HomeMy Public PortalAbout15-8917 Enter into an Agreement w/Grace and Naeem Uddin Inc for the Phase 2 rehabilitation of the History City HallSponsored by: City Manager
RESOLUTION NO. 15 -8917
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA- LOCKA, FLORIDA AUTHORIZING THE
CITY MANAGER TO ENTER INTO AN AGREEMENT
WITH GRACE AND NAEEM UDDIN, INC., FOR THE
PHASE 2 REHABILITATION OF THE HISTORIC CITY
HALKL BUILDINGS, IN AN AMOUNT NOT TO EXCEED
ONE MILLION NINE HUNDRED FORTY SEVEN
THOUSAND FOUR HUNDRED NINETY DOLLARS
($1,947,490.00)E OF $10,000, PAYABLE FROM ACCOUNT
NUMBER 44- 541823, A BUDGETED ITEM; PROVIDING
FOR INCORPORATION OF RECITALS; PROVIDING FOR
AN EFFECTIVE DATE
WHEREAS, the City Commission has authorized the rehabilitation of the Historic City Hall
Building, a landmark in the Great City of Opa- locka, Florida; and
WHEREAS, in response to the City's Request for Proposals (RFP), the liaison of Grace and
Naeem Uddin, Inc., submitted the most responsive and responsible proposal and the City desires to
award the Phase 2 contract for the Rehabilitation Project to Naeem Uddin, Inc.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION
OF THE CITY OF OPA- LOCKA, FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. The City Commission of the City of Opa -locka authorizes the City
Manager to enter into a contract with the firm of Grace and Naeem Uddin, Inc. for the Phase 2
Rehabilitation Project for the Historic City Hall Building, in an amount not to exceed
$1,947,490.00, a budgeted item.
Resolution No. 15 -8917
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 21" day of Januarv, 2015.
4RTAYLO/R
MAYOR
Attest to:
anna Flores
City Clerk
Moved by:
Seconded by:
Commission Vote:
Commissioner Kelley:
Commissioner Pinder:
Commissioner Santiago:
Vice -Mayor Holmes:
Mayor Taylor:
Approved as to form and legal sufficiency
Joseph S. Geller / thn C. Dellagloria
GREENSPOON MARDER PA
City Attorney
COMMISSIONER HOLMES
COMMISSIONER SANTIAGO
4 -0
YES
RECUSED
YES
YES
YES
City of Opa -Locka
Agenda Cover Memo
RECEIVED
CITY CLERK
2015 JAS! 20 PM 4: 05
Commission Meeting
Item Type:
Resolution
Ordinance
Other
Date: 01/28/2015
X
(EnterX in box)
Fiscal Impact:
(EnterXin box)
Yes
No
Ordinance Reading:
(EnterXin box)
IstReading
2ndReading
x
Public Hearing:
Yes
No
Yes
No
(EnterXin box)
X
X
Funding Source:
(Enter Fund & Dept)
Advertising Requirement:
Yes
No
Account #44 - 541823
Ex:
(Enter X in box)
X
Contract /P.O. Required:
Yes
No
RFP /RFQ /Bid #:
(EnterXin box)
15- 0701100
Strategic Plan Related
Yes
NO
Strategic Plan Priority Area:
Strategic Plan Obj. /Strategy: (list the
(EnterXin box)
specific objective /strategy this item will address)
X
Enhance Organizational 0
Bus. & Economic Dev
Public Safety
1. Will restore the Historic
City Hall.
Quality of Education l
Qual. of Life & City Image
Communication ED
Sponsor Name
Department:
UP
City Manager
Short Me:
Selection of a qualified contractor(s) for the Phase -2 Rehabilitation of the Historic City Hall Building
Staff Summary:
The City of Opa -locks issued Request for Proposals (RFP) and received only one proposal to provide
construction services for the Rehabilitation of the Historic City Hall Building phase -2. The phase -2 scope includes
the new interior walls and ceiling finishes; restroom renovations, replacement of exterior doors and
windows, new interior doors, stucco repairs, wood detailing repairs and restoration, new lighting and
electrical devices, new mechanical and plumbing systems, upgrade of fire alarm and fire protections
systems, new roofing for entire complex and observation tower repairs and restoration, landscape
improvements at courtyards and restoration of fountain along with restoration of existing historic
finishes, light fixtures and historic details; new painting throughout. Selective demolition and indoor air
quality testing and mold remedial if required. The structure shall current requirements for 40 year
building structural and electrical recertification.
Proposed Action:
Staff recommends approval in order to rehabilitate the Historic City Hall Building as soon as possible. The FRP
evaluation panel ranked the bidders based on price proposal, references; local works force participation, and
other criteria as outlined in the RFP.The following is the bidder's local hiring intent table:
Total Local Workers to hire
Total Local City of Opa -locks Business as Sub -
Contractors
30
6
Grace and Naeem, Inc. scored 486 out of 500, i.e. 97.2% score which reflects they meet all the requirements
of the RFP with very high standards. Grace and Naeem Uddin, Inc. successfully completed the phase -1
renovation of the Historic City Hall Building without change order. Awarding the Historic City Hall Building
phase -2 contract to Grace and Naeem Uddin, Inc. is for the best interest of the City.
Aftac#tment:
1. Agenda
2. Evaluation Summary Sheet
3. Bidders Statistics
4. Copy of Resolution# 13 -8554, 12 -8388, 12 -8459
MEMORANDUM
To: Mayor
Vice Mayor
Commissioner
Commissioner
Commissioner
FROM: Kelvin L. Baker, City
DATE: January 20, 2015
00,
4
-0
9
ti O
V'. ID
i ry
COgAOR1�tE � 9
RE: Selection of a qualified contractor(s) for the Phase -2 Rehabilitation of the
Historic City Hall Building.
Request: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA AUTHORIZING THE CITY MANAGER TO ENTER
INTO AN AGREEMENT WITH GRACE AND NAEEM UDDIN, INC. IN THE
AMOUNT NOT TO EXCEED ONE MILLION NINE HUNDRED FOURTY
SEVEN THOUSAND FOUR HUNDRED NINETY DOLLARS ($1,947,490.00)
FOR THE REHABILITATION OF THE HISTORIC CITY HALL BUILDING
PHASE -2 AS GRACE AND NAEEM UDDIN, INC. IS THE MOST
RESPONSIVE BIDDER, PAYABLE FROM ACCOUNT NUMBER 44- 541823.
Description: The City of Opa -locka issued Request for Proposals (RFP) and received only one
proposal to provide construction services for the Rehabilitation of the Historic City Hall Building phase -
2. The phase -2 scope includes the new interior walls and ceiling finishes; restroom
renovations, replacement of exterior doors and windows, new interior doors, stucco
repairs, wood detailing repairs and restoration, new lighting and electrical devices, new
mechanical and plumbing systems, upgrade of fire alarm and fire protections systems,
new roofing for entire complex and observation tower repairs and restoration.
Landscape improvements at courtyards and restoration of fountain along with
restoration of existing historic finishes, light fixtures and historic details; new painting
throughout. Selective demolition and indoor air quality testing and mold remedial if
required. The structure shall current requirements for 40 year building structural and
electrical recertification.
Account Number: 44- 541823
Financial Financial Impact: The project is budgeted.
Implementation Time Line: As soon as possible.
Legislative History: 13 -8554, 12 -8388, 12 -8459
Recommendation(s): Staff recommends approval in order to rehabilitate the Historic City Hall Building
as soon as possible. The FRP evaluation panel ranked the bidders based on price proposal,
references; local works force participation, and other criteria as outlined in the RFP. The following
is the bidder's local hiring intent table:
Total Local Workers to hire
Total Local City of Opa -locks Business as
Sub - Contractors
30
6
Grace and Naeem, Inc. scored 486 out of 500, i.e. 97.2% score which reflects they meet all the
requirements of the RFP with very high standards. Grace and Naeem Uddin, Inc. successfully
completed the phase -1 renovation of the Historic City Hall Building without change order.
Awarding the Historic City Hall Building phase -2 contract to Grace and Naeem Uddin, Inc. is for the
best interest of the City.
Analysis: The RFP was advertised for more than a month and it was broadcasted to 533 bidders
by DemandStar website. A total of 12 bidders participated at the pre -bid meeting, and 23 bidders
downloaded the RFP, but the City finally received only one (1) bid. Experience with historic
building renovation was one of the requirements to qualify to submit the bid for the RFP on the
Historic City Hall Building renovation.
