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HomeMy Public PortalAbout14-8874 Community Space Lease with Teen Upward BoundSponsored by: City Manager RESOLUTION NO. 14 -8874 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA AUTHORIZING THE CITY MANAGER TO ENTER INTO A COMMUNITY SPACE LEASE AGREEMENT WITH TEEN - UPWARD BOUND; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City Commission of the City of Opa -locka desires to enter into a Community Space Lease Agreement with Teen Upward Bound; and WHEREAS, the Teen - Upward Bound will provides after school academic service to the community; and WHEREAS, the City will make accessible office and open space to Teen - Upward Bound at Sherbondy Park for its after school services operation, and the use of open space at Segal and Ingram Parks; and WHEREAS, the City Commission of the City of Opa -locka desires to authorize the City Manager to enter into an agreement with Teen - Upward Bound for community space, attached as Exhibit "A ". NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA: Section 1. The recitals to the preamble herein are incorporated by reference. Section 2. The City Commission of the City of Opa -locka directs and authorizes the City Manager to enter into a community space lease agreement with Teen - Upward Bound, in substantially the form attached hereto. Resolution No. 14 -8874 Section 3. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 10`" day of December, 2014. Attest to: 4_v� J041na Flores City Clerk Moved by: Seconded by: Commission Vote: Commissioner Kelley: Commissioner Pinder: Commissioner Santiago: Vice -Mayor Holmes: Mayor Taylor: Approved as to form and legal sufficiency: Joseph S. Geller / n Dellagloria GREENSPOON MARDER, PA City Attorney VICE MAYOR HOLMES COMMISSIONER SANTIAGO 3 -0 NOT PRESENT RECUSED YES YES YES City of Opa -Locka Agenda Cover Memo Commission Meeting Item Type: Resolution Ordinance Other Date: 12/10/2014 x (EnterX in box) Fiscal Impact: (EnterX in box) Yes No Ordinance Reading: (Enter X in box) 1s, Reading 2nd Reading x Public Hearing: Yes No Yes No (EnterX in box) X X Funding Source: (Enter Fund & Dept) Advertising Requirement: Yes No None (EnterX in box) x Contract /P.O. Required: Yes No RFP /RFQ /Bid #: (EnterX in box) Strategic Plan Related Yes No Strategic Plan Priority Area: Strategic Plan Obj. /Strategy: (list the (Enter X in box) specific objective /strategy this item will address) x Enhance Organizational E] Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image . Communcation Sponsor Name Department: City Manager Parks & Recreation Department Short Title: Teen Upward Bound — Lease Space Agreement Staff Summary: The attached is an Lease Space Agreement between the City of Opa -locka and Teen Upward Bound. Proposed Action: Teen Upward Bound will provide After School Academic Service to the community through privately raise funds. The City will make accessible office and open space conducive to administering after school services. Attachment: 1. Lease Agreement ��t'u;flar a��bou " x 1'O /. Kelvin L. Baker, Sr. City Manager Memorandum To: Mayor Myra Taylor Vice Mayor Timothy Hol Commissioner Joseph L. Commissioner Terrance I Commissioner Luis B. Sa From: Kelvin L. Baker, Sr., City Date: December 3, 2014 Office: 305 - 953 -2821 305 - 953 -2823 Fax: 305 - 953 -2870 Re: Teen Upward Bound Community Space Lease Agreement Request: A resolution from the Commissioners of the City of Opa -locka to authorize the City Manager to enter into a Community Space Lease Agreement with Teen Upward Bound. Scope of Work: While provider is in possession of any of the properties(s) at Sherbondy Village located at 215 Perviz Ave and Segal Park located at 2331 N.W. 143 Street of the City of Opa- locka shall lease to Tenant/Provider. Teen Upward Bound will provide After School Academic Service to the community through privately raise funds. The City will make accessible office and open space conducive to administering after school services. Description: After School Program. Financial Impact: None. Implementation Timeline: Upon execution of contract Legislative History: Original Contract Attachment(s): Contract Agreement Prepared By: David Chiverton, Assistant City Manager & Public Information Officer End of Memorandum CITY HALL 3400 N.W. 135"' STREET, BUILDING "B ", OPA- LOCKA, FLORIDA 33054 (305) 953 -2821 AN EQUAL OPPORTUNITY EMPLOYER AND DOES NOT DISCRIMINATE ON THE BASIS OF HANDICAP Community Space Lease Agreement This Community Space Lease Agreement, made this day of , 2014 is entered into by and between City of Opa- locka, (hereinafter referred to as "Landlord "), located at 3400 NW 135st, Bldg B, Opa- locka, FL 33054 and Teen Upward Bound. (herein after referred to as "Tenant/Provider ") whose address is 215 Perviz Ave, Opa- locka, Florida 33054.(the Parties). WHEREAS, the City Charter authorizes City to provide for the uniform health and welfare of the residents throughout the City; and WHEREAS, the City recognizes the importance of providing supportive services to residents of its community. and WHEREAS, the Tenant/Provider which is a not- for- profit organization or a government entity, providing services of value to the City and its assisted youth and has demonstrated an ability to provide services; and WHEREAS, the City of Opa -locks agreed to lease its space on its Park and Recreation Department premises to the Tenant/Provider so that the Tenant/Provider can provide its services to the youth of the City. NOW, THEREFORE, in consideration of the mutual covenants record herein, the Parties agree as follows: I. THE PROPERTIES. The Landlord shall lease to Tenant/Provider: (i) A portion of the Property located at the Sherbondy Village, 215 Perviz Ave; (ii) the non - exclusive use of Ingram Park, 2100 Burlington St); .