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Home My Public Portal About2007-11-06LII • • This Agenda contains a brief general description of each item to be considered. Copies of the Staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk and are available for public inspection. A person who has a question concerning any of the agenda items may call the City Manager at (310) 603 -0220, ext. 200 Procedures for Addressing the Council IN ORDER TO EXPEDITE CITY COUNCIL BUSINESS, WE ASK THAT ALL PERSONS WISHING TO ADDRESS THE COUNCIL FILL OUT A FORM PROVIDED AT THE DOOR, AND TO TURN IT IN TO THE CITY CLERK PRIOR TO THE START OF THE MEETING FAILURE TO FILL OUT SUCH A FORM WILL PROHIBIT YOU FROM ADDRESSING THE COUNCIL I,N THE ABSENCE OF THE UNANIMOUS CONSENT OF THE COUNCIL. VED AGENDA ITEMS ON FILE FOR CONSIDERATION R T C I LYNWOOD AT THE REGULAR MEETING OF CITCS OFFICE CITY CLE RKSOF THE LYNWOOD INFORMATION INC. LEE TO BE HELD ON NOVEMBER 6, 2007 NOV 0 1 2007 5:00 P.M. COUNCIL CHAMBERS AM FM 11330 BULLIS ROAD, LYNWOOD, CA 90262 �F ��i3i4(51� MARIA TERESA SANTILLAN 3 7//, CHAIRPERSON I t �T RAMON RODRIGUEZ ALFREDO FLORES VICE - CHAIRMAN DIRECTOR J. ANTONIO MARTINEZ JIM MORTON DIRECTOR DIRECTOR CITY MANAGER INTERIM CITY ATTORNEY ROGER L. HALEY RAUL SALINAS CITY CLERK CITY TREASURER ANDREA L. HOOPER IRIS PYGATT OPENING CEREMONIES 1 CALL TO ORDER 2. ROLL CALL OF DIRECTORS Alfredo Flores J Antonio Martinez Jim Morton Ramon Rodriguez Maria T Santillan 3. CERTIFICATION OF AGENDA POSTING BY SECRETARY 1 4 PROCLAMATIONS/P RESENTATIONS • PUBLIC ORAL COMMUNICATIONS (Regarding Agenda Items Only) PUBLIC ORAL COMMUNICATIONS IF AN ITEM IS NOT ON THE AGENDA, THERE SHOULD BE NO SUBSTANTIAL DISCUSSION OF THE ISSUE BY THE COUNCIL, BUT IT IS ALL RIGHT FOR COUNCIL TO REFER THE MATTER TO THE STAFF OR SCHEDULE SUBSTANTIVE DISCUSSION FOR A FUTURE MEETING (The Ralph M. Brown Act, Government Code Section 54954.2 (a) ) CONSENT CALENDAR All matters listed under the Consent Calendar will be acted upon by one motion affirming the action recommended on the agenda There will be no separate discussion on these items prior to voting unless members of the Agency or staff request specific items be removed from the Consent Calendar for separate action. 5. MINUTES OF PREVIOUS MEETINGS: Regular Meeting — October 16, 2007 6. APPROVAL OF THE WARRANT REGISTER Comments: Lynwood Information, Inc. warrant register dated November 6, 2007 for FY 2007 -2008 is presented for the Board's approval. Recommendation: Staff recommends that the Board of Directors of Lynwood Information Incorporated approve the warrant register 7 TREASURER'S QUARTERLY INVESTMENT REPORT Comments: The purpose of this item is to have the Honorable Chairperson and Directors of Lynwood Information Inc. review the Treasurer's Quarterly Investment Report as required by State Statutes. Recommendation: The City Treasurer recommends that the Honorable Chairperson and Directors of Lynwood Information Inc. receive and file the attached quarterly Investment Report for the quarter ending September 30, 2007 2 • DISCUSSION ITEMS • 8. ELECTRONIC DOCUMENT MANAGEMENT SYSTEM PUBLIC RECORDS WEBSITE DEMONSTRATION Comments: On April 17, 2007, the City Council selected ECS Imaging, Inc. to provide Electronic Document Management System (EDMS) services and authorized staff to negotiate an Agreement for the City Council's review and approval. On June 6, 2007, City Council was provided with a brief demonstration of the public records website and approved the agreement to proceed with this project. Presently, ECS Imaging has provided the City with software and hardware that will allow the public to search and review City records via the Internet in a convenient and user friendly process. Staff has collaborated with ECS and customized the public records website known as "My Doc Spot ", to be more convenient and user friendly Additionally, a demonstration will be provided to the Lynwood Information Inc. Board for review and comment on the City's EDMS system. Recommendation' Staff recommends that the Lynwood Information Inc. approve the "My Doc Spot" public records website and allow staff to proceed with implementation. 