HomeMy Public PortalAboutBrewster 2009 Report on Examination of Basic Financial Statements TOWN OF BREWSTER, MASSACHUSETTS
REPORT ON EXAMINATION OF
BASIC FINANCIAL STATEMENTS
JUNE 30, 2009
TOWN OF BREWSTER, MASSACHUSETTS
REPORT ON EXAMINATION OF
BASIC FINANCIAL STATEMENTS
JUNE 309 2009
TABLE OF CONTENTS
PAGE
Independent Auditor' s Report 1
Management' s Discussion and Analysis 2 - 9
Basic Financial Statements
Statement of Net Assets 10
Statement of Activities 11 - 12
Governmental Funds — Balance Sheet 13
Governmental Funds — Statement of Revenues, Expenditures, and
Changes in Fund Balances 14
Reconciliation of the Governmental Funds Balance Sheet Total
Fund Balances to the Statement of Net Assets 15
Reconciliation of the Statement of Revenues, Expenditures, and
Changes in Fund Balances of Governmental Funds to the
Statement of Activities 16
General Fund — Statement of Revenues, Expenditures, and
Changes in Fund Balance — Budget and Actual 17
Proprietary Funds — Statement of Net Assets 18
Proprietary Funds — Statement of Revenues, Expenses, and
Changes in Fund Net Assets 19
Proprietary Funds — Statement of Cash Flows 20
Fiduciary Funds — Statement of Fiduciary Net Assets 21
Fiduciary Funds — Statement of Fiduciary Net Assets 22
Notes to Basic Financial Statements 23 — 53
Required Supplementary Information :
Other Postemployment Benefits — Schedules of Funding Progress and 54 - 55
Employer Contributions
R. E . BROWN & COMPANY
CERTIFIED PUBLIC ACCOUNTANTS
25 CEMETERY STREET — P.O. BOX 230
Mendon, Massachusetts 01756
Phone: (508) 478-3941 Fax: (508) 4784779
INDEPENDENT AUDITOR' S REPORT
To the Honorable Board of Selectmen
Town of Brewster, Massachusetts
We have audited the accompanying financial statements of the governmental activities, the business-type
activities, each major fund, and the aggregate remaining fund information of Town of Brewster,
Massachusetts as of and for the year ended June 30, 2009, which collectively comprise the Town' s basic
financial statements as listed in the table of contents These financial statements are the responsibility of
Town of Brewster, Massachusetts' management. Our responsibility is to express opinions on these
financial statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the United States of
America. Those standards require that we plan and perform the audit to obtain reasonable assurance about
whether the financial statements are free of material misstatement. An audit includes examining, on a test
basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes
assessing the accounting principles used and the significant estimates made by management, as well as
evaluating the overall financial statement presentation. We believe that our audit provides a reasonable
basis for our opinions.
In our opinion, the financial statements referred to above present fairly, in all material respects, the
respective financial position of the governmental activities, the business-type activities, each major fund,
and the aggregate remaining fund information of the Town of Brewster, Massachusetts, as of June 30,
2009, and the respective changes in financial position, and, where applicable, cash flow thereof for the
year then ended in conformity with accounting principles generally accepted in the United States of
America.
The management' s discussion and analysis on pages 2 through 9, and other postemployment benefits
information: schedules of funding progress and employer contributions on pages 54through 55 are not a
required part of the basic financial statements but are supplementary information required by accounting
principles generally accepted in the United States of America. We have applied certain limited
procedures, which consisted principally of inquiries of management regarding the methods of
measurement and presentation of the required supplementary information. However, we did not audit the
information and express no opinion on it.
July 15, 2010
Management ' s Discussion and Analysis
As management of the Town of Brewster (the Town), we offer readers of the Town' s financial statements this
narrative overview and analysis of the financial activities of the Town for the fiscal year ended June 30, 2009.
We encourage readers to consider this information in addition to the statements and notes .
The Town complies with financial reporting requirements issued by the Governmental Accounting Standards
Board (GASB). GASB is the authoritative standard setting body that provides guidance on how to prepare
financial statements in conformity with accounting principles generally accepted in the United States of America
(GAAP). Users of these financial statements, such as investors and rating agencies, rely on the GASB to establish
consistent reporting standards for all governments in the United States. This consistent application is the only
way users can assess the financial condition of one government compared to others.
Financial Highlights
• The assets of the Town exceeded its liabilities at the close of the fiscal year by $79 .9 million (net assets) . Of
this amount, $ 12.4 million is considered unrestricted (unrestricted net assets).
• The unrestricted net assets of the Town' s governmental activities are $9 .0 million and may be used to meet
the government' s ongoing obligations to citizens and creditors. The unrestricted net assets of the Town' s
business-type activities are $3 .4 million and may be used to meet the ongoing obligations of the Town' s water
and golf department business-type activities.
• The government' s total net assets increased by $402 thousand, or .50%, from fiscal 2008 . Within this total,
net assets of governmental activities decreased by $ 103 thousand, a . 15% decrease from fiscal 2008. Also,
net assets of business-type activities increased by $504 thousand or 4. 16% from 2008 .
• At June 30, 2009, the Town' s governmental funds had a combined ending fund balance of $ 14.6 million. The
combined governmental funds balance decreased by $ 182 thousand, a 1 .2% decrease over the prior year' s
ending fund balance.
• The Town' s general fund reported a fund balance of $4.73 million at the end of fiscal 2009. The unreserved
fund balance for the general fund was $3 . 15 million or 9 .99% of total general fund expenditures. A total of
$549 thousand of the unreserved fund balance was designated for funding the fiscal year 2010 budget.
• The total cost of all Town services for fiscal 2009 was $38 million, $33 . 1 million of which was for
governmental activities, and $4. 9 million of which was for business-Type activities.
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Overview of the Financial Statements
This discussion and analysis is intended to serve as an introduction to the Town' s basic financial statements.
These basic financial statements are comprised of three components :
1 . Government-wide Financial Statements
2. Fund Financial Statements
3 . Notes to the Basic Financial Statements
Government-wide Financial Statements — The government-wide financial statements are designed to provide
readers with a broad overview of finances, in a manner similar to private-sector business.
The statement of net assets presents information on all assets and liabilities, with the difference between the two
reported as net assets . Over time, increases or decreases in net assets may serve as a useful indicator of whether
the financial position is improving or deteriorating.
The statement of activities presents information showing how the government' s net assets changed during the
most recent fiscal year. All changes in net assets are reported as soon as the underlying event giving rise to the
change occurs, regardless of the timing of related cashflows. Thus, revenues and expenses are reported in this
statement for some items that will only result in cash flows in future periods, (e.g., uncollected taxes) .
Both of the government-wide financial statements distinguish functions that are principally supported by taxes
and intergovernmental revenues (governmental activities) from other functions that are intended to recover all or a
significant portion of their costs through user fees or charges (business-type activities) . The governmental
activities include general government, public safety, education, public works, human services, culture and
recreation, employee benefits, debt service, and state and county assessments . The business-type activities
include water and golf department services.
Fund Financial Statements — A fund is a grouping of related accounts that is used to maintain control over
resources that have been segregated for specific activities or objectives . Fund accounting is used to ensure and
demonstrate compliance with finance related legal requirements. All of the funds can be divided into three main
categories : governmental funds, proprietary funds and fiduciary funds.
Governmental Funds — governmental funds are used to account for essentially the same functions reported as
governmental activities in the government-wide financial statements. However, unlike the government-wide
financial statements, governmental fund statements focus on near-term inflows and outflows ofspendable
resources, as well as on balances of spendable resources available at the end of the fiscal year. Such information
may be useful in evaluating a government' s near-term financing requirements .
Because the focus of governmental funds is narrower than that of the government-wide financial statements, it is
useful to compare the information presented for governmental funds with similar information presented for
governmental activities in the government-wide financial statements. By doing so, readers may better understand
the long-term impact of the government' s near-term financing decisions . Both, the Governmental Funds Balance
Sheet and the Governmental Funds Statement of Revenues, Expenditures and Changes in Fund Balances provide
a reconciliation to facilitate this comparison between governmental funds and governmental activities.
- 3 -
The Town of Brewster adopts an annual appropriated budget for its general fund. A budgetary comparison
statement has been provided for the general fund to demonstrate compliance with this budget.
Proprietary Funds — Enterprise funds are used to report the same functions presented as business-type activities
in the government-wide financial statements . The Town has two enterprise funds :
➢ Water Enterprise Fund accounts for the water activity of the Town.
➢ Golf Enterprise Fund accounts for the golf activity of the Town.
Fiduciary Funds — Fiduciary funds are used to account for resources held for the benefit of parties outside the
government. Fiduciary funds are not reflected in the government-wide financial statements, as the resources of
those funds are not available to support the Town' s own programs. The accounting used for fiduciary funds is
much like that used for proprietary funds.
Private-purpose trust funds and agency funds are each reported and combined into a single, aggregate presentation
in the fiduciary funds financial statements under the captions "private purpose trust funds" and "agency funds",
respectively.
Notes to the basic financial statements — The notes provide additional information that is essential to a full
understanding of the data provided in the government-wide and fund financial statements.
Government-wide Financial Analysis:
The chart on the following page summarizes key financial components of the Town' s financial statements.
As noted earlier, assets exceed liabilities by $79, 970, 842 at the close of fiscal year 2009 . The Town is able to
report positive balances in all categories of net assets, both for the government as a whole, and for its separate
governmental and business-type activities.
The largest component of the Town' s net assets are its investment in capital assets (e .g., land, buildings,
machinery, and equipment), less any related outstanding debt used to acquire those assets, is $64,629,214, or
80 . 8% of total net assets . The Town uses these capital assets to provide services to citizens; consequently, these
assets are not available for future spending. Although the investment in the Town' s capital assets is reported net
of its related debt, it should be noted that the resources needed to repay this debt must be provided from other
sources, since the capital assets themselves cannot be used to liquidate these liabilities .
The second largest component of the Town' s net assets are its unrestricted net assets totaling $ 12,428,372
( 15 .54%), which may be used to meet the government' s ongoing obligations to its citizens and creditors .
The Town reduced its total liabilities by $564,418 over fiscal 2008, while total net assets increased by $401 ,637,
or .50%. Net assets of governmental activities decreased by $ 102,927, a . 15% decrease from fiscal 2008 . Net
assets of business-type activities increased by $504,564 or 4. 16% from 2008 . There was an increase of $228,698
in net assets reported in connection with the water business-type activity, and an increase of $275 ,866 in net
assets in connection with the golf department business-type activity, respectively.
An additional portion of the net assets totaling $2,913 ,256 or 3 .66%, represents resources that are subject to
external restrictions on how they may be used.
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Town of Brewster- Financial Highlights
l' '
I. Total
Governmental Business-t3•pe I Primary
Activities Activities Government
Increase IncreaseIncrease
FY 2009 FY 2008 (Decrease) FY 2009 FY 2008 (Decrease) FY 2009 FY 2008 (Decrease)
Assets:
Current assets $ 18,841,134 S 189725,166 $ 1157968 S 398202544 S 51186,467 S (1,365,923) S 22,6619678 S 2379117633 S (1,2499955)
Noncurrent assets (excluding capital) 31495,261 3,9845297 (489,036) _ 607532 207186 40,346 39555,793 430047483 (448,690)
Capital assets 58,8191884 57,6283022 11191,862 211533,250 21,189,248 344,002 ! 80,353,134 78,8177270 1,5351864
Total assets 811156,279 80,337,485 818,794 25,414,326 2673953901 (981,575) 1 106,570,605 106,733,386 (162,781)
Liabilities:
Current liabilities (excluding debt) 2,0203837 11491,803 5293034 226,012 8067702 (5802690) ! 2,2461849 2,298,505 (51,656)
Noncurrent liabilities (excluding debt) 983,445 667,500 315,945 139,551 139,551 11122,996 6677500 455,496
Current debt 1556,403 1,14L426 4145977 1,055,000 11045,000 105000 21611.403 21869426 424,977
Noncurrent debt 9,253,515 9$91,750 (338,235) :1 1S 111365,000 12,420,000 (11055,000) 204618,515 22,011,750 (11393,235)
Total liabilities 13,8147200 12,892,479 92L72I 127785,563 14,271,702 (11486,139) 26,5999763 27,164,181 (564,418)
Net Assets:
Capital assets net of related debt 55,457,750 533160,168 2,297,582 91171,464 7,738,061 19433,403 1
1 643629,214 601898229 39730,985
Restricted 2,913,256 3,132,096 (218,840) 2,913,256. 3.132,096 (218,840)
Unrestricted 839711073 1191522742 (27181,669) - ' 3,457,299 43386,138 (928,839) , fC1,428,372-� 15,538,880 (31110508)
Total net assets $ 67,3427079 S 67,445,006 $ (102,927) $ 12,628,763 $ 12,124,199 S 504,564 : $j 79,970842/ S 79,569,205 S 401,637
Revenuesi '
Program Revenues:
Charges forservices S 11742,091 $ 27020,564 S (278,473) S 5,9453130 $ 640493751 S (104,621) S 7,687,221 S 81070315 S (383,094)
Operating grants and contributions 31591,985 31338,830 253,155 84,266 82,274 1,992 13,676,251 33421,104 255,147
Capital grants and contributions 11510,071 2,1951072 (685,001) 1,5101071 2,1951072 (6859001)
Genera/Revenues
Real Estate and personal property taxes 22,254,370 211220,125 170347245 22,254,370 21,2202125 19034,245
Tar Liens 52,429 63701 45,728 i,' 523429 61701 45,728
Motor vehicle and other excise taxes 1,107,036 1,227,113 (120,077) 11107,036 1,227,113 (120077)
HoteUMotel Tax 5809184 626,976 (46,792) - - - 580184 626,976 (469792)
Penalties and interest on taxes 90913 1361258 (45,345) - 901913 136,258 (45345)
Payments in Lieu of Tares 61796 61783 li 61796 69783 13
Nonrestricted grants and contributions 1,134,888 11183,947 (49,059) 19134,888 11183,947 (49,059)
Unrestricted investment income 243,369 560,702 (317,333) 243,369 560,702 (317,333)
Other revenues 39,944 15504 24,440 39,944 15,504 24,440
Total Revenues 32,354,076 329538,575 (1844499) 61029,396 6,132,025 (102,629) 38,3833472 389670,600 (287,128)
Expenses:
General Government 21763,802 215199151 244,651 . ' 2,7631802 21519,151 244,651
Public Safety 418062417 47548,214 2589203 11 41806,417 43548,214 258,203
Education 15,932,850 15,346,719 5867131 15,9321850 15,3469719 586,131
Public Wo& 2,024,111 2111055 (90,344) 2,024,111 2,114,455 (909344)
Human Services 569,327 601,876 (322149) 569,327 601,876 (32,549)
Culture and Recreation 875,745 9293669 (53,924) 875,745 929,669 (537924)
Employee Benefits 51223,753 31872,643 11351,110 5,2233753 398721643 1,3511110
State and County Assessments 4863295 523579 (37,084) 486,295 523,379 (37,084)
Interest 444,117 497,064 (52,947) 444,117 497,064 (52,947)
Golf - 1 3,075,689 310927208 (16,519) 3,075,689 31092,208 (16,519)
Water 11779,729 118367236 (569507) i r 137797729 118363236 (56,507)
Total Expenses 33,126,417 30,953,170 2,173,247 4,855,418 4,928,444 (73,026) 37,981,835 354881,614 2,100,221
i.
