HomeMy Public PortalAbout15-8940 Execute the Agreement w/ South Florida Regional Transportation AuthoritySponsored by: City Manager
RESOLUTION NO. 15 -8940
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF OPA- LOCKA, FLORIDA, AUTHORIZING THE CITY
MANAGER TO RENEW AND EXECUTE THE AGREEMENT
WITH SOUTH FLORIDA REGIONAL TRANSPORTATION
AUTHORITY (SFRTA) IN COMPLIANCE UNDER THE
FEDERAL JOB ACCESS REVERSE COMMUTE (JARC)
FUNDING GRANT FOR THE SOUTH ROUTE SERVICE,
PAYABLE FROM ACCOUNT NUMBER 44- 541810, A
BUDGETED ITEM; PROVIDING FOR INCORPORATION OF
RECITALS; PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, pursuant to Resolutions 13 -8549 and 14 -8764, the South Florida Regional
Transportation Authority (SFRTA) will assist funding for the City by operating the Opa -locka
South Route; and
WHEREAS, the City of Opa -locka has agreed to its 25% match of $94,737.50, required
to obtain funding under the Federal Job Access and Reverse Commute (JARC) funding program;
and
WHEREAS, the City Commission of the City of Opa -locka desires to authorize the City
Manager to renew and execute the agreement with South Florida Regional Transportation
Authority (SFRTA) in compliance under the Federal Job Access Reverse Commute (JARC)
funding grant for the South Route service.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY, COMMISSION
OF THE CITY OF OPA- LOCKA, FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Resolution No. 15-8940
Section 2. The City Commission of the City of Opa -locka hereby authorizes and
directs the City Manager to enter into and execute the renewal agreement with South Florida
Regional Transportation Authority (SFRTA) in compliance under the Federal Job Access
Reverse Commute (JARC) funding grant for the South Route service, payable from Account
Number 44- 541810, a budgeted item, substantially in the form attached hereto as Exhibit "A ".
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 11`h day o
Attest to:
anna Flores
ity Clerk
Moved by:
Seconded by:
Commission Vote:
Commissioner Kelley:
Commissioner Pinder:
Commissioner Santiago:
Vice -Mayor Holmes:
Mayor Taylor:
Approved as to form and legal sufficiency:
Vincent T. Brown
City Attorney
COMMISSIONER KELLEY
COMMISSIONER SANTIAGO
3 -0
YES
RECUSED
YES
YES
YES
City of Opa -Locka
Agenda Cover Memo
Commission Meeting
February 25, 2015
Item Type:
Resolution
Ordinance
Other
X
Date:
(EnterX in box)
Fiscal Impact:
(EnterX in box)
Yes
No
Ordinance Reading:
(EnterX in box)
1st Reading
2nd Reading
X
Public Hearing:
Yes
No
Yes
No
X
X
(Enter X in box)
Funding Source:
(Enter Fund & Dept)
Advertising Requirement:
Yes
No
X
(En ter Acct No.)
(Enter X in box)
44- 541810
ITEM BUDGETED:
YES
NO
Contract /P.O. Required:
Yes
No
RFP /RFQ /Bid #:
(EnterX in box)
N/A
X:
Renewal
Strategic Plan Related
(Enter X in box)
Yes
No
Strategic Plan Priority Area:
Enhance Organizational 0
Bus. & Economic Dev m
Public Safety p
Quality of Education D
Qual. of Life & City Image
Communcation
Strategic Plan Obj. /Strategy: Gist the
specific objective /strategy this item will address)
The free bus shuttle service allows
residents to travel within the
City limits and connect with
other modes of transportation.
X
Sponsor Name
City Manager
Department:
Public Works and Utilities
Short ;Title: ` 77:1
Renew and Execute Agreement with South Florida Regional Transportation Authority ( SFRTA) for the
Funding of Shuttle Bus Service (South Route).
