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HomeMy Public PortalAbout1984-07-31 MeetingMr. Mauch from the Fairfield Manor asked if something could be done about the Beau Rivage and Regency properties. They have discontinued lighting the property and are not taking care of the landscape. Mr. Maley said he would contact the owners. On motion of Mr. Laikin, seconded by Mr. Taplin the meeting was adjourned at 11:35. A.M. Attest: Mom/ Village Clerk June 26, 1984 COUNCIL MINUTES July 31, 1984 The Council of Bal Harbour Village met Tuesday, July 31, 1984 at 9:30 A. M. in the Village Hall. Present: Mrs. Antiles and Messrs. Laikin, McKeehan and Sherman Absent: Mr. Taplin Also present were Fred W. Maley, Village Manager; Mary T. Wetterer, Village Clerk; and Alan S. Gold, Village Attorney. On motion of Mrs. Antiles, seconded by Mr. Laikin minutes of June 26, 1984 were approved as submitted. Mr. Charles Burton McKeehan was sworn into office Clerk to serve the unexpired term of Mr. Printup until in April, 1985. Mr. Gold read Ordinance No. 255 and voted the by the Village the election in full prohibiting advertising and sales on public property. On motion of Mr. Laikin, seconded by Mrs. Antiles and voted the ordinance was adopted on second reading. Mr. Sherman reviewed the Village's position in regard to the inter - local agreement to establish a unified convention authority in Dade County. He said every effort was made to have the City of Miami join the agreement and also to have the agreement spell out a long range July 31, 1984 tourism plan by Dade County. Neither have been agreed to by the parties concerned. Representatives from the Greater Miami Tourism Coalition, including Mr. Arthur Surin of the Fontainbleau Hotel and attorney Kenneth Meyers, explained how important it was to have Bal Harbour as part of the coalition. Mr. Steve Mostrand, Chairman of Tourism for the Greater Miami Chamber of Commerce explained what was being done to promote tourism over the whole county. The council discussed Section 4.04 the agree- ment which would limit the ability of Bal Harbour to issue bonds. Mr. Meyers said that Dade County and the City of Miami Beach would agree to an amendment striking this section. Mr. Steve Bobby of Bal Harbour Shops and Mr. Jay Litt of the Sheraton spoke in favor of Bal Harbour joining the coalition. Mr. Sherman said he would try to talk to members of the City of Miami commission individually to see if he could change their vote when they meet again. It was moved by Mr. Laikin, seconded by Mrs. Antiles and voted that Bal Harbour sign the interlocal agree- ment. Mr. Maley said he had contacted several specialists in graphics and their fees might run into the Competitive Negotiations Act. He said representatives from Gart Urban, Gary Greenan and Harold Lewis Malt of the University of Miami had looked at Collins Avenue and wished to come back when the street furniture has been installed. Mr. Mauch of Fairfield Manor wanted to know why the signs on the west side of Collins Avenue for the apartment buildings are being held up. Mr. Maley ex- plained that they are part of the graphics. It was agreed that the signs will be the first assignment when a graphics firm is hired. The council reviewed a letter from Kruse, O'Connor and Ling, our retirement plan actuaries, regarding lump sum pension benefits for retirees. Mr. Maley explained the evolution of the plan from insurance annuity contracts for each participant to the present plan drawn by Kruse, O'Connor and Ling. 'He also explained the retirement options. Mr. Maley passed out a list of the participants in the plan showing each employee's benefit as of October 1, 1983. He said that Northern Trust Bank has stated that lump sum withdrawals will not harm the trust if proper notification is given. It was moved by Mr. McKeehan, seconded by Mrs. Antiles and voted that Northern Trust and Kruse, O'Connor and Ling make a recommendation on lump sums and report back to the council for review. The Council considered the nine months' operating statements as ex- plained by Mr. Kelly. He explained that the budget would be amended to reimburse the Tourism Department for the Collins Avenue bus bay and to fund the public works garage, from the General Fund reserve balance. On motion of Mrs. Antiles, seconded by Mr. Laikin the statements were filed for audit. Mr. Sherman introduced Mr. Murray Gaby of Keyes Martin & Gaby Advertising, Inc., the new agency for the Department of Tourism. Mr. Sherman said that the Resort Tax Advisory Committee had selected a different type of advertising eliminating coupon requests for infor- mation, our cooperative advertising agreements and participation in trade shows by the tourism department. The hotel would send their own representatives to the trade show and be responsible for sending out their own information along with general information regarding Bal Harbour. Mr. Bobby and Mr. Litt said they agree with the new advertising policy and the Tourism Department should be removed from the Village. Mr. Sherman advised that this would save approximately $100,000 and the money could July 31, 1984 be better used for more advertising. Mr. John Monahan, sales agent, said he could handle the public relations aspect for the village. Mr. Gaby said that the hotels would be furnished mailing lists and follow through on their own. It will be easier to function with a central marketing source. The village needs recognition. Mr. Maley inquired about the holiday festivals and was advised that this had not been discussed. Mr. Maley also asked about the level of operation for forwarding inquiries, etc. Mr. Litt thought that some administrative activities should be left It was moved by Mrs. Antiles, seconded by Mr. McKeehan and voted to adopt the new advertising plan as proposed by Mr. Gaby. Mr. Maley said the village must hold two public hearings on the proposed 1984-85 budgets after five P.M. He submitted to the tax assessor his proposed 3.78 millage rate as required by law. After discussion, the hearing dates and time were set for 5:00 P.M. on August 29th and September 12th, on motion of Mr. McKeehan, seconded by Mrs. Antiles and Voted. The council discussed a proposed 1'% increase in the Resort Tax which would raise it to 3%. Mr. Maley said he would prefer it to go on the November ballot. Mr. Gold was instructed to prepare a resolution raising the Resort Tax for the ballot. Mr. Sherman called attention to the trouble the village experienced on the beach the 4th of July. Chief Staubesand explained his plans for additional manpower and equipment to be ready for Labor Day and future holidays. Also the Dade County Fire Department will be advised on how to gain access to the beach. It was decided that no access could be obtained through private property. Mr. McKeehan said he would like to call attention to the fact that juveniles were driving golf carts in a reckless manner in the village. Mr. Maley said the parents had been advised of the rules governing carts on public streets. Mr. Gold suggested that the village be conservative and enforce the law. On motion of Mrs. Antiles, seconded by Mr ..ikin and voted the meeting was adjourned at 12:10 P.M. Attest: illage Clerk July 31, 1984