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Home My Public Portal AboutPCM 2008-06-25 FRASER PLANNING COMMISSION MINUTES DATE: Wednesday, June 25, 2008 MEETING: Planning Commission Regular Meeting PLACE: Town Hall Board Room PRESENT Commission: Commissioners: Chair-Steve Sumrall, Mayor Fran Cook, Vesta Shapiro, Peggy Smith, Katie Soles, Eric Hoyhtya and Phillip Naill. Staff: Town Planner Catherine Trotter, Town Clerk Lu Berger and Public Works Director Allen Nordin Others: None Chairperson Sumrall called the meeting to order at 6:30 p.m. 1. Roll Call 2. Approval of May 28, 2008 meeting minutes. Comm. Shapiro moved, and Comm. Smith seconded the motion to approve the minutes. Motion carried: 6-0. 3. Open Forum a. None 4. Public Hearine:sl Action Items a. Fraser Valley Recreation Center Development Permit Mayor Cook moved and Comm. Shapiro seconded the motion to open the Public Hearing on the Fraser Valley Recreation Center Development Permit. Motion Carried: 6-0. The applicant is processing a development permit. Background info: The applicant is proposing to construct a new recreation center on a lot located within Filing 2A. The subdivision plat and related documents (SIA and drainage agreement) for Filing 2A need to be executed and recorded. The applicant will need to enter into a Construction Guarantee Agreement with the Town. The Construction Guarantee Agreement will ensure that necessary construction features and public improvements are constructed in accordance with the approved development plans and to ensure restoration and re- vegetation of the site if the development permit is abandoned. The applicant needs to address the Town Gardener's comments regarding the landscaping plan. The site is located within the Town of Fraser Water Supply Protection District. The applicant needs to submit the MSDS sheets detailing the pool chemicals. Town parking regulations do not address a Rec center. The applicant has submitted a parking analysis referencing similar facilities. They are proposing 15610" X 20" spaces and 54 9" X 18" spaces, for a total of2l0 spaces. Austin Watson outlined the parking proposal, describing how the number of parking spaces was arrived at. A portion of the parking is located within the floodplain. The Town of Fraser participates in the National Flood Insurance Program (NFlP). The State Coordinator for the program has indicated that a letter of map revision is NOT necessary. However, per our regulations, the applicant will have to file a floodplain development permit at time of building permit to ensure that the lowest finished floor of the recreation center building should be at or above the Base Flood Elevation. The plans show that Leland Creek is to be re-Iocated and new wetland delineation is currently being done on site. The revised wetland delineation should be confirmed by the US Army Corp prior to issuance of a building permit and/or grading permit. The design of the flat roof was a concern to the Commissioners. The flat roof will only be utilized where the mechanical components are housed. Snow storage locations and size was discussed. Chris Birkmeyer discussed the changes made to the trail system to minimize the wetlands disturbance. The possibility of the Rec Center expanding was discussed. The building is being designed to allow for expansion. Comm. Shapiro moved and Mayor Cook seconded the motion to close the Public Hearing the Fraser Valley Recreation Center Development Permit. Motion Carried: 6-0 Mayor Cook moved and Comm. Naill seconded the motion to approve the Fraser Valley Recreation Center Development Permit with the following conditions: 1. The Development Permit should be conditioned upon final execution and recordation of the subdivision plat for Filing 2A and related documents (including an SIA and drainage agreement). 2. A floodplain development permit is required at time of building permit and the lowest finished floor of the recreation center building should be at or above the Base Flood Elevation. 3. The applicant shall be required to submit an engineer's cost estimate for all costs of improvements and a construction guarantee agreement and security must be provided in accordance with Town policies. 4. Address Town Gardener comments. 5. Any signage requires a permit per the Fraser Zoning Code. 6. The applicant shall comply with snow storage requirements of the Town of Fraser and per the Filing 2A subdivision plat. 7. Approval of all documents by Town Engineer. 8. Approval of all documents by the Town Attorney. 9. The applicant needs to submit the MSDS sheets detailing the pool chemicals. 10. The revised wetland delineation should be confirmed by the US Army Corp prior to issuance of a building permit and/ or grading permit. Motion carried: 6-0. b. Grand Mountain Bank Subdivision Exemption Plat & Development Permit Comm. Hoyhtya moved and Comm. Naill seconded the motion to open the Public Hearing on the Grand Mountain Bank Subdivision Exemption Plat & Development Permit. Motion Carried: 6-0. TP Trotter gave proof of publication and receipts of certified letters sent to adjacent property owners. The applicant is processing a subdivision exemption plat and a development permit. Per the subdivision regulations, an exemption plat may be processed for the purpose of revising lot lines, only if it creates no more that the prior recorded number of lots and all revised lots conform to the lot dimension requirements in the zoning code. This is in fact the case here. Background info: The applicant is proposing to construct a new bank on the new lot 1. They have submitted a change in