Manager Department: City Manager
Short rMe:
A RESOLUTION OF THE CITY OF OPA-LOCKA, FLORIDA AUTHORIZING THE CITY MANAGER TO ENTER INTO AN
AGREEMENT WITH BURTON & ASSOCIATES FOR ADDITIONAL SERVICES FOR THE WATER AND SEWER RATES
STUDY AT AN ADDITIONAL COST OF NO MORE THAN $5,000 AND THE STORMWATER RATE STUDY AT AN
ADDITIONAL COST OF NO MORE THAN $3,000, WITH THE TOTAL ADDITIONAL COST NOT EXCEEDING $8,000
(BUDGETED)
Staff Summary:
The City of Opa-locka entered into an agreement with Burton&Associates to perform Water,Sewer, and Storm
Water rate studies in June 2013. The original analysis was completed by November 2013. The City was not ready
to move forward until April 2014; however, by that time several major events occurred which resulted in a need
to update the original rate analysis.
Proposed Actkm:
Approval
Attachment:
1)Water&Sewer additional services proposal
(2) Stormwater additional services proposal
(3) Resolution#13-8625
(4) Water&Sewer rate study agreement June 2013
(5) Stormwater rate study agreement June 2013
11zi
New
Memorandum
TO: Mayor Myra L. a for
Vice-Mayor Joseph L. K lley
Commissioner Timothy Ho s
Commissioner IJ�\"thy J o�
Commissioner L B. S i
FROM: Kelvin Baker, Sr. , City Manage
DATE: August 22, 2014
RE: Resolution: Additional Rate Study Services
Request: A RESOLUTION OF THE CITY OF OPA-LOCKA, FLORIDA AUTHORIZING
THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH BURTON
& ASSOCIATES FOR ADDITIONAL SERVICES FOR THE WATER AND
SEWER RATES STUDY AT AN ADDITIONAL COST OF NO MORE THAN
$5,000 AND THE STORMWATER RATE STUDY AT AN ADDITIONAL COST
OF NO MORE THAN $3,000, WITH THE TOTAL ADDITIONAL COST NOT
EXCEEDING $8,000 (BUDGETED)
Description: The City of Opa-locka entered into an agreement with Burton & Associates to perform
Water, Sewer, and Storm Water rate studies in June 2013. The original analysis was
completed by November 2013. The City was not ready to move forward until April
2014; however, by that time several major events occurred which resulted in a need to
update the original rate analysis:
• The FY 2013 ended and the audit report was substantially completed.
• More than one-half of FY 2014 was completed and actual financial data was available.
• The City was in the receipt of a$40million SRF loan and an $8.5 million loan to build a new
City Hall.
• The Infrastructure Master Plan was completed.
Burton& associates could not reasonably present a rate study that would commit the City to rates
over multiple years using outdated data, particularly after significant events had occurred. An
updated analysis was required.
Financial Impact: No more than $8,000.
Implementation Timeline: Immediately
Legislative History: Resolution 13-8625
Recommendation(s): Staff recommends approval.
Analysis: Burton & Associates has updated the rate studies and presented the results at a Town Hall
Meeting on July 23, 2014. The ordinance to update the rates will be presented to the City Commission in
September 2014 with the first rate adjustment expected to occur on January 1, 2015.
Attachments: (1)Water& Sewer additional services proposal
(2) Stormwater additional services proposal
(3) Resolution#13-8625
(4) Water& Sewer rate study agreement June 2013
(5) Stormwater rate study agreement June 2013
PREPARED BY: Faye Douglas, Budget Administrator
ADDITIONAL SERVICES PROPOSAL BURTON & Associ s
Tampa Office: St.Augustine Office:
1000 N.Ashley Drive,Suite 513,Tampa, FL 33602 200 Business Park Circle,Suite 101,St.Augustine,FL 32095
Telephone:(813)443-5138 Telephone:(904)247-0787
Facsimile:(813)443-8289 Facsimile:(904)241-7708
DATE: August 6, 2014
TO: Faye Douglas—Budget Administrator-City of Opa-locks
FROM: Andrew Burnham—Senior Vice President, Burton &Associates
COPY: Susan Gooding-Liburd, Michael Burton, Kelvin Baker
RE: Water&Sewer Revenue Sufficiency Analysis Additional Services
BACKGROUND
This letter presents our proposal to provide the requested additional services to the City of Opa-
locka (City) as it relates to the current Revenue Sufficiency Analysis (Analysis) being conducted for
the City's Water&Sewer Enterprise Fund.