ATTACHMENT(S):
1. Evaluation Summary Sheet
2. Bidders Statistics
3. Copy of Resolution# 13 -8554, 12 -8388, 12 -8459
PREPARED BY: Mohammad Nasir, PE, CIP Director /City Engineer
II WIZ1]2u 191►I IItV3►L1100
EVALUATION FORM
HISTORIC CITY HALL - PHASE 2
R F P # 15- 0701100
PRICE max pts 60
GRACE & NAEEM
Bala
60
Arshad
60
Gregory
60
Carlos
60
Airia
60
EXPERIENCE max pts 20
Bala
19
Arshad
19
Gregory
18
Carlos
18
Airia
17
LOCAL WORKFORCE max pts 10
Bala
8
Arshad
10
Gregory
7
Carlos
10
Airia
10
SCHEDULE & QUALITY CONTROL
max pts 5
Bala
5
Arshad
5
Gregory
5
Carlos
5
Airia
5
FINANCIAL ABILITY max pts 5
Bala
5
Arshad
5
Gregory
5
Carlos
5
Airia
5
TOTAL
486
Bid Details - Onvia DemandStar Page 1 of 2
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DEMANDSTAR
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Bid Details
Bid Information
11DI7T
Agency
City of Opa -locka
Bid Type
Request for Proposal
Bid Number
RFP- 15- 0701100 - 0.2015 /RM
Fiscal Year
2015
Bid Writer
Rose McKay
Bid Name
HISTORIC CITY HAI, L. BUILDING REHABILITATION (PHASE -2)
Bid Status
Under Evaluation
Bid Status Text
None
Award To
Due DatefTirne
1/7/2015 1:00 PM Eastern
Broadcast Date
11/30/2014
Bid Bond
Project Estimated
Budget
Plan (blueprint)
Distribution Options
Electronic plan documents
Distribution Method
Download and Mail
Distributed By
Onvia DernandStar
Distribution Notes
None
Scope of Work
Seek a qualified professional comractor with historic building experiences to provide construction services to the City
for the Comprehensive improvements to restore building interior and exteriors: improve MEP /FP systems.
E- Bidding
No
Legal Ad
Pre -Bid Conference
Publications
Documents
Please select eaher the View or Edit button to manage legal ad.
NON - MANDATORY MEETING
December 12. 2014 at 11:00. Sherbondy Village 215 Perviz Ave, Opa locka, FI 33054
Miami Herald - Neighbors 11 /3012 01 4
HISTORIC CITY HALL BUILDING REHABILITATION (PHASE 2) (32 Pages. Complete)
BID SET (74 Pages, Complete)
Bid Package DIV 0 -8 (426 Pages, Complete)
DIV 9 -16 (396 Pages, Complete)
ADDENDUM i - PHASE - 2 (1 Page. Complete)
VIEW
EDIT
http:// www. demandstar .com/buyerfbidsBid_Detail. asp ?_PU= %2Fbuyer %2Fbids %2FDefa... 1/20/2015
Bid Details - Onvia DemandStar
Commodity Codes
Statistics
ARC - 90648 - Historical Preservation
BLD- 660 -28 - Markers. Plaques, Placards and Tablets: Dedicational, Historical, Informational, etc.
SRV- 956 -30 - Historical Studies and Services
SRV- 962 -72 - RestorationrPreservation Services (Of Antiques, Costumes, Paintings, and Other Objects)
Pianholders There are 23 planhoiders for this bid
Broadcast List 633 suppliers have been notified
Supplemental Suppliers 1 Supplemental Suppliers
Filtered No
Post -Bid Viewers 0 viewers)
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Sponsored by: City Manager
RESOLUTION NO. 13 -8554
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF OPA- LOCKA, FLORIDA AUTHORIZING THE CITY
MANAGER TO NEGOTIATE AND ENTER INTO A CONTRACT
WITH M.C. HARRY & ASSOCIATES, INC., FOR PHASE 1 OF
THE ARCHITECTURAL AND ENGINEERING SERVICES FOR
THE REHABILITATION OF HISTORIC CITY HALL,
PAYABLE FROM ACCOUNT NUMBER 44- 54182; PROVIDING
FOR INCORPORATION OF RECITALS; PROVIDING FOR AN
EFFECTIVE DATE
WHEREAS, pursuant to RFP12- 1405100 , the City of Oa -locka requested proposals for
architectural and engineering services for the rehabilitation of Opa -locka Historic City Hall
Building; and
WHEREAS, of the five bidders that responded for architectural and engineering services,
MC Harry and Associates, Inc., was the most responsible, responsive and highest scored bidder;
and
WHEREAS, the selection of MC Harry and Associates, Inc. is based on project
understanding, experience, recommendation for top -rated roofing system, approach to design for
the domes and towers, structural integrity and their unique qualification for the project; and
WHEREAS, pursuant to Resolution 12 -8459, the City Commission of the City of Opa-
locka desires to approve the negotiation and execution of a contract with MC Harry and
Associates, Inc. for the architectural and engineering services for the rehabilitation of the Historic
City Hall.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION
OF THE CITY OF OPA- LOCKA, FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. The City Commission of the City of Opa- locka, hereby authorizes and
directs the City Manager to negotiate and execute a contract with MC Harry and Associates, Inc.,
in substantially the form attached hereto, for Phase 1 of the architectural and engineering services
for the rehabilitation of Opa -locka Historic City Hall, payable from account number 44- 54182.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 27t' day of February, 2013.
4eT LOR
MAYOR
to:
oanna Flores
;itv Clerk
Moved by:
Seconded by:
Commission Vote:
Commissioner Holmes:
Commissioner Johnson:
Commissioner Santiago:
Vice -Mayor Kelley:
Mayor Taylor:
Approved as to form and legal sufficiency:
Attorney
COMMISSIONER JOHNSON
COMMISSIONER HOLMES
4 -0
YES
YES
YES
OUT OF ROOM
YES
MARDER PA
Commission Meeting
Date:
Fiscal Impact:
(Enter X in box)
Funding Source:
Account# 44- 541823
Contract /P.O. Required:
(EnterX in box)
Strategic Plan Related
(EnterX in box)
Sponsor Name
City of Opa -Locka
Agenda Cover Memo
February 27, 2013 Item Type: Resolution Ordinance
X
(EnterX in box)
Ordinance Reading: 1st Reading-
eadin god
Yes No (EnterXin box)
x Public Hearing: Yes FNo Ye s
(EnterX in box)
(Enter Fund & Dept) Advertising Requirement: Yes No
Ex: (EnterX in box) X
Yes No RFP /RFQ /Bid #:
RFP # 12- 1405100
Yes
No
Strategic Plan Priority Area:
Enhance Organizational C7
X
Bus. & Economic Dev
Public Safety
Quality of Education (]
Qual. of Life & City Image m
Communication p
Department:
City Manager
Other
No
x
Strategic Plan Obj. /Strategy: (rest the
specific objective /strategy this item will address)
1. Will restore the Historic
City Hall.
Public Works
Short Title:
Authorization for the City Manager to negotiate fee for the Architectural and Engineering Services for the
Historic City Hall Building Rehabilitation
Staff Summary:
The three top ranked bidders were invited for oral presentation in order to make the final recommendations to the
City Commission. The bidders were scored based on project understanding, similar experience,
recommendations for the top rated roofing system, approach to the design solutions for the domes and
towers, recommendations for the structural integrity including spiral stairway, project cost control
methodology, and also the evaluation of how the particular consulting firm is uniquely qualified for this
.,,.,,.e,.*
Proposed Action:
Staff recommends negotiating the Architectural and Engineering services fee with the top ranked M.C. Harry &
Associates, Inc.
Attachment:
1. Agenda, 2. RFQ Evaluation Summary Sheets, 3. Panel Member's evaluation sheet for RFQ package
4. Evaluation Summary for the Oral Presentation, 5. Copy of Resolution# 12 -8388 and 12 -8459
MCHARRYASSOCIATES
CONSULTANT WORK ORDER PROPOSAL
February 13, 2013
City of Opa Locka
780 FISHERMAN STREET, 4TH FLOOR
OPA- LOCKA, FL 33054
Aft: Kelvin L. Baker, City Manager
Re: Rehabilitation of Historic Opa -Locka City Hall Building
RFQ # 12- 0706100
AE Fee Proposal — Phase 1 Conditions Assessment / Report and Recommendations.
Dear Mr. Baker:
This is our REVISED proposal, based in -part on our negotiation meeting of November 6, 2012 our
meeting of December 6, 2012 and information obtained this past month. This fee proposal assumes the
City will engage Mary Means + Associates as your Programming and Planning Consultant. M.C. Harry
and Associates will collaborate with this firm, but they will perform the bulk of the tasks as outlined in their
agreement. M.C. Harry & Associates proposes to provide the services identified below for the
Rehabilitation of Historic Opa Locka City Hall Building RFQ # 12- 0706100.
I. GENERAL
BACKGROUND: The Opa Locka City Hall is a historically significant building and is listed on the National
Register of Historic Places. The building, featuring Morrish Revival Architecture, was completed in 1926
by architect Bernhardt E. Muller and was last restored in 1987. MCHany and Associates is presenting
herewith a full service team to develop rehabilitation /restoration /enhancement program that will respect
the building's unique history and original design.
Historic City Hall has been unoccupied for several years and suffers a degree of damage from water
intrusion, termite infestation and general neglect. MC Harry Associates has been engaged by the City to
conduct an analysis of existing conditions and develop a program for complete restoration to be
implemented in phases. Phase 1 shall include a complete conditions assessment, leading to a budget
and work plan for implementation;
FUTURE PHASES: Future phases of our services will be for Basic Services related to the development
of the construction documents, assistance with obtaining permits, and construction administration of the
subsequent restoration efforts as they are developed. We cannot provide the fees for this phase of the
work at this time until we conclude the Condition Assessment. Each phase will have its own fee and
schedule.