(iii) the non- exclusive use of Segal Park, 2331 NW 143 St. (Hereinafter the "Properties or the "Property" as the context requires). The exact location of the Properties to be utilized shall be determined by the Parties. II. THE SCOPE OF SERVICES. While the Tenant/Provider is in possession of any of the Properties described in paragraph I of this Agreement, the Tenant /Provider agrees to render the services in accordance with the scope of services incorporated herein and attached hereto as Attachment A. Tenant/Provider agrees that at least fifty percent (50 %) at each Property of its clients at any one time shall be residents of The City of Opa- locks. Failure to serve youth residents at the percentage level described above shall be grounds for termination of this Agreement as to that Property. Tenant/Provider shall report the following information in writing on a quarterly basis to the Park Director of the City of Opa- locks. III. AUTHORIZED AGENT ON PREMISES. Tenant/Provider shall designate a responsible individual on each Property that is authorized to communicate with and receive communication from the Landlord's site manager in order to effectuate a cooperative and efficient use of each Property by the Tenant/Provider. Page 1 of 9 IV. EFFECTIVE TERM. Both parties agree that the effective term of this Agreement shall be from ----- - - - -to ---------- This Agreement may be renewed for two (2) additional one year terms at the sole option of the City. V. RENT PAYABLE. There shall be no rent paid by the Tenant/Provider for the use of the Properties. VI. USE OF THE PROPERTIES. Tenant /Provider shall use the Properties only to provide the services described in the scope of services which is incorporated herein and attached as Attachment A. Tenant/Provider shall be entitled to use the areas described only during the hours of 1:00pm to 7:OOpm. Tenant/Provider shall leave the Properties clean at the completion of programs each business day. The Landlord agrees to allow the Tenant/Provider from time to time to utilize the space after normal business hours for the purposes of conducting meetings, trainings, or for other program related reasons. The Tenant/Provider agrees to advise the Landlord's site manager in advance of the date and time it desires to use the space beyond hours stated in this section. Tenant/Provider is responsible for securing its own personal property and agrees to hold City of Opa -locka harmless in the event of loss, theft, or damage when resident programs are conducted in the leased space. Summer schedule to be determined with Parks and Recreation Management. VII. CONDITIONS OF PREMISES. The Landlord shall ensure that the Properties are in a state of good repair and suitable for occupancy by the Tenant/Provider at the commencement of this Agreement. By entering into this Agreement, the Tenant/Provider agrees that the Properties will be returned to the Landlord in the same condition as when received subject to normal wear and use. Tenant/Provider shall comply with community room capacity laws and therefore shall ensure enough space for the safety and enjoyment of the participants. The Landlord has the right to inspect the Properties at any time to assure that all terms of the lease are being met. Tenant/Provider must immediately take corrective actions as a result of the Landlord's inspection findings. VIII PARKING Parking spaces shall be negotiated with the City and attached as an exhibit to this Agreement. Buses or commercial vehicles will only be permitted to make deliveries or drop off passengers. IX MAINTENANCE. Tenant/Provider shall be responsible for maintaining the Properties. All routine maintenance and minor repairs shall be performed at the Tenant/Provider's expense. If the Landlord performs routine maintenance and minor repairs on behalf of the Tenant/Provider, the Landlord shall charge the Tenant/Provider for time and materials used. Routine maintenance and minor repairs include but are not limited to: plastering and interior painting; electrical work such as installing or changing lamps, bulbs and fuses, replacing outlet covers and other work that does not require rewiring or working inside the electrical box; minor plumbing repairs such as changing a faucet; repairing air Page 2 of 9 conditioners; changing air conditioners filters; minor line blockages; replacing kitchen cabinets and counter tops. The Landlord shall be responsible for major repairs. Major repairs include but are not limited to: replacement of roofs or central air conditioner units; structural repairs; interior electrical wiring; electrical panel replacements and repairs; major plumbing repairs; fire control systems; and exterior painting. The Tenant/Provider shall not make renovations or install any fixtures, equipment, fencing, or locks without prior written approval of the Landlord. All fixtures installed by Tenant/Provider shall become the property of Landlord