HomeMy Public PortalAbout14-8857 Emergency Communications NetworkSponsored by: City Manager
Resolution No. 14 -8857
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA- LOCKA, FLORIDA, TO AUTHORIZE THE
CITY MANAGER TO RENEW THE ANNUAL AGREEMENT
WITH THE EMERGENCY COMMUNICATIONS NETWORK
INC. FOR CODERED HIGH SPEED TELEPHONE
COMMUNITY NOTIFICATION SERVICES, IN AN AMOUNT
NOT TO EXCEED NINE THOUSAND SEVEN HUNDRED
FIFTY DOLLARS ($9,750.00), PAYABLE FROM ACCOUNT
NO. 14- 512528, A BUDGETED ITEM; PROVIDING FOR
INCORPORATION OF RECITALS; PROVIDING FOR AN
EFFECTIVE DATE
WHEREAS, Code Red High Speed Telephone Community Notification has proven to be a
highly effective communication tool for the City of Opa -locka to communicate with its constituents;
and
WHEREAS, the City has used Code Red communication system to notify the public, from
specific areas to the entire City limits; and
WHEREAS, the City Commission of the City of Opa -locka desires to authorize the City
Manager to renew the one -year agreement with Code Red to ensure that the City has access to this
system at the same level of service provided in prior years, as improvements and upgrades are made.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA- LOCKA, FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. The City Commission of the City of Opa -locka hereby authorizes and directs
the City Manager to renew a one -year agreement with Code Red High Speed Telephone Community
Resolution No. 14 -8857
Notification Services, in an amount not to exceed Nine Thousand Seven Hundred Fifty Dollars
($9,750.00), payable from Account No. 14- 512528, a budgeted item.
J
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 22nd day of October, 2014.
to:
na Flores
Clerk
Moved by:
Seconded by:
Commission Vote:
Commissioner Holmes:
Commissioner Johnson:
Commissioner Santiago:
Vice - Mayor: Kelley
Mayor Taylor:
Approved as to form and legal sufficiency:
(�01 ?JhAA
Joseph S. Gelle John Dellagloria
GREENSPOON MARDER, PA
City Attorney
COMMISSIONER JOHNSON
COMMISSIONER HOLMES
5 -0
YES
YES
YES
YES
YES
City of Opa -Locka
Agenda Cover Memo
Commission Meeting
Date:
1012212014
Item Type:
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Resolution
Ordinance
Other
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Fiscal Impact:
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Ordinance Reading:
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1St Reading
2nd Reading
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Public Hearing:
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Yes
No
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Funding Source:
(Enter AcctNo.)
(Enter Fund & Dept)
General Fund- IT
Acct# 14- 512528
Advertising Requirement:
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Yes
No
X
Contract /P.O. Required:
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Yes
No
RFP /RFQ /Bid #:
NIA
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Strategic Plan Related
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Yes
No
Strategic Plan Priority Area:
Enhance Organizational p
Bus. & Economic Dev C]
Public Safety 0
Quality of Education ED
Qual. of Life & City Image 0
Communcation 0
Strategic Plan Obj. /Strategy: Gist the
specific objective /strategy this item will address)
X
Sponsor Name
Department:
Short Title:
APPROVAL OF A RESOLUTION AUTHORIZING THE CITY MANANGER TO ENTER INTO A ONE YEAR
AGREEMENT WITH EMERGENCY COMMUNICATIONS NETWORK INC FOR CODERED HIGH SPEED
TELEPHONE COMMUNITY NOTIFICATION SERVICES FOR THE AMOUNT OF NINE THOUSAND SEVEN
HUNDRED FIFTY DOLLARS ($9,750.00) (A BUDGETED ITEM) PAYABLE FROM ACCOUNT #14- 512528
Staff Summary:
Code Red High Speed Telephone Community Notifications has proven to be a highly effective way for
the City to communicate with its constituents. This system has allowed the City to notify from a specific
area in the City to the entire City limits within minutes. The City has used CodeRed to communicate
road closures, Public Work projects, events, or anything that may impact the public. This one year
agreement will allow the City to continue to have access to this system at the same level or service we
had our initial year as well as any improvements or upgrades made.