The final 'use' of the Historic City Hall has not been determined, but we will assume that the building will
continue to be used for public purposes, providing general meeting spaces and offices for the City,
therefore the initial scope of the project will be as follows for Phase 1:
SCOPE OF WORK
The Phase 1 work shall be organized in four (4) tasks. These tasks are not necessarily sequential; and
in -fact will be completed simultaneously.
Task 1 Conditions Assessment
Task 2 Prepare Existing Condition Drawings
Task 3 Collaborate with Planning + Programming Consultant
Task 4 Report & Recommendations
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February 13, 2013
Rehabilitation of Historic Opa -Locka City Hall Building RFQ # 12 -0706100
AE Fee Proposal — Phase 1 Conditions Assessment / Report and Recommendations
Page 3
Task 2 — Prepare Existing Condition Drawings
Critical to the development of the restoration construction and planning documents will be the need to
have accurate, scaled existing condition drawings that depict the building and site. MCHarry has
researched local archives and located many of the original drawings, but they are only available in
photographic, non - scaled documents.
We propose to develop existing condition drawings (site plan, floor plans, reflected ceiling plans,
elevations, building sections) in Auto-CAD (DWG) for use as the base documentation. The following are
the tasks required:
We will visit the site with a team of architects to take field measurements of all building
elements.
We will develop CAD floor plans, roof plan, exterior elevations and sections of the existing
building using a combination of the information from the archives, plus the measured
data.
Deliverables for this Task
Auto-CAD (DWG); submitted in PDF format: site plan, floor plans, reflected ceiling plans,
elevations, building sections.
Fee /Compensation: $27,000.00
Task 3 — Collaborate with Planning + Programming Consultant.
The City has or will engage Mary Means + Associates who will provide the City with Programming and
Planning services designed to evaluate future uses of the building, and the possible impact those uses
might have on the restoration scope.
MCHarry will collaborate with the City staff and Mary Means + Associates to review the scope of the
renovations/ restoration to build concurrency between the required scope, available budgets and
expectations. We anticipate the following tasks leading to a consensus for the future use of the Opa-
Locka City Hall.
1. Meetings with City staff and Mary Means + Associates to consider and outline potential future
uses; and receive your input, ideas and thoughts for consideration.
2. MCHarry will develop conceptual floor plan and site graphics to graphically represent the various
options for future use.
3. Attend Community Input Workshop (hosted by the City and organized by Mary Means +
Associates) to present the concepts and ideas, and to encourage the community to participate in
the planning.
Deliverables for this Task
Conceptual Plan Layouts of potential uses.
Fee /Compensation: $12,360.00
OPTIONAL SERVICES: The above task anticipates one (1) community workshop. MCHarry will
participate in additional community workshops for an additional fee of $2,000 per workshop.
February 13, 2013
Rehabilitation of Historic Opa -Locka City Hall Building RFQ # 12 -0706100
AE Fee Proposal — Phase 1 Conditions Assessment / Report and Recommendations
Page 5
4 I Issue Report & Recommendations 30 days NTP + 120
"An updated schedule, indicating actual delivery dates, based on the above durations, will be provided to
the City upon receipt of the NTP.
III. COMPENSATION
Consultant shall perform the Work detailed in this Proposal for a Total Compensation Not to Exceed
$181,160.00. Said compensation includes fees for professional services; direct costs associated with
equipment rentals; specialized material testing as outlined above, and an allowance for potential optional
services (to be authorized by the City if needed) as defined below.
PROFESSIONAL SERVICES
SCHEDULE OF FEES / COMPENSATION. Compensation shall be invoiced to the City monthly in
proportion to the tasks completed, such that the following costs per task shall not be exceeded:
Task 1
CONDITIONS ASSESSMENT
$
47,920
PREPARE EXISTING CONDITION
Task 2
DRAWINGS
$
27,000
COLLABORATE WITH PLANNING !
Task 3
PROGRAMMING CONSULTANT
$
12,360
Task 4
REPORT AND RECOMMENDATIONS
$ 42.500
Total Lump Sum Fee for Professional Services:
$
129,780
REIMBURSABLE EXPENSE
Reimbursable Expense Allowance (Not to Exceed): $28,000.00
Allowance for Reimbursable Expenses: We recommend that this contract provide for an initial allowance
of $28,000.00 for the cost of direct expenses required in connection with the Work, Said Reimbursable
Expenses shall be billed at the actual 'COST' incurred with receipts presented plus a markup of 10 %.
1. Equipment for access as required for the Conditions assessment task (equipment rental,
operator, on -site carpenter /labor and miscellaneous materials for basic fixing of destructed
surfaces for inspection)
2. Asbestos and Mold Remediation Consultant
3. Direct Cost for obtaining roof cores to determine make up of roofing system.
4. Professional Land Survey if needed.
5. Printing of documents provided to the City
6. Regulatory fees, if any
7. Expenses paid on behalf of the City related to this project.
IV. ALLOWANCE FOR ADDITIONAL SERVICES
Additional Services Allowance (Not to Exceed): $20,000.00
Allowance for Additional Services: We recommend that this contract provide for an allowance of
$20,000.00 for optional services that may be requested by the City during this phase of the work. These
tasks, if any, shall be individually authorized.
O
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2
Memorandum
To: Mayor Myra L. Taylor
Vice Mayor Joseph L. lle!
Commissioner Timothy H me
Commissioner Dorothy Jo nso
Commissioner Luis B.'
. San BM
FROM: Kelvin L. Baker, Sr., City Manage L/
DATE: February 11, 2012
RE: Agreement with MC Harry and Associates, Inc. for the Architectural and
Engineering Services for the Historic City Hall Building Rehabilitation
Re guest: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA,
FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN
AGREEMENT WITH M.C. HARRY & ASSOCIATES, INC. IN THE AMOUNT
NOT TO EXCEED ONE HUNDRED FORTY ONE THOUSAND TWO HUNDRED
TEN DOLLARS ($141,210.00) FOR THE 1s'r PHASE OF ARCHITECTURAL AND
ENGINEERING SERVICES FOR THE REHABILITATION OF HISTORIC CITY
HALL BUILDING LOCATED AT 777 SHARAZAD BOULEVARD, OPA- LOCKA,
FLORIDA 33054.
Description: The City of Opa -locks requested and received proposals from five (5) bidders for the
Architectural and Engineering Services for the Historic City Hall Building Rehabilitation. MC Harry and
Associates, Inc. is the highest scored and most responsive bidder based on project understanding,
similar experience, recommendations for the top rated roofing system, approach to the design
solutions for the domes and towers, recommendations for the structural integrity including spiral
stairway, project cost control methodology, and also the evaluation of how the particular consulting
firm is uniquely qualified for this project.. City Commission authorized City Manager to negotiate
consulting fee with MC Harry and Associates, Inc. per resolution # 12 -8459.
Account Number: 44- 541823
Financial Impact: The cost of Phase 1 will be funded by the General Obligation Bond award of $2
Million from Miami Dade County
Implementation Time Line: As soon as possible.
Leeislative History: 12 -8388, 12 -8459
Recommendation(s): Staff recommends approval in order to receive the Architectural and Engineering
services from the top ranked M.C. Harry & Associates, Inc. for the rehabilitation of the Historic City Hall.
Analysis: Several meetings were conducted with MC Harry and Associates, Inc. to define scope and
to negotiate associated consulting fee. The services will be rendered in different phases.
ATTACHMENT(S): 1. Proposal
2. Copy of Resolution# 12 -8388, 12 -8459
3. Contract Agreement
PREPARED BY: Mohammad Nasir, PE, Asst. Public Works Director /City Engineer
Howard W. Brown, Jr., MPA, Planning and Community Development Director
Chanmaine Parchment, MBA, Acting Asst. Finance Director /Grant Coordinator
END OF MEMORANDUM
CITY OF OPA- LOCKA CITY HALL
FEE PROPOSAL- ASSESSMENT& PLANNING
2/13/2013
■MCHarry Associates, Inc.
2780 SW Douglas Road
Miami, Florida 33133
3n5_edSa7a9
TASK DESCRIPTION
LABOR FEE
REIMB.