9 DISSOLUTION OF LYNWOOD INFORMATION INCORPORATED (LII) Comments: At the City Council meeting held on October 24, 2007, the Council approved a motion directing staff to dissolve the Lynwood Information Incorporated (LII). According to Section 6.05 of the LII bylaws, the affirmative vote of two- thirds of members is required to dissolve the corporation. All remaining funds after the payment of debts /liabilities shall be paid to the City of Lynwood. Recommendation: Staff recommends that the Board Members review this matter and adopt the attached resolution entitled, "A RESOLUTION OF THE LYNWOOD INFORMATION INCORPORATED DISSOLVING THE CORPORATION, MODIFYING THE FISCAL YEAR 2007 -2008 BUDGET AND ELIMINATING ALL RELATED COMPENSATION TO ELECTED OFFICIALS" ADJOURNMENT THE NEXT REGULAR MEETING WILL BE HELD ON NOVEMBER 20, 2007 AT 5'00 P.M. IN COUNCIL CHAMBER ROOM, CITY HALL, CITY OF LYNWOOD, CALIFORNIA. 3 0 • x. . eich Fd9cf . AGENDA STAFF REPORT DATE. November 6, 2007 TO Lynwood Information Inc. Chairman and Directors APPROVED BY Roger Haley, City Manager)K PREPARED BY Andrea L. Hooper, Secretar ' SUBJECT Lynwood Information Inc. Minutes Recommendation: Staff recommends the Lynwood Information Inc. approve following minutes. • Regular Meeting, October 16, 2007 Background: N/A Fiscal Impact: N/A Coordinated With. N/A AGENDA ITEM 5 • • LYNWOOD INFORMATION INC. REGULAR MEETING OCTOBER 16, 2007 The Lynwood Information Inc. of the City of Lynwood met in a regular meeting at Bateman Hall, 11330 Bullis Road on the above date at 6 p.m. Chairman Santillan presiding. Directors Flores, Martinez, Morton and Rodriguez were present. Also present were City Manager Rodger Haley, City Attorney Willoughby, Secretary Hooper and City Treasurer Pygatt Secretary Hooper announced that the Agenda had been duly posted in accordance with ' the Brown Act. Item #4 PROCLAMATIONS /PRESENTATIONS • None PUBLIC ORAL COMMUNICATIONS (Regarding Agenda Items Only) (NONE) PUBLIC ORAL COMMUNICATIONS (NONE) CONSENT CALENDAR All matters listed under the Consent Calendar will be acted upon by one motion affirming the action recommended on the agenda. There will be no separate discussion on these items prior to voting unless members of the Council or staff request specific items to be removed from the Consent Calendar for separate action. It was moved by Vice Chairman Rodriguez, seconded by Director Morton, to approve the minutes and adopt the Resolution. Item #5 MINUTES OF PREVIOUS MEETINGS • Regular Meeting — October 17, 2007 • • Item #6 APPROVAL OF THE WARRANT REGISTER RESOLUTION NO. 2007.021 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, CALIFORNIA, ALLOWING AND APPROVING THE DEMANDS AND WARRANTS THEREFORE. ROLL CALL. AYES DIRECTORS FLORES, MARTINEZ, MORTON, RODRIGUEZ AND SANTILLAN NOES NONE ABSTAIN: NONE ABSENT NONE DISCUSSION ITEM Item #7 ELECTRONIC DOCUMENT MANAGEMENT SYSTEM PUBLIC RECORDS WEBSITE DEMONSTRATION This item was pulled by Chairman Santillan because the power point presentation was not available. ADJOURNMENT Having no further discussion, it was moved by Chairman Santillan, seconded by Director Rodriguez and carried to adjourn the Lynwood Information Inc. meeting at 6 p.m. 1 Maria Santillan, Chairman Andrea L. Hooper, City Clerk • • , . i ,, _ +'N" AGENDA STAFF REPORT DATE. November 6, 2007 TO Honorable Chairperson and Directors of Lynwood Information Incorporated APPROVED BY Roger L. Haley, City Manage , PREPARED BY Bruce Arnoldussen, Assistant City Manager - Finance i Monica Castellanos, Accounting Technician SUBJECT Approval of the Warrant Register Recommendation: Staff respectfully recommends that the Board of Directors of Lynwood Information Incorporated approve the warrant register for Fiscal Year 2007 -2008. Attached Warrant Register dated November 6, 2007 i I AGENDA ITEM (.0 , 1 vchlist Voucher List Page: 1 10/30/2007 9:00:15 AM Lynwood Information, Inc. Bank code : Iilusb Voucher Date Vendor Invoice PO # Description /Account Amount *5032 10/16/2007 004743 RIOS, DANIEL R. 10 -15 -07 ENTERTAIMENT SVCS 01- 000343 9313.80.850.62015 2,500.00 Total 2,500.00 5033 11/6/2007 002452 AMERICAN LANGUAGE SVCS. 10131 TRANSLATION SVCS 01- 000224 9313.80.850.64399 479.52 10246 TRANSLATION SVCS 01- 000224 9313.80.850.64399 533.64 Total 1,013.16 5034 11/6/2007 004306 INT DIG DES., A -VIDD AUDIO -VIDEO Iynw002 COMPUTER SYSTEM 09- 000147 9313.80.850.66015 13,348.54 Total 13,348.54 * DENOTES PREPAID VOUCHERS Iliusb Bank total 16,861.70 3 Vouchers in this report Total vouchers 16,861.70 •