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Home My Public Portal About20090928 - Parks & Recreation - Meeting Minutes Page: 1 Hopkinton Parks and Recreation Meeting Minutes of 9-28-09 The Parks and Recreation Meeting was called to order on Monday, September 28, 2009 at 7:00 PM. Ken Driscoll, Pat Mahon, Brendan Doyle, Bob Dobinski, Karl Morningstar, Mike Preite and Joan Bannon were present. Norman Khumalo - Town Manager Minutes of 08-03-09 – Approved  The board members were introduced to Norman. The Town Manager expressed that he was very interested in P&R and he would be a resource if needed.  Ken asked to clarify the discussion of an enterprise fund. He explained that it is a business management tool for communicating how projects are run, what portion of taxes are used for P&R and assists with strategic planning in the next 5-10 years.  Norman explained that with an enterprise fund there can still be a revolving fund. It formalizes P&R budget, program fees still part of the structure, realization that it takes resources to get where you want to be, allows you to understand how it should be done. An enterprise fund helps to inform town of the programs & costs associated with Parks and Recreation. It gives an indication over the long run of how much it will cost the town. Chairman’s Report  Had session with HYSA and covered User Agreement Only o Need to stay away from the word committee – 2 people, liaisons, overseers o Funds – Building up a reserve fund but sitting in soccer’s hands, town money, need to establish an EOY transfer of funds  Community P&R – Mike asked to meet with Ashland P&R to discuss programs and how can Hopkinton do so much with part time employees o Ken will pursue this community P&R issue, need to know what they are looking for, how does it benefit Hopkinton, basically needs more information  Field Scheduling o Mike had a conversation with Brian Main and he indicated that the facilities group is taking over all field scheduling. Ken will meet with the Town Manager to discuss this issue because not sure what this role is.  Town Common o Scheduled for loam and seed tomorrow. Ken and Mike marked the sprinkler heads o Ken met with Weston & Sampson to discuss streetscape landscape design plan for Common. Need to have an overall view of plan for Common, not just Tree Plan – example beds at entrances. o The goal is to have an overall plan for someone to articulate.  Need to prioritize and capitalize P&R projects – Capture the big things and prioritize o Quick List  Fruit Street Fields  Town Common  Overall Quality of Fields – Existing Facilities  Reed Park Tennis Courts  Irrigation of Lower Fruit Street Page: 2 o Brendan suggested that the priorities should be based on who is impacted by what we do and the cost associated o Mike told the board that the fence at EMC playground is destroyed and needs to be replaced , there are projects such as clean up , urban planting, garbage cans need to be addressed o Bob suggested that the Skate Park needs to be looked at o Board Members agreed to access properties and report back next meeting  Town Common – Ken  Sandy Beach – Bob  Reed Park – Bob and Ken  Carrigan Park – Pat  Emerald Hills – Brendan  Daniel Shays – Brendan  Fruit Street – Brendan  EMC – Karl Director’s Report  Mike handed out the Fall 2008 and Summer 2009 disbursement spreadsheet  Signs for No Parking at EMC to prevent students from taking up all the spaces are posted  Fertilized all Properties except EMC and Carrigan Park  Spoke to CDM regarding Fruit Street and Reed Park.  New Fruit Street – CDM wants someone to look at and approve. Need notice of intent, abutters list, file with Conservation Commission, preplanning of all steps around permitting.  New Fruit Street project with CDM will be short money because of so many changes. CDM will send something in writing to Mike  Contract with CDM to do Reed, FS Fields, Emerald Hills – MA changed procurement laws and now it is not legal to do piecework. Need to present another scenario to get this moving  Mike needs to set up a meeting with CDM on scheduling, permitting etc. Sub Committee Reports  Downtown Revitilization – Ken – trying to push for a downtown plan, holiday stroll  Marathon Fund Committee – nothing to report  Youth Commission – still looking for volunteers for the Early Release Program  Lake Maspenock - nothing to report  Marathon - nothing to report  CPC – no meeting, first meeting next week New Business  Gazebo Renovations – Garden Club will put up with the least amount of hardware Meeting adjourned 9:30 PM Next scheduled meeting 10/26/09 at 7:00 PM Prepared by Joan Bannon