Transfers 669,414 586,898 82,516 (669,414) (586,898) (82,516)
Change in Net Assets (102,927) 2,172,303 (21275,230) 504,564 616,683 (112,119) i ' 401,637 21788,986 (2$ 87,349)
Net Assets - beginning 67,445,006 65,272,703 21172,303 12,124,199 11,507,516 616,683 79,5691205____ 76,780,219 217883986
Net Assets - ending S 67,342,079 $ 671445,006 S (102,927) ' $ 12,6281763 $ 12,124,199 S 504,564 j $ 79,970,842 ; S 79,569,205 S 401,637
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Financial analysis of the Government's Funds
As noted earlier, the Town uses fund accounting to ensure and demonstrate compliance with finance-related legal
requirements.
Governmental funds — The focus of governmental funds is to provide information on near-term inflows, outflows,
and balances of spendable resources. Such information is useful in assessing financing requirements. In
particular, unreserved fund balance may serve as a useful measure of a government' s net resources available for
spending at the end of the fiscal year.
As of the end of the current fiscal year, governmental funds reported combined ending fund balances of
$ 14,666, 850, a $ 182,474 thousand decrease from the prior year' s ending fund balance.
The general fund is the primary operating fund. At the end of the current fiscal year, unreserved fund balance of
the general fund was $3 , 151 ,244, while total fund balance stood at $4,727,494 . As a measure of the general
fund' s liquidity, it may be useful to compare both unreserved fund balance and total fund balance to total fund
expenditures. Unreserved fund balance represents 9 .99% of total general fund expenditures, while total fund
balance represents 14.99% of that same amount.
The stabilization fund has accumulated a fund balance of $3 ,651 ,510, which represents 11 .58% of general fund
expenditures : $ 1 .0 million of the total fund balance has been committed for compliance with the requirements of
GASB Statement No. 45 . These funds can be used for general or capital purposes upon Town Meeting approval.
General Fund Budget Highlights
During the fiscal year the operating budget was amended by $ 17,047 at two Special Town Meetings to fund prior
year' s unpaid bills, fire department expenses, natural resources expenses, education expenses, school building
capital improvements, land acquisition, golf and public works expenses. The Town budgeted $ 28 million in
revenues and $ 32. 6 million in expenditures, drawing on transfers and prior year' s surplus to finance the
difference. At year end, $506, 140 of unexpended appropriation balances was closed out to undesignated fund
balance.
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Capital Asset and Debt Administration
Capital Assets - In conjunction with the operating budget, the Town annually prepares capital budgets for the
upcoming fiscal year.
The Town' s investment in capital assets for governmental and business type activities, as summarized below, as
of June 30, 2009, amounts to $80,353 , 134 net of accumulated depreciation. The investment in capital assets
includes land, buildings and improvements, capital improvements (other than buildings), machinery, equipment
and vehicles, infrastructure, and construction in progress.
The governmental activities capital assets (net of accumulated depreciation) were increased by $ 1 , 191 ,862 during
the current fiscal year while the business-type activities capital assets (net of accumulated depreciation) increased
by $344,002 . Total depreciation was $2. lmillion, resulting in a total government-wide increase to capital assets
(net of accumulated depreciation) of $ 1 ,535 , 864.
Capital Assets
(Net of Depreciation)
Total
Governmental Busmesk pe Primary
Activities Activities Government
Increase Increase Increase
FY 2009 FY 2008 (Decrease) FY 2009 FY2008 (Decrease) FY 2009 FY 2008 (Decrease)
Land $ 35,602,192 $ 34,8211192 $ 6787000 $ 2,814,212 $ 27814,212 $ $ 38,376,404 $ 37,7012404 $ 675,000
Construc6oninProgress 42,142 10,349 32,393 48487448 2,0101149 8381299 2,891,190 2,020,498 870,692
35,544,934 34,831.541 707,393 59722,660 43884,361 8381299 41,267.694 39,7211902 115453692
Buildings and improvements 161355,013 16,8187168 (4633695) 2,009,141 13985,695 24,046 18;364,814 1838043463 (4393649)
Improvements (otherIan buildings) 5912389 595,974 11415 122432 688,239 34,193 1,3191821 1,284,213 35,608
Machinery, Equipment, and Vehicles 37793,734 31170.620 623,114 - a - 31793,734 3,1709620 623,114
Infrastructure 2528,754 11205,119 3231635 1330782417 1376309953 (552536) 157607,171 15,8361012 (2281901)_,,
232274,950 22,790,481 484,469 1578105590 16,304,887 (4942297) 39,085,540 39,0953368 (93828)
ToWUpitalAssets $ 58,819,884 $ 5736285022 $ 1,1913862 $ 211533,250 $ 21,189,248 $ 3442002 $ 80,353,134 $ 18,811,210 $ 115353864 :
- 7 -
Long Term Debt - The Town' s debt burden is reasonable in relation to other communities its size. Outstanding
long-term debt, as of June 30, 2009, totaled $22,011 ,751 . Within this total, business-type activities have debt of
$ 12,420,000 that is fully supported by their respective program revenues, and governmental activities debt is
$9,591 ,751 . Total debt consists of the following:
Outstanding Debt at Year End
Outstanding Outstanding
Governmental Activities June 30, 2009 June 30, 2008
School Construction $ 2,970,000 $ 3 ,420,000
Library Construction 350,000 405,000
MWPAT Title V - Sewer 147, 150 156,675
Road Betterments - Blueberry Rd - 15 ,500
Road Betterments - Beach Plum Rd 15, 000 30,000
Police Station 1 , 870,000 2,045 ,000
Road Betterments - Highlands Rd 20,000 307000
Road Betterments - Millstone Rd 105 ,000 1357000
Road Betterments - Commons Way Rd 100,000 1202000
Road Betterments - Meetinghouse Rd 135 ,000 165,000
MWPAT #97- 1156 Title V - Sewer 124,601 135 ,001
Land Purchase 750,000 815,000
Road Betterments - Kings Grant Road 2107000 240,000
Road Betterments - Barons Way Road 110,000 1307000
Land Purchase 2,230 ,000 2,365 ,000
Road Betterments - Fiddler's Lane 1407000 1603000
Road Betterments - Herringbrook Lane 95, 000 1102000
Road Betterments - 2008 2207000 2563000
Total Governmental Activities $ 935915751 $ 10,733 , 176
Outstanding Outstanding
Business-type Activities June 30, 2009 June 30, 2008
Golf Course $ 6,630,000 $ 77070,000
Golf Course Irrigation 5007000 6007000
Water offices/garage 2,350,000 2,475 ,000
Water Mains 1 ,655 ,000 12815 ,000
Telemetry System 15 ,000 359000
Water Betterments - Williams Drive 10,000 15 ,000
Standpipe #2 205 ,000 275,000
Standpipe Rehabilitation 350,000 425,000
Slough Road 6302000 670,000
Water Betterments - Fiddlers Lane 755000 85,000
Total Business-type Activities $ 12,420,000 $ 13 ,465,000
Grand Total - All long-term debt $ 2250113751 $ 243198, 176
Please refer to Notes 5 and 9 for further discussion of the major capital asset and debt activity.
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Economic Factors and Next Year 's Budgets & Rate
The Town' s leadership (elected and appointed officials) considered many factors when setting the fiscal 2010
budget and tax rates including the following :
• The fiscal 2010 tax rate was set at $3 .20, a $ .26 cent increase over fiscal 2009 . The excess levy capacity was
$29,988 .
• The Board of Selectmen voted during their classification hearing to maintain the same tax rate for all classes
of property.
• The Town purchased one ( 1 ) Open Space property in fiscal 2009 with funds from the Community
Preservation Act, The Brewster Conservation Trust and a Self Help State Grant, obtaining 3 . 8 acres of marsh
front lots between historic Old Kings Highway and the Quivett Creek estuary on Cape Cod Bay.
• CPA Historic Funds funded the moving/repair of the Blacksmith Shop to the Drummer Boy property, the
repair/renovation of the Spruce Hill Barn, restoration of the Stony Brook Grist Mill and rehabilitation of the
historic Crosby Cape House owned by the Cape Cod Repertory Theatre Company.
• The CPA Fund Balance provided $300,000 for the Affordable Housing Price-Buy-Down Program.
• The Affordable Housing portion of CPA funds awarded $50,000 to the Brewster Housing Authority for
architectural and permitting services for the construction of two residential buildings for disabled individuals
• Fiscal 2010 budget constraints are the increase in Health Care Costs, Pension obligations and anticipation of
reductions in State Aid. The Town meeting voters did approve increases in both the Meals Tax and Room
Occupancy Tax with an effective date of July 1 , 2010.
• MSBA reimbursement for a school roof has allowed the Town to set aside over one million dollars towards
GASB45/OPEB funding.
• The Town was awarded $ 1 ,362, 000 of Stimulus Funds for the Stony Brook Salt Marsh Fish Passage
Restoration Project in FY 2010 .
Request for Information
This financial report is designed to provide a general overview of the Town of Brewster' s finances for all those
with an interest in the government' s finances . Questions concerning any of the information provided in this
report or request for additional financial information should be addressed to the Finance Director, 2198 Main
Street, Brewster, MA 02631 .
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_ TOWN OF BREWSTER, MASSACHUSETTS
STATEMENT OF NET ASSETS
JUNE 30, 2009
PRIMARY GOVERNMENT
GOVERNMENTAL BUSINESS-TYPE
ACTIVITIES ACTIVITIES TOTAL
ASSETS
CURRENT:
CASH AND SHORT-TERM INVESTMENTS $ 15,282, 802 $ 3,7212808 $ 19,004,610
INVESTMENTS 1 , 111 ,497 - 11111 ,497
RECEIVABLES , NET OF ALLOWANCE FOR UNCOLLECTIBLES:
REAL ESTATE AND PERSONAL PROPERTY TAXES 361 ,794 - 361 ,794
TAX LIENS 371 ,095 - 371 ,095
MOTOR VEHICLE EXCISE TAXES 65,845 - 65,845
USER FEES - 920592 92,592
DEPARTMENTAL AND OTHER 173,329 - 173,329
INTERGOVERNMENTAL 1 ,369, 941 - 11369,941
SPECIAL ASSESSMENTS 95, 173 51375 100,548
DEFERRED AMOUNT ON REFUNDING 99658 769 10,427
NONCURRENT:
RECEIVABLES , NET OF ALLOWANCE FOR UNCOLLECTIBLES:
INTERGOVERNMENTAL 2,723,480 - 2,723,480
SPECIAL ASSESSMENTS 710,755 52,839 763,594
DEFERRED AMOUNT ON REFUNDING 61 ,026 71693 68,719