COSTS
NOTES / REMARKS
1 CONDITIONS ASSESSMENT
Site Inspections, identification of damaged areas, documentation of existing conditions and restoration needed. Staff
and equipment to site to investigate & assess existing conditions; included limited removal for testing & investigations
TOTAL HOURS PER PHASEI
437
TOTAL FEE PER PHASE
$ 27,000
TOTAL FEE PER PHASE
1 $ 47,920
Prepare Cost Estimates
3.0
2 PREPARE MEASURED DRAWINGS OF EXISTING CONDITONS
See proposal narrative $ 20,000
TOTAL HOURS PER PHASE
288
TOTAL ALLOWANCE
20,000
TOTAL FEE PER PHASE
$ 27,000
Prepare Cost Estimates
3.0
COLLABORATE WITH PLANNING/ PROGRAMMING CONSULTANT
Collaborate with City Consultant to assess future
use/ & future construction rehab
$ 7,960
Develop Report and Recommendations
$ 21,980
Assist / Collaborate - Community Input Meeting 1
$ 4,400
TOTAL HOURS PER PHASE
384
104 ITOTAL
HOURS PER PHASE
$ 12,360 $
$ 12,360 ITOTAL
FEE PER PHASE
4 REPORT AND RECOMMENDATIONS
See proposal narrative $ 20,000
Code Analysis / Impact on Restoration
$ 5,160
TOTAL ALLOWANCE
20,000
Study Alternates for ADA Restrooms
$ 6,440
Prepare Cost Estimates
$ 8,920
Develop Report and Recommendations
$ 21,980
TOTAL HOURS PER PHASE
384
TOTAL FEE PER PHASE
$ 42,500
1213
ITOTAL PROJECT HOURS
$ 129,780
ITOTAL LUMP SUM FEE
4 REIMBURSABLE EXPENSE ALLOWANCES [Billed at actual cost+ 30 %]
Asbestos and Mold Remediation Consultant
$ 8,125
Equipment Rentals and Repair Labor
$ 15,000
Roofing Testing
$ 1,500
Site Professional Land Survey
$ 2,400
Misc Reimbursable Expense
$ 975
TOTAL ALLOWANCE
28,000
NTE
4 ADDITIONAL - OPTIONAL SERVICE ALLOWANCE
See proposal narrative $ 20,000
TOTAL ALLOWANCE
20,000
Sponsored by: Mayor Taylor
Vice Mayor Kelley
RESOLUTION NO. 13 -8555
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA- LOCKA, URGING SUPPORT OF
FLORIDA MILITARY FAMILY AND COMMUNITY
COVENANT DAY ON APRIL 17,2013; PROVIDING FOR
INCORPORATION OF RECITALS; PROVIDING FOR AN
EFFECTIVE DATE
WHEREAS, for more than 230 years, individual from all walks of life have taken up
arms and sworn an oath to support and defend the principles upon which our country was
founded; and;
WHEREAS, whether serving at home or abroad, Florida's active duty reserve and
National Guard military and civil servants, protect our homeland, respond to national disasters,
assist humanitarian agencies and protect against all threats foreign and domestic; and
WHEREAS, the United States Army Community Covenant program, created in 2008
was designed to foster and sustain effective state and community partnerships with all of the
armed services, improving the quality of life for service men, service women and their families;
and
WHEREAS, community support is essential for the readiness of the military and
contributes to strengthening the resilience of U.S. military personnel; and
WHEREAS, Americans recognize that military personnel and their families make
considerable sacrifices as they defend the Nation, as multiple long deployments, frequent moves,
and visible /invisible wounds of war are a few of the unique stresses military families face; and
WHEREAS, Floridians support service members, veterans, and their families by
stepping forward to help mitigate stresses associated with military life while also striving to
Resolution No. 13 -8555
inspire their fellow Americans to continue to recognize and support military and veteran families
in their communities; and
WHEREAS, the City Commission of the City of Opa- locks, hereby supports the
proclamation of Military Family and Community Covenant Day on April 17, 2013.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION
OF THE CITY OF OPA- LOCKA, FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. City Commission of the City of Opa- locks, through the Florida Military
Family and Community Covenant and Operation Strong Families, accepts the call to action to
support and honor all service members, veterans and their families, past and present, on April 17,
2013.
Section 3. The Clerk is authorized to distribute a copy of this Resolution to the
Florida League of Cities, and to local municipalities and Miami -Dade County to encourage their
support of the Florida Military Family and Community Covenant Day on April 17, 2013.
Section 4. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 27th day of February, 2013.
RAT LOR
MAYOR
to:
na Flores
Clerk
Resolution No. 13 -8555
Moved by:
Seconded by:
Commission Vote:
Commissioner Holmes:
Commissioner Johnson:
Commissioner Santiago:
Vice -Mayor Kelley:
Mayor Taylor:
Approved as to form and legal sufficiency:
COMMISSIONER JOHNSON
COMMISSIONER HOLMES
40
YES
YES
YES
OUT OF ROOM
YES
4011 alp
P
301 SertA trometA Strall* Soils 300 • P.O. Box 17S • iollshossee, Ft 32307 -11 S7 • (ISO) 222 -9684 • Fox (850) 222.3806 • www.fl,rideleD0000kities.com
February 8, 2013
Dear City Manager or City Clerk:
(PLEASE SHARE THIS INFORMATION WITH YOUR CITY OFFICIALS AND YOUR PUBLIC
INFORMATION OFFICER)
The Florida Military Family and Community Covenant, Inc. (FMFCC) is a not - for - profit whose mission is to
recruit a ground swell of civilian support across the State of Florida to support our military families and
veterans.
By reaching out to Florida's 410 cities and engaging small groups of civilians to create and implement an action
plan, the Florida Military Family and Community Covenant will make a difference in the life of military
families.
The Florida Military Family and Community Covenant has asked the Florida League of Cities to partner in
getting the word out to Florida's cities. Therefore, we are encouraging our membership to place this item on an
agenda before the end of March for consideration and adoption of a resolution in support of Florida Military
Family and Community Covenant Day — April 17, 2013.
We have attached a draft resolution, along with several other items of information — suggestions for activities
celebrating FMFCC and April 17, 2013 and a publicity checklist.
When adopting your resolution, we strongly encourage your city to publicize the adoption of the resolution, as
well as any activities planned in celebration of April 17, 2013, FMFCC Day. Also, please let the FMFCC
Executive Director (info. below) when the item is scheduled to come before your commission or council.
Once your resolution is adopted, please provide a copy to the FMFCC at Post Office Box 883, Monticello,
Florida 32345 -0883. All resolutions will be placed on a backdrop for future events, including celebrations on
April 17, 2013 in Tallahassee.
For further information, please contact Rae Pike, FMFCC Executive Director at (850) 673 -7981. Thank you for
placing this on an upcoming agenda for consideration. We look forward to receiving your resolution and to
celebrating Florida Military Family and Community Covenant throughout Florida!
Sincerely,
Manny Marofto
President, Florida League of Cities C^ -1 1 -1 3 PO 1: 3 9 R C v U
Mayor, City of Sweetwater
President Manny Marano, Mayor, Sweetwater
First Vice President P.C. Wu, Council President, Pensacda • Second Vice President Lori C. Moseley, Mayor, Miromor
Executive Director Michael Sittig • General Counsel Harry Momson, Jr.
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FMFCC Mission:
y
To recruit and coordinate a ground swell grciviliun support across the Great State of
Florida to support our military and veteran families.
FMFCC Vision:
•l'o reach out to Florida's 410 cities and inspire and engage small groups of civilians to
create and implement a local holistic action plan that will make a difference in the liver
of military and veto rent families in their contnwrriM
Visit us on the web at: www.fmfcc.org
Florida Military Family and Community Covenant
P.O. Box 883, Monticello, FI, 32345 / 850- 673 -7981
PRO CLAMATIONorRESOL UTION
CITY OF (PLACE YOUR CITYNAME)
PROCLAIMS APRIL 17, 2013 AS
MILITARYFAMILYAND COMMUNITY COVENANT DAY
WHEREAS, for more than 230 years, individuals from all walks of life have taken up
arms and sworn an oath to support and defend the principles upon which our country was founded; and
WHEREAS, whether serving at home or abroad, Florida's active duty reserve and
National Guard military and civil servants, protect our homeland, respond to national disasters, assist
humanitarian emergencies and protect against all threats foreign and domestic; and
WHEREAS, created in 2008, the United States Army Community Covenant program was
designed to foster and sustain effective state and community partnerships with all of the armed services,
improving the quality of life for service men and women and their families; and
WHEREAS, the State of Florida has conducted a state -wide community covenant signing
ceremony; and
WHEREAS, community support is essential to the readiness of the military and
contributes to strengthening the resilience of U. S. military personnel; and
WHEREAS, Americans recognize that military personnel and their families make
considerable sacrifices as they defend the Nation, as multiple long deployments, frequent moves, and
visibletinvisible wounds of war are a few of the unique stresses military families face; and
WHEREAS, today, Floridians support service members, veterans, and their families by
stepping forward to help mitigate stresses associated with military life while also striving to inspire their
fellow Americans to continue to recognize and support military and veteran families in their communities.
NOW, THEREFORE, BE IT RESOLVED that tite City of ................ hereby
proclaims April 17, 2013 as
MILITARY FAMILY AND COMMUNITY COVENANT DAY
and hereby express their unwavering support and admiration to all current and former military personnel
for their true and faithful service and further recognize the tremendous sacrifices of their families.
BE IT FURTHER RESOLVED that the City of .................. through the Florida
Military Family and Community Covenant and Operation Strong Families, accepts the call to action to
support and honor all service members, veterans and their families, past and present.
DULY ADOPTED AND PROCLAIMED this ........ day of ......... 2013.
ATTEST: Please sign or seal as your city would normally do.
