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Home My Public Portal About17) 10A Resolution 15-5132 Withdraw membership from Los Angeles Regional Interoperable System AuthorityCity Council November 17, 2015 Page 2 of 4 responders' abilities to coordinate and direct emergency resources to the locations where they are most needed. Through the design, construction and use of shared frequencies and interoperable equipment, a coordinated response to major disasters/crises is very valuable for both disaster response and day-to-day first responder activities. In 2009, the LA-RICS JPA was created for the purpose of constructing and implementing a radio and data interoperable communications system to facilitate inter- agency communications during a disaster or crisis. Membership consisted of 83 municipalities in Los Angeles County, along with a few other special districts and agencies (such as the Los Angeles Unified School District, California Highway Patrol, etc.). Since 2009, a JPA Board of Directors, comprised of representatives from various agencies, including a California Contract Cities Association (CCCA) representative (La Canada Flintridge City Manager) to monitor implications of the project to the CCCA cities, have been working on the implementation of the LA-RICS system. Phase I (the L TE "data" communications system) is nearing completion and Phase II (the LMR "voice" communications system) is set to commence construction in 2016. As a contract city, first responder voice and data communications are provided by the County agencies that provide services to our City (i.e., Los Angeles County Sheriff's Department and Los Angeles County Fire Department.) The County of Los Angeles has been serving as the lead agency for the LA-RICS effort and has supplemented federal grant funds by investing several million dollars of its own funding and in-kind staff resources to bring the LA-RICS effort to fruition. Thus, for a contract city, it is with a high level of certainty that the County agencies providing services to the contract cities will be utilizing the LA-RICS system as part of its day-to-day and disaster response communications capabilities. As provided in the Joint Powers Agreement, agencies that initially joined the LA-RICS JPA would not incur any financial obligations to the JPA Authority until such time as a Funding Plan was adopted by the Board and for a limited review period thereafter. Upon conclusion of the review period (known as the "Opt-Out Date"), those agencies electing to continue their participation in the LA-RICS Authority would become contractually and financially obligated to contribute their proportionate share of costs for the ongoing and continuing administrative, operational, maintenance, and grant match costs associated with the implementation and activation of the LA-RICS system, including the administrative/operational costs for FY 2014-15 and FY 2015-16. While the Funding Plan was initially released in 2014, the Opt-Out Date has twice been extended. The current Opt-Out Date has been set as November 23, 2015. Independent cities (with their own police and fire services) can review the Funding Plan to determine their projected costs for participation in the LA-RICS Authority, however, not all costs for contract cities have been fully disclosed and, in fact, the bulk of the costs have been imbedded within the County's allocation of costs. This lack of disclosure by LA- City Council November 17,2015 Page 3 of4 RIGS and the County has been a major concern to the contract cities and is a primary consideration in staff's reasoning for the recommendation as further discussed below. What is problematic is two-fold: (1) the County and LA-RIGS have not opened discussions with the contract cities to identify what the projected or estimated costs will be and how they plan to integrate them into the cost model; and (2) LA-RIGS, as a separate legal entity (and not a County agency), has neither explained, nor justified, how it will invoice (or collect from) those contract cities that either never joined the