Staff Summary:
SFRTA wishes to assist the City by operating the Opa -locks South Route and the City has agreed to fund
25% ($94,737.50) of the route as its share of the local match required to obtain funding under the
Federal Transit Administration's JOB Access and Reverse Commute (JARC) program, JARC GRANT.
SFRTA Agreement Renewal 2015 Page 1
Proposed Action:
Staff recommends approval
Attachment(s):
1. SFRTA Agenda Memo
2. South Florida Regional Transportation Authority (SFRTA) - Agreement Renewal February 2015
3. Resolution #14 -8764 (SFRTA)
4. Resolution #14 -8758 (Limousines of South Florida, Inc.)
5. Resolution #13 -8663 (Limousines of South Florida, Inc.) : Amendment, Saturday Bus Shuttle
Services)
6. Resolution #13 -8549 (SFRTA) — Amendment #1: Extend Agreement for two (2) additional years.
7. SFRTA Original Agreement Entered into January 26, 2011: Two Year Agreement with one (1) year
extension option.
8. Resolution #10 -8155 Piggyback Existing Contract between City of North Miami and Limousines of
South Florida, Negotiate Service Agreement for City of Opa- locka.
SFRTA Agreement Renewal 2015 Page 2
Memorandum
TO: Mayor
Vice Mayor
Commissioner
Commissioner
Commissioner
Myra L. Taylor
FROM: Kelvin L. Baker, Sr., City
DATE: February 13, 2015
RE: Agreement Renewal - South Florida Regional Transportation Authority
( SFRTA), Shuttle Bus Service — South Route
Request: A RESOLUTION OF THE CITY OF OPA- LOCKA, FLORIDA
AUTHORIZING THE CITY MANAGER TO RENEW AND EXECUTE
AGREEMENT WITH SOUTH FLORIDA REGIONAL
TRANSPORTATION AUTHORTY ( SFRTA) IN COMPLIANCE UNDER
THE FEDERAL JOB ACCESS REVERSE COMMUNITE (JARC)
FUNDING GRANT FOR THE SOUTH ROUTE SERVICE, PAYABLE
FROM ACCOUNT 44- 541810; A BUDGETED ITEM.
Description: SFRTA wishes to assist the City by operating the Opa -locka South Route and
the City has agreed to fund 25% ($94,737.50) of the route as its share of the local match required
to obtain funding under the Federal Transit Administration's JOB Access and Reverse Commute
(JARC) program, JARC GRANT.
Account Number: 44- 541810; budgeted item.
Financial Impact:
❖ 25% ($94,373.50) local match share required to obtain funding under JARC GRANT
Program. Bill invoiced to City end of each monthly service period with payment due within
thirty (30) days of receipt.
Implementation Time Line:
❖ Agreement becomes effective upon execution by City Officials and SFRTA Representatives.
Legislative History: Resolution Numbers:
#10 -8155
#13 -8549
#13 -8663
#14 -8758
#14 -8764
SFRTA Agreement Renewal 2015 Page 1
Analysis: Shuttle Bus Services Agreement (South Route)
❖ Terms of agreement shall be for sixteen (16) months commencing 02.13.15 and expiring
06.30.16 (or) when JARC GRANT funds expire; whichever comes first. SFRTA will notify
City as to JARC available remaining funds by 02.13.16.
❖ Service Operation: SFRTA shall operate the Opa -locka South Route based on the "Existing
Service Alignment and Operating Hours ". Route may deviate up to 1/4 mile from the current
alignment based on the City, provided it continues to serve the Opa -locka Tri -Rail Station
and does not negatively impact the existing level of services.
❖ IF there is a cost increase due to change in contract rate charged to SFRTA by its shuttle
contractor or the City agrees to add service(s); then the City will share equally in the cost
increase.
❖ On 01.21.15 SFRTA advised that they will obtain a new shuttle bus contractor in December
2015, which will impact the hourly rate for the South Route.
Recommendation(s): Staff recommends approval.
Attachments:
1. South Florida Regional Transportation Authority (SFRTA) - Agreement Renewal
February 2015.