CAPITAL ASSETS , NET OF ACCUMULATED DEPRECIATION 58,819, 884 219533,250 80,353, 134
TOTALASSETS 81 , 156,279 25,414,326 106,570,605
LIABILITIES
CURRENT:
ACCOUNTS PAYABLE 1 ,448,659 56,788 11505,447
ACCRUED INTEREST 99,704 146,701 246,405
LANDFILL POSTCLOSURE CARE COSTS 58,500 - 58,500
POSTEMPLOYMENT BENEFITS 413,974 220523 436,497
CAPITAL LEASE 95,477 - 95,477
BONDS AND NOTES PAYABLE 1 ,460, 926 11055,000 2,515,926
NONCURRENT:
LANDFILL POSTCLOSURE CARE COSTS 505, 000 - 505,000
POSTEMPLOYMENT BENEFITS 478,445 139,551 617,996
CAPITAL LEASE 771 ,690 - 771 ,690
BONDS AND NOTES PAYABLE 8,481 , 825 1193659000 19, 846,825
TOTAL LIABILITIES 13,814,200 127851563 26,599,763
NETASSETS ,�-
i
INVESTED IN CAPITAL ASSETS , NET OF RELATED DEBT 55,457,750 9, 171 ,464 649629,214 i
RESTRICTED FOR: �--
STREETS 788,035 - 788,035
PERMANENT FUNDS :
EXPENDABLE 114,424 - 114,424
NONEXPENDABLE 117, 163 - 117, 163
OTHER PURPOSES 1 ,8937634 - 11893,634
UNRESTRICTED 8,971 ,073 3,457,299 12;428372
TOTAL NET ASSETS $ 67,342,079 $ 129628,763 $ 79,970, 842
, I
See accompanying notes to the basic financial statements
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TOWN OF BREWSTER, MASSACHUSETTS
STATEMENT OF ACTIVITIES
FISCAL YEAR ENDED JUNE 30,2009
PROGRAM REVENUES
OPERATING CAPITAL
CHARGES FOR GRANTS AND GRANTS AND NET(EXPENSE)
FUNCTIONS/PROGRAMS EXPENSES SERVICES CONTRIBUTIONS CONTRIBUTIONS REVENUE
PRIMARY GOVERNMENT:
GOVERNMENTAL ACTIVITIES:
GENERAL GOVERNMENT $ 2,763,802 $ 282,551 $ 59,317 $ 1,376,190 $ (1,045,744)
PUBLIC SAFETY 4,806,417 261,957 916,793 - (3,627,667)
EDUCATION 15,932,850 139,100 1,129,587 - (14,664,163)
PUBLIC WORKS 2,024,111 676,018 494,502 118,564 (735,027)
HUMAN SERVICES 569,327 78,610 39,858 14,442 (436,417)
CULTURE&RECREATION 875,745 303,855 190,198 875 (380,817)
EMPLOYEE BENEFITS 5,223,753 - 761,730 - (4,462,023)
STATE&COUNTY ASSESSMENTS 486,295 - - - (486,295)
INTEREST 444,117 - - - (444,117)
TOTAL GOVERNMENTAL ACTIVITIES 33,126,41.7) 1,742,091 3,591,985 1,510,071 (26,2$2,270)`
BUSINESS-TYPE ACTIVITIES:
GOLF 3,075,689 3,718,655 19,755 - 662,721
WATER 1,779,729 2,226,475 64,511 - 511,257
TOTAL BUSINESS-TYPE ACTIVITIES ( ( 4,855,418 5,945,130 84,266 - 1,173,978 '
TOTAL PRIMARY GOVERNMENT �.,$, 37,981,835•} $ 7,687,221 $ 3,676,251 $ 1,510,071 $ (25,108,292)
See accompanying notes to the basic financial statements
(continued)
-11 -
TOWN OF BREWSTER,MASSACHUSETTS
STATEMENT OF ACTIVITIES
FISCAL YEAR ENDED JUNE 30,2009
PRIMARY GOVERNMENT
GOVERNMENTAL BUSINESS-TYPE
ACTIVITIES ACTIVITIES TOTAL
CHANGES IN NET ASSETS:
NET(EXPENSE)REVENUE FROM PREVIOUS PAGE $ (26,282,270): $ 1,173,978 $ (26,108,292)s
GENERAL REVENUES:
REAL ESTATE AND PERSONAL PROPERTY TAXES,
NET OF TAX REFUNDS PAYABLE 22,254,370 - 22,254,370
TAX LIENS 52,429 - 52,429
MOTOR VEHICLE AND OTHER EXCISE TAXES 1,107,036 - 1,107,036
HOTEUMOTEL TAX 580,184 - 580,184
PENALTIES AND INTEREST ON TAXES 90,913 - 90,913
PAYMENTS IN LIEU OF TAXES 6,796 - 6,796
GRANTS AND CONTRIBUTIONS NOT RESTRICTED
TO SPECIFIC PROGRAMS 1,134,888 - 1,134,888
UNRESTRICTED INVESTMENT INCOME 243,369 - 243,369
MISCELLANEOUS 39,944 - 39,944
TRANSFERS, NET 669,414 (669,414) -
TOTAL GENERAL REVENUES AND TRANSFERS 26,179,343 (669,414) 25,509,929
CHANGE IN NET ASSETS (102,927) 504,564 401,637
NET ASSETS:
BEGINNING OF YEAR 67,445,006 12,124,199 79,569,205
END OF YEAR $ 67,342,079 $ 12,628,763 $ 79,970,842
See accompanying notes to the basic financial statements
(concluded)
- 12-
TOWN OF BREWSTER,MASSACHUSETTS
GOVERNMENTALFUNDS
BALANCE SHEET
JUNE 30,2009
NONMAJOR TOTAL
COMMUNITY GOVERNMENTAL GOVERNMENTAL
ASSETS GENERAL PRESERVATION STABILIZATION FUNDS FUNDS
CASH AND SHORT-TERM INVESTMENTS $ 6,071,742 $ 3,095,759 $ 2,540,013 $ 3,575,288 $ 15,282,802
INVESTMENTS - - 1,111,497 - 1,111,497
RECEIVABLES,NET OF ALLOWANCE FOR UNCOLLECTIBLES:
REAL ESTATE AND PERSONAL PROPERTY TAXES 361,794 - - - 361,794
TAX LIENS 371,095 - - 371,095
MOTOR VEHICLE EXCISE TAXES 65,845 - - 65,845
DEPARTMENTAL AND OTHER 13,148 17,068 143,113 173,329
INTERGOVERNMENTAL 3,268,176 - - 825,245 4,093,421
SPECIAL ASSESSMENTS - - - 805,928 805,928
TOTAL ASSETS $ 10,151,800 $ 3,112,827 $ 3,651,510 $ 5,349,574 $ 22,265,711
LIABILITIES AND FUND BALANCES
LIABILITIES:
ACCOUNTS PAYABLE $ 1,379,248 $ 6,059 $ $ 63,352 $ 1,448,659
DEFERRED REVENUES 4,045,058 17,068 1,737,076 5,799,202
NOTES PAYABLE - 351,000 - 351,000
TOTAL LIABILITIES 5,424,306 374,127 1,800,428 7,598,861
FUND BALANCES:
RESERVED FOR:
ENCUMBRANCES AND CONTINUING APPROPRIATIONS 1,576,250 - - - 1,576,250
PERPETUAL PERMANENT FUNDS - - 117,163 117,163
UNRESERVED
DESIGNATED FOR SUBSEQUENT YEARS'EXPENDITURES li' 549,705 !Com_"y t� r/ - - 549,705
UNDESIGNATED REPORTED IN:
GENERAL FUND 2,601,539 ��� V - 2,601,539
SPECIAL REVENUE FUNDS 2,738,700 3,651,510 2,681,669 9,071,879
CAPITAL PROJECTS FUNDS - - - 635,890 635,890
PERMANENT FUNDS - - - 114,424 114,424
TOTAL FUND BALANCES 4,727,494 2,738,700 3,651,510 3,549,146 14,666,850
TOTAL LIABILITIES AND FUND BALANCES $ 10,151,800 $ 3,112,827 $ 3,651,510 $ 5,349,574 $ 22,265,711
See accompanying notes to the basic financial statements
-13-
i
TOWN OF BREWSTER,MASSACHUSETTS
GOVERNMENTAL FUNDS
STATEMENT OF REVENUES, EXPENDITURES,AND CHANGES IN FUND BALANCES
FISCAL YEAR ENDED JUNE 30,2009
NONMAJOR TOTAL
COMMUNITY GOVERNMENTAL GOVERNMENTAL
GENERAL PRESERVATION STABILIZATION FUNDS FUNDS
REVENUES:
REAL ESTATE AND PERSONAL PROPERTY TAXES,
NETOFTAXREFUNDS $ 22,215,163 $ $ $ $ 22,215,163
MOTOR VEHICLE AND OTHER EXCISE TAXES 1,135,947 - 1,135,947
INTERGOVERNMENTAL 3,390,959 487,457 777,107 4,655,523
PAYMENTS IN LIEU OF TAXES 6,796 - 6,796
PENALTIES&INTEREST ON TAXES 72,073 72,073
FINES&FORFEITS 42,946 - 42,946
CHARGES FOR SERVICES 731,318 1,413,885 2,145,203
HOTEUMOTELTAX 580,184 - - 580,184
INVESTMENT INCOME 153,845 45,466 79,231 15,706 294,248
CONTRIBUTIONS AND DONATIONS - - 60,176 60,176
DEPARTMENTAL AND OTHER 813,539 886,572 - 102.550 1.802,661
TOTAL REVENUES 29,142,770 1,419,495 79,231 2.369,424 33,010,920
EXPENDITURES:
CURRENT:
GENERAL GOVERNMENT 2,542,752 756,665 - 110,469 3,409,886
PUBLIC SAFETY 4,280,788 - - 123,157 4,403,945
EDUCATION 15,410,779 - - 337,529 15,748,308
PUBLIC WORKS 1,743,499 - - 737,110 2,480,609
HUMAN SERVICES 506,815 - - 81,772 588,587
CULTURE&RECREATION 648,617 176,495 825,112
EMPLOYEE BENEFITS 4,331,334 - - - 4,331,334
STATE&COUNTY ASSESSMENTS 486,295 - - 486,295
DEBT SERVICE
PRINCIPAL 1,141,425 - - 1,141,425
INTEREST (/ _437,206 - - 10,101 447,307
TOTAL EXPENDITURES 31,529,510,) 756,665 - 1,576,633 33,862,808
EXCESS(DEFICIENCY)OF REVENUES OVER EXPENDITURES (2,386,740) 662,830 79,231 792,791 (851,888)
OTHER FINANCING SOURCES IUSES)
OPERATING TRANSFERS IN 2,165,330 - 250,000 333,344 2,748,674
OPERATING TRANSFERS OUT (583,344) (333,9681 - (1,161.948), (2,079.260)
TOTAL OTHER FINANCING SOURCES(USES) 1,581,986 (333,968) 250,000 (828,604), 669,414
NET CHANGE IN FUND BALANCES (804,754) 328,862 329,231 (35,813) (182,474)
FUND BALANCES AT BEGINNING OF YEAR 5,532,248 2,409,838 3,322,279 3,584,959 14,849,324
FUND BALANCES AT END OF YEAR $ 4,727,494 $ 2,738,700 $ 3,651,510 $ 3,549,146 $ 14,666,850
See accompanying notes to the basic flnanclal statements
-14-
TOWN OF BREWSTER, MASSACHUSETTS
RECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET
TOTAL FUND BALANCES TO THE STATEMENT OF NET ASSETS
FISCAL YEAR ENDED JUNE 30, 2009
TOTAL GOVERNMENTAL FUND BALANCES $ 14,666,850
CAPITAL ASSETS (NET) USED IN GOVERNMENTAL ACTIVITIES ARE NOT FINANCIAL RESOURCES
AND , THEREFORE, ARE NOT REPORTED IN THE FUNDS 58,819,884
ACCOUNTS RECEIVABLE ARE NOT AVAILABLE TO PAY FOR CURRENT-PERIOD
EXPENDITURES AND, THEREFORE, ARE DEFERRED IN THE FUNDS 51799,202
IN THE STATEMENT OF ACTIVITIES, INTEREST IS ACCRUED ON OUTSTANDING LONG-TERM DEBT,
WHEREAS IN GOVERNMENTAL FUNDS INTEREST IS NOT REPORTED UNTIL DUE (99,704)
LONG-TERM LIABILITIES ARE NOT DUE AND PAYABLE IN THE CURRENT PERIOD AND, THEREFORE,
ARE NOT REPORTED IN THE GOVERNMENTAL FUNDS
BONDS AND NOTES PAYABLE (9$ 91 ,751 )
CAPITAL LEASES (867, 167)
DEFERRED AMOUNT ON REFUNDING 70,684
POSTEMPLOYMENT BENEFITS (892,419)
LANDFILL POSTCLOSURE CARE COSTS (563,500)
NET EFFECT OF REPORTING LONG-TERM LIABILITIES (112844, 153)
NET ASSETS OF GOVERNMENTAL ACTIVITIES $ 67,342,079
See accompanying notes to the basic financial statements
- 15 -
TOWN OF BREWSTER, MASSACHUSETTS
RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES, AND
CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS TO THE STATEMENT OF ACTIVITIES
FISCAL YEAR ENDED JUNE 30, 2009
NET CHANGE IN FUND BALANCES - TOTAL GOVERNMENTAL FUNDS $ (182,474)
GOVERNMENTAL FUNDS REPORT CAPITAL OUTLAYS AS EXPENDITURES, HOWEVER, IN THE
STATEMENT OF ACTIVITIES THE COST OF THOSE ASSETS IS ALLOCATED OVER THEIR
ESTIMATED USEFUL LIVES AND REPORTED AS DEPRECIATION EXPENSE,
CAPITAL OUTLAY 21515,765
DEPRECIATION EXPENSE (1 ,323,903)
NET EFFECT OF REPORTING CAPITAL ASSETS 1 ,191 ,862
REVENUES IN THE STATEMENT OF ACTIVITIES THAT DO NOT PROVIDE CURRENT FINANCIAL
RESOURCES ARE FULLY DEFERRED IN THE STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES, THEREFORE, THE RECOGNITION OF REVENUE FOR VARIOUS
TYPES OF ACCOUNTS RECEIVABLE (LE, REAL ESTATE AND PERSONAL PROPERTY, MOTOR
VEHICLE EXCISE, ETC.) DIFFER BETWEEN THE TWO STATEMENTS, THIS AMOUNT REPRESENTS
THE NET CHANGE IN DEFERRED REVENUE (656,844)
THE ISSUANCE OF LONGTERM DEBT (E.G., BONDS) PROVIDES CURRENT FINANCIAL
RESOURCES TO GOVERNMENTAL FUNDS, WHILE THE REPAYMENT OF THE PRINCIPAL OF LONG-
TERM DEBT CONSUMES THE FINANCIAL RESOURCES OF GOVERNMENTAL FUNDS, NEITHER
TRANSACTION, HOWEVER, HAS ANY EFFECT ON NET ASSETS. ALSO, GOVERNMENTAL FUNDS
REPORT THE EFFECT OF ISSUANCE COSTS, PREMIUMS, DISCOUNTS, AND SIMILAR ITEMS WHEN
DEBT IS FIRST ISSUED, WHEREAS THESE AMOUNTS ARE DEFERRED AND AMORTIZED IN THE
STATEMENT OF ACTIVITIES.
DEBT SERVICE PRINCIPAL PAYMENTS 1 ,1411425
DEFERRED AMOUNT ON REFUNDING (99658)
NET EFFECT OF REPORTING LONG-TEM DEBT 11131 ,767
SOME EXPENSES REPORTED IN THE STATEMENT OF ACTIVITIES DO NOT REQUIRE THE USE OF
CURRENT FINANCIAL RESOURCES AND, THEREFORE, ARE NOT REPORTED AS EXPENDITURES
IN THE GOVERNMENTAL FUNDS.