SEAL
Sample Press Release
Military Family and Community Covenant Day
JN1t Y Cpl
FL
ti
Add City logo along with FMFCC logo thosep
DRAFT
{City Name} Adopts Resolution Recognizing Military Family
and Community Covenant Day
CONTACT: (City Official's Name)
FOR IMMEDIATE RELEASE: (Month Day, 2013)
(Contact email address} /(Contact phone number)
(City Name), Fla. — The iaty/Town /Village) of (city name) has adopted a resolution proclaiming April 17,
2013, Military Family and Community Covenant Day. This resolution represents the city's continuing
commitment to supporting and honoring all military service members, veterans and their families.
Cities across Florida are joining forces with Florida Military Family and Community Covenant (FMFCC),
along with several state and national agencies and organizations, to recognize April 17 as Florida Military
Family and Community Covenant Day. In partnership with the Florida League of Cities and the Florida
Regional Planning Councils Association, FMFCC is reaching out to Florida's 410 municipalities to inspire
civilian support for military families by creating a statewide network of Community Covenant Cities.
"The citizens of (city name) are proud to support this statewide covenant,' said Mayor (name). "We
recognize the sacrifices members of the armed forces, and their families, make on a daily basis. (City
name) looks forward to working with the Florida Military Family and Community Covenant to help these
families in the areas of employment, education, housing, transition and well - being."
When local, state and national leaders proactively respond to FMFCCs efforts to build accessible,
sustainable support for military and veteran families, cities can harness the good will of their
communities by leveraging the inherent pride Americans have for those who have given so much to
protect this nation.
For more information on Florida's Community Covenant Cities and supporting initiatives, such as
Operation Strong Families and the Civilian Battle Advocacy Buddy Battalion, please visit www.fmfcc.ora.
U#
Florida Military Family and Community Covenant Inc. Is a Flarldo -based not for - profit corporation. Its sole purpose
is to recruit and coordinate a groundswell of civilian support across the great state of Florida to support our
military and veteran families. Our mission is to reach out to Florida's 410 cities and inspire and engage small groups
of civilians to create and Implement a local holistic action plan that will make a difference in the lives of military
and veteran families in their community.
CITIES CELEBRATE FLORIDA MILITARY FAMILY
AND COMMUNITY COVENANT DAY
APRIL 17, 2013
Here are some low cost ways to celebrate, some of which can be ongoing activities:
• Invite military personnel and military families to participate in your commission or council
meeting during the adoption and signing of the resolution in support of April 17, 2013.
• Coordinate with military presence in your area to set up exhibits at local shopping malls,
military bases or other public places with information on your city government and its
services and military services available to the community and military families.
• Sponsor a military history day focusing on the history of the U. S. Military and your city and
its government. This could be coordinated with a local historic group.
• Involve businesses, sorority and fraternal organizations. Enlist their help in celebrating
Military Family and Community Covenant ( FMFCC) Day.
• Contact your local library; advise them of the activities around this day. Ask if you can
make available at their information desk details on celebrating FMFCC Day.
• Work with senior citizens groups to find innovative ways to involve seniors in support of
military personnel and families in your area. Encourage seniors to volunteer their time with
the city to help military families.
• Request a speaker from FMFCC for your city activities and coordinate with senior groups,
businesses, sorority and fraternal organizations and the like to draw a large gathering of
concerned citizens.
• Sponsor an essay contest for students and city residents regarding the importance of the
U.S. Military and the military families in your area.
• Get acquainted with local military personnel. Coordinate efforts for integrated activities as
available and appropriate.
• Share information regarding your city /city services with military personnel and military
families.
• Sponsor tours of city hall and city facilities for military personnel and their families.
FLORIDA MILITARY FAMILY AND
COMMUNITY COVENANT DAY -
APRIL 17, 2013
MF=w
There are several steps that can be taken to promote and publicize your
city's project. A list of suggestions follows:
• Get the local media involved from the beginning! Let the media
know when you will be adopting your resolution in support of
FMFCC Day.
Be sure to designate a contact person for your project(s) who can be
■
reached by the media during city hours and after.
• Write a guest editorial that talks about Florida Military Family and
Community Covenant Day and the importance of cities support
military and military families and submit it to your newspaper(s)
opinion page editor for use before or on April 17, 2013. (Check
with your newspaper on deadlines.)
■ Coordinate with military personnel to have a press conference or
media day surrounding April 17, 2013 to discuss activities, etc.
■ Keep reporters informed of your activities. Send the local
newspaper(s), television and radio station(s) a media advisory to
alert them to upcoming activities and a press release(s) to
publicize your activities. (A sample press release in enclosed.)
• Send a letter -to- the - editor of your local newspaper(s).
• As you coordinate this project with various groups (as mentioned on
the list of suggested activities), encourage them to assist you in
generating publicity.
■ Consider scheduling an interview about your project on the local
television or radio talk show and/or your cable - access channel.
■ Highlight your activities on your city website. Be sure to put your
website address on ALL communications with the media. (This can
■
also be done on your social media sites, if you have them.)
• Advise the Florida Military Family and Community Covenant staff of
your activities.
• A post -press release may be issued.
• Be sure to send thank you letters to the newspaper reportededitor If
receive favorable on the event.
you press
■ Don't forget to plan for and take good quality photos (both black and
white and color) for reprint in local publications and for
dissemination.
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Sponsored by: City Manager
Resolution No. 12 -8388
0
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF OPA -LOCKA TO AUTHORIZE THE CITY MANAGER TO
ISSUE A REQUEST FOR PROPOSALS FOR GENERAL
ENGINEERING SERVICES FROM QUALIFYING
ENGINEERING CONSULTING FIRMS, FOR THE
REHABILITATION AND RESTORATION OF HISTORIC
CITY HALL LOCATED AT 777 SHARAZAD BOULEVARD;
PROVIDING FOR INCORPORATION OF RECITALS;
PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, Opa -locka Historic City Hail is in desperate need of rehabilitation and
restoration, due to the mold and moisture, the City seeks qualified, professional consultants,
experienced, in servicing of historic building; and
WHEREAS, the rehabilitation will be for FY 2012, funding for the engineering services
will come from CDBG (Account 00 1512494) dollars assigned to Segal Park, if approved by the
City Commission; and
WHEREAS, the City Commission of the City of Opa -locka desires to authorize the City
Manager to issue a Request for Proposals (RFP) from qualifying engineering consulting firms for
engineering services for the rehabilitation and restoration of Opa -loeka Historic City Hall; and
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA- LOCKA, FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. The City Commission of the City of Opa- locka, hereby authorizes the City
Manager to issue a Request for Proposals (RFP) for general engineering services from qualifying
engineering consulting firms, for the rehabilitation and restoration of Opa4ocka Historic City Hall,
located at 777 Sharazad Boulevard,
Resolution No. 12 -8388
62
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 1 1 '4 day of April, 2012.
Rest to:
�_LA_�
J�anna Flores
ernm City Clerk
Moved by:
Seconded by:
Commission Vote:
Commissioner Holme:
Commissioner Miller:
Commissioner Tydus:
Vice -Mayor Johnson
Mayor Taylor:
COMMISSIONER MILLET
VICE MAYOR JOHNSON
4 -1
>: NO
YES
YES
YES
YES
TAYLOR
XOR
City of Opa -Locka
Agenda Cover Memo
60
Commission Meeting
Date:
4 -11 -12
Item Type:
(EnterX in box)
Resolution
Ordinance
Other
X
Fiscal Impact:
(Enter X in box)
Yes
No
Ordinance Reading:
(Enter X in box)
19t Reading
2nd Reading
X
Public Hearing:
(Enter X in box)
Yes
No
Yes
No
Funding Source:
Advertising
CDBG
(Enter Fund & Dept)
001512494
CDBG
Advertising Requirement:
(EnterX in box)
Yes
No
X
Contract /P.O. Required:
(Enter X in box)
Yes
No
RFP /RFQ/Btd #:
N1A
Strategic Plan Related
(Enter X in box)
Yes
No
Strategic Plan Priority Area:
Enhance Organizational C:1
Bus. & Economic Dev C--]
Public Safety CD
Quality of Education ED
QuaL of Life & City image
Communcation O
Strategic Plan Obj. /Strategy: (list the
specoc objective /strategy this item will address)
X
Sponsor Name
City Manager
Department:
Building & Licensing
Short Title:
A Resolution of the City Commission authorizing the City Manager to issue a Request for Proposal from
Engineering companies to prepare documents for the rehabilitation of Historic City Hall building.
Staff Summary:
City Hall was built in 1926. The external envelop of the building including windows and roof are in poor condition
and need to be repaired.
Proposed Action:
Staff recommends approval in order to move ahead with the rehabilitation of Historic City Hall. City
Commission to approve.
Historic City Hall
RFP — General Engineering Services
liar
Attachment:
1) Request for Proposal for Rehabilitaion of City Hall Building.
2) Mold & Moisture Evaluation Report prepared by Airquest Environmental, Inc. dated January 19, 2012.
3) City's inspection report dated March 2011.