2. Resolution #14 -8764 (SFRTA)
3. Resolution #14 -8758 (Limousines of South Florida, Inc.)
4. Resolution #13 -8663 (Limousines of South Florida, Inc.) - Amendment, Saturday Bus
Shuttle Services)
5. Resolution #13 -8549 (SFRTA) —Amendment #1: Extend Agreement for two (2)
additional years.
6. SFRTA Original Agreement Entered into January 26, 2011: Two Year Agreement with
one (1) year extension option.
7. Resolution #10 -8155 Piggyback Existing Contract between City of North Miami and
Limousines of South Florida, Negotiate Service Agreement for City of Opa- locka.
Prepared by: Esin D. Abia, Director
Public Works and Utilities Department
End of Memorandum
SFRTA Agreement Renewal 2015 Page 2
AGREEMENT
Between
CITY OF OPA -LOCKA
And
SOUTH FLORIDA REGIONAL TRANSPORTATION AUTHORITY
For
THE FUNDING OF SHUTTLE BUS SERVICE (SOUTH ROUTE)
THIS AGREEMENT is made and entered into this _ day of 12015,
by and between the SOUTH FLORIDA REGIONAL TRANSPORTATION AUTHORITY,
(hereinafter referred to as "SFRTA "), and the CITY OF OPA -LOCKA (hereinafter referred to as
"the CITY ").
RECITALS
A. In 2011, SFRTA and the CITY previously entered into an Agreement (the "Original
Agreement ") for the establishment of bus service to connect with the Opa -locka Tri -Rail Station
(the "Opa -locka South Route ").
B. The term of the Original Agreement was for (2) years with two additional one (1) year
option.
C. The SFRTA Governing Board previously approved the renewal of both one (1) year
options, the second of which expired February 12, 2015.
D. SFRTA wishes to assist the CITY by operating the Opa -locka South Route, and the
CITY has agreed to fund 25% ($94,737.50) of the route as its share of the local match required
to obtain funding under the Federal Transit Administration's Job Access and Reverse Commute
( "JARC') program (JARC GRANT No. FL -37- ).
E. SFRTA has agreed to fund 25% ($94,737.50) of the Opa -locka South Route as its
share of the local match to obtain funding under the JARC program.
NOW, THEREFORE, in consideration of the mutual terms and conditions, promises,
covenants and payments hereinafter set forth, SFRTA and the CITY agree as follows:
ARTICLE 1- SHUTTLE BUS SERVICES
1.1 SFRTA shall operate the Opa -locka South Route based on the "Existing Service
Alignment and Operating Hours" as identified on Exhibit "A" of this Agreement. The route may
deviate up to 1/a mile from the current alignment based on the recommendations of the CITY
provided it continues to serve the Opa -locka Tri -Rail Station and does not negatively impact the
existing level of service developed by SFRTA.
ARTICLE 2 — TERM OF AGREEMENT
2.1 This Agreement shall become effective upon execution by both parties. The term of this
Agreement shall be for a period of sixteen (16) months commencing on February 13, 2015 and
expiring June 30, 2016, or when the JARC funds expire, whichever occurs first. SFRTA shall
notify the CITY as to remaining JARC funds available by February 13, 2016.
ARTICLE 3 — FUNDING
3.1 Local Matching Share. The CITY shall pay SFRTA for Shuttle Bus Service in the
amount of $94,737.50 as its share of the JARC program's required 25% local match. SFRTA
shall contribute $94,737.50 from SFRTA funds as its share of the JARC program's required
25% local match.
3.2 SFRTA shall invoice CITY at the end of each monthly service period and CITY shall
pay invoices within thirty (30) days of receipt.
3.3 Cost Increase. If the cost of the service increases due to a change in Contract Rate
charged to SFRTA by its shuttle bus contractor, or because the parties agree to add service
during the term of the Agreement, then the SFRTA and the CITY will share equally in the cost
increase. SFRTA shall notify the CITY within thirty (30) days of a change in the Contract Rate.