SCOPE OF SERVICES
Based upon our discussion, the additional services would include the following fundamental tasks:
1) Complete update to the fund balances, revenue and expenditure data, multi-year capital
improvement program, customer and demand data, and all assumptions within the
financial forecasting model used in the Analysis in order to reflect the most current data
available. Since the Analysis was first initialized, the City has completed its Master Plan
Study, developed its Proposed FY 2015 Budget, and completed FY 2013 as well as a
substantial portion of FY 2014. As such, it is imperative to update the Analysis to reflect
the most current condition and financial requirements of the system.
2) Meet with City staff in an interactive worksession to review the updated results and
identify a new multi-year financial management plan for the utility system.
3) Prepare an updated presentation of the results of the Analysis and present the updated
results to the City Commission in a workshop as well as at a public hearing.
4) Update to the initial draft report for the Analysis to reflect the revised results.
COST OF ADDITIONAL SERVICES
As the exact nature/scope of the additional services required and corresponding level of effort is
difficult to predict at this time, we propose to provide our services based upon actual time spent
and the hourly rates presented in the following table for an amount not to exceed $5,000. 1
believe this type of arrangement will allow for the utmost flexibility to address the requirements
of the enterprise fund while being as efficient as possible with its limited resources.
Principal Position Project Project Project Clerical
Hourly Rate $195 1 $180 1 $140 1 $40
Burton&Associates
1000 N.Ashley Drive,Suite 513•Tampa,Florida 33602•Phone(813)443-5138•Fax(813)443-8289
E-mail:aburnhom @burtonandassociates.com
Page 1
CONCLUSION
We appreciate the opportunity to continue to be of service to you and the City. If you have any
questions, or need additional information, don't hesitate to call me at (813)443-5138.
Sincerely �J
Andrew Burnham
Senior Vice President
AGREEMENT
The terms of this proposal have been reviewed and agreed to by:
Accepted for the City of Opa-Locka Accepted for Burton &Associates
Signature Signature
Andrew J. Burnham—Senior Vice President
Name and Title Name and Title
August 6, 2014
Date Date
Burton&Associates
1000 N.Ashley Drive,Suite 513•Tampa,Florida 33602•Phone(813)443-5138•Fax(813)443-8289
E-mail:abumham @burtonandassociates.com
Page 2
ADDITIONAL SERVICES PROPOSAL BURTON & ASS QCIATES
--------------- --- --
Tampa Office: St.Augustine Office:
1000 N.Ashley Drive,Suite 513,Tampa, FL 33602 200 Business Park Circle,Suite 101,St.Augustine, FL 32095
Telephone: (813)443-5138 Telephone:(904)247-0787
Facsimile:(813)443-8289 Facsimile:(904)241-7708
DATE: August 6, 2014
TO: Faye Douglas—Budget Administrator- City of Opa-locka
FROM: Andrew Burnham—Senior Vice President, Burton &Associates
COPY: Susan Gooding-Liburd, Michael Burton, Kelvin Baker
RE: Stormwater Revenue Sufficiency Analysis Additional Services
BACKGROUND
This letter presents our proposal to provide the requested additional services to the City of Opa-
locka (City) as it relates to the current Revenue Sufficiency Analysis (Analysis) being conducted for
the City's Stormwater Enterprise Fund.
SCOPE OF SERVICES
Based upon our discussion, the additional services would include the following fundamental tasks:
1) Complete update to the fund balances, revenue and expenditure data, multi-year capital
improvement program, customer data, and all assumptions within the financial forecasting
model used in the Analysis in order to reflect the most current data available. Since the
Analysis was first initialized, the City has completed its Master Plan Study, developed its
Proposed FY 2015 Budget, and completed FY 2013 as well as a substantial portion of FY
2014. As such, it is imperative to update the Analysis to reflect the most current condition
and financial requirements of the system.
2) Meet with City staff in an interactive worksession to review the updated results and
identify a new multi-year financial management plan for the utility system.
3) Prepare an updated presentation of the results of the Analysis and present the updated
results to the City Commission in a workshop as well as at a public hearing.
4) Update to the initial draft report for the Analysis to reflect the revised results.