4) Resolution #08 -7363
5) Resolution #10 -8041
6) Resolution #10 -8107
Historic City Hall
RFP - General Engineering Services
Memorandum
f'
TO: Mayor Myra L. Taylor
Vice -Mayor Dorothy Johnson
Commissioner Timothy Holmes
Commissioner Rose Tydus
Commissioner —=Gail Miller
FROM: Bryan. it , Cii�e ty Manager
DATE: Apri 102, 12
-*,
RE: Request for Proposal (RFP) for General Engineering Services
Request: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A
REQUEST FOR PROPOSAL (RFP) FOR GENERAL ENGINEERING
SERVICES FOR REHABILITATION OF HISTORIC CITY HALL BUILDING
TO THE CITY FROM RESPONSIVE ENGINEERING CONSULTING FIRMS
FOR THE REHABILITATION OF HISTORIC CITY HALL LOCATED AT
777 SHARAZAD BOULEVARD, OPA- LOCKA, FLORIDA 33054
Deseciytion: The purpose of this Request for Proposal is to seek Engineering services from qualified
professional consultants experienced in rehabilitation of historic buildings for rehabilitation of City Hall.
The City will select three consultants to compete in providing professional engineering services, based on
an agreed -upon specific scope of services and fees.
Financial Impact: The engineering services will be for rehabilitation of Old City Hall in FY 2012.
Funding for the engineering services will come from CDBG dollars assigned to Segal Park if approved by
the City Commission.
Implementation Time Line: As soon as possible.
Legislative History: Resolutions #08 -7363, 10 -8041 and 10 -8107
City Hall was built in 1926. The external envelop of the building including roof are in poor condition.
Most of the stucco on exterior walls is being deteriorated because of the water infiltration through the roof
and windows. Visible mold and water damage have been observed on this building. As a result, this is
causing stucco to lose its bond and is affecting the masonry walls.
Recommendation(s): Staff recommends approval in order to move ahead with the rehabilitation of
Historic City Hall.
Analysis: The engineering services from the qualified Firms, experienced in the restoration of historic
buildings, will assist City staff and contractors to rehabilitate Historic City Hall.
HCH Rehabilitation, RFP
General Engineering Companies
Ca
Mayor and City Commission
Page 2
April 02, 2012
ATTACHMENT(S): 1) Copy of Request for Proposal for Rehabilitation of City Hall Building.
2) Mold & Moisture Evaluation Report prepared by Airquest Environmental, Inc.
dated January 19, 2012.
3) City's Inspection report dated March 2011.
4) Resolution #08 -7363
5) Resolution #10 -8041
6) Resolution #10 -8107
PREPARED BY: Arshad Viqar, P.E., CFM, Interim Building Director, Building & Licensing
Department
END OF MEMORANDUM
HCH Rehabilitation, RFP 2
General Engineering Companies
Sponsored by: City Manager
Resolution No. 12 -8459
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
OPA- LOCKA, FLORIDA AUTHORIZING THE CITY MANAGER TO
NEGOTIATE WITH THE TOP RANKED BIDDER, M.C. HARRY &
ASSOCIATES, INC., SOLICITED UNDER RFP 12- 1405100 FOR
ARCHITECTURAL AND ENGINEERING SERVICES FOR THE
REHABILITATION OF HISTORIC CITY HALL BUILDING,
PAYABLE FROM ACCOUNT NUMBER 44- 541823.; PROVIDING
FOR INCORPORATION OF RECITALS; PROVIDING FOR AN
EFFECTIVE DATE
WHEREAS, pursuant to, RFP 12- 1405100, the City of Opa -locka requested proposals for
architectural and engineering services for the rehabilitation of Opa -locka Historic City Hall
Building; and
WHEREAS, the City received five responses to RFP 12- 1405100, and invited the top
three (3) firms: 1) RJ Heisenbottle Architects, PA, 2) M.C. Hang & Associates, Inc., and 3)
Bender & Associates Architects, P.A., to make oral presentations; and
WHEREAS, the evaluation committee ranked the top three most responsive bidders,
respectively: and
WHEREAS, upon oral presentation by the top three bidders, the evaluation committee
selected M.C. Harry & Associates, Inc., based on company knowledge and project
understanding, approach to the design solutions for the domes and towers, structural integrity
solutions, project cost control methodology, and their unique qualification for the project; and
WHEREAS, the City Commission of the City of Opa -locka desires to authorize the City
Manager to negotiate with the top ranked bidder M.C., Harry & Associates, Inc., for architectural
and engineering services for the rehabilitation of Opa- locka's Historic City Hall Building.
Resolution No. 12 -8459
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION
OF THE CITY OF OPA- LOCKA, FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. The City Commission of the City of Opa -locka hereby directs and
authorizes the City Manager to negotiate with the top ranked bidder, M.C. Harry & Associates,
Inc., for architectural and engineering services for the rehabilitation of Opa- locka's Historic City
Hall Building, costs to be payable from Account Number 44- 541823.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 26h day of September, 2012.
Attest to:
J a Flores
In rim City Clerk
Moved by:
Seconded by:
Commission. Vote:
Commissioner Holme;
Commissioner Miller:
Commissioner Tydus:
Vice -Mayor Johnson:
Mayor Taylor:
COMMISSIONER
VICE MAYOR JO
3 -2
>: NO
YES
YES
NO
YES
( 6 -11, �' /
RA AYLOR
MAYOR
Approved as to form and legal
J
F
City of Opa -Locka
Agenda Cover Memo
Commission Meeting
Item Type:
Resolution
Ordinance
Other
X
Date: 9/26/2012
(EnterX in box)
Fiscal Impact:
(Enter X in box)
Yes
No
Ordinance Reading:
(EnterX in box)
1't Reading
2nd Reading
x
Public Hearing:
Yes
No
Yes
No
X
X
(Enter X in box)
Funding Source:
(Enter Fund & Dept)
Advertising Requirement:
Yes
No
X
Ex:
(EnterX in box)
Account# 44- 541823
Contract /P.O. Required:
Yes
No
RFP /RFQ /Bid #:
(EnterX in box)
RFP # 12- 1405100
Strategic Plan Related
(Enter X in box)
Yes
No
Strategic Plan Priority Area:
Strategic Plan Obj. /Strategy: (list the
specific objective /strategy this item will address)
X
Enhance Organizational p
Bus. & Economic Dev .
Public Safety
Quality of Education O
1. Will restore the Historic
City Hall.
Qual. of Life & City image
Communication 1]
Sponsor Name
Department:
City Manager
Public Works
Short Title:
Authorization for the City Manager to negotiate fee for the Architectural and Engineering Services for the
Historic City Hall Building Rehabilitation
Staff Summary:
The three top ranked bidders were invited for oral presentation in order to make the final recommendations to the
City Commission. The bidders were scored based on project understanding, similar experience,
recommendations for the top rated roofing system, approach to the design solutions for the domes and
towers, recommendations for the structural integrity including spiral stairway, project cost control
methodology, and also the evaluation of how the particular consulting firm is uniquely qualified for this
project.
Proposed Action:
Staff recommends negotiating the Architectural and Engineering services fee with the top ranked M.C. Harry &
Associates, Inc.
Attachment:
1. Agenda
2. RFQ Evaluation Summary Sheets
3. Panel Member's evaluation sheet for RFQ package
4. Evaluation Summary for the Oral Presentation
5. Copy of Resolution# 12 -8388
o
9
q..
Memorandum
TO: Mayor Myra L. Taylor
Vice -Mayor Dorj�thy johns,
Commissioner Tin�thy Holm
Commissioner Rosi
Commissioner Gail
FROM: Kelvin L. Baker, Sr., City
DATE: September 26, 2012
RE: Authorization for the City Manageir to negotiate fee for the Architectural
and Engineering Services for the Historic City Hall Building Rehabilitation
Request: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA,
FLORIDA AUTHORIZING THE CITY MANAGER TO NEGOTIATE WITH THE
TOP RANKED BIDDER M.C. HARRY & ASSOCIATES, INC. SOLICITED UNDER
RFP 12- 1405100 FOR ARCHITECTURAL AND ENGINEERING SERVICES FOR
THE REHABILITATION OF HISTORIC CITY HALL BUILDING LOCATED AT 777
SHARAZAD BOULEVARD, OPA- LOCKA, FLORIDA 33054.
Description: The City of Opa -locka requested and received proposals from five (5) bidders for the
Architectural and Engineering Services for the Historic City Hall Building Rehabilitation. The
evaluation committee ranked the three top most responsive bidders based on the criteria listed in
the Request for Qualifications (RFQ) as listed below:
BIDDER
SCORE
RANK
RJ HEISENBOTTLE ARCHITECTS, P.A.
456
1sT
M.C. HARRY & ASSOCIATES, INC.
443
2ND
BENDER & ASSOCIATES ARCHITECTS, P.A.
415
3RD
These three top ranked bidders were invited for oral presentation in order to make the final
recommendations to the City Commission. The bidders were scored based on project
understanding, similar experience, recommendations for the top rated roofing system, approach to
the design solutions for the domes and towers, recommendations for the structural integrity
including spiral stairway, project cost control methodology, and also the evaluation of how the
particular consulting firm is uniquely qualified for this project. The evaluation panel finalized the
evaluation with the following score:
BIDDER
SCORE
RANK
M.C. HARRY & ASSOCIATES, INC.
400
1sT
RJ HEISENBOTTLE ARCHITECTS, P.A.