NET CHANGE IN POSTEMPLOYMENT BENEFITS (892,419)
NET CHANGE IN CAPITAL LEASE S (867,167)
NET CHANGE IN LANDFILL POSTCLOSURE CARE ACCRUAL 159,500
NET CHANGE IN ACCRUED INTEREST ON LONG-TERM DEBT 12,848
NET EFFECT OF RECORDING LONG-TERM LIABILITIES (1 ,587,238)
CHANGE IN NETASSETS OF GOVERNMENTAL ACTIVITIES $ (102,927)
See accompanying notes to the basic financial statements
16 -
TOWN OF BREWSTER, MASSACHUSETTS
GENERALFUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
FISCAL YEAR ENDED JUNE 30, 2009
BUDGETED AMOUNTS
ACTUAL
ORIGINAL FINAL BUDGETARY VARIANCE
BUDGET BUDGET AMOUNTS OVER(UNDER)
REVENUES:
kr
REAL ESTATE AND PERSONAL PROPERTY TAXES,
NET OF TAX REFUNDS $ 227143,222 $ 22,143,222 $ 22,215, 163 $ 71 ,941
MOTOR VEHICLE AND OTHER EXCISE TAXES 1 , 107,000 11107,000 1 , 1351947 281947
INTERGOVERNMENTAL 2,755,019 21654,369 21614,787 (39,582)
PAYMENTS IN LIEU OF TAXES 6,783 6,783 61796 13
PENALTIES & INTEREST ON TAXES 60,000 60,000 72,073 12,073
FINES & FORFEITS 109000 10,000 42,946 32,946
HOTEVMOTEL TAX 485,000 485,000 580, 184 951184
INVESTMENT INCOME t ' 120,000 1200000 153,845 33,845
DEPARTMENTAL AND OTHER 195419000 19541 ,000 1 ,544,857 3,857
TOTAL REVENUES 28,228,024 28, 127,374 28,366,598 239,224
EXPENDITURES:
CURRENT:
GENERAL GOVERNMENT 31240, 121 311877165 31070,708 116,457
PUBLIC SAFETY 41617, 187 43658,787 41546,473 1127314
EDUCATION 15,643,713 151717,213 15,732,271 (15,058)
PUBLIC WORKS 2,044,816 22068,266 21101 ,208 (32,942)
HUMAN SERVICES 535,803 552,603 516,612 35,991
CULTURE & RECREATION 839,886 839,886 798,590 41 ,296
EMPLOYEE BENEFITS 3,6041203 315180856 3,469,221 49,635
STATE & COUNTY ASSESSMENTS - 532,208 532,208 486,295 ✓ 45,913
DEBT SERVICE
PRINCIPAL 1 ,1511425 11151 ,425 1 , 1411425 10,000
INTEREST 423,314 4239314 422,764 550
TOTAL EXPENDITURES 329632,676 329649,723 32,285,567 364, 156
EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES (4,404,652) (4,522,349) (3,918,969) 603,380
OTHER FINANCING SOURCES (USESI:
OPERATING TRANSFERS IN 11620, 117 11655, 117 21165,331 510,214
OPERATING TRANSFERS OUT (480,751 ) (658,751 ) (583,344) 75,407
TOTAL OTHER FINANCING SOURCES (USES) 1 , 139,366 996,366 1 ,581 ,987 585,621
NET CHANGE IN FUND BALANCE (3,265,286) (31525,983) (2,336,982) 11189,001
BUDGETARY FUND BALANCE, BEGINNING OF YEAR 51484,450 51484,450 5,484,450 -
BUDGETARY FUND BALANCE, END OF YEAR $ 2,2191164 $ 1 ,958467 $ 30147,468 $ 11189,001
J See accompanying notes to the basic financial statements
u '
f�
P - v
ry-'y
TOWN OF BREWSTER, MASSACHUSETTS
PROPRIETARY FUNDS
STATEMENT OF NET ASSETS
JUNE 30, 2009
BUSINESS-TYPE ACTIVITIES - ENTERPRISE FUNDS
ASSETS GOLF WATER TOTAL
CURRENT:
CASH AND SHO RT-TERM INVESTMENTS $ 879, 120 $ 21842, 688 $ 31721 , 808
USER FEES, NET OF ALLOWANCE FOR UNCOLLECTIBLES : - 92,592 92,592
SPECIAL ASSESSMENTS - 51375 51375
DEFERRED AMOUNT ON REFUNDING - 769 769
TOTAL CURRENT ASSETS 879, 120 21941 , 424 3, 820, 544
NONCURRENT:
SPECIAL ASSESSMENTS - 521839 52,839
DEFERRED AMOUNT ON REFUNDING - 71693 71693
CAPITAL ASSETS , NET OF ACCUMULATED DEPRECIATION 101836 ,514 10, 696 ,736 21 ,533 ,250
TOTAL NONCURRENT ASSETS 101836 ,514 10,757 ,268 21 ,593 ,782
TOTAL ASSETS 11,715 ,634 13, 698 ,692 25,414 ,326
LIABILITIES
CURRENT:
ACCOUNTS PAYABLE - 56,788 56,788
ACCRUED INTEREST 977551 49, 150 146,701
POSTEMPLOYMENT BENEFITS 356 22, 167 22,523
BONDS AND NOTES PAYABLE 560, 000 495,000 1 , 0551000
TOTAL CURRENT LIABILITIES 657, 907 623, 105 11281 , 012
NONCURRENT:
POSTEMPLOYMENT BENEFITS 108, 108 31 ,443 139,551
BONDS AND NOTES PAYABLE 61570, 000 41795, 000 11 , 365 , 000
TOTAL NONCURRENT LIABILITIES 6,678, 108 4,826, 443 11 ,504 ,551
TOTAL LIABILITIES 71336, 015 51449, 548 12,785 ,563
NET ASSETS
INVESTED IN CAPITAL ASSETS, NET OF RELATED DEBT 317061514 5,4641950 911712464
UNRESTRICTED 673, 105 2,784, 194 3,457, 299
TOTAL NET ASSETS $ 41379, 619 $ 8,249, 144 $ 12,628 ,763
See accom panying notes to the basic financial statements
- 18 -
Lj
TOWN OF BREWSTER, MASSACHUSETTS
PROPRIETARY FUNDS
STATEMENT OF REVENUES , EXPENSES, AND CHANGES IN FUND NET ASSETS
FISCAL YEAR ENDED JUNE 30 , 2009
BUSINESS TYPE ACTIVITIES - ENTERPRISE FUNDS
GOLF WATER TOTAL
OPERATING REVENUES :
CHARGES FOR SERVICES $ 31718, 655 $ 272261475 $ 5, 945, 130
DEPARTMENTAL AND OTHER 19,755 64,511 84,266
TOTAL OPERATING REVENUES 3,738, 410 21290, 986 6,029, 396
OPERATING EXPENSES:
GENERAL SERVICES 2,299, 212 11187, 176 31486, 388
DEPRECIATION 425,403 3532514 778, 917 '
TOTAL OPERATING EXPENSES 21724, 615 1 , 540, 690 41265, 305
OPERATING INCOME (LOSS) 11013, 795 750,296 11764, 091
NON-OPERATING REVENUES (EXPENSES):
INTEREST EXPENSE (351 , 074) (239,039) (590, 113)
INCOME (LOSS) BEFORE OPERATING TRANSFERS 662,721 511 ,257 1 , 173, 978
OPERATING TRANSFERS :
OPERATING TRANSFERS OUT (386, 855) (2822559) (669,414)
1
CHANGE IN NET ASSETS , '275,866 / 8�i 5047564
NET ASSETS AT BEGINNING OF YEAR 4, 103, 753 81020,446 12, 124 , 199
NET ASSETS AT END OF YEAR $ 4,3791619 $ 81249, 144 $ 121628 ,763
See accompanying notes to the basic financial statements
_ 19 _
TOWN OF BREWSTER, MASSACHUSETTS
PROPRIETARY FUNDS
STATEMENT OF CASH FLOWS
FISCAL YEAR ENDED JUNE 30, 2009
BUSINESS TYPE ACTIVITIES - ENTERPRISE FUNDS
GOLF WATER TOTAL
CASH FLOWS FROM OPERATING ACTIVITIES:
RECEIPTS FROM CUSTOMERS AND USERS $ 31738,410 $ 21224,045 $ 51962,455
_ PAYMENTS TO SUPPLIERS (1 , 116,923) (585,463) (1 ,702,386)
PAYMENTS TO EMPLOYEES (1 , 132,275) (6360727) (197699002)
NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES 1 ,489,212 1 ,001 ,855 2,491 ,067
CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES:
OPERATING TRANSFERS OUT (3869855) (282559) (669,414)
NET CASH PROVIDED (USED) BY NONCAPITAL FINANCING ACTIVITIES (386,855) (282,559) (669,414)
CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES:
PRINCIPAL PAYMENTS ON BONDS AND NOTES (540,000) (505,000) (11045,000)
ACQUISITION AND CONSTRUCTION OF CAPITAL ASSETS (284,620) (1 ,286, 144) (11570,764)
INTEREST EXPENSE (353,065) (244,573) (5979638)
NET CASH PROVIDED (USED) BY CAPITAL AND RELATED FINANCING ACTIVITIES (19177,685) (21035,717) (3,213,402)
NET INCREASE (DECREASE) IN CASH AND SHORT TERM INVESTMENTS (75,328) (1 ,316,421 ) (1 ,391 ,749)
CASH AND SHORT TERM INVESTMENTS - BEGINNING OF YEAR 954,448 41159, 109 5,1131557
CASH AND SHORT TERM INVESTMENTS- END OF YEAR $ 879, 120 $ 2,84208 $ 31721 ,808
RECONCILIATION OF OPERATING INCOME (LOSS)
TO NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES:
OPERATING INCOME (LOSS) $ 11013,795 $ 7500296 $ 11764,091
ADJUSTMENTS TO RECONCILE OPERATING INCOME (LOSS)
TO NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES:
DEPRECIATION 425,403 353,514 7783917
(INCREASE) DECREASE IN ACCOUNTS RECEIVABLE (66,941 ) (66,941 )
INCREASE (DECREASE) IN ACCOUNTS PAYABLE (58,450) (88,624) (147,074)
INCREASE (DECREASE) IN POSTEMPLOYMENT BENEFITS 108,464 53,610 1629074
TOTALADJUSTMENTS 475,417 251 ,559 726,976
NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES $ 11489,212 $ 1 ,001 ,855 $ 21491 ,067
See accompanying notes to the basic financial statements
- 20 -
TOWN OF BREWSTER, MASSACHUSETTS
FIDUCIARY FUNDS
STATEMENT OF FIDUCIARY NET ASSETS
JUNE 303 2009
PRIVATE
PURPOSE AGENCY
TRUST FUNDS FUNDS
ASSETS
CASH AND SHORT-TERM INVESTMENTS $ 65 , 579 $ 201 ,705
LIABILITIES
ACCOUNTS PAYABLE - 20 , 336
OTHER LIABILITIES - 181 , 369
TOTAL LIABILITIES - 201 ,705
NET ASSETS
HELD IN TRUST FOR OTHER PURPOSES $ 65 , 579 $ -
See accompanying notes to the basic financial statements
- 21 -
TOWN OF BREWSTER, MASSACHUSETTS
FIDUCIARY FUNDS
STATEMENT OF CHANGES IN FIDUCIARY NET ASSETS
FISCAL YEAR ENDED JUNE 30 , 2009
PRIVATE
PURPOSE
TRUST FUNDS
ADDITIONS :
INVESTMENT INCOME: $ 622
DEDUCTIONS :
EDUCATIONAL SCHOLARSHIPS 21000
CHANGE IN NET ASSETS ( 11378)
NET ASSETS AT BEGINNING OF YEAR 667957
NET ASSETS AT END OF YEAR $ 65 , 579
See accompanying notes to the basic financial statements
- 22 -
TOWN OF BREWSTER, MASSACHUSETTS
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 309 2009
NOTE I — SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The accompanying basic financial statements of the Town of Brewster, Massachusetts (the Town) have
been prepared in accordance with accounting principles generally accepted in the United States of
America (GAAP) . The Governmental Accounting Standards Board (GASB) is the recognized standard-
setting body for establishing governmental accounting and financial reporting principles . The following is
a summary of the more significant Town accounting policies :
A. Reporting Entity
Primary Government
The Town is a municipal corporation that is governed by an elected five member Board of Selectmen (the
Board). The Board is responsible for appointing a Town Administrator whose responsibility is to manage
the day to day operations . For financial reporting purposes, the Town has included all funds,
organizations, account groups, agencies, boards, commissions and institutions. The Town has also
considered all potential component units, blended or discretely presented, for which it is financially
accountable as well as other organizations for which the nature and significance of their relationship with
the Town are such that exclusion would cause the basic financial statements to be misleading or
incomplete. Blended component units, although legally separate entities, are, in substance, part of the
government' s operations and discretely presented component units are reported in a separate column in
the government-wide financial statements to emphasize that they are legally separate from the
government. It has been determined that there are no component units (blended or discretely presented)
for inclusion in the primary government' s financial reporting entity.
Joint Ventures
Municipal joint ventures pool resources to share the costs, risks and rewards of providing services to their
participants, the general public or others. The Town is a participant in the following joint ventures :
Annual
Name Purpose Address Assessment
Nauset Regional To provide education services 78 Eldredge Parkway $ 8,573 ,942
School District Orleans, MA 02653
Cape Cod Regional To provide vocational education 351 Pleasant Lake Ave $ 680,958
Technical High Harwich, MA 02645
School
The Nauset Regional School District (the District) is governed by an eleven ( 11 ) member school
committee consisting of three (3) elected representatives from the Town of Brewster. The Town is
indirectly liable for debt and other expenditures of the District and is assessed annually for its share of the
operating and capital costs. Separate financial statements may be obtained by writing to the Treasurer of
the District at the above address. The Town has an equity interest of approximately 49 . 58% in the joint
venture.
- 23 -
TOWN OF BREWSTER, MASSACHUSETTS
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2009
The Cape Cod Regional Technical High School is governed by a twenty-one (21 ) member school
committee consisting of two (2) elected representatives from the. Town of Brewster. The Town is
indirectly liable for debt and other expenditures of the District and is assessed annually for its share of the
operating and capital costs. Separate financial statements may be obtained by writing to the Treasurer of
the District at the above address. The Town has no equity interest in the j oint venture.
Pursuant to an inter-municipal agreement authorized by state statutes, the Town joined the Town of
Orleans, and the Town of Eastham to provide for sharing of the capital, operating and maintenance and
other costs of a Septic Treatment Facility (Tri-Town Septage Facility) for the mutual advantage of the
Towns. A three member Board of Managers for the joint venture is appointed for oversight purposes, such
Board consisting of the chairman of each Town' s Board of Selectmen. An annual budget for the operation
and management of the facility is prepared by the facility superintendent and submitted to the Board of
Managers.
B. Government Wide and Fund Financial Statements
Government- Wide Financial Statements
The government-wide financial statements (i . e. , statement of net assets and the statement of activities)
report information on all of the non-fiduciary activities of the primary government. Governmental
activities, which are primarily supported by taxes and intergovernmental revenues, are reported separately
from business-type activities, which are supported primarily by user fees and charges.
Fund Financial Statements
Separate financial statements are provided for governmental funds, proprietary funds, and fiduciary funds,
even though fiduciary funds are excluded from the government-wide financial statements. Major
individual governmental funds and major individual enterprise funds are reported as separate columns in
the fund financial statements . Nonmaj or funds are aggregated and displayed in a single column.
Major Fund Criteria
A fund is considered major if it is the primary operating fund of the Town or it meets the
following criteria:
a. If the total assets, liabilities, revenues, or expenditures/expenses of an individual
governmental or enterprise fund are at least 10 percent of the corresponding element (assets,
liabilities, etc.) for all funds of that category or type (total governmental or total enterprise
funds), and
b. If the total assets, liabilities, revenues, or expenditures/expenses of the individual
governmental fund or enterprise fund are at least 5 percent of the corresponding element for
all governmental and enterprise funds combined.
Additionally, any other governmental or enterprise fund that management believes is particularly
significant to the basic financial statements may be reported as a major fund.
Fiduciary funds are reported by fund type.
- 24 -
TOWN OF BREWSTER, MASSACHUSETTS
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2009
C. Measurement Focus, Basis of Accounting and Financial Statement Presentation
Government- Wide Financial Statements
The government-wide financial statements are reported using the economic resources measurement focus
and the accrual basis of accounting. Under this method, revenues are recorded when earned and expenses
are recorded when the liabilities are incurred. Real estate and personal property taxes are recognized as
revenues in the fiscal year for which they are levied. Grants and similar items are recognized as revenue
as soon as all eligibility requirements imposed by the provider have been met.