COST OF ADDITIONAL SERVICES
As the exact nature/scope of the additional services required and corresponding level of effort is
difficult to predict at this time, we propose to provide our services based upon actual time spent
and the hourly rates presented in the following table for an amount not to exceed $3,000. 1
believe this type of arrangement will allow for the utmost flexibility to address the requirements
of the enterprise fund while being as efficient as possible with its limited resources.
Principal Position Project Project Project Clerical
Hourly Rate $195 $180 1 $140 $40
Burton&Associates
1000 N.Ashley Drive,Suite 513•Tampa,Florida 33602•Phone(813)443-5138•Fax(813)443-8289
E-mail:aburnhom @burtonandassociates.com
Page 1
CONCLUSION
We appreciate the opportunity to continue to be of service to you and the City. If you have any
questions, or need additional information, don't hesitate to call me at (813) 443-5138.
Sincerely
Andrew Burnham
Senior Vice President
AGREEMENT
The terms of this proposal have been reviewed and agreed to by:
Accepted for the City of Opa-Locka Accepted for Burton &Associates
Signature Signature
Andrew J. Burnham—Senior Vice President
Name and Title Name and Title
August 6, 2014
Date Date
Burton&Associates
1000 N.Ashley Drive,Suite 513•Tampa,Florida 33602•Phone(813)443-5138•Fax(813)443-8289
E-mail:abumhom @burtonandassociates.com
Page 2
Sponsored by: City Manager
Resolution No. 13-8625
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY
MANAGER TO ENTER INTO AN AGREEMENT WITH
BURTON AND ASSOCIATES, TO UPDATE THE WATER AND
SEWER RATES STUDY, AT A COST OF $16,280, AND TO
PERFORM A STORMWATER RATE STUDY AT A COST OF
$9,935, WITH THE TOTAL COST NOT TO EXCEED $26,215;
PAYABLE FROM ACCOUNT 61-513312; PROVIDING FOR
INCORPORATION OF RECITALS; PROVIDING FOR AN
EFFECTIVE DATE
WHEREAS, the Miami-Dade County Water and Sewer Department released their
Preliminary Proposed Wholesale Customer Rates for FY 2013-14; and
WHEREAS, in the Miami-Dade County rates, the FY 2013-14 water rate has not
increased. but there is a 13.91% increase in the sewer rate. This makes it essential that the
Water, Sewer, and Stormwater Rates Study be performed as soon as possible; and
WHEREAS, the City Commission of the City of Opa-locka recently adjusted the water
and sewer rates to FY 2012 rates with the intention of getting a Rate study done; and
WHEREAS, the net assets of the Stormwater Fund have continuously declined on a
yearly basis, and it is necessary to ensure that the rates are sufficient to maintain the activities of
the Stormwater fund; and
WHEREAS,this proposal is for an update to the Water and Sewer Study Rate performed
in 2007, as opposed to a new study; and
WHEREAS, Burton and Associates is the firm that was contracted for the study in 2007,
pursuant to Resolution 07-7088 and 07-7113, and due to that fact, already has the City's
information in their database; and
Resolution No. 13-8625
WHEREAS, the 2007 Water and Sewer study, cost the City $59,728, but the update of
the Water and Sewer Rate Study, including a Stormwater Rate Study, will not exceed a cost of
$26,215, since it is an update of the same study by the same company; and
WHEREAS, the City Commission of the City of Opa-locks desires to authorize the City
Manager to enter into an agreement with Burton and Associates, to update the Water, Sewer, and
Stormwater Rates Study, since the information is needed on an urgent basis, and it is not
practicable of financially feasible to utilize competitive bidding in awarding this contract.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION
OF THE CITY OF OPA-LOCKA, FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. The City Commission of the City of Opa-locka hereby directs and
authorizes the City Manager to enter into an agreement with Burton and Associates to update the
Water and Sewer Rates study at a cost of$16,280, and to perform a Stormwater Rate study at a
cost of$9,935, with the total cost of both studies not to exceed $26,215; payable from account
61-513312
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 26h day of June, 2013.
MY1tA TAYLOR
MAYOR
Attest to:
Sha'mecca Lawson
Deputy Clerk
_BuRTQN & Assoams
June 19, 2013
Dr. Ezekiel Orji
Assistant City Manager/Finance Director
City of Opa-Locka
780 Fisherman Street
Opa-Locka, Florida 33054
Re: Water&Sewer Revenue Sufficiency Analysis
Dear Dr. Orji:
As requested, this letter is intended to provide a proposed services agreement between the
City of Opa-Locka and Burton & Associates regarding services requested of Burton &
Associates to perform a revenue sufficiency analysis that would update the financial
management plan developed during the FY 2007 Utility Rate & Fee Study for the City's
Water&Sewer Enterprise Fund.