371
2ND
BENDER & ASSOCIATES ARCHITECTS, P.A.
345
3RD
Account Number: 44- 541823
Financial Impact: The engineering services will be for rehabilitation of Old City Hall in FY 2013.
Implementation Time Line: As soon as possible.
Legislative History: Resolution #12 -8388
Recommendation(s): Staff recommends negotiating the Architectural and Engineering services
fee with the top ranked M.C. Harry & Associates, Inc.
Analysis: Based on the presentation M.C. Harry scored the highest points and ranked 1st. MC
Harry provided the original construction drawings which will assist in the preparation of
construction documents for permitting and the restoration of the historic City Hall Buildings.
1. RFQ Evaluation Summary Sheets
2. Panel Member's evaluation sheet for RFQ package
3. Evaluation Summary for the Oral Presentation
3. Copy of Resolution# 12 -8388
PREPARED BY: Mohammad Nasir, PE, Interim Public Works Director
Arshad Viqar, PE, Project Utilities Engineer
END OF MEMORANDUM
2
Sponsored by: City Manager
Resolution No. 12 -8388
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF OPA -LOCKA TO AUTHORIZE THE CITY MANAGER TO
ISSUE A REQUEST FOR PROPOSALS FOR GENERAL
ENGINEERING SERVICES FROM QUALIFYING
ENGINEERING CONSULTING FIRMS, FOR THE
REHABILITATION AND RESTORATION OF HISTORIC
CITY HALL LOCATED AT 777 SHARAZAD BOULEVARD;
PROVIDING FOR INCORPORATION OF RECITALS;
PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, Opa -locka Historic City Hall is in desperate need of rehabilitation and
restoration, due to the mold and moisture, the City seeks qualified, professional consultants,
experienced in servicing of historic building; and
WHEREAS, the rehabilitation will be for FY 2012, funding for the engineering services
will come from CDBG (Account 00 1 5 1 2494) dollars assigned to Segal Park, if approved by the
City Commission; and
WHEREAS, the City Commission ofthe City of Opa -locka desires to authorize the City
Manager to issue a Request for Proposals (RFP) from qualifying engineering consulting firms for
engineering services for the rehabilitation and restoration ofOpa -locks Historic City Hall; and
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA- LOCKA, FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. The City Commission of the City of Opa- locka, hereby authorizes the City
Manager to issue a Request for Proposals (RFP) for general engineering services from qualifying
engineering consulting firms, for the rehabilitation and restoration of Opa -locka Historic City Hall,
located at 777 Sharazad Boulevard.
Resolution No. 12.8388
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 1I 1`h day of Aril, 2012.
Attest to:
1
J 4a Flores
eri m City Clerk
Moved by:
Seconded by:
Commission Vote:
COMMISSIONER M[LLEF
VICE MAYOR JOHNSON
, ),ATY AYLOR
OR
HE
Commissioner Holmes: NO
Commissioner Miller: YES
Commissioner Tydus: YES
Vice -Mayor Johnson: YES
Mayor Taylor: YES
and leg f ciency:
1
0
Commission Meeting
Date:
4 -11 -12 Item Type:
Resolution
Ordinance
Other
X
Fiscal Impact:
(Enter X in box)
I
Yes
No
Ordinance Reading:
(Enter X in box)
1u Reading
2ad Readin
X
Public Nearing:
(Enter X in box)
Yes
No
Yes No
Funding Source:
Advertising
CDBG
!Contract
(Enter Fund & Dept) Advertising Requirement:
001511494 (Enter X in box)
CQBG
Yes
No
X
/P.O. Required:
(Enter X in box)
Yes
No
RFP /RFQ /Btd #:
NIA
Strategic Plan Related Yes NO
(Enter X in box) X
Strategic Plan Priority Area:
Strategic Plan Obj. /Strategy: (4st the
spectfKObjectivejstrategy this itemwill oddres�)
Enhance Organizational o
Bus. & Economic Dev p
Public Safety Q
Quality of Education M
Qual. of Life & City Image
Communcation a
Sponsor Name City Manager
Department:
Building & Licensing
Short Title:
A Resolution of the City Commission authorizing the City Manager to issue a Request for Proposal from
Engineering companies to prepare documents for the rehabilitation of Historic City Hall building.
Staff Summary:
City Hall was built in 1926. The external envelop of the building including windows and roof are in poor condition
and need to be repaired.
Proposed Action:
_u
atdlI ICLUIIn►]Cnus approval in craer to move aneacl with the rehabilitation of Historic City Hall, City
Commission to approve.
Historic City Hall 1
RFP - General Engineering Services
Attachment:
1) Request for Proposal for Rehabilitaion of City Hall Building.
2) Mold & Moisture Evaluation Report prepared by Airquest Environmental, Inc. dated January 19, 2012.
3) City's inspection report dated March 2011.
4) Resolution #t08 -7363
S) Resolution #10 -8041
6) Resolution ##10 -8107
Historic City Hall
RFP — General Engineering Services
A.
Memorandum
TO: Mayor
Myra L. Taylor
Vice -Mayor
Dorothy Johnson
Commissioner
Timothy Holmes
Commissioner
Rose Tydus
Commissioner
Gail Miller
FROM: Bryan. K. nnie, City
Manager
DATE: Apri IO2, l2
RE: Request for Proposal (RFP) for General Engineering Services
Request: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A
REQUEST FOR PROPOSAL (RFP) FOR GENERAL ENGINEERING
SERVICES FOR REHABILITATION OF HISTORIC CITY HALL BUILDING
TO THE CITY FROM RESPONSIVE ENGINEERING CONSULTING FIRMS
FOR THE REHABILITATION OF HISTORIC CITY HALL LOCATED AT
777 SHARAZAD BOULEVARD, OPA- LOCKA, FLORIDA 33054
De ri 'on: The purpose of this Request for Proposal is to seek Engineering services from qualified
professional consultants experienced in rehabilitation of historic buildings for rehabilitation of City Hall.
The City will select three consultants to compete in providing professional engineering services, based on
an agreed -upon specific scope of services and fees.
Financial Impact: The engineering services will be for rehabilitation of Old City Hall in FY 2012.
Funding for the engineering services will come from CDBG dollars assigned to Segal Park if approved by
the City Commission.
Implementation Time Line: As soon as possible.
Legislative History: Resolutions #08 -7363, 10 -8041 and 10 -8107
City Hall was built in 1926. The extemal envelop of the building including roof are in poor condition.
Most of the stucco on exterior walls is being deteriorated because of the water infiltration through the roof
and windows. Visible mold and water damage have been observed on this building. As a result, this is
causing stucco to lose its bond and is affecting the masonry walls.
Recommendation(s): Staff recommends approval in order to move ahead with the rehabilitation of
Historic City Hall.
Analysis: The engineering services from the qualified firms, experienced in the restoration of historic
buildings, will assist City staff and contractors to rehabilitate Historic City Hall.
HCH Rehabilitation, RFP
General Engineering Companies
Mayor and City Commission
Page 2
April 02, 2012
ATTACHMENT(S): 1) Copy of Request for Proposal for Rehabilitation of City Hall Building.
2) Mold & Moisture Evaluation Report prepared by Airquest Environmental, Inc.
dated January 19, 2012.
3) City's Inspection report dated March 2011.
4) Resolution #08 -7363
S) Resolution #10 -8041
6) Resolution #10 -8107
PREPARED BY: Arshad Viqar, P.E., CFM, interim Building Director, Building & Licensing
Department
END OF MEMORANDUM
HCH Rehabilitation, RFP
General Engineering Companies `
CITY OF OPA LOCKA
HISTORIC CITY HALL PRESENTATION
RATINGS
23- Aug -12
COMPANY M C HARRY BENDER IR J NEISENBOTTLE
Recommendations for the
structural integrity including
spiral stairway. Max
pts 20
Faye
20
19
19
Mary
20
15
18
Arshad
20
15
20
Howard
20
15
15
Approach to the design solutions
for the domes and towers.
Max pts 20
Faye
20
19
19
Mary
20
15
18
Arshad
20
15
15
Howard
20
15
15
Project cost control
methodology
Max pts 20
Faye
20
19
20
Mary
20
15
i5
Arshad
20
20
20
Howard
20
20
20
Project understanding
Max pts 10
Faye
10
9
10
Mary
10
10
10
Arshad
10
10
10
Howard
10
10
10
Similar experience Max
pts 10
Faye
10
8
10
Mary
10
8
10
Arshad
10
10
10
Howard
10
8
10
CITY OF OPA LOCKA
HISTORIC CITY HALL PRESENTATION
Recommendations for roofing
system
Max pts 10
KAIINbb
Faye
10
9
9
Mary
10
8
8
Arshad
10
8
10
Howard
10
8
10
How firm is uniquely qualified
for this project Max pts 10
Faye
10
9
10
Mary
10
8
10
Arshad
10
10
10
Howard
10
10
10
TOTALS
RANKING
M C HARRY
R J HEISENBOTTLE
BENDER
400 345 371
CITY OF OPA LOCKA
HISTORIC CITY HALL PRESENTATION
RATINGS
23- Aug -12
COMPANY M C HARRY BENDER R J HEISENBOTTLE
Recommendations for the
structural integrity including
spiral stairway. Max
pts 20
�
/
I
Approach to the design solutions
for the domes and towers.