The statement of activities demonstrates the degree to which the direct expenses of a particular function
or segment are offset by program revenues. Direct expenses are those that are clearly identifiable with a
specific function or segment. Program revenues include the following:
a. Charges to customers or applicants who purchase, use, or directly benefit from goods, services,
or privileges provided by a given function or segment.
b. Grants and contributions that are restricted to meeting the operational requirements of a
particular function or segment.
c. Grants and contributions that are restricted to meeting the capital requirements of a particular
function or segment.
Taxes and other items not identifiable as program revenues are reported as general revenues .
For the most part, the effect of interfund activity has been removed from the government-wide financial
statements . Exceptions are charges between the general fund and the various enterprise funds. Elimination
of these charges would distort the direct costs and program revenues reported for the functions affected.
Fund Financial Statements
Governmental Fund Financial Statements
Governmental fund financial statements are reported using the current financial resources measurement
focus and the modified accrual basis of accounting. Under the modified accrual basis of accounting,
revenues are recognized when susceptible to accrual (i .e. , when they become both measurable and
available). Measurable means the amount of the transaction can be determined and available means
collectible within the current period or soon enough thereafter to pay liabilities of the current period.
Expenditures are recorded when the related fund liability is incurred, except for interest on general long-
term debt which is recognized when due, and the noncurrent portion of landfill post closure care costs,
capital lease, and other post-employment benefits (OPEB) which are recognized when the obligations are
expected to be liquidated with current expendable available resources .
- 25 -
TOWN OF BREWSTER, MASSACHUSETTS
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2009
In applying the susceptible to accrual concept to intergovernmental revenues, there are essentially two
types of revenues . In one, moneys must be expended on the specific purpose or project before any
amounts will be paid to the Town; therefore, revenues are recognized based upon the expenditures
incurred. In the other, moneys are virtually unrestricted and are usually revocable only for failure to
comply with prescribed compliance requirements . These resources are reflected as revenues at the time of
receipt or earlier if the susceptible to accrual criteria are met.
The Town considers property taxes as available if they are due and collected within 60 days after fiscal
year-end. Licenses and permits, user charges, fines and forfeitures, and miscellaneous revenues are
recorded as revenues when received. Investment earnings are recorded as earned.
The Town reports the following major governmental funds :
➢ The General fund is the primary operating fund of the Town. It is used to account for all financial
resources, except those that are required to be accounted for in another fund.
➢ The Community Preservation fund is a special revenue fund used to account for the accumulation
of resources to purchase open space, assist in development of affordable housing, and
preservation of historic property.
➢ The Stabilization fund is a special revenue fund used to account for the accumulation of resources
to provide general and/or capital reserves . -
➢ The Nonmajor Governmental funds consist of other special revenue, capital projects and
permanent funds that are aggregated and presented in the nonmajor governmental funds column
on the governmental funds financial statements. The following describes the general use of these
fund types :
• The Special Revenue fund is used to account for the proceeds of specific revenue sources
(other than permanent funds or capital projects funds) that are restricted by law or
administrative action to expenditures for specified purposes .
• The Capital Projects fund is used to account for financial resources to be used for the
acquisition or construction of major capital facilities (other than those financed by enterprise
and trust funds) .
• The Permanent fund is used to account for financial resources that are legally restricted to the
extent that only earnings, not principal, may be used for purposes that support the
governmental programs .
Proprietary Fund Financial Statements
Proprietary fund financial statements are reported using the flow of economic resources measurement
focus and use the accrual basis of accounting. Under this method, revenues are recorded when earned and
expenses are recorded when the liabilities are incurred.
- 26 -
TOWN OF BREWSTER, MASSACHUSETTS
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2009
Proprietary funds distinguish operating revenues and expenses from nonoperating items . Operating
revenues and expenses generally result from providing services and producing and delivering goods in
connection with the proprietary funds principal ongoing operations. All revenues and expenses not
meeting this definition are reported as nonoperating revenues and expenses .
The following major proprietary funds are reported:
➢ The Water Enterprise fund is used to account for water activities.
➢ The Golf Enterprise fund is used to account for golf activities .
Fiduciary Fund Financial Statements
Fiduciary fund financial statements are reported using the flow of economic resources measurement focus
and use the accrual basis of accounting. Fiduciary funds are used to account for assets held by the Town
in a trustee capacity for others that cannot be used to support the governmental programs .
The following fiduciary fund types are reported:
➢ The Private-Purpose Trust fund is used to account for trust arrangements, other than those
properly reported in the permanent fund (nonmajor governmental funds), under which principal
and investment income exclusively benefit individuals, private organizations, or other
governments.
➢ The Agency fund is used to account for assets held in a purely custodial capacity.
Government- Wide and Fund Financial Statements
For the government-wide financial statements, and proprietary and fiduciary fund accounting, all
applicable Financial Accounting Standards Board (FASB) pronouncements issued on or prior to
November 30, 1989, are applied, unless those pronouncements conflict with or contradict GASB
pronouncements .
D. Cash and Investments
Government. Wide and Fund Financial Statements
Cash and short term investments are considered to be cash on hand, demand deposits and short-term
investments with original maturities of three months or less from the date of acquisition. Investments are
reported at fair value.
E. Accounts Receivable
Government- Wide and Fund Financial Statements
The recognition of revenue related to accounts receivable reported in the government-wide financial
statements and proprietary and fiduciary funds financial statements are reported under the accrual basis of
accounting. The recognition of revenue related to accounts receivable reported in the governmental funds
financial statements are reported under the modified accrual basis of accounting.
- 27 -
TOWN OF BREWSTER, MASSACHUSETTS
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2009
Real Estate, Personal Property Taxes and Tax Liens
Real estate and personal property taxes are based on values assessed as of each January 1 and are
normally due on the subsequent November 1 and May 1 . Property taxes that remain unpaid after the
respective due dates are subject to penalties and interest charges. By law, all taxable property in the
Commonwealth must be assessed at 100% of fair market value. Once levied, which is required to be at
least 30 days prior to the due date, these taxes are recorded as receivables in the fiscal year of levy.
Based on the Town' s experience, most property taxes are collected during the year in which they are
assessed. Liening of properties on which taxes remain unpaid occurs annually. The Town ultimately has
the right to foreclose on all properties where the taxes remain unpaid.
A statewide property tax limitation statute known as "Proposition 2 %2" limits the amount of increase in
property tax levy in any fiscal year. Generally, Proposition 2 '/2 limits the total levy to an amount not
greater than 2 %2 % of the total assessed value of all taxable property within the Town. Secondly, the tax
levy cannot increase by more than 2 %2 % of the prior year' s levy plus the taxes on property newly added
to the tax rolls. Certain provisions of Proposition 2 %2 can be overridden by a Town-wide referendum.
Real estate receivables are secured via the tax lien process and are considered 100% collectible.
Accordingly, an allowance for uncollectibles is not reported.
Personal property taxes cannot be secured through the lien process. The allowance of uncollectibles is
estimated based on historical trends and specific account analysis.
Motor Vehicle Excise
Motor vehicle excise taxes are assessed annually for each vehicle registered in the Town and are recorded
as receivables in the fiscal year of the levy. The Commonwealth is responsible for reporting the number
of vehicles registered and the fair values of those vehicles. The tax calculation is the fair value of the
vehicle multiplied by $25 per $ 1 ,000 of value.
The allowance for uncollectibles is estimated based on historical trends and specific account analysis .
Water
User fees are levied semi-annually based on meter readings and are subject to penalties if they are not
paid by the respective due date. Water liens are processed in December of every year and included as a
lien on the property owner's tax bill. Water charges and related liens are recorded as receivables in the
fiscal year of the levy.
Since the receivables are secured via the lien process, these accounts are considered 100% collectible and
therefore do not report an allowance for uncollectibles.
Special Assessments
Governmental activities special assessments consist primarily of Sewer and Title V receivables which are
recorded as receivables in the fiscal year accrued. Since the receivables are secured via the lien process,
these assets are considered 100% collectable and therefore do not report an allowance for uncollectibles.
- 28 -
TOWN OF BREWSTER, MASSACHUSETTS
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 309 2009
Departmental and Other
Departmental and other receivables consist primarily of ambulance receivables and are recorded as
receivables in the fiscal year accrued. The allowance for uncollectibles for the ambulance receivables is
estimated based on historical trends and specific account analysis.
Intergovernmental
Various federal and state grants for operating and capital purposes are applied for and received annually.
For non-expenditure driven grants, receivables are recognized as soon as all eligibility requirements
imposed by the provider have been met. For expenditure driven grants, receivables are recognized when
the qualifying expenditures are incurred and all other grant requirements are met.
These receivables are considered 100% collectible and therefore do not report an allowance for
uncollectibles .
F. Inventories
Government- Wide and Fund Financial Statements
Inventories of the governmental funds and the water and golf enterprise funds are recorded as
expenditures at the time of purchase. Such inventories are not material in total to the basic financial
statements, and therefore are not reported.
G. Capital Assets
Government- Wide and Proprietary Fund Financial Statements
Capital assets, which include land, vehicles, buildings and improvements, capital improvements,
machinery and equipment, and infrastructure (e.g., water mains, roadways, and similar items) and
construction in progress, are reported in the applicable governmental or business-type activities column of
the government-wide financial statements, and the proprietary fund financial statements. Capital assets
are recorded at historical cost, or at estimated historical cost, if actual historical cost is not available.
Donated capital assets are recorded at the estimated fair market value at the date of donation. Except for
the capital assets of the governmental activities column in the government-wide financial statements,
construction period interest is capitalized on constructed capital assets if material .
All purchases and construction costs in excess of $ 15,000, and all land costs, are capitalized at the date of
acquisition or construction, respectively, with expected useful lives of five years or greater.
- 29 -
TOWN OF BREWSTEI MASSACHUSETTS
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 309 2009
Capital assets (excluding land and construction in progress) are depreciated on a straight-line basis. The
estimated useful lives of capital assets are as follows :
Estimated
Useful Life
Asset Class (in years)
Buildings and Improvements 2040
Capital Improvements (other than buildings) 20
Machinery, Equipment and Vehicles 545
Infrastructure 40
The cost of normal maintenance and repairs that do not add to the value of the assets or materially extend
asset lives are not capitalized and are treated as expenses when incurred. Improvements are capitalized.
Governmental Fund Financial Statements
Capital asset costs are recorded as expenditures in the fiscal year of purchase for the various funds .
H. Interfund Receivables and Payables
During the course of its operations, transactions occur between and within individual funds that may
result in amounts owed between funds.
Government- Wide Financial Statements
Transactions of a buyer/seller nature between and within governmental funds are eliminated from the
governmental activities in the statement of net assets . Any residual balances outstanding between the
governmental activities and business-type activities are reported in the statement of net assets as " internal
balances" .
Fund Financial Statements
Transactions of a buyer/seller nature between and within funds are not eliminated from the individual
fund statements. Receivables and payables resulting from these transactions are classified as 'Due from
other funds" or 'Due to other funds" on the balance sheet.
I. Interfund Transfers
During the course of its operations, resources are permanently reallocated between and within funds.
These transactions are reported as operating transfers in and operating transfers out.
Government- Wide Financial Statements
Operating transfers between and within governmental funds are eliminated from the governmental
activities in the statement of net assets . Any residual balances outstanding between the governmental
activities and business-type activities are reported in the statement of activities as " Transfers, net" .
- 30 -
TOWN OF BREWSTEI MASSACHUSETTS
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2009
Fund Financial Statements
Operating transfers between and within funds are not eliminated from the individual fund statements and
are reported as operating transfers in and operating transfers out.
J. Deferred Revenue
Deferred revenue at the governmental fund financial statement level represents billed receivables that do
not meet the available criterion in accordance with the current financial resources measurement focus and
the modified accrual basis of accounting. Deferred revenue is recognized as revenue in the conversion to
the government-wide (full accrual) financial statements.
K. Net Assets and Fund Equity
Government- Wide Financial Statements (Net Assets)
Net assets are classified into three components :
a. Invested in capital assets, net of related debt — consists of capital assets including restricted
capital assets, net of accumulated depreciation and reduced by the outstanding balances of any
bonds, mortgages, notes, or other borrowings that are attributable to the acquisition, construction,
or improvement of those assets.
b. Restricted net assets — Consists of net assets with constraints placed on the use either by ( 1 )
external groups such as creditors, grantors, contributors, or laws or regulations of other
governments; or (2) law through constitutional provisions or enabling legislation.
Net assets have been "restricted" for the following:
• Streets represent amounts committed by the Commonwealth of Massachusetts for the repair
and/or construction of streets .
• Permanent funds -expendable represents amounts held in trust for which the expenditures are
restricted by various trust agreements.
• Permanent funds -nonexpendable represents amounts held in trust for which only investment
earnings may be expended.
• Other specific purpose represents restrictions placed on assets from outside parties .
c. Unrestricted net assets — All other net assets that do not meet the definition of "restricted" or
"invested in capital assets, net of related debt."
- 31 -
TOWN OF BREWSTER, MASSACHUSETTS
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 309 2009
Fund Financial Statements (Fund Balances)
a. Fund balances consist of funds that are reserved for amounts, that are not available for
appropriation, that are legally restricted by outside parties for a specific future use, and
designations of fund balances that represent tentative management plans that are subj ect to
change.
Fund balances have been reserved for the following:
• Encumbrances and continuing appropriations represents amounts obligated under purchase
orders, contracts and other commitments for expenditures that are being carried over to the
ensuing fiscal year.
• Perpetual permanent funds represent amounts held in trust for which only investment
earnings may be expended.
Fund balances have been designated for the following:
• Subsequent year 's expenditures represents amounts appropriated for the fiscal year 2010
operating budget.
b. Undesignated fund balances — all other fund balances that do not meet the definition of
"reserved" or "designated."
L. Long-term debt
Government- Wide and Proprietary Fund Financial Statements
Long-term debt is reported as liabilities in the government-wide and proprietary fund statement of net
assets . Material bond premiums and discounts are deferred and amortized over the life of the bonds using
the effective interest method. Bonds payable are reported net of the applicable bond premium or discount.
Governmental Fund Financial Statements
The face amount of governmental funds long-term debt is reported as other financing sources. Bond
premiums and discounts, as well as issuance costs, are recognized in the current period. Bond premiums
are reported as other financing sources and bond discounts are reported as other financing uses. Issuance
costs, whether or not withheld from the actual bond proceeds received, are reported as general
government expenditures .
M. Investment Income
Excluding the permanent funds, investment income derived from major and nonmajor governmental
funds is legally assigned to the general fund unless otherwise directed by Massachusetts General Laws
(MGL) .
- 32 -
TOWN OF BREWSTER, MASSACHUSETTS
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 309 2009
N. Compensated Absences
Employees are granted sick and vacation leave in varying amounts. Upon retirement, termination or
death, certain employees are compensated for unused sick and vacation leave (subject to certain
limitations) at their then current rates of pay. The total amount of sick and vacation costs to be paid in
future years is not material to the basic financial statements and has not been recorded on the basic
financial statements.