use permit to CDOT to close the north access to the existing property and utilize the existing southern curb cut as full access movement. Both accesses are currently utilized as full movement. The applicant can provide a status report on this change in access use permit. EGFPD has requested an additional 2 foot width in a portion of the drive thru lane. The applicant's engineer is looking at this to determine if it is feasible. Brown and Caldwell have provided us with the results of their fire flow analysis for the GMB project. The existing conditions at the site mandate that the applicant extend an existing water main southeast of the site. The Town is interested in upsizing this line and have begun negotiations with the bank on a cost sharing agreement for this project. A 30' water line easement for this new water main will need to be prepared. The applicant will need to enter into a Construction Guarantee Agreement with the Town. The Construction Guarantee Agreement will ensure that necessary construction features and public improvements are constructed in accordance with the approved development plans and to ensure restoration and re- vegetation of the site if the development permit is abandoned. The applicant has submitted a draft copy of a Declaration of Protective Covenants and Reciprocal Easements for the site. This document references 4 easements, yet we do not have 4 easements. Also, there are some inconsistencies in the covenants and there are no exhibits attached. Alllegal documents will need to be amended and re-reviewed prior to execution and recordation. Assuming that the access drive will be private, it should be labeled as such and clarified in the easement language. The new "street names" should be deleted. The applicant needs to address the Town Gardener's comments regarding the landscaping plan. John Connelly, Carroll & Lange spoke on the easements. Dean Cinoco, Alan Carter Architect discussed the existing service line on lot 2. It will not be utilized at this time. Dean outlined the materials that will be used on the exterior of the bank and the vegetation. Parking will be 30 stalls on both sites. If lot 2 were to be built upon, parking would still meet or exceed the requirements. Flood plain on lot 2, will be addressed at the time of development of lot 2. Snow storage and drainage has been calculated for both lots, although only lot I will be the only lot being improved at this time. Chairperson Sumrall is concerned with the lack of fire lows. Town hopes to cost share with the Town to improve the current infrastructure. Would like to officially adopt the water plan, since it is referenced often. Mayor Cook moved and Comm. Soles seconded the motion to close the Public Hearing on the Grand Mountain Bank Subdivision Exemption Plat & Development Permit. Motion Carried: 6-0. Comm. Hoyhtya moved and Mayor Cook seconded the motion to recommend approval of the Grand Mountain Bank Subdivision Exemption Plat & Development Permit with the following conditions. 1. The Development Permit should be conditioned upon final approval of the subdivision exemption plat by the Town Board. 2. The applicant shall be required to submit an engineer's cost estimate for all costs of improvements and a construction guarantee agreement and security must be provided in accordance with Town policies. ýÿ PLANNING COMMISSION MEETING I' / ;;2. S I 0 '6 SIGN IN SHEET NAME I HOME ADDRESS I A'oH"I w.~J:>l)n REPRESENTING OR AREA OF INTEREST Fro......., /J.....L. Cel.o1.)..y '-ILl':, ./ . SIL ~. (IJ./t"l.. o.:-L ;. La_t...U -- G'PNv/:5 ./:;. e'L TI/I~eIM~~ hf/l"7 A /(~,/v1( 1-.1. L-af( G .~1 , B. ! L v\r(j/lf La,!;7f_ , Gr,-"~ G I'<../"J (vi 0''''" +,1"., &t?/.-< .{:58 Fr~1 Go iY\. J 4 lit'" (tT(,r fh4,r { ~~ b/~7 h., / --.- J \::S fI !:!lv'/'-- <p /1 (Dv~17 3(" 'v LI~ ';;'J.(l k D(C..L u 0\ N e.J :, ,,'" UtI'lV. C "va C(';; ~'" ~ V\l\nl~ (' f) h~ C t),ts~~ v"\- (:;> ~ ~ THANK YOU! 3. A 30' water line easement for the new water main will need to be prepared for the final water line location. 4. Label access drive as private and clarify in easement language. The new "street names" should be deleted. 5. Address Town Gardener comments. 6. Any signage requires a permit per the Fraser Zoning Code. 7. The applicant shall prepare an access easement where the entrance road encroaches on Town property (parcel C). 8. Water line extension cost sharing agreement to be approved by Town. 9. All legal documents will need to be amended and re-reviewed prior to execution and recordation. 10. Approval of all documents by Town Engineer. 11. Approval of all documents by the Town Attorney. 5. Discussion and Possible Action Ree:ardine: a) None 6. Staff Choice TP Trotter- July 23'd, out of town. No PC in July. 7. Commissioners' Choice Chair Sumrall: Nothing Mayor Cook: Nothing Comm. Smith: Surprised how close Clark's gas station is to the trail. Back of the building is facing Hwy 40. Can we request shadow boxes on the back of the building to enhance the aesthetics of the building? Chairperson Sumrall believes the Town reserved the right to bring him back in to address the Town's concerns. A discussion on the trail and its relationship to buildings going in was discussed. Comm. Shapiro: Asked what's going on with the berm in the meadow. Landscaping is being done, the Town's not sure what Grand Park's intentions are. Comm. Naill: Nothing Comm. Soles: Would like to have 1lx14 maps. Comm. Hoyhtya: Nothing Mayor Cook moved, and Comm. Naill seconded the motion to adjourn. Motion o.mod, 6-0. i ,\,O<ing .djO",,"od "~m \. \ . . & ~Q!1 , '. L Berger, Town C rk 1___~.I'l'l\ ýÿ