3.4 SFRTA, during any fiscal year, shall not expend money, incur any liability, or enter into any
contract which, by its terms, involves the expenditure of money in excess of the amounts
budgeted as available for expenditure during such fiscal year. Any contract, verbal or written,
made in violation of this subsection is null and void and no money may be paid on such contract.
Nothing herein contained shall prevent the making of contracts for periods exceeding one year,
but any contract so made shall be executory only for the value of the services to be rendered or
agreed to be paid for in succeeding fiscal years. Accordingly, SFRTA's performance and
obligation to pay under this Agreement is contingent upon an annual appropriation by SFRTA's
Governing Board
ARTICLE 4 — PROJECT COORDINATION AND RESPONSIBILITIES
4.1 The CITY's Project Manager for this Agreement shall be the for the
CITY, or a designee. SFRTA's Project Manager shall be the Operations Manager for SFRTA,
or a designee.
4.2 SFRTA shall report Opa -locka South Route operating data to the National Transit
Database (NTD). At a minimum, the monthly reports shall contain Daily Passenger Counts,
Operator Manifests, Revenue Hours, Deadhead Hours, Monthly Revenue Miles, Deadhead
Miles, Vehicles Operated, Fuel Gallons Consumed, Vehicle Maintenance Costs, and Number of
Days Operated.
ARTICLE 5 — INSURANCE
2
5.1 Insurance shall be provided by SFRTA's shuttle bus contractor, and evidence of such
insurance shall be included as Exhibit B, to this Agreement. CITY shall be named as an
additional insured on the shuttle bus contractor's Commercial General Liability and Automobile
insurance policies by endorsements.
ARTICLE 6 - TERMINATION
6.1 If through any cause within the reasonable control of SFRTA, SFRTA shall fail to fulfill
in a timely and proper manner, or otherwise violate any of the covenants, agreements, or
stipulations which are material to this Agreement, the CITY may thereupon give written notice
to SFRTA of such default and specify what actions must be taken to cure said default to avoid
termination hereunder. SFRTA shall have sixty (60) days to cure said default or such additional
period authorized by the CITY. In the event that SFRTA shall not have cured said default to the
satisfaction of the CITY by such deadline, then this Agreement may be terminated by the CITY
upon notice of termination to SFRTA.
6.2 If through any cause within the reasonable control of the CITY, the CITY shall fail to
fulfill in a timely and proper manner, or otherwise violate any of the covenants, agreements, or
stipulations which are material to this Agreement, SFRTA may thereupon give written notice to
the CITY of such default and specify what actions must be taken to cure said default and avoid
termination hereunder. The CITY shall have sixty (60) days to cure or additional period
authorized by SFRTA. In the event that the CITY shall not have cured said default by such
deadline, then this Agreement may be terminated by SFRTA upon notice of termination to the
CITY.
6.3 Termination for Convenience. Either party may terminate this Agreement any time by
giving forty -five (45) days written notice to the other of its intent to terminate for convenience.
6.4 In the event this Agreement is terminated by either party for convenience, the CITY shall
reimburse the SFRTA within thirty (30) days of termination for services provided, but not
invoiced for by SFRTA, plus any direct and indirect costs arising out of or related to the
termination.
ARTICLE 7 — CHANGES AND MODIFICATIONS
7.1 Upon the execution and delivery of this Agreement, it is understood and agreed that any
and all previous agreements and understandings, both written and oral, between the parties are
cancelled and have been superseded by this Agreement and that this Agreement embodies and
sets forth all understandings between the parties.
7.2 Modifications to this Agreement must be made in the form of a written amendment
signed by the CITY and SFRTA.