O. Post Retirement Benefits
Government- Wide and Fund Financial Statements
In addition to providing pension benefits, health and life insurance coverage is provided for retired
employees and their survivors in accordance with Chapter 3213, of Massachusetts General Laws, under
various contributory plans . The cost of providing health and life insurance is recognized by recording the
employer's 50% share of insurance premiums in the general fund in the fiscal year paid. All benefits are
provided through third-party insurance carriers and health maintenance organizations that administer,
assume, and pay all claims.
P. Use of Estimates
Government- Wide and Fund Financial Statements
The preparation of the accompanying financial statements in conformity with accounting principles
generally accepted in the United States of America, requires management to make estimates and
assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets
and liabilities at the date of the financial statements and the reported amounts of revenues and
expenditures/expenses during the reporting period. Actual results could vary from estimates that were
used.
Q. Total Column
Government- Wide Financial Statements
The total column presented on the government-wide financial statements represents consolidated financial
information.
Fund Financial Statements
The total column on the fund financial statements is presented only to facilitate financial analysis. Data in
this column is not comparable to the consolidated financial information.
- 33 -
TOWN OF BREWSTER, MASSACHUSETTS
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 309 2009
NOTE 2 — STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY
A. Budgetary Basis ofAccounting
Pursuant to Chapter 44, Section 32 of the Massachusetts General Laws, the Town adopts an annual
budget for the general fund as well as for those special revenue funds for which the provisions of Chapter
44, Section 53fil/2 have been adopted. The budgets for all departments and operations of the Town,
except that of the public schools, are prepared under the direction of the Town Administrator. The School
Department budget is prepared under the direction of the School Committee. The level of expenditures
may not legally exceed appropriations for each department or undertaking in the following categories : ( 1 )
salaries and wages ; (2) ordinary maintenance; and (3) capital outlays.
The majority of appropriations are non-continuing which lapse at the end of each fiscal year. Others are
continuing appropriations for which the governing body has authorized that an unspent balance from a
prior fiscal year be carried forward and made available for spending in the current fiscal year. Carryover
articles, not encumbrances, are included as part of the subsequent fiscal year's original budget.
Original and supplemental appropriations are enacted upon by a Town Meeting vote. Management may
not amend the budget without seeking the approval of the governing body. The Town' s Finance
Committee can legally transfer funds from its reserve fund to other appropriations within the budget
without seeking Town Meeting approvals. The original fiscal year 2009 approved budget authorized
$31 ,088,700 in current year appropriations and other amounts to be raised and $ 1 ,543 ,976 in carryover
articles carried over from previous fiscal years. Supplemental appropriations of $ 117, 607 were approved
at one Special Town Meeting for fiscal year 2009 . The Final budget for intergovernmental revenue was
reduced by $ 100,650 due to state aid reductions. Correspondingly, the education group health insurance
budget was reduced by $ 100, 650. In order to offset this state aid reduction, the Town received a federal
American Recovery and Reinvestment grant for $ 100,650 . This grant was used to replace the expenditure
budget cut for education group health insurance.
The Finance Director has the responsibility to ensure that budgetary controls are maintained and
monitored through the accounting system.
B. Budgetary — GAAP Reconciliation
For budgetary financial reporting purposes, the Uniform Municipal Accounting System basis of
accounting (established by the Commonwealth) is followed, which differs from the GAAP basis of
accounting. A reconciliation of budgetary-basis to GAAP-basis results for the general fund for the fiscal
year ended June 30, 2009, is presented below:
Net change in fund balance - budgetary basis $ (2, 336,982)
Basis of accounting differences:
Increase in revenue for on-behalf payments - MTRS 7613730
Increase in expenditures for on- behalf payments - MTRS ( 761 ,730)
Increase in revenue for the MWPAT subsidy 145442
Increase in expenditures for the MWPAT subsidy ( 143442)
Adjustment for current year articles 1 , 388,259
Adjustment for currentyear encumbrances 187,990
Adjustment for expenditures from prior year encumbrances ( 447021 )
Net change in fund balance - GAAP basis $ ( 804,754)
- 34 -
TOWN OF BREWSTER, MASSACHUSETTS
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 309 2009
C. Excess of Expenditures over Appropriations
For the fiscal year ended June 30, 2009, actual expenditures exceeded appropriations for education and
snow and ice removal. This over-expenditure will be funded by available funds during fiscal year 2010.
D. Deficit Fund Balances
Individual fund deficits exist within the special revenue and capital project funds. These individual
deficits will be eliminated through subsequent fiscal year budget transfers, grants, and/or proceeds from
long-term debt during fiscal year 2010 .
NOTE 3 — DEPOSITS AND INVESTMENTS
State and local statutes place certain limitations on the nature of deposits and investments available to the
Town. Deposits (including demand deposits, term deposits and certificates of deposit) in any one financial
institution may not exceed certain levels unless collateralized by the financial institutions involved.
Deposits
■ Custodial Credit Risk - Deposits
Custodial credit risk is the risk that in the event of bank failure, the Town' s deposits may not be
returned. Massachusetts General Law Chapter 44, Section 55, limits the deposits "in a bank or
trust company, or banking company to an amount not exceeding sixty percent (60%) of the
capital and surplus of such bank or trust company or banking company, unless satisfactory
security is given to it by such bank or trust company or banking company for such excess."
The Town does not have a formal deposit policy for custodial credit risk.
The Town carries deposits that are fully insured by the Federal Deposit Insurance Corporation
(FDIC), the Depositor' s Insurance Fund (DIF) , or collateralized with securities held by the Town
or the Town' s agent in the Town' s name. The Town also carries deposits that are not
collateralized and are uninsured.
- 35 -
TOWN OF BREWSTER, MASSACHUSETTS
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2009
The following table illustrates how much of the Town' s bank deposits are insured or
collateralized, and how much of the Town' s bank deposits are uninsured, uncollateralized, or
collateral held by the pledging bank' s trust department not in the Town' s name as of June 30,
2009 :
TOTAL BANK BALANCES $ 17,315,065
BANK BALANCES COVERED BY DEPOSIT INSURANCE
FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC) 043 ,094
DEPOSITOR' S INSURANCE FUND (DIF) 14, 141 ,902
TOTAL BANK BALANCES COVERED BY DEPOSIT INSURANCE 15,484,996
BALANCES SUBJECT TO CUSTODIAL CREDIT RISK
BANK BALANCES UNINSURED AND UNCOLLATERALIZED 1 , 830,069
TOTAL BANK BALANCES SUBJECT TO CUSTODIAL CREDIT RISK 158303069
TOTAL BANK BALANCES $ 17,315,065
On October 3 , 2008, FDIC deposit insurance temporarily increased from $ 100,000 to $250,000 per
depositor through December 31 , 2009 . This temporary increase in coverage has recently been extended
through December 31 , 2013 .
Investments
Investments can also be made in securities issued by or unconditionally guaranteed by the U. S .
government or agencies that have a maturity of less than one year from the date of purchase, repurchase
agreement guaranteed by the U. S . government or agencies that have a maturity of less than one year from
the date of purchase, repurchase agreements guaranteed by such securities with maturity dates of no more
than 90 days from the date of purchase, and units in the Massachusetts Municipal Depository Trust
(MMDT). The Treasurer of the Commonwealth of Massachusetts oversees the financial management of
the MMDT, a local investment pool for cities, towns, and other state and local agencies within the
Commonwealth. The Town' s fair value of its investment in MMDT represents their value of the pool' s
shares. The Town' s Trust Funds have expanded investment powers including the ability to invest in
equity securities, corporate bonds, annuities and other specified investments.
- 36 -
TOWN OF BREWSTER, MASSACHUSETTS
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 307 2009
The composition of the Town' s bank recorded deposits and investments fluctuates depending primarily
on the timing of property tax receipts, proceeds from borrowings, collections of state and federal aid, and
capital outlays throughout the year.
• Credit Risk
Generally, credit risk is the risk that an issuer of an investment will not fulfill its obligation to the
holder of the investment. For short-term investments that were purchased using surplus revenues,
Massachusetts General Law Chapter 44, Section 55, limits the Town' s investments to the top
rating issued by at least one nationally recognized statistical rating organization (NRSROs).
Presented below is the actual rating as of year end for each investment type of the Town.
Rating as of
Year End
Minimum
Fair Legal
Investment type value Rating Unrated
Certificates of Deposit $ 1 , 111 ,497 N/A $ 11111497
• Custodial Credit Risk
For an investment, this is the risk that, in the event of a failure by the counterparty, the Town will
not be able to recover the value of its investments or collateral security that are in possession of
an outside party. The Town has custodial credit risk exposure equal to $861 , 147 in certificates of
deposit ($250,000 is insured by FDIC) . The Town does not have an investment policy for
custodial credit risk.
• Interest Rate Risk
Interest rate risk is the risk of changes in market interest rates which will adversely affect the fair
value of an investment. Generally, the longer the maturity of an investment, the greater the risk of
its fair value to change with the market interest rates . The Town does not have a formal
investment policy that limits investment maturities as a means of managing its exposure to fair
value losses arising from increasing interest rates. Information about the sensitivity of the fair
values of the Town' s investments to market interest rate fluctuations is as follows:
Investment
maturities
(in years)
Fair
Investment type value 1 -5
Certificates of Deposit $ 1 , 111 ,497 $ 19111 ,497
- 37 -
TOWN OF BREWSTEI MASSACHUSETTS
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 309 2009
• Concentration of Credit Risk
The Town places no limit on the amount the government may invest in any one issuer. More than
5% of the Town' s investments are in the following securities :
Percentage
of Total
Issuer Investments
Certificate of Deposit - Bank North 100 . 00%
NOTE 4 — RECEIVABLES
The receivables at June 30, 2009 for the Town' s individual major and nonmajor governmental funds, in
the aggregate, including the applicable allowances for uncollectible accounts, are as follows :
Allowance
Gross for Net
Receivables. Amount Uncollectibles Amount
Real estate and personal property taxes $ 3632194 $ ( 13400) $ 361 ,794
Tax liens 3711095 - 371 ,095
Motor vehicle and other excise taxes 987296 (32,451) 655845
Departmental and other 3135688 ( 1402359) 173 ,329
Intergovernmental 47093 , 421 - 4, 093 ,421
Special assessments 8057928 - 805,928
Total $ 6,045 , 622 $ (174,210) $ 51871 ,412
- 38 -
TOWN OF BREWSTER, MASSACHUSETTS
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2009
The receivables at June 30, 2009, for the enterprise funds consist of the following:
Allowance
Gross for Net
Receivables : Amount Uncollectibles Amount
Water
User fees $ 92,592 $ - $ 92, 592
Special Assessmerls 58,214 - 58,214
Total $ 1505806 $ - $ 1505806
Governmental funds report deferred revenue in connection with receivables for revenues that are not
considered to be available to liquidate liabilities of the current period. Governmental funds also defer
revenue recognition in connection with revenues that have been received, but not yet earned. At the end
of the current fiscal year, the various components of deferred revenue reported in the governmental funds
were as follows :
Deferred Revenue Analysis
Nourajor
General Commutnty Govemmental
Receivable Type: Fund Preservation Funds Total
Property Taxes $ 3265794 $ - $ - $ 326,794
TaxLiens 371,095 - - 3717095
Motorvebicle & other excise taxes 65, 845 - - 65, 845
Depattmental and other 137148 17,068 143, 113 173,329
Intergovennnental 3,268, 176 - 788, 035 4,056,211
Special assessments - - 805, 928 805,928
Total $ 41045, 058 $ 17,068 $ 157377076 $ 5,799,202
- 39 -
TOWN OF BREWSTER, MASSACHUSETTS
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 309 2009
NOTE 5 . CAPITAL ASSETS
Capital asset activity for the fiscal year ended June 30, 2009, was as follows :
Beginning Ending
Governmental Activities : Balance Increases Decreases Balance
Capital assets not being depreciated:
Land $ 34,827, 192 $ 675,000 $ - $ 35,502, 192
Construction in progress 10,349 325393 - 42,742
Total capital assets not being depreciated 3458375541 7075393 - 35,544,934
Capital assets being depreciated:
Building and improvements 24,279,299 143,724 - 24423,023
Capital improvement (other than buildings) 7987446 45,494 - 8433940
Machinery, equipment, and vehicles 6,294,032 1 , 105,216 (51 ,000) 7,348,248
Infrastructure 592235554 513,938 - 53737,492
Total capital assets being depreciated 36,5955331 1 , 808,372 (51 ,000) 38,352,703
Less accumulated depreciation for:
Building and improvements (7,460,531 ) (607,419) - (81067,950)
Capital improvement (other than buildings) (202,472) (44,079) - (2465551 )
Machinery, equipment, and vehicles (3 , 123 ,412) (482, 102) 51 ,000 (35554,514)
Infrastructure (33018,435) ( 190,303 ) - (35208,738)
Total accumulated depreciation ( 135804, 850) ( 11323 ,903 ) 513000 ( 15,077,753)
Total capital assets being depreciated, net 22,790,481 4849469 - 231274,950
Total governmental activities capital assets, net $ 57,628,022 $ 1 , 191 , 862 $ - $ 58,819, 884
- 40 -
TOWN OF BREWSTER, MASSACHUSETTS
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 309 2009
Beginning Ending
Business-Type Activities : Balance Increases Decreases Balance
Capital assets not being depreciated:
Land $ 2, 874212 $ - $ - $ 2X4212
Construction in progress 2, 010, 149 8389299 - 2, 848,448
Total capital assets not being depreciated 41884,361 8389299 - 5, 722,660
Capital assets being depreciated:
Buildings and improvements 225933672 89, 945 - 2,683,617
Machinery, equipment, and vehicles 1 , 900,112 194,675 ( 129,526) 1 , 965261
Infrastructure 20, 147457 - - 20, 147,457
Total capital assets being depreciated 24,641241 284, 620 ( 129,526) 24,7965335
Less accumulated depreciation for:
Buildings and improvements ( 607,978) (655899) - ( 673,877)
Machinery, equipment, and vehicles (1 ,2115873) (160,482) 129526 (1 ,2422829)
Infrastructure (63516,503) (552, 536) - (71069,039)
Total accunulated depreciation (8,336354) (778, 917) 129526 (8,985,745)
Total capital assets being depreciated, net 16,304,887 (494, 297) - 155810590
Total business-type activites capital assets, net $ 21 , 189248 $ 344, 002 $ - $ 214533250
Depreciation expense was charged to functions/programs of the primary government as follows :
Governmental Activities :
General government $ 45 , 342
Public safety 498 , 573
Education 373 , 760
Public works 3205919
Human services 187708
Culture and recreation 66, 601
Total depreciation expense - governmental activities $ 1 ,323 , 903
Business-Type Activities :
/ C1 r
Water $ 353 , 514
Golf 425 , 403 j
�s
Total depreciation expense - business-type activities $ 7785917
- 41 -
TOWN OF BREWSTEI MASSACHUSETTS
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 309 2009
NOTE 6 . CAPITAL LEASE
The Town has entered into a lease agreement as lessee for financing the acquisition of two Ferrara fire
pumper trucks. The lease agreement qualifies as a capital lease for accounting purposes and, therefore,
has been recorded at the present value of the future minimum lease payments as of the inception date.