upon termination of the lease agreement. The Tenant/Provider shall be responsible for reimbursement to the Landlord for any and all losses or damages to property and/or equipment resulting from the operations of the Tenant/Provider's programs. Tenant/Provider shall maintain and operate the Properties in a clean and sanitary condition and return same to Landlord at the expiration or termination of this lease. X KEYS. Locks may be changed with the Landlord's permission at the Tenant/Provider's expense, if the Landlord's site manager is immediately furnished a set of keys XI SIGNAGE All signage must be in,keeping with the residential nature of the property, all applicable building and zoning laws, and approved in writing by Landlord prior to installation. XII JANITORIAL SERVICES. The Tenant/Provider shall be responsible for all janitorial services including cleaning supplies. In the event that the Tenant/Provider requests janitorial services from Landlord, services will be provided for a fee to be negotiated between Landlord and Tenant/Provider. The negotiated janitorial services and fee shall be reduced to writing and attached to this Agreement as Exhibit C. XIII INDEMNIFICATION BY PROVIDER. The Tenant/Provider shall indemnify and hold harmless the City of Opa -locka and its officers, employees, agents, and instrumentalities from any and all liability, losses or damages, including attorneys' fees and costs of defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes or actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of this Agreement by the Tenant /Provider or its employees, agents, servants, partners, principals or subcontractors. Tenant/Provider shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City of Opa- locka, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may issue thereon. Tenant/Provider expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by Tenant/Provider shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City of Opa- locka or its officers, employees, agents and instrumentalities as herein provided Page 3 of 9 XIV INSURANCE. 1. Modification and Changes. The Tenants shall notify the City of Opa- locka of any intended changes in insurance coverage, including but not limited to any renewals of existing insurance policies. Upon review of the Tenant/Provider's Scope of Services (Attachment A) by the City's Risk Management Division, the City of Opa -locka may increase, decrease, waive or modify any of the following insurance requirements. Any request by a Tenant/Provider to decrease, waive or modify any of the following insurance requirements must be approved in writing by the City's Risk Management Division. 2. Minimum Insurance Requirements: Certificates of Insurance. The Tenant /Provider shall furnish to City of Opa -locka Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below: a. Worker's Compensation Insurance for all employees of the Tenant/Provider as required by Florida Statutes. b. Commercial General Liability Insurance on a comprehensive basis in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage. Coverage must include Abuse and Molestation Liability. The City of Opa -locka must be shown as an additional insured with respect to this coverage. Automobile Liability Insurance covering all owned, non -owned and hired vehicles used in connection with the work, in an amount not less than $300,000* combined single limit per occurrence for bodily injury and property damage For Service Tenant/Providers supplying vans or mini -buses with seating capacities of fifteen (15) passengers or more, the limit of liability required for Auto Liability is $500,000. All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida, with the following qualifications: (i) The company shall be no less than "B" as to management, and no less than "Class V" as to financial strength, by Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent, subject to the approval of the City Risk Management Division. or (ii)) The company must hold a valid Florida Certificate of Authority as shown in the latest "List of All Insurance Companies Authorized or Approved to Do Business in Page 4 of 9 Florida," issued by the Department of Financial Services and are members of the Florida Guaranty Fund. (iii) Certificates will indicate that no modification or change in insurance shall be made without thirty (30) days in advance notice to the certificate holder. (iv) Compliance with the foregoing requirements shall not relieve the Tenant/Provider of its liability and obligations under this Section or under any other section of this Agreement. (v) Modification or waiver of any of the insurance requirements is subject to the approval of the City. The Tenant/Provider shall notify the City of any intended changes in insurance coverage, including any renewals of existing policies. XV PROOF OF LICENSURE AND CERTIFICATIONS. If the Tenant/Provider is required by the State of Florida or Miami -Dade County to be licensed or certified to provide the services or operate the facilities outlined in the Scope of Services (Attachment A), the Provider shall furnish a copy of all required current licenses or certificates. Examples of services or operations requiring such licensure or certification include but are not limited to child care, day care, nursing homes, and boarding homes. Failure to provide the licenses or