HomeMy Public PortalAbout11) 7H Petty Cash ReportAGENDA
ITEM 7 .H.
ADMINISTRATIVE SERVICES DEPARTMENT
MEMORANDUM
DATE: October 6 , 20 15
TO: The Honorab le City Cou ncil
FROM: Bryan Cook , City Manager
Via: Tracey L. Hause , Administrative Services Director
By : Lee Ma , Accountant
SUBJECT : PETTY CASH REPORT
RECOMMENDATION:
The City Counci l is requested to review, receive and fil e the Petty Cash Report.
BACKGROUND:
On August 6 , 199 1, staff began sub mitting the Petty Cash Report to the City Council on
a reg ula r basis .
ANALYSIS:
In the interest of full transp arency , the City Co un cil is being requested to review th e Petty
Cash Report from August 28 , 2015 to September 16, 2015 . The total of petty cash
expenditures were $651 .10 (Attachme nt "A"). Th e petty cash fund will be reimbursed after
the City Council approves the October 6 , 2015 , Warrant Register.
CONCLUSION:
As has been our past practice , the attached Petty Cas h Report is being pres ented for City
Council's review and for staff to answer any questions that they may have with regards
to these expenditures . Th is practice seeks to avo id any potential mi suse of publ ic funds .
FISCAL IMPACT:
This item does not have an impact on th e Fiscal Year (FY) 2015-16 City Budget.
City Council
October 6 , 2015
Page 2 of 2
ATTACHMENT:
A. Petty Cash Details
Attachment A
Account No. Description FY 2015-16
01-910-41-4410 $ 49 .85 City Council Meeting Expense (Food)
$ 38 .43 City Council Meeting Expense (Food)
$ 35 .00 CCAC Boardmeeting Councilmember Fish
$ 28 .09 City Council Meeting Expense (Food)
$ 28 .09 City Council Meeting Expense (Food)
$ 15 .64 City Council Meeting Expense (Food)
$ 195.10
01 -91 0-41-4465 $ 5.75 Postage for Mail
$ 5 .75
01-91 0-41-4640 $ 10.11 Commissioner BBQ
$ 5.99 Commissioner BBQ
$ 16.10
01-910-47-4490 $ 49 .08 JIPA Training (Refreshments)
$ 31.41 JIPA Training (Refreshments)
$ 31 .00 JIPA Training (Refreshments)
$ 26 .01 JIPA Training (Refreshments)
$ 137.50
01-920-48-4405 $ 47 .61 Disaster Cost Recovery Training (Milage Reimbursement)
$ 46 .23 Disaster Cost Recovery Training (Milage Reimbursement)
$ 30 .12 JPIA Roundtable Meeting (Milage Reimbursement)
$ 123.96
01 -920-49-4465 $ 2 .18 Soap for the Lunch Room
$ 2 .18
01-940-57-4630 $ 5.40 Supplies for Volunteer Luncheon
R16-10 $ 5.40
01-940-57-4630 $ 46.40 Supplies for Car Show
R16-07 $ 39.85 Supplies for Car Show
$ 23.20 Supplies for Car Show
$ 109.45
01-940-57-4690 $ 45.66 Supplies for Little Stars
R16-05 $ 45.66
01 -970-82-4490 $ 10.00 Parking for Landscape Expo
$ 10.00
$ 651 .10 Grand Total
Receipts # 16-0038 -16-0060