ARTICLE 8 - NOTICES
3
Whenever either party desires to give notice to the other, it must be given by written notice, sent
by certified U.S. mail, with return receipt requested, facsimile transmission, express delivery
service or hand delivery, addressed to the party for whom it is intended, at the place last
specified, and the place for giving of notice shall remain such until it shall have been changed by
written notice in compliance with the provisions of this paragraph. For the present, the parties
designate the following as the respective places for giving of notice:
IN WITNESS WHEREOF, the parties have made and executed this Agreement on the
respective date under each signature: SOUTH FLORIDA REGIONAL TRANSPORTATION
AUTHORITY, signing by and through its Chairperson, duly authorized to execute same, and
CITY OF OPA- LOCKA, signing by and through its Mayor, authorized to execute same by
Commission action on the day of , 2015.
ATTEST:
City Clerk
Approved as to Form and Legal Sufficiency:
By:
City Attorney
ATTEST:
CITY OF OPA -LOCKA
Date:
By: _
Name:
Title:
Mayor
SOUTH FLORIDA REGIONAL
TRANSPORTATION AUTHORITY
Date:
Bv:
Jack L. Stephens, Executive Director Bruno Barreiro, Chair
(Affirm Corporate Seal)
Approved as to Form and Legal Sufficiency:
By:
Teresa J. Moore, General Counsel
(Seal)
Approved by City Commission on _, 20 , Item #
5
EXHIBIT "A"
Existing Service Alignment and Operating Hours
. Sponsored by: City Manager
RESOLUTION NO. 14-8764
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA- LOCKA, FLORIDA AUTHORIZING THE
CITY MANAGER TO RENEW, AMEND AND CONTINUE
AGREEMENT WITH SFRTA IN COMPLIANCE UNDER
THE FEDERAL JOB ACCESS REVERSE COMMUTE
(JARC) FUNDING FOR THE SOUTH ROUTE SERVICE,
PAYABLE FROM ACCOUNT NUMBER 44- 541810; A
BUDGETED ITEM; PROVIDING FOR INCORPORATION
OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, pursuant to Resolutions 10 -8019 and Resolution 13 -8549, the City executed
and renewed the Interlocal Agreement (Amendment 1) with South Florida Regional Transit
Authority ("SFRTA'j; and
WHEREAS, a minimum match of 501% of the total project cost is required for Operating
funding, which will come from the City's share of Miami -Dade People's Transportation Plan
("PT?) funds, payable from account 47- 541810.
WHEREAS the City Commission of the City of Opa locks desires to renew the contract
agreement, allowing the City to continue the south route service.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA- LOCKA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Sao 2. The City Commission ofthe City of Opa locks hereby authorizes and directs
the City Manager to execute and amend and continue agreement with SFRTA in compliance under
the Federal Job Access Reverse Commute (JARC) funding, for the south route service, in
Resolution No. 148764
substantially the form attached hereto as Exhibit A, payable from Account 47- 541810, a budgeted
item.
Bad= 3. This resolution shall take effiect immediately upon adoption.
PASSED AND ADOPTED this 266 day of gam, 2014.
iZ7 oil My
Moved by:
Seconded by.
Commission Vote:
Commissioner Holmes:
Commissioner Johnson:
Commissioner Santiago:
Vice -Mayor Kelley.
Mayor Taylor•.