LA- RIGS JPA or opted-out prior to the Opt-Out Date thus creating the potential that not all cities will share in the cost of the system or that those who remain as members may find themselves contributing disproportionately. Thus, staff concludes that the costs are not fairly, nor equitably, apportioned to all benefitting agencies. Costs (beyond the federal grants) associated with the construction, maintenance and capital replacement costs for both the Long Term Evolution (L TE) ("data") and Land Mobile Radio (LMR) ("voice") systems have NOT been identified for the contract cities. Also uncertain is the effect that opting-out agencies will have upon the total cost for each participating Member as a result of those agencies' decision to withdraw from the JPA. The County Administrative Office recently announced a commitment to honoring the projected Funding Plan estimates and committed the County to absorbing any financial increases that occurred as a result of agency opt-outs. Unfortunately, however, without knowing the base numbers, this still remains an uncertainty for contract cities. Additionally, the commitment did not address other unpredictable increases for future operational, administrative, grant match or replacement/refreshment costs that could occur. CITY STRATEGIC GOALS: Approval of staff's recommendation to withdraw and opt-out of the LA-RIGS JPA furthers the City's Strategic Goal of Good Governance. FISCAL IMPACT: The LA-RIGS JPA has projected the annual Administrative/Operations costs for Temple City as follows: Annual Costs Annual Costs Fiscal Year (Admin./Operations . Fiscal Year (Admin./Operations ) ) 2014-15 $1 ,470* 2024-25 $3,524 - 2015-16 $2,949* 2025-26 $3,595 --· 2016-17 $3,008 2026-27 $3,667 -·-··------- 2017-18 $3,068 2027-28 $3,740 City Council November 17, 2015 Page 4 of 4 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24 $3,130 $3,192 $3,256 $3,321 $3,388 $3,455 2028-29 2029-30 2030-31 2031-32 ••••• < .. · .• ·-:·• . I> .. •·•·• Totai.Cost · .. ·· ... ·• .. *Will become due and payable 1n F1scal Year (FY) 2015-16 $3,815 $3,891 $3,969 $4,048 •.·.· ! . ·.··. $60,486 •. <> .·· ..... ···•· ....... ··.· ·.... ·. The City may potentially need to pay $4419 for the annual administrative operations cost incurred during Fiscal Year 2014-15 and 2015-16. Staff believes that there is insufficient cost information available to justify the remaining and unknown financial risk of remaining a member of the LA-RIGS JPA. The CCCA has indicated that it will continue to monitor the activities of LA-RIGS and will continue to advocate the concerns of contract cities, particularly as the County and/or LA- RIGS seeks to adjust the cost model for Sheriff and Fire services as a way to recoup LA- RIGS costs at this time. ATTACHMENTS: A. Resolution No. 15-5132 B. Notice of Opt-Out to LA-RIGS Board of Directors C. LA-RIGS Costs Attributed to the Contract Cities ATTACHMENT A RESOLUTION NO. 15-5132 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMPLE CITY AUTHORIZING THE CITY OF TEMPLE CITY TO WITDRAW ITS MEMBERSHIP IN THE LOS ANGELES REGIONAL INTEROPERABLE COMMUNICATIONS SYSTEM (LA-RICS) JOINT POWERS AGREEMENT (JPA) AND AUTHORIZING THE CITY MANAGER TO PROVIDE WRITTEN NOTICE OF THE CITY OF TEMPLE CITY'S INTENT TO WITHDRAW FROM THE LA-RICS JPA WHEREAS, on February 17, 2009, the City Council adopted Resolution No. 09-4593, approving the Los Angeles Regional Interoperable Communications System (LA-RICS) Joint Powers Agreement (JPA) and authorizing the City's membership in the LA-RICS Authority; and WHEREAS, the LA-RICS Authority was established to coordinate a county-wide radio communications system for law enforcement and fire communications to respond to regional crisis and disaster-type events; and WHEREAS, it is the City's understanding that approximately 31 cities have withdrawn from the JPA, including the Cities of Alhambra, Azusa, Monrovia, Monterey Park, Pomona, San Gabriel, San Marino, South Pasadena, and Rosemead; and WHEREAS, as the LA-RICS Authority has not been able to achieve a county-wide radio system and the costs to remain a part of the JPA remain unknown, the City Council believes that the installation of equipment is premature at this time and desires to withdraw from the LA-RICS Authority and the JPA. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TEMPLE CITY DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. Pursuant to Section 5.01 of the Los Angeles Regional Interoperable Communications System Authority Joint Powers Agreement states as follows: "The Board shall also designate a period, which shall not be less than 35 days after the Funding Plan is adopted, during which Members may submit written notice of immediate withdrawal from the Authority. There will be no costs for any member that withdraws from the Authority within this time period; and SECTION 2. The City Manager is authorized and directed to execute the opt-out notice to effectuate the intent of this Resolution. SECTION 3. The Mayor is hereby authorized to affix his signature to this Resolution signifying its adoption and the City Clerk, or her duly appointed deputy, is directed to attest thereto. PASSED, APPROVED, AND ADOPTED ON THIS 17TH DAY OF NOVEMBER 2015. Tom Chavez, Mayor ATTEST: APPROVED AS TO FORM: Peggy Kuo, City Clerk Eric Vail, City Attorney Resolution No. 15-5132 Page 2 I hereby certify that the foregoing resolution, Resolution No. 15-5132, was duly passed, approved and adopted by the City Council of the City of Temple City at a regular meeting held on the 1?'" day of November 2015, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Councilmember- Councilmember- Councilmember- Councilmember- City Clerk ATTACHMENT C LA-RICS COSTS ATIRIBUTED TO THE CONTRACT CITIES LA-RICS ADMIN./OPERATIONS LMR (VOICE)-See Note 1 LTE (DATA)-See Note 1 GRANT FUNDING PLAN (40% of Stafflng/Ops.) (30% of Stafflng/Ops.) (30% of Stafflng/Ops.) MATCH REQUIREMENT Staffing/Operational costs: 40% (of 100% of the costs) 40% to Admin./Operations; are apportioned to each 30% to LMR (Voice) and Member based on formula See Below & Left See Below & Left N/A 30% to L TE (Data) of 50% population and based on population & 50% geographical area geography of the total LMR (Voice) 50% population Of the 100% total, costs are No grant match Implementation Costs: 50% geographical area apportioned 50% population requirement, however. & 50% geographical area. Member contributions NOTE: plan indicates $0 will be required because costs are Imbedded only if available grants in L.A. County's allocation, are Insufficient to presumably, to be added to cover the costs of Sheriffs/Fire cost model. construction (see Note 2) LTE (Data) 50% population Of the 100% total, costs are Contract cities' Implementation Costs: 50% geographical area apportioned 50% population portion of L.A. County's & 50% geographical area. grant match advance NOTE: plan indicates $0 are Imbedded in the " because costs are imbedded the apportionment to in L.A. County's allocation, L.A. County, presumably, presumably, to be added to to be added to the Sheriffs/Fire cost model. Sheriffs/Fire cost model. (see Note 2) (see Note 2) Capital Replacement Costs: In Year 5 {2020), Estimated None. It is anticipated casts are apportioned that FirstNet will " to each Member based on assume the System, population/geographical area. thus, no costs apportioned. " " .. Note 1 ~ Fire costs are not apportioned to those Contract C1t1es that are part of the Los Angeles County Consolidated Fire Protection District. Note 2 -Estimated costs and how they impact Sheriff's/Fire cost model have not been provided by LA-RICS, Co. Auditor-Controller or Contract Law LA·RICS fundl~c Pion (:ash flow 0<1Qber B, lOJS With Opt Outs " .h ' ifi, ' ' ' ' ' ' '' ' ' ' ,, " " ' ' ' 'I ' " ' ' " . ' II !1 I ' . "' ' ei ' .. ,, ' '' ~ '· • ' i " "' '"" " ' ' ' ,, •:till!: ~ ' ' '' ' I ·' ~ ~ l'ffil '· '· '· " I ' '. ~ '· ·' ' lA·JIICS Fundln& rr~n C~•h Flow 0<1<.>bor8,liJ15 With Opt outs u.l ' " ' " ' ' ' ' ' ' -' ' ' ,, ' " ' ' " ' ~ " ' ' I ' ' ,, ' ',, ,, ' " ' " ' ' " ' ' ~lm fu~u~:~:~~~~~; " '""' " ' ' ' ' '' ,, ~ " " ' ~ ' ,, ' ' ~ !ili1 ~ ' '' q ~ I '· '·'