Proposed Action:
Staff recommends continuing the CodeRed agreement as the system has proven to be highly efficient
and effective in communicating with residents.
Attachment:
CodeRed Agreement
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Memorandum
TO: Mayor Myra Taylor
Vice -Mayor Joseph L. Kelley
Commissioner Timothy HoI s
Commissioner Doro y "Do ' "
Commissioner Luis B Santi go
FROM: Kelvin L. Baker Sr., City Manage
DATE: October 1, 2014 V_V\!J
RE: Authorization for CodeRed services
Request: APPROVAL OF A RESOLUTION AUTHORIZING THE CITY MANANGER TO ENTER INTO A
ONE YEAR AGREEMENT WITH EMERGENCY COMMUNICATIONS NETWORK INC FOR
CODERED HIGH SPEED TELEPHONE COMMUNITY NOTIFICATION SERVICES FOR THE
AMOUNT OF NINE THOUSAND SEVEN HUNDRED FIFTY DOLLARS ($9,750.00) (A BUDGETED
ITEM) PAYABLE FROM ACCOUNT #14- 512528
Description: Code Red High Speed Telephone Community Notifications has proven to be a highly effective way for the
City to communicate with its constituents. This system has allowed the City to notify from a specific area in the City to
the entire City limits within minutes. The City has used CodeRed to communicate road closures, Public Work projects,
events, or anything that may impact the public. This one year agreement allows the City to continue to have access to
this system at the same level of service we had our initial year as well as any improvements or upgrades made.
Financial Impact: $9,750.00 budgeted. Payable from account 14- 512528
Implementation Time Line: Immediate
Legislative History: Resolution 09 -7455 was approved for the first year of CodeRed service.
Resolution 10 -8166 was approved for the second year of CodeRed service
Resolution 11 -8287 was approved for third year of CodeRed service
Resolution 12 -8444 was approved for fourth year of CodeRed service
Resolution 13 -8706 was approved for fifth year of CodeRed service
Recommendation(s): Staff recommends renewing the CodeRed agreement as the system has proven to be highly
efficient and effective in communicating with residents.
Analysis: The results that the Internet mapping system that geographically targets calls are
impossible to achieve in house and reach such a large number of individuals in such a
short amount of time. CodeRed is extremely effective in providing vital communication to
residents that may be in harm's way. During the 5 years of service, CodeRed has provided
City residents with information within minutes of the calls being sent out.
ATTACHMENT(S): CodeRed Agreement
PREPARED BY: Nelson Rodriguez, Information Technology Director
END OF MEMORANDUM
Emergency Communications Network, I.I.C.
780 West Granada Boulevard, Suite 200
Ormond Beach, FL 32174
Phone 386-676-0294 Fax
BILL City of Opa-locka, FL
TO: Accounts Payable
Nelson Rodriguez
3400 NW 135 Street Bldg B
Opa-Locka, FL 33054
Er v
Pk'
INVOICE
INVOICE N: ECN-017628
DATE: 08/29/2014
REFERENCE # MEMO PAYMENT TERMS
Due on receipt
DESCRIPTION AMOUNT
CodeRED extension for 09/30/2014- 09/29/2015
Named Additional Insured 09/30/2014 - 09/29/2015
$9,500.00
$250.00
,750.00
ICES HAVE 31FEN
TOESE GOODS OR
PROVED
GATE
Thank you for your business
ECNEMERSENCY
COMMUNICATIONS
NETWORK
Emergency Communications Network, I.I.C.
780 West Granada Boulevard, Suite 200
Ormond Beach, FL 32174
Phone 386-676-0294 Fax
BILL City of Opa-locka, FL
TO: Accounts Payable
Nelson Rodriguez
3400 NW 135 Street Bldg B
Opa-Locka, FL 33054
Er v
Pk'
INVOICE
INVOICE N: ECN-017628
DATE: 08/29/2014
REFERENCE # MEMO PAYMENT TERMS
Due on receipt
DESCRIPTION AMOUNT
CodeRED extension for 09/30/2014- 09/29/2015
Named Additional Insured 09/30/2014 - 09/29/2015
$9,500.00
$250.00
,750.00
ICES HAVE 31FEN
TOESE GOODS OR
PROVED
GATE
Thank you for your business