Approved as to form and legal sufficiency:
MARKER, PA
COMMISSIONER HOLMES
COMMISSIONER JOHNSON
5-0
YES
YES
YES
YES
YES
Sponsored by: City Manager
RESOLUTION NO. 14 -8758
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF OPA- LOCKA, FLORIDA, AUTHORIZING THE CITY
MANAGER TO RENEW AND EXECUTE THE AGREEMENT
WITH LIMOUSINES OF SOUTH FLORIDA, INC. IN AN
AMOUNT NOT TO EXCEED $46.00 PER HOUR AS PER
CONTRACT DATED JANUARY 26, 2011, ENSURING
CONTINUITY OF THE SHUTTLE BUS SERVICES, PAYABLE
FROM ACCOUNT NUMBER 44- 541810, A BUDGETED ITEM;
PROVIDING FOR INCORPORATION OF RECITALS;
PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, pursuant to Resolution 10 -8155, Resolution 13 -8549 and Resolution 13 -8663,
the City of Opa -locks has an existing agreement with Limousines of South Florida, Inc. ( "LSF ");
and
WHEREAS, the City Commission of the City of Opa -locks ( "City ") desires to renew the
City's agreement with Limousines of South Florida, Inc. ( "LSF "); and
WHEREAS, through grant funding from Job Access Reverse Commute ( "JARC "), the
shuttles services operate on weekdays, from 6 am through 7 pm (excluding holidays), connecting
residents to the Tri-Rail Station, MDT Bus Stops, Flea Market, Miami Dade College and other key
areas; and
WHEREAS, the current agreement with LSF allows a minimum of thirteen (13) hours of
operation per day, five days a week, not to exceed $46.00 per hour, with the City matching 50% of
cost as required by JARC Grant; and
WHEREAS, the City Commission desires to authorize the City Manager to renew the
agreement with Limousines of South Florida, Inc., for shuttle bus services.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA- LOCKA, FLORIDA:
Resolution No. 14 -8758
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. The City Commission of the City of Opa- locks, hereby authorizes the City
Manager to renew and execute the agreement with Limousines of South Florida, Inc. in an amount
not to exceed $46.00 per hour, as per contract dated January 26, 2011, payable from account number
44- 541810, a budgeted item.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 12th day of Februarv, 2014.
Attest to:
J anna Flores
qty Clerk
Moved by:
Seconded by:
Commission Vote:
Commissioner Holmes:
Commissioner Johnson:
COMMISSIONER J
COMMISSIONER HOLMES
Approved as to form and legal sufficiency:
5 -0
YES
YES
Commissioner Santiago: YES
Vice -Mayor Kelley: YES
Mayor Taylor: YES
Sponsored by: City Manager
RESOLUTION NO. 13 -8663
A RESOLUTION OF THE CITY COMMISSION OF
THE CITY OF OPA- LOCKA, FLORIDA,
AUTHORIZING THE CITY MANAGER TO AMEND
THE AGREEMENT WITH LIMOUSINES OF SOUTH
FLORIDA, INC., FOR SATURDAY SHUTTLE BUS
SERVICES, IN AN AMOUNT NOT TO EXCEED
$19,713.20, PAYABLE FROM ACCOUNT NUMBER 32-
541340; PROVIDING FOR INCORPORATION OF
RECITALS; PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, pursuant to Resolution 10 -8155 and Resolution 13 -8549, the City of
Opa -locka has an existing agreement with Limousines of South Florida, Inc. ( "LSF "); and
WHEREAS, through grant funding from Job Access Reverse Commute ( "JARC ")
the bus shuttles operate on weekdays, from 6 am through 7 pm(excluding holidays); and
WHEREAS, the current agreement with LSF provides for a minimum of 13 hours
per day, 5 days a week service; and
WHEREAS, the City would like to amend the service to requires LSF to extend
the services for Saturday, see Exhibit "A "; and
WHEREAS, the Saturday Shuttle will begin on August 3, 3013, and will cost
$19,713.20 annually, with a 50% match from the City as required by the JARC grant; and
WHEREAS, the City Commission desires to authorize the City Manager to amend
the agreement with Limousines of South Florida, Inc., for Saturday Shuttle bus services
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY
COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Resolution No. 13 -8663
Section 2. The City Commission of the City of Opa- locks, hereby approves
and authorizes the City Manager to amend the agreement with Limousines of South