certificates within sixty (60) days of execution of this Agreement may result in termination of this Agreement. Additionally, Tenant/Provider: (i) Agrees to comply with all applicable laws (including but not limited to Chapters 39, 402, 409, 394, 408, 393, 397, 984, 985 and 435, Florida Statutes, as may be amended form time to time), regulations, ordinances and resolutions, regarding background screening of those who may work with vulnerable persons, as defined by section 435.02, Florida Statutes, as may be amended from time to time. (ii) If background screening is required by law, the State of Florida and the City, the Tenant/Provider will permit only employees and subcontractors with a satisfactory national criminal background check through an appropriate screening agency (i.e., the Florida Department of Juvenile Justice, Florida Department of Law Enforcement or Federal Bureau of Investigation) to work in direct contact with vulnerable persons. (iii)Agrees to ensure that employees and subcontracted personnel who work with vulnerable persons satisfactorily complete and pass Level 2 background screening before working with vulnerable persons. Provider shall furnish the Page 5 of 9 City with proof that employees and subcontracted personnel, who work with vulnerable persons, satisfactorily' passed Level 2 background screening, pursuant to Chapter 435, Florida Statutes, as may be amended from time to time. (iv)Agrees to abide by and be governed by Miami -Dade County Ordinance No. 72 -82 (Conflict of Interest Ordinance codified at Section 2 -11.1 et al. of the Code of Miami -Dade County), as amended, which is incorporated herein by reference as it fully set forth herein, in connection with its contract obligations hereunder. (v)Agrees to abide by Chapter 11 A, of the Code of Miami -Dade County ( "County Code "), as amended, which prohibits discrimination in employment, housing, and public accommodations; Title VII of the Civil Rights Act of 1968, as amended, which prohibits discrimination in employment, housing, and public accommodation; the Age Discrimination Act of 1975, 42 U.S.C., as amended, which prohibits discrimination in employment and public housing accommodations; Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. § 794, as amended, which prohibits discrimination on the basis of disability; and the American with Disability Act, 42 U.S.C. § 12103 et seq. It is expressly understood that upon receipt of evidence of discrimination under any of these laws, the City shall have the right to terminate this Agreement. It is further understood that the Provider must submit an affidavit attesting that it is not in violation of the Americans with Disability Act, the Rehabilitation Act, the Federal Transits Act, 49 U.S.C. § 1612, and the Fair Housing Act, 42 U.S.C. § 3601 et seq. If the Tenant/Provider or any owner, subsidiary, or other firm affiliated with or related to the Tenant/Provider, is found by the responsible enforcement agency, the City to be in violation of these Acts, the City will conduct no further business with the Tenant/Provider. Any contract entered into based upon a false affidavit shall be voidable by the County. If the Tenant/Provider violates any of the Acts during the term of any contract the Tenant/Provider has with the County, such contract shall be voidable by the County, even if the Tenant /Provider was not in violation at the time it submitted its affidavit. The Tenant /Provider certifies that it is in compliance with the Domestic Violence Leave, codified as § 11 A -60 t. seq. of the Miami -Dade County Code, which requires an employer, who in the regular course of business has fifty (50) or more employees working in Miami -Dade County for each working day during each of twenty (20) or more calendar work weeks to provide domestic violence leave to employees. Failure to comply with this local law may be grounds for voiding or terminating this Agreement or for commencement of debarment proceedings against the Provider. XVI NOTICES. It is understood and agreed between the parties that written notice addressed to the Landlord and mailed or delivered to the address below and written notice addressed to the Tenant/Provider and mailed or delivered to the address below shall constitute sufficient notice to either party. Page 6 of 9 Landlord Tenant /Provider City of Opa -locka Teen Upward Bound 3400 NW 135 St 215 Perviz Ave Opa- locka, FL 33054 Opa- locka, FL 33054 XVII AUTONOMY. Both parties agree that this Agreement recognizes the autonomy of each of the parties and does not stipulate or imply affiliation between the contracting parties. It is expressly understood and intended that the Tenant/Provider is only a tenant/provider and is not an agent or instrumentality of the City of Opa- locka. XVIII BREACH: REMEDIES A. Breach. A breach by the Tenant/Provider shall have occurred under this Agreement if. (1) the Tenant/Provider fails to adequately provide the services outlined in the Scope of Services (Attachment A) within the effective term of this Agreement; (2) the Tenant/Provider does not furnish the Certificates of Insurance required by this Agreement or as determined by the City's Risk Management Division; (3) the Tenant/Provider does not furnish proof of licensure and certification required by this Agreement; (4) Tenant/Provider does not have the required percentage of