HomeMy Public PortalAbout7F Petty Cash and Visa Card ReportAGENDA
ITEM 7.F.
ADMINISTRATIVE SERVICES DEPARTMENT
DATE:
TO:
FROM:
MEMORANDUM
September 16, 2014
The Honorable City Council
Bryan Cook, City Manage r
Via: Tracey L. Hause, Administrative Services Director
By: Lee Ma, Accountant
SUBJECT: PETTY CASH AND VISA CARD REPORT
RECOMMENDATION:
The City Council is requested to review, receive and file the Petty Cash and Visa Card
Report .
BACKGROUND:
1. On August 6, 1991 , staff began submitting the Petty Cash Report to the City Council
on a regular basis .
2 . On June 3, 1997, staff began submitting the Visa Card Report to the City Council on
an as needed basis .
ANALYSIS:
In the interest of full transparency, the City Council is being requested to review the Petty
Cash Report from July 25, 2014 to August 20, 2014. The total of petty cash expenditures
were $297.31 {Attachment "A"). The petty cash fund will be reimbursed after the City
Council approves the September 16, 2014 Warrant Register. Further, the City Council is
being requested to review the Visa Card Report from July 9, 2014 to August 5, 2014. The
total of the Visa card expenditures were $12 ,008.98 (Attachment "B") and were paid on
the September 16, 2014 Warrant Register.
City Council
September 16, 2014
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CONCLUSION:
As has been our past practice, the attached Petty Cash and Visa Card Reports are being
presented for Council review and for staff to answer any questions that they may have
with regards to these expenditures. This practice seeks to avoid any potential misuse of
public funds.
FISCAL IMPACT:
This item does not have an impact on the Fiscal Year (FY) 2014-15 City Budget.
ATTACHMENTS:
A. Petty Cash Detail
B. Visa Card Charge
Attachment "A"
Account No. Description
47-970-83-4465 $ 13.07 Dip wash brush
$ 7.61 Water line repair clamp
$ 20.68
01-940-59-4465 $ 1.84 PVC coupling Sxs
$ 1.84
01-940·59-4455 $ 48.00 Parks and Recreation uniform hemming
$ 48.00
01-940-57-4690 $ 47.98 Senior bingo
R15-06 $ 47.98
01-940-59-4465 $ 2.49 Graphite power for storage room lock
$ 2.49
01-940-57-4630 $ 18.98 Supplies for Summer Concert
R15-07 $ 18.98
01·910-46-4410 $ 32.48 Sandwiches for meeting
$ 32.48
01-910-41-4410 $ 41.42 Dinner for Closed Session
$ 40.39 Food for meeting
$ 43.05 Food for meeting
$ 124.86
$ 297.31 Grand Total
Receipts# 15-0015 · 15-0026
Void #15-0019
VISA CARD CHARGES Attachment "8"
7/9/14-8/5/14
7/9/14 OFFICE MAX 261.51
Folders for Worker Camp Files
7/10/14 RALPHS 44.45
Neighborhood Watch Supplies
7/10/14 TACOS EL CHAPARRITO 400.00
Food for Neighborhood Watch Event
7/10/14 SIX FLAGS MAGIC MOUNTAIN 3,106.68
Admission Tickets -Parks and Recreation Programs
7/11/14 RALPHS 24.48
Rabies Clinic Event
7/11/14 CALPELRA 350.00
CALPELRA Membership
7/11/14 CALPELRA 310.26
Job Posting for Personnel Analyst Position
7/11/14 CVS PHARMACY 11.58
Water for Gem/Batteries
7/14/14 APA-JOBS ONLINE 250.00
Job Posting for Planning Manager Position
7/14/14 WESTERN CITY MAGAZINE 250.00
Job Posting for Planning Manager Position
7/14/14 PLANETIZEN-URBAN INSIGHT 99.95
Job Posting for Planning Manager Position
7/14/14 APA CALIFORNIA 900.00
APA California 2014 Conference-Community Development Director Forbes and
Associate Planner Gulick
7/14/14 CCAPA 120.00
Job Positng for Planning Manager Position
7/15/14 PAYPAL'LEAGUE CALIF 100.00
Board of Director Installation Ceremony and Dinner-Mayor Blum and Councilmenber
Sternquist
7/15/14 COURTYARD MARRIOT 1,097.09
CSMFO Luncheon Deposit Paid by Members
7/15/14 BOOT BARN 250.00
Work Boots for Park Maintenance Staff
7/16/14 RADIOSHACK 54.45
Security System Battery
7/16/14 MICHAELS STORES 72.36
Supplies for Little STARS Program
7/16/14 SMART N FINAL 1 01.28
Camp A Palooza
7/17/14 CALIFORNIA SNACK FOODS 247.00
Foods for Camp A Palooza
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VISA CARD CHARGES Attachment "B"
7/9/14-8/5/14
7/18/14 SIX FLAGS MAGIC MOUNTAIN 1,032.67
Admission Tickets-Parks and Recreation Programs
7/18/14 DRIFWOOD DAIRY 219.28
Foods for Camp A Palooza
7/19/14 STAR BUCKS 286.80
Camp A Palooza
7/21/14 BIG 5 SPORTING GOODS 78.40
Basketballs
7/23/14 JOBS AVAILABLE 351.00
Job Posting for Planning Manager Position
7/24/14 AMAZON 30.95
Supplies for Parking Administration Program
7/24/14 HOME DEPOT 98.06
Microwave for City Yard
7/24/14 NATIONAL ALLIANCE FOR YOUTH 300.00
2014 NAYS Youth Sports Congress Conference-Parks and Recreation Supervisor Koski
7/25/14 VERIZON WIRELESS 119.86
Accessories
7/29/14 SEARS ROEBUCK 125.00
Uniform for Park Maintenance Staff
8/1/14 NATIONAL NOTARY ASSOCIATION SERVICE 267.00
Notary Training, LiveScan Fingerprinting and Application Photo-City Clerk Kuo
8/4/14 SHOPLETCOM 973.87
Sparco Customize Index Dividers, Jackets, Hanging Folders and File Folders
8/5/14 MUNICIPAL MANAGEMENT ASSOC 75.00
Annual Membership-Excecutive Assistant to the City Manager Corella
TOTAL 12,008.98
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