Florida, Inc., to include Saturday Shuttle Bus services, in an amount not to exceed
$19,713.20, payable from Account Number 32- 541340.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 30th day of July, 2013. �1
A�' __ W
(,MY R,V,YAYLOR
MAYOR
to:
1'4L'_�
na Flores
Clerk
Moved by:
Seconded by:
Commission Vote:
Commissioner Holmes:
Commissioner Johnson:
Commissioner Santiago
Vice -Mayor Kelley:
Mayor Taylor:
as to
COMMISSIONER HOLMES
VICE MAYOR KELLEY
4 -0
YES
NOT PRESENT
YES
YES
YES
7
legal sufficiency:
MARDER PA
Sponsored by: City Manager
Resolution No. 13 -8549
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE
CITY MANAGER TO EXECUTE AND RENEW THE
INTERLOCAL AGREEMENT — AMENDMENT 1 WITH
SOUTH FLORIDA REGIONAL TRANSIT AUTHORITY
(SFRTA) TO CONTINUE OPERATION OF THE BUS
CIRCULATOR FOR AN ADDITIONAL ONE YEAR PERIOD;
IN THE AMOUNT OF $94,737.50, PAYABLE FROM
ACCOUNT 47- 541810; PROVIDING FOR INCORPORATION
OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, pursuant to Resolutions 10 -8019 and Resolution 11 -8267, the City entered into
an Interlocal Agreement for Bus Circulator services; and
WHEREAS the City Commission of the City of Opa -locka desires to continue the bus
service connection to the Tri-Rail Station in Opa- locka; and
WHEREAS, the Interlocal Agreement — Amendment 1 is to extend the contract for an
additional one year period for the first of the two (1) year renewal terms; and
WHEREAS, the City will match 25% of the Total Project Cost, in the amount to $94,737.20,
payable from account 47- 541810.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA- LOCKA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. The City Commission of the City of Opa -locka hereby authorizes and directs
the City Manager to execute and renew the Interlocal Agreement - Amendment I with South Florida
Regional Transit Authority (SFRTA), for an additional one year period for operating Circulator
Resolution No. 13 -8549
service for the City of Opa- locks, with the City matching 25% ($94,737.50) of the total project cost,
payable from Account 47- 541810.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 27`h day of Februarv, 2013.
Attest to:
Jity :anna Flores Clerk
Moved by:
Seconded by:
Commission Vote:
Commissioner Holmes:
Commissioner Johnson:
Commissioner Santiago:
Vice -Mayor Kelley:
Mayor Taylor:
(h-4
TAYLOR
MAYOR
Approved as to form and legal sufficiency:
COMMISSIONER JOHNSON
VICE MAYOR JOHNSON
5 -0
YES
YES
YES
YES
YES
FIRST AMENDMENT TO
FUNDING AGREEMENT
Between
CITY OF OPA -LOCKA
And
SOUTH FLORIDA REGIONAL TRANSPORTATION AUTHORITY
For
THE FUNDING OF SHUTTLE BUS SERVICE (SOUTH ROUTE)
THIS FIRST AMENDMENT TO THE FUNDING AGREEMENT is made and
entered into this _ day of , 2013, by and between the SOUTH FLORIDA
REGIONAL TRANSPORTATION AUTHORITY, (hereinafter referred to as the "SFRTA "),
and the CITY OF OPA -LOCKA (hereinafter referred to as "the CITY ").
WITNESSETH:
WHEREAS, on January 26, 2011, SFRTA and the CITY entered into an agreement for
purposes of defining the parties' funding obligations, responsibilities and roles regarding the
establishment of bus service to connect with the Opa -Locka Tri -Rail Station; and
WHEREAS, the term of the Agreement was for (2) years and the CITY had granted to
SFRTA the option to renew the term of the Agreement for two (2) additional one (1) year
periods; and
WHEREAS, the CITY and SFRTA wish to amend the Agreement to renew it for the
first of two (1) year renewal terms (the "First Renewal Term "); and
WHEREAS, the CITY has agreed to fund 25% ($94,737.50) of the Total Project Cost as
its share of the local match required to obtain funding under the Federal Transit Administration's
Job Access and Reverse Commute ( "JARC') program program for the First Renewal Term; and
WHEREAS, the parties desire that this amendment shall relate back to February 13,
2013, and that the Agreement be reinstated and continued for an additional one (1) year period
without interruption nor lapse in its term or effect, in accordance with the provisions of this First
Amendment;
NOW, THEREFORE, in consideration of the