The assets acquired through the capital lease are as follows :
Governmental
Activities
Asset:
Vehicle $ 8933187
Less: Accumulated depreciation (44, 659)
$ 848 , 528
The future minimum lease obligations and the net present value of the minimum lease payments as of
June 30, 2009, are as follows:
Governmental
Year Ending June 30 Activities
2010 $ 107,632
2011 107,632
2012 107,632
2013 107,632
2014 1077632
2015 107,632
2016 107,632
2017 107,632
2018 1071,632
2019 107,632
Total minimum lease payments 1 ,076,320
Less : amounts representing interest (209, 153)
Present value ofminimum lease payments $ 8673167
- 42 -
TOWN OF BREWSTER, MASSACHUSETTS
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 309 2009
NOTE 7 — INTERFUND TRANSFERS
Interfund transfers for the fiscal year ended June 30, 2009, are summarized as follows :
Operating Transfers In:
Nonmaj or
General Stabilization Governmental
Operating Transfers Out Fund Fund Funds Total
Nonmajor Governmental Funds $ 1, 155,011 $ - $ - $ 1, 155,011 ( 1 )
NonmajorGovernmentalFunds 63937 - - 65937 (3)
Water Enterprise Fund 282,559 - - 282,559 (1 )
Golf Enterprise Fund 386,855 - - 386,855 (3)
ComminityPreservation Fund 3337968 - - 333,968 ( 1 )
General Fund - 250,000 3153000 565,000 (2)
General Fund - - 18 ,344 183344 (3)
Total $ 2, 165,330 $ 250,000 $ 333 ,344 $ 4748,674
( 1 ) Represents budgeted transfers from the various funds to the general fund.
(2) Represents other budgeted transfers.
(3) Represents other transfers .
NOTE 8 — SHORT-TERM FINANCING
Under state law, and with the appropriate authorization, the Town is authorized to borrow funds on a
temporary basis as follows :
• To fund current operations prior to the collection of revenues by issuing revenue anticipation notes
(BANS).
• To fund grants prior to reimbursement by issuing grant anticipation notes (GANS) .
• To fund Capital project costs incurred prior to selling permanent debt by issuing bond anticipation
notes (BANS) .
• To fund current project costs and other approved expenditures incurred, that are anticipated to be
reimbursed by the Commonwealth through the issuance of State Aid anticipation notes (SAANS) .
Short-term loans are general obligations of the Town and maturity dates are governed by statute. Interest
expenditures for short-term borrowings are accounted for in the general fund.
- 43 -
TOWN OF BREWSTER, MASSACHUSETTS
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 309 2009
The following is a summary of changes in short-term debt for the year ended June 30, 2009 :
Rate Due Balance at RenclAed/ Retired/ Balance at
Type Purpose (%) Date June 30, 2008 Issued Redeemed June 30, 2009
BAN Land Acquisition 1 .79 06/23/09 $ - $ 224,000 $ (224,000) $ -
BAN Land Acquisition 1 .79 12/ 10/09 - 351 ,000 - 351 ,000
Total Governmental Funds $ - $ 5751,000 $ (224,000) $ 351 ,000
NOTE 9 - LONGTERM DEBT
The Town is subject to a dual-level, general debt limit: the normal debt limit and the double debt limit.
Such limits are equal to 5 % and 10%, respectively, of the valuation of taxable property in the Town as
last equalized by the Commonwealth' s Department of Revenue. Debt may be authorized up to the normal
debt limit without state approval. Authorizations under the double debt limit however require the approval
of the Commonwealth' s Emergency Finance Board. Additionally, there are many categories of general
long-term debt which are exempt from the debt limit but are subject to other limitations.
The following is a summary of the changes in long-term debt for the year ended June 30, 2009 :
Bonds and Notes Payable Schedule -Governmental Funds
Interest Outstanding at Redeemed/ Outstanding ar
Project Rate (%) June 30, 2008 Issued Refunded June 30, 2009
School 3.74 $ 37420,000 $ - $ 450 ,000 $ 21, 970, 000
Library 3.74 405,000 - 5500 350, 000
MWPAT Title V Septic Var 135,001 - 10 ,400 124, 601
Road Betterments 4.20 157500 - 15 ,500 -
RoadBetterments 4.80 30,000 - 152000 15, 000
Police Station 5.51 510,000 - 170 ,000 3402000
Police Station 3.89 11 - 5 ,000 13530, 000
Road Betterments 3.80 30,000 - 11 20, 000
Road Betterments 3.59 135,000 - 30,000 105, 000
Road Betterments 3.62 11 - 20 ,000 100, 000
Road Betterments 3.62 165,000 - 30 ,000 135, 000
MWPAT Title V Septic 3.59 1563675 - 9 ,525 1475150
Land Acquisition 3.64 815,000 - 65 ,000 750, 000
Road Betterments 3.64 2401,000 - 30 ,000 211
Road Betterments 3.64 130,000 - 20 ,000 110, 000
Land Acquisition 4.49 825,000 - 505000 775, 000
Land Acquisition 4.49 1, 540,000 - 85 ,000 1,4552000
Road Betterments 4.49 11 - 201,000 11
Road Betterments 4.49 1102000 - 15 ,000 95, 000
Road Betterments 3.96 256,000 - 36 ,000 220, 000
Total $ 10, 733, 176 $ - $ 1 , 141 ,425 $ 9, 591, 751
- 44 -
TOWN OF BREWSTEI MASSACHUSETTS
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2009
The annual debt service requirements for principal and interest for Governmental bonds and notes
outstanding at June 30, 2009 are as follows :
Fiscal Year Principal Interest Total
2010 $ 1 ,109,926 $ 400, 286 $ 1 ,510,212
2011 1 ,074,925 355,278 1 ,430,203
2012 15049,925 310, 840 1 ,360,765
2013 1 ,034,925 267,429 1 ,302,354
2014 994,925 225,238 1 ,220, 163
2015-2019 3 ,056,525 5872976 3 ,6442501
2020-2024 980,600 167, 196 12147,796
2025-2027 290 ,000 23, 750 313 ,750
Total $ 94591 ,751 $ 2, 337, 993 $ 114929,744
Bonds and Notes Payable Schedule -Water and Golf Enterprise Funds
Interest Outstanding at Redeemed/ Outstandingat
Project Rate (%) June 30, 2008 Issued Refunded June 30, 2009
Golf Course 4. 75 $ 085, 000 $ - $ 4402000 $ 945, 000
Golf Course 3, 92 5, 6851000 - - 5,685, 000
Golf Course 3. 64 600, 000 - 100,000 500, 000
Water Mains 5. 51 460, 000 - 1557000 305, 000
Water Mains 3. 89 055,000 - 5,000 17350, 000
Telemetry 5, 51 35, 000 - 20,000 15, 000
Water Betterments - Williams Dr 3. 80 15, 000 - 5,000 10, 000
Standpipe #2 3. 80 275, 000 - 70,000 205, 000
Standpipe Rehabilitation 3, 62 425,000 - 75,000 350, 000
Water Betterments - SloughRd 3, 64 67000 - 407000 630, 000
Water Betterments - Slough Rd 4. 49 85, 000 - 10,000 752000
WaterOffices/Garage 3, 96 2,475, 000 - 125,000 2,350, 000
Total $ 13, 465, 000 $ - $ 045,000 $ 12,420, 000
The annual debt service requirements for principal and interest for water and golf enterprise funds bonds
and notes outstanding at June 30, 2009 are as follows :
Fiscal Year Principal Interest Total
2010 $ 1305500 $ 5533665 $ 1 ,608,665
2011 1 ,060,000 5081193 1 ,568,193
2012 1 ,060,000 462,485 1 ,522,485
2013 13025,000 41445 1 ,439,945
2014 13050,000 368245 1 ,418,245
2015 2019 4,8952000 1 , 150,437 6,0455437
2020-2024 1 ,725,000 245,425 1 ,970,425
2025-2028 550, 000 53,495 603 ,495
Total $ 12,420,000 $ 3 , 756,890 $ 16,1769890
- 45 -
TOWN OF BREWSTER, MASSACHUSETTS
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2009
Massachusetts School Building Authority Reimbursements
Chapter 645 of the Act of 1948 as amended ("Chapter 645") created a statewide school building
assistance program. Pursuant to this program, cities and towns issued bonds for eligible school building
projects and were reimbursed over a period of years by the Commonwealth according to a statutory
percentage for such city or town.
Legislation enacted as part of the Commonwealth' s Fiscal 2001 budget repealed 645 and created a new
school building assistance program codified as Chapter 70B of the Massachusetts General Laws. Among
other changes, the new program includes grants for alternatives to construction and calculates grants for
each project based on a number of factors . The new legislation does not affect the reimbursement
percentages for bonds previously issued under Chapter 645, and the grants for certain "grandfathered"
projects will be based on the statutory percentages provided for in Chapter 645 .
The Town has been approved for a 65% percent state school construction grant through the Massachusetts
School Building Authority (MSBA) to cover eligible project costs, including debt service associated with
the financing of these projects, subject to annual appropriation by the state legislature. The Town received
$544, 696 from scheduled annual payments in FY 2009 from the MSBA for completed school
construction projects.
Loans Authorized and Unissued
As of June 30, 2009, the Town has loans authorized and unissued as follows :
Date
Description Authorized Amount
Septage Betterments 5/6/1996 $ 28,600
- 46 -
TOWN OF BREWSTEI MASSACHUSETTS
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2009
Changes in Long-term Liabilities
The following is a summary of changes in long-term liabilities for the year ended June 30, 2009 :
Beginning FMding Qumt
Govemmontal Activities: Balance Additions ReductirnLs Balance Patton
Landfill. pcutdosiuecaecosts $ 71300 $ - $ ( 159500) $ 563,500 $ 58500
Capital Lease - 867, 167 - 867, 167 955477
lbstenplo}nrentbarefils - 892,419 - 892,419 413,974
Bonds and notespa}able 18733, 176 - (1, 141,425) 9591,751 1,109,926
Total g>venune M activities
longtemliabilities $ 11,456; 176 $ 1,759,586 $ (1,300,925) $ 11,9149837 $ 15677,877
Beginning ing Ending Orrent
Business-TypeActivifies Balance moors Redcxtiais Balance Portion
Fbstenployrrentbenefits $ - $ 162,074 $ - $ 162,074 $ 71,523
Bonds and notes payable 13,465,000 - (1,015000) 12,42000 1,0551000
Total asineswx activities
long rn iabilities $ 1354655000 $ 162,074 $ (1,015000) $ 125582,074 $ 1,077523
The governmental activities long-term liabilities are generally liquidated by the general fund.
Overlapping Debt
The Town pays assessments under formulas which include debt service payments to other governmental
agencies providing services to the Town, (commonly referred to as overlapping debt). The following
summary sets forth the long-term debt of such governmental agencies and the estimated share being
financed by the Town as of June 30, 2009 :
Total Lorg- Town's Town's
TermDebt Estimated Indirect
Agency Outstanding Share Debt
Nauset Regional School District $ 4,940,000 49.58% $ 2,449252
NOTE 10 — STABILIZATION FUND
At June 30, 2009, $3 ,651 , 510 has been set aside in the stabilization fund, which is classified as a major
fund in the governmental funds financial statements. The stabilization fund balance can be used for
general and/or capital purposes as approved by Town Meeting vote.
- 47 -
TOWN OF BREWSTEI MASSACHUSETTS
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 309 2009
NOTE 11 — RISK FINANCING
The Town is exposed to various risks of loss related to torts; theft of, damage to or destruction of assets;
errors and omissions; injuries to employees; employee' s health and life; and natural disasters.
Buildings are fully insured against fire, theft, and natural disaster to the extent that losses exceed $ 1 ,000
per incident. The fully insurable value of Town buildings is $41 ,575 , 198 .
The Town is insured for general liability; however, Chapter 258 of the Massachusetts General Laws limits
the Town' s liability to a maximum of $ 100,000 per claim in all matters except in actions relating to
federal civil rights, eminent domain and breach of contract. Such claims are charged to the general fund.
There were no such claims in 2009.
The Town is a member of the Cape Cod Municipal Health Group, (CCMHG) which is a Massachusetts
Municipal Joint Health Insurance purchase group. The Group includes fourteen Towns, five school
districts, five fire districts, six water districts, one recreation authority, one education collaborative,
Veterans Services of Cape Cod, Barnstable County, Orleans/Brewster/Eastham Groundwater Protection
District and Cape Cod Regional Transit Authority as participants. In addition, the Group entered into a
Joint Negotiation Purchase of Health Coverage with the Dukes County Municipal Health Group which
consists of Dukes County Commissioners; the Towns of Chilmark, Edgartown, Gosnold, Oak Bluffs,
Tisbury, West Tisbury, and Aquinnah; Martha' s Vineyard Refuse Disposal and Resource Recovery
District; Martha' s Vineyard Commission; Martha' s Vineyard Land Bank Commission; Oak Bluffs Water
District; Martha' s Vineyard Regional School District; Up-Island Regional School District; Martha' s
Vineyard Charter School; and Martha' s Vineyard Transit Authority. Health benefits consist of a
traditional medical indemnity program and a Medex program with Blue Cross Blue Shield of
Massachusetts. The traditional medical indemnity program consists of Master Health Plus and Master
Health/ Master Medical, and Master Medical Medicare Carveout plans. In addition, the Group adopted an
Exclusive Provider Organization plan with Harvard Pilgrim Health Care (HPHC) and a self funded medi-
wrap plan, Harvard Pilgrim Health Care Enhance Medicare. All of these plans are self-funded. The Group
adopted three Medicare Choice plans : Medicare HMO Blue, Managed Blue for Seniors and Tufts
Medicare Preferred (fully insured) . The Group has adopted Blue Cross/Blue Shield (BC/BS) Network
Blue, a self-funded, Exclusive Provider Organization (EPO) plan as well as two Preferred Provider
Organization (PPO) plans. Blue Care Elect Preferred PPO is administered by BCBS, and Harvard Pilgrim
PPO is administered by HPHC . Both PPO plans are self-funded. Also, the Group has adopted a
contributory dental insurance plan (self-funded) and a voluntary dental plan, which was premium based
through June 30, 2007 and changed to a self funded basis effective July 1 , 2007.