assisted housing residents or their children as clients; (5 the Tenant/Provider fails to properly maintain the Properties and perform other general upkeep of the Premises; (6)the Tenant/Provider discriminates under any of the laws outlined in Section VII of this Agreement; (7 the Tenant/Provider falsifies or violates the provisions of the Drug Free Workplace Affidavit (Exhibit F); (8 the Tenant/Provider, attempts to meet its obligations under this Agreement through fraud, misrepresentation or material misstatement; or (9 the Tenant/Provider fails to fulfill in a timely and proper manner any and all of its obligations, covenants, agreements and stipulations in this Agreement. Waiver or breach of any provisions of this contract shall not be deemed to be a waiver of any other breach and shall not be construed to be a modification of the terms of this Agreement. The Landlord and Tenant/Provider may terminate this Agreement and may pursue any and all remedies available under applicable law for a breach under the Lease Agreement. If, for any reason, the Tenant/Provider should attempt to meet its obligations under this Agreement through fraud, misrepresentation or material misstatement, the Landlord shall, whenever practicable terminate this Agreement by giving written notice to the provider of such termination and specifying the effective date thereof at least five days before the effective date of such termination. The city may terminate or cancel any other contracts which such entity has with the City and that such individual or entity shall be responsible for all direct and indirect costs associated with such termination or cancellation, including attorney's fees. Any entity who attempts to meet its contractual obligations with the county through fraud, misrepresentation or material misstatement may be debarred from City contracting for up to five (5) years. The Landlord may seek to evict Tenant/Provider by filing an action in a court of appropriate jurisdiction. Tenant/Provider shall not be relieved of liability Page 7 of 9 to the Landlord for damages sustained by the Landlord by virtue of any breach of the Agreement. The landlord may also pursue any remedies available at law or equity to compensate for any damages sustained by the breach. The Tenant/Provider shall be responsible for all direct and indirect cost associated with such action, including attorney's fees. XIX. TERMINATION BY EITHER PARTY. Both parties agree that this Agreement may be terminated by either Party by written notice to the other party of such intent to terminate at least ninety (90) days prior to the effective date of such termination or as determined by law. The City Manager is authorized to terminate this Agreement on behalf of the Landlord. XX. MISCELLANEOUS. A. Sublease or Assignments No assignments or sublease will be made or let in connection with this Agreement without the prior written approval of the Landlord, which shall not be unreasonably withheld, and that all sub - lessors or assignees shall be governed by the terms and conditions of this Agreement. (B) Agreement Guidelines. The Tenant/Provider agrees to comply with all applicable Federal, State and County laws, rules and regulations, particularly the Landlord/Tenant Act, which are incorporated herein by reference or fully set forth herein. (C) Modifications. Any alterations, variations, modifications, extensions or waivers of provisions of this Agreement including but not limited to rent payable and effective term shall only be valid when they have been reduced to writing, duly approved and signed by both parties and attached to the original of this Agreement. (D) Totality of Agreement / Severability This Agreement with its attachments as referenced below contains all the terms and conditions agreed upon by the parties. No amendment shall be effective until signed by both parties and approved by the City Attorney's Office, provided, however, that the City may effect amendments to this Agreement without the written consent of Tenant/Provider conforming this Agreement to changes in the laws, directives, guidelines, and objectives of City, State and Federal governments. (E Nothing herein shall alter, affect, modify, change or extend any other agreement between the Provider and the City, or any department of the City unless specifically stated herein. (F) Invalidity of all or any part of this Agreement shall not render invalid the remainder of this Agreement or the remainder of such section, if the remainder would then conform to the requirements of applicable law. Page 8 of 9 (G) This Agreement shall be governed under the laws of the State of Florida as to all matters, including but not limited to matters of validity, construction, effect and performance. Venue for any litigation between parties regarding this Agreement shall lie only in state and federal court in Miami -Dade County, Florida. IN WITNESS WHEREOF, the parties have caused this Contract to be executed by their respective and duly authorized officers as of the day and year first above written. Un Team Upward Bound (Signature of Authorized Representative) Type or Print Name Witnesses: I: ATTEST: By: (Signature of Authorized Representative) C Type or Print Name Joana Flores, City Clerk Kelvin Baker, Sr., City Manager Approved as to form and legal sufficiency: ma Joseph Geller, City Attorney Page 9 of 9