I have enclosed a Project Work Plan and Cost Estimate Schedule (Schedule) which presents
our proposed work plan and cost to conduct the services, which we are proposing to bill
periodically on a lump sum basis reflecting the completion percentage of each task.
The Schedule shows that successful completion of the desired services will require
approximately 103 man hours for a fee of$15,040 plus out of pocket expenses of$1,240 for
a total cost of$16,280.
1 trust that the terms of this proposed service agreement are acceptable to you. If so, please
indicate by affixing your signature,and returning one executed original to us for our files.
It is a pleasure to continue to be of service to the City and we look forward to successful
completion of this project. If you have any questions, please do not hesitate to call me at
(904) 247-0787.
Very truly yours
..
Andrew J. Burnham
Senior Vice President
AJB/cs
Burton&Associates
200 Business Park circle,Suite 101•St.Augustine,Florida 32095•Phone(904)247-0787•Fax(904)241-7708
1000 N.Ashley Drive,Suite 513•Tampa,Florida 33602•Phone(813)443-5138•Fax(813)443-8289
E-mail:abumhom @burtonondossociates.com
Page 1
Accepte fort Opa-Locka Accepted for Burton &Associates
nature Signature
Kelvin Raker, Sr. . City Manager Andrew J. Burnham—Senior Vice President
Name and Title Name and Title
July 1, 2013 June 19, 2013
Date Date
Burton&Associates
200 Business Park Circle,Suite 101•St.Augustine,Florida 32095•Phone(904)247-0787•Fax(904)241-7708
1000 N.Ashley Drive,Suite 513•Tampa,Florida 33602•Phone(813)443-5138•Fax(813)443-8289
E-mail:abumham@burtonandassociates.com
Page 2
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BURTON & Assocmms
June 19, 2013
Dr. Ezekiel Orji
Assistant City Manager/Finance Director
City of Opa-Locka
780 Fisherman Street
Opa-Locka, Florida 33054
Re: Stormwater Revenue Sufficiency Analysis
Dear Dr. Orji:
As requested, this letter provides a proposed services agreement between the City of Opa-
Locka and Burton & Associates regarding services requested of Burton & Associates to
perform a revenue sufficiency analysis for the City's Stormwater Enterprise Fund.
I have enclosed a Project Work Plan and Cost Estimate Schedule (Schedule) which presents
our proposed work plan and cost to conduct the services, which we are proposing to bill
periodically on a lump sum basis reflecting the completion percentage of each task. It is
important to note that the Schedule contemplates this study being conducted
simultaneous with similar studies for the Water/Sewer and Solid Waste Enterprise Funds.
If that were not to occur, then the Schedule attached hereto would require modification.
The Schedule shows that successful completion of the desired services will require 69 man
hours for a fee of$9,760 plus out of pocket expenses of$175 for a total cost of$9,935.
1 trust that the terms of this proposed service agreement are acceptable to you. If so, please
indicate by affixing your signature, and returning one executed original to us for our files.
It is a pleasure to continue to be of service to the City and we look forward to successful
completion of this project. If you have any questions, please do not hesitate to call me at
(813)443-5138.
Very truly yours
Andrew J. Burnham
Senior Vice President
AJB/cs
Burton&Associates
200 Business Park circle,Suite 101•St.Augustine,Florida 32095•Phone(904)247-0787•Fax(904)241-7708
1000 N.Ashley Drive,Suite 513•Tampa,Florida 33602•Phone(813)443-5138•Fax(813)443-8289
E-mail:oburnham @burtonondassociates.com
Page 1
Acce�pted fo th ty of Opa-locka Accepted for Burton &Associates
nature Signature
Kelvin Baker, Sr. , City Manager Andrew J. Burnham—Senior Vice President
Name and Title Name and Title
duly 1 2013 June 19, 2013
Date Date
Burton&Associates
200 Business Park Circle,Suite 101•St.Augustine,Florida 32095•Phone(904)247-0787•Fax(904)241-7708
1000 N.Ashley Drive,Suite 513•Tampa,Florida 33602•Phone(813)443-5138•Fax(813)443-8289
E-mail:aburnhom @burtonandassociates.com
Page 2
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