HomeMy Public PortalAbout2020-02-25 FilippelloLights_1 TOWN OF
1630 WATERTOWN 1
• Office of the Town Manager
rsr Administration Building
149 Main Street
. - Watertown,MA 02472
Phone:617-972-6465
www.watertown-ma.gov
Michael J.Driscoll townmgr@watertown-ma.gov
Town Manager
To: Honorable Town Council
From: Michael J. Driscoll, Town Manager
Date: February 20, 2020
RE: Agenda Item—Informational Presentation
As you recall, on March 12, 2019,the Honorable Town Council adopted twenty-nine (29)
conceptual recommendations on the Fiscal Year 2020-2024 CIP.
Conceptual recommendation#4 is as follows:
• Proceed with the FYI proposed loan order for$900,000 for the Filippello Park field lights
and scoreboard upgrades, subject to the condition that the Recreation Department shall hold
community meetings to develop a design proposal and have one or more informational
presentations to the Town Council.
As a follow-up, Thomas J. Tracy, Town Auditor/Assistant Town Manager for Finance provided an
update on the project at the February 18, 2020 Committee on Budget&Fiscal Oversight(BFO)
meeting which was scheduled to develop recommendations on the Fiscal Year 2021-2025 Capital
Improvement Program(see attached update and bid summary spreadsheet). Subsequent to that
update,the BFO Committee determined it would be prudent to have an Informational Presentation
on the project at the February 251h Town Council Meeting.
I
Therefore, given all of the above and a follow-up discussion with Town Council President Mark S.
Sideris, I respectfully request an Informational Presentation on the Filippello Park field lights and
scoreboard project be placed on the February 25, 2020 Town Council Agenda. The Informational
Presentation will be given by Glen Howard, CDM Smith.
Thank you for your consideration in this matter.
cc: Thomas J. Tracy,Town Auditor/Assistant Town Manager for Finance
Glen Howard,CDM Smith
Steven Magoon,Director of Community Development and Planning/Assistant Town Manager
Jesse L.Myott,Director of Administration and Finance,Department of Public Works
Peter Centola,Recreation Director
Raeleen F. Bandini,Purchasing Agent
UPDATE FROM THOMAS J. TRACY, TOWN AUDITOR/ASST. TOWN MANAGER FOR FINANCE
FILIPPELLO LIGHTING AND SCOREBOARD PROJECT
FEBRUARY 18, 2020 BFO MEETING
FY 17 to FY 21 CIP originally as$525,000 Grove St. side only for FY 18
Changed to $900,000 for both sides of the Park in the FY 18 to FY 22 still in FY 18
$900,000 Estimate came from Musco Lighting Company
Two Community meetings were held on 9/24/18 and 7/23/19
During the community meetings the issue of light spillage into the adjoining neighborhoods was
discussed and included from MUSCO that the design would have minimal impact. At that time, the
Town also committed to apply for Dark Sky Compliance.
CDM Smith provided an updated cost estimate of$1,319,831 in November of 2018. The CIP was not
updated to reflect this price increase.
No formal presentation in front of the full Town Council was held
The Town went out to bid during late fall of 2019 with two add alternates. The two bid alternates were
to include some walkway Wire Replacement and to replace walkway lighting fixtures with LED
The Town received 6 responses to the RFP. The range of the six responders is from $1,200,000 to
$1,760,000. CDM Smith has provided a contract administration proposal fee of$65,300 and we should
include a contingency of at least 5%of$1,200,000. The low bidder, Dagle Construction, has agreed to
hold their bid price until April 1, 2020.
In January the Town applied for Dark Sky certification on the project. We received Phase one
certification from DARK Sky for the design of this project on February 5, 2020. Phase 2 and final
certification entails an on-site visitation once the project is completed.
The project includes fencing replacement of the backstop and in front of the player dugouts. It does not
include any fencing replacement for the exterior tall fencing from Arlington St to behind the building in
the middle of the park. We did receive a $36,000 estimate for this replacement and installation but it
did not include the tree work that would most likely be needed. Before we move forward on any fence
replacement and tree work it would be our expectation that we would wait for the new forestry
supervisor to weigh in.
It would be our recommendation, and hopefully the BFO's as well, to have the Town Council receive a
formal presentation from CDM Smith regarding this project at the next Town Council meeting on
February 25tn
ALTERNATE ALTERNATE PROJECT
BASE BID #1 #2 TOTAL
DAGLE ELECTRICAL $ 1,155,511 $ 21,000 $ 19,000 $ 1,195,511
CATALDO $ 1,225,000 $ 44,500 $ 57,000 $ 1,326,500
RONALD MARINI CORP $ 1,284,000 $ 40,000 $ 50,000 $ 1,374,000
HEIMLICH $ 1,337,000 $ 37,000 $ 48,000 $ 1,422,000
SCIABA CONSTRUCTION $ 1,472,200 $ 26,000 $ 70,000 $ 1,568,200
MACKAY CONSTRUCTION SERVICES $ 1,664,664 $ 21,500 $ 73,800 $ 1,759,964
CONTRACT ADMINISTRATION
CDM SMITH $ 65,300 $ 65,300
CONTINGENCY $ 60,000 $ 60,000
$ 1,320,811