Max pts 20
Project cost control
methodology
Max pts 20
d
(�
Project understanding
Max pts 10
D
Similar experience Max
pts 10
Recommendations for roofing
system
Max pts 10
/
How firm is uniquely qualified
for this project Max pts 10
(
v
�Qy..e,�uglgS
CITY OF OPA LOCKA
HISTORIC CITY HALL PRESENTATION
RATINGS
23- Aug -12
COMPANY M C HARRY BENDER R J HEISENBOTTLE
Recommendations for the
structural integrity including
spiral stairway. Max
pts 20
Approach to the design solutions
for the domes and towers.
Max pts 20
,LO
/ S
Project cost control
methodology
Max pts 20
Zo
/y
/ S
Project understanding
Max pts 10
(O
/0
/
Similar experience Max
pts 10
/0
g
��
Recommendations for roofing
system
Max pts 10
/0
How firm is uniquely qualified
for this project Max pts 10
(0
g
��
too
Nark rwANS
�h
CITY OF OPA LOCKA
HISTORIC CITY HALL PRESENTATION
RATINGS
23- Aug -12
COMPANY M C MARRY BENDER R J HEISENBOTTLE
Recommendations for the
structural integrity including
spiral stairway. Max
pts 20
2-0
1 $'
2-o
Approach to the design solutions
for the domes and towers.
Max pts 20
2-o
I S
15'
Project cost control
methodology
Max pts 20
Z v
Z o
L o
Project understanding
Max pts 10
Similar experience Max
pts 10
D
!
Recommendations for roofing
system
Max pts 10
10
10
How firm is uniquely qualified
for this project Max pts 10
% v
10
/0
I vJ
ARSHAD VI-QA2
CITY OF OPA LOCKA
HISTORIC CITY HALL PRESENTATION
RATINGS
23- Aug -12
COMPANY M C HARRY BENDER R J HEISENBOTTLE
Recommendations for the
structural integrity including
spiral stairway. Max
pts 20
'7-�
l
Approach to the design solutions
for the domes and towers.
Max pts 20
7,0
Project cost control
methodology
Max pts 20
2-0
Z D
Z�
Project understanding
Max pts 10
0
l U
l0
Similar experience Max
pts 10
C
/0
Recommendations for roofing
system
Max pts 10
/
<
/
( �
How firm is uniquely qualified
for this project Max pts 10
9v
0� 31I L
VV
V
CITY OF OPA -LOCKA
SUMMARY EVALUATION FORM
REHABILITATION OF HISTORIC CITY HALL BUILDING
RFQ # 12- 0706100
MC HARRY
BENDER &
ASSOCIATES
BEILINSON-
GOMEZ
R.E.
CHISHOLM
R.J.
HEISENBOTTLE
Letter of
Introduction
(10 points)
Howard
10
10
10
10
10
Mary
9
9
9
9
9
Charmaine
9
7
7
8
9
Mohammad
9
9
8
8
10
Arshad
9
10
9
8
9
Company Profile,
Experience, &
Qualifications
(35 points)
Howard
34
32
30
30
35
Mary
35
30
30
34
34
Charmaine
33
31
30
32
34
Mohammad
32
32
27
30
33
Arshad
33
33
29
31
34
Project Staffing
( 5 points)
Howard
5
5
5
5
5
Mary
5
5
5
5
5
Charmaine
3
2
3
3
4
Mohammad
4
4
3
3
4
Arshad
5
4
3
3
5
Project
Management
(S points)
Howard
5
5
3
5
5
Mary
5
5
2
5
5
Charmaine
3
3
1
2
4
Mohammad
4
4
4
4
5
Arshad
4
5
4
3
5
SUMMARY RAKING
R J Heisenbottle 458
Mcharry 443
Bender & Associates 415
R. E. Chisholm 409
Belinson -Gomez 330
MC HARRY
BENDER &
ASSOCIATES
BEILINSON-
GOMEZ
R.E.
CHISHOLM
R.J.
HEISENBOTTLE
Quality Control
Process
(5 points)
Howard
5
4
3
5
5
Mary
5
4
2
5
5
Charmaine
3
2
1
2
4
Mohammad
4
4
3
4
4
Arshad
4
4
3
4
5
Technical
Approach to the
Project
( 35 points)
Howard
35
30
20
30
35
Mary
35
30
5
30
35
Charmaine
33
33
30
34
34
Mohammad
31
29
20
28
34
Arshad
32
30
21
29
33
Total (95
points
Available)
443
415
330
409
458
SUMMARY RAKING
R J Heisenbottle 458
Mcharry 443
Bender & Associates 415
R. E. Chisholm 409
Belinson -Gomez 330
CITY OF OPA -LOCKA
EVALUATION FORM
REHABILITATION OF HISTORIC CITY HALL BUILDING
RFQ # 12- 0706100
w , W d
o mittee Member Signatur
%- 30.12,
Date
MC HARRY
BENDER &
BEILINSON-
R.E.
R.J.
ASSOCIATES
GOMEZ
CHISHOLM
HEISENBOTTLE
Letter of
Introduction
(10
10
10
l 0
points)
Company Profile,
Experience, &
Qualifications
30
2 0
J
J�
(35 points)
Project Staffing
(5 points)
5
5
5
5
Project
Management
(5 points)
/
Quality Control
Process
3
5
5
(5 points)
Technical
Approach to the
Project
3 5
3�
2D
-jD
35
(35 points)
Total
(95 points
available)
w , W d
o mittee Member Signatur
%- 30.12,
Date
CITY OF OPA -LOCKA
EVALUATION FORM
REHABILITATION OF HISTORIC CITY HALL BUILDING
RFQ # 12- 0706100
Committee Member Signature
Date
n
MC HARRY
BENDER &
ASSOCIATES
BEILINSON-
GOMEZ
R.E.
CHISHOLM
R.J.
HEISENBOTTLE
Letter of
Introduction
�
l
(10 points)
Company Profile,
Experience, &
Qualifications
33
31
1
(35 points)
Project Staffing
(S points)
3
2-
Project
Management
(5
?�
�.J
`�
J
}
I
points)
Quality Control
Process
(5
' 3
1
r r
Z4
points)
I
Technical
Approach to the
Project
3
30
(35 points)
Total
(95 points
available)
Committee Member Signature
Date
n
CITY OF OPA -LOCKA
EVALUATION FORM
REHABILITATION OF HISTORIC CITY HALL BUILDING
RFQ ## 12 -0706100
C Member Signature
Date � �
MC HARRY
BENDER &
BEILINSON-
R.E.
R.J.
ASSOCIATES
GOMEZ
CHISHOLM
HEISENBQTTLE
Letter of
Introduction
9
9
8
8
10
(10 points)
Company Profile,
Experience, &
Qualifications
32
32
27
30
33
(3S points)
Project Staffing
(5 points)
4
4
3
3
4
Project
Management
4
4
4
4
5
(S points)
Quality Control
Process 4
4
3
4
4
(5 points)
Technical
Approach to the
Project
31
29
20
28
34
(35 points)
Total
(95 points
84
82
65
77
90
available)
C Member Signature
Date � �
CITY OF OPA -LOCKA
EVALUATION FORM
REHABILITATION OF HISTORIC CITY HALL BUILDING
RFQ # 12- 0706100
J /y
Committee Member Signature
7- 4- 12
Date
n el
MC HARRY
BENDER &
BEILINSON-
R.E.
RJ.
ASSOCIATES
GOMEZ
CHISHOLM
HEISENBOTTLE
Letter of
Introduction
9
10
9
8
9
(10 points)
Company Profile,
Experience, &
Qualifications
33
33
29
31
34
(35 points)
Project Staffing
(5 points)
S
4
3
3
5
Project
Management
4
5
4
3
5
15 points)
Quality Control
Process
4
4
3
4
5
(5 points)
Technical
Approach to the
32
30
21
29
33
Project
(35 points)
Total
(95 points
87
86
69
78
91
available)
'
J /y
Committee Member Signature
7- 4- 12
Date
n el
CITY OF OPA -LOCKA
EVALUATION FORM
REHABILITATION OF HISTORIC CITY HALL BUILDING
RFQ # 12- 0706100
1W11 C�4�
Committee Member Signature
7/9/2012
Date
'�v
n
BENDER &
BEILINSON-
R.E.
R.J.
MC HARRY
ASSOCIATES
GOMEZ
CHISHOLM
HEISENBOTTLE
Letter of
Introduction
9
9
9
9
9
(10 points)
Company Profile,
Experience, &
35
30
30
34
34
Qualifications
(35 points)
Project Staffing
5
5
5
5
5
(5 points)
Project
Management
S
5
2
5
5
(5 points)
Quality Control
Process
5
4
2
5
5
(S points)
Technical
Approach to the
35
30
5
30
35
Project
(35 points)
Total
(95 points
94
83
S3
88
93
available)
1W11 C�4�
Committee Member Signature
7/9/2012
Date
'�v
n