The traditional medical indemnity plans, Blue Care Elect Preferred PPO plan, Network Blue EPO plan,
and Medex plan are on a claims-paid basis, and are administered by Blue Cross Blue Shield of
Massachusetts for a monthly administration fee based on the number of individual, single parent/single
child, and family plan subscribers for that particular month.
The Harvard Pilgrim EPO Plan, Harvard Pilgrim PPO plan, and Harvard Pilgrim Health Care Enhance
Medicare plan are on a claims-paid basis, and are administered by Harvard Pilgrim health care for a
monthly administration fee based on the number of individual and family plan subscribers for that
particular month.
- 48 -
TOWN OF BREWSTER, MASSACHUSETTS
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 309 2009
The contributory dental insurance plan is on a claims-paid basis for subscribers whose employers pay a
portion (50% or more) of the monthly cost. The voluntary dental plan is on a fixed premium basis for all
other subscribers (an employee pay-all plan) . The contributory dental plan is administered by Delta
Dental Plan of Massachusetts for a monthly administration fee based on the number of subscribers . The
voluntary dental plan is fully insured by Delta Dental Plan of Massachusetts.
The Group has a specific excess medical and prescription drug claims reinsurance contract with an
insurance carrier covering claims paid in excess of $ 150,000, and $ 150,000 per individual, to a lifetime
maximum amount payable of $2,000,000, and $2,000,000 at June 30, 2009 and 2008 respectively, for the
traditional medical indemnity, preferred provider organization (PPO), and exclusive provider organization
(EPO) plan contracts . The Group reinsures its Carveout A plan with a policy with a $50,000 specific
deductible. The Group does not reinsure it Medex and HPHC Medicare Enhance plans . The policy period
covers claims incurred within twelve months and paid within twenty-four months.
The Group' s Board may deal with certified surpluses and deficits through the rate setting process and this
is the preferred method. Alternatively, the Group may deal with certified surpluses and deficits by making
direct distributions to members in the case of a certified surplus or may require direct payments from
members in the case of a certified deficit.
The Group provides health care coverage for employees that qualify for and select health care coverage as
an employee benefit as well as retired employees. There are 188 Town of Brewster employees and 69
retirees who participate in the Group ' s health care programs. The Town contributes 75% of the premium
cost for employees and 50% of the premium cost for retirees and surviving spouses .
As of June 30, 2009, the Cape Cod Municipal Health Group had total assets of $33 ,435,384, total
liabilities of $ 15,208, 162 (including $ 13 ,490,965 in estimated benefits obligations), and a total surplus of
$ 18,227,222 .
NOTE 12. POSTEMPLOYMENT BENEFITS OTHER THAN PENSIONS
GASB Statement No. 45, Accounting and Financial Reporting by Employers for Postemployment
Benefits Other Than Pensions, requires the following disclosures with regard to the retiree medical,
dental, and life insurance benefits :
Plan Description. The Post Retirement Benefits Plan of the Town of Brewster (The Plan) is a single-
employer defined benefit healthcare plan administered by the Town of Brewster. The Plan provides
medical, dental and life insurance benefits to eligible retirees and their spouses. Town meeting vote is the
authority to establish and amend benefit provisions to the Town. The Town has accepted various sections
of Massachusetts General laws Chapter 32B to provide %2 of the premium cost of retirees ' health and life
insurance costs.
Funding Policy. The contribution requirements of plan members and the Town are established and may
be amended by local by-law. The required contribution is based on projected pay-as-you-go financing
requirements. For Fiscal Year 2009, the estimated total Town premiums plus implicit costs for the retiree
medical program are $436,497.
- 49 -
TOWN OF BREWSTER, MASSACHUSETTS
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2009
Annual OPEB Cost and Net OPEB Obligation. The Town' s annual other postemployment benefit
(OPEB) cost (expense) is calculated based on the annual required contribution of the employer (ARC), an
amount actuarially determined in accordance with the parameters of GASBS No. 45 . The ARC represents
a level of funding that, if paid on an ongoing basis, is projected to cover normal cost each year and
amortize any unfunded actuarial liabilities (or funding excess) over a period not to exceed thirty years .
The following table shows the components of the Town' s annual OPEB cost for the fiscal year, the
amount actually contributed to the plan, and changes in the Town' s net OPEB obligation to the plan:
Annual required contribution $ 1 ,490,990
Interest on net OPEB obligation -
Adjustment to annual required contribution (ARC) -
Annual OPEB cost (expense) 1 ,4905990
Contributions made 4365497
Increase in net OPEB obligation 1 ,054,493
Net OPEB obligation - beginning of year -
Net OPEB obligation - end of year $ 130545493
The Town' s annual OPEB cost, the percentage of annual OPEB cost contributed to the plan, and the net
OPEB obligation for 2009 and the two preceding years were as follows :
Percentage of
Annual OPEB
Fiscal Year Annual OPEB Cost Net OPEB
Ended Cost Contributed Obligation
6/30/2007 N/A N/A N/A
6/30/2008 N/A N/A N/A
6/30/2009 $ 1 ,4901990 29.28% $ 150545493
- 50 -
TOWN OF BREWSTER, MASSACHUSETTS
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 307 2009
Funded Status and Funding Progress. As of June 30, 2008, the most recent actuarial valuation date, the
plan was 0 .0% funded. The actuarial accrued liability for benefits was $ 19.960 million, and the actuarial
value of assets was $0.0 million, resulting in an unfunded actuarial accrued liability (UAAL) of $ 19. 961
million. The covered payroll (annual payroll of active employees covered by the plan) was $ 10 .504
million, and the ratio of the UAAL to the covered payroll was 190.0%.
Actuarial valuations of an ongoing plan involve estimates of the value of reported amounts and
assumptions about the probability of occurrence of events far into the future. Examples include
assumptions about future employment, mortality, and the healthcare cost trend. Amounts determined
regarding the funded status of the plan and the annual required contributions of the employer are subject
to continual revision as actual results are compared with past expectations and new estimates are made
about the future. The schedule of funding progress, presented as required supplementary information
following the notes to the financial statements, presents multiyear trend information about whether the
actuarial value of plan assets is increasing or decreasing over time relative to the actuarial accrued
liabilities for benefits .
Actuarial Methods and Assumptions. Projections of benefits for financial reporting purposes are based on
the substantive plan (the plan as understood by the employer and the plan members) and include the types
of benefits provided at the time of each valuation and the historical pattern of sharing of benefit costs
between the employer and plan members to that point. The actuarial methods and assumptions used
include techniques that are designed to reduce the effects of short-term volatility in actuarial accrued
liabilities and the actuarial value of assets, consistent with the long-term perspective of the calculations.
In the June 30, 2008, actuarial valuation, the projected unit credit actuarial cost method with amortization
payments increasing at 4.5% was used. Under this method, the normal cost and actuarial liability are both
based on an accrual of projected benefits over the period for which benefits are accrued. The normal cost
is the actuarial present value of one year' s benefit accrual on this basis. The actuarial accrued liability is
the actuarial present value of the projected benefit times the ration of past service to total service. The
actuarial assumptions included a 5 .0% investment rate of return (net of administrative expenses), which is
a blended rate of the expected long-term investment returns on plan assets and on the employer' s own
investments calculated based on the funded level of the plan at the valuation date, and an annual
healthcare cost trend rate of 10 .0% decreasing by .75% for 6 years and by 0.50% for 1 year to an ultimate
level of 5 .00% per year. The actuarial value of assets was determined using market value. The UAAL is
being amortized with increasing payments at 4.5% over 30 years at transition. The remaining amortization
period at July 1 , 2008, was 30 years.
NOTE 13 — PENSION PLAN
A. Plan Descriptions
The Town contributes to the Barnstable County Contributory Retirement System (the "System"), a cost
sharing, multiple-employer, defined benefit pension pian administered by the Barnstable County
Retirement Board. Substantially all employees are members of the " System" except for public school
teachers and certain school administrators who are members of the Massachusetts Teachers' Retirement
System (MTRS) to which the Town does not contribute.
The "System" and the MTRS are contributory defined benefit plans and membership in both the
"System" and the MTRS is mandatory upon commencement of employment for all permanent, full-time
employees. The "System" and the MTRS provide retirement, disability and death benefits to plan
members and beneficiaries.
- 51 -
TOWN OF BREWSTER, MASSACHUSETTS
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2009
Chapter 32 of the Massachusetts General Laws assigns authority to establish and amend benefit
provisions of the plan, and grant cost-of-living increases, to the State legislature. The "System" issues a
publicly available financial report, which can be obtained through the Commonwealth of Massachusetts,
Public Employee Retirement Administration Commission ("PERAC"), One Ashburton Place, Boston,
Massachusetts 02108 .
B. Funding Policies
Barnstable Countv Contributory Retirement Svstem
Plan members are required to contribute to the "System" at rates ranging from 5% to 11 % of annual
covered compensation. The Town is required to pay into the "System", its share of the remaining system-
wide, actuarially determined, contribution plus administration costs, which are apportioned among the
employers, based on active covered payroll . The Commonwealth of Massachusetts reimburses the
"system" for a portion of the benefit payments for the cost of living increases . The contributions to the
"System" for years ended June 30, 2009, 2008, and 2007 were $ 1 ,078,259, $ 1 ,021 ,329, and $952, 138,
respectively, which were equal to its required contributions for each of these years .
Massachusetts Teachers ' Retirement Svstem
Plan members (at varying rates of annual covered compensation) and the Commonwealth of
Massachusetts fund contributions to the MTRS . The Commonwealth of Massachusetts contributed "on-
behalf' payments to the MTRS totaling $761 ,730 for fiscal year 2009 . In accordance with GASB
Statement No. 24, these on-behalf' payments have been recorded in the general fund as
intergovernmental revenues and pension expenditures .
NOTE 14 — COMMITMENTS AND CONTINGENCIES
The Town participates in a number of federal award programs . However the Town is not subject to the
provisions of the Single Audit Act Amendments of 1996, since the Town did not expend more than
$500,000 of federal awards during the period ended June 30, 2009 .These programs may still be subject to
financial and compliance audits. Accordingly, the amount of expenditures which may be disallowed by
the granting agencies cannot be determined at this time, although it is believed the amount, if any, would
not be material.
The Town' s landfill was capped in 2000 by order of the Department of Environmental Protection (DEP).
The Town is responsible for post-closure monitoring of the site for thirty years (22 years remaining), and
the estimated liability has been recorded in the Statement of Net Assets, Governmental Activities. The
$563 , 500 reported as landfill post-closure liability at June 30, 2009 is based on what it would cost to
perform all post-closure care at June 30, 2009. Actual costs may be higher due to inflation, changes in
technology or changes in regulations.
Various legal actions and claims are pending. Litigation is subject to many uncertainties, and the outcome
of individual litigated matters is not always predictable. Although the amount of liability, if any, at June
30, 2009, cannot be ascertained, management believes any resulting liability should not materially affect
the financial position at June 30, 2009 .
- 52 -
TOWN OF BREWSTEI MASSACHUSETTS
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2009
NOTE 15 — E" PLEMENTATION OF NEW GASB PRONOUNCMENTS
During fiscal year 2009, the following GASB pronouncements were implemented:
The GASB issued Statement #45. Accounting and Financial Reporting by Employers for
Postemployment Benefits Other Than Pensions, was implemented in Fiscal 2009. This pronouncement
requires additional disclosure and does impact the basic financial statements (See Note 12 and required
supplementary information (RSD.
The GASB issued Statement #49. Accounting and Financial Reporting for Pollution Remediation
Obligations was implemented in FY2009 . Since the Town does not have any pollution remediation
obligations, this pronouncement did not have an impact on the basic financial statements.
The GASB issued Statement #52 , Land and Other Real Estate Held as Investments by Endowments was
implemented in FY2009 . The standards in this statement require all investments in land and real estate in
permanent and similar funds to be reported at fair value. Since the Town does not possess any assets
covered by this standard, this pronouncement did not have a material impact on the basic financial
statements.
Future GASB Pronouncements:
The GASB issued Statement #51 , Accounting and Financial Reporting for Intangible Assets which is
required to be implemented in FY2010 . Management believes this pronouncement will require additional
disclosure, but will not have a material impact on the basic financial statements.
The GASB issued Statement #53 , Accounting and Financial Reporting for Derivative Instruments which
is required to be implemented in FY2010 . The Town does not invest in derivative instruments. Therefore,
management believes this pronouncement will not require additional disclosure and will not have a
material impact on the basic financial statements.
The GASB issued Statement #54, Fund Balance Reporting and Governmental Fund Type Definitions
which is required to be implemented in FY2011 . This standard provides definitions and guidance in order
to provided clearer fund balance classifications. Management believes this pronouncement will require
additional disclosure and reclassify/redefine some fund balances in the basic financial statements .
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TOWN OF BREWSTER, MASSACHUSETTS
REQUIRED SUPPLEMENTARY INFORMATION
OTHER POSTEMPLOYMENT BENEFITS
Schedules of Funding ProLyress and Emvlover Contributions
The following schedules are presented in accordance with GASB Statement No. 45 :
Proiected Schedule of Funding Prot ess :
Actuarial
Actuarial Accrued UAAL as a
Actuarial Value of Liability (AAL) • Unfunded AAL Funded Covered Percentage of
Valuation Assets Entry Age (UAAL) Ratio Payroll Covered Payroll
Date (a) (b) (b - a) (a/b) (c) [(b - a)/c]
7/1 /2008 $ - $ 19 ,9607683 $ 193960,683 0.0% $ 10,503 ,689 190.0%
Schedule of Emnlover Contributions ( 1 ) :
Percentage of
Annual
Year Ended Annual OPEB Cost Net OPEB
June 30 OPEB Cost Contributed * Obligation
2009 $ 1490,990 29 .3 % $ 1 ,054,493
( 1 ) A three-year display will be shown on a go forward basis.
* Based on expected premium payments.
The required information presented above was determined as part of the actuarial valuations at the dates
indicated. Additional information as of the latest actuarial valuation follows :
Valuation date June 30, 2008
Discount Rate 5 .00%
Medical Trend 10. 00% decreasing by 0.75% for 6 years and by . 50% for 1
year to an ultimate level of 5 . 00% per year.
Year 2016 and thereafter
Cost Method Projected Unit Credit Cost Method
Amortization Method 30 Year Open, Amortization Payments Increasing at 4.50%
Remaining Amortization Period 29
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TOWN OF BREWSTER., MASSACHUSETTS
REQUIRED SUPPLEMENTARY INFORMATION
OTHER POSTEMPLOYMENT BENEFITS
Plan Participants :
Current retirees, beneficiaries, and dependants 82
Current active members/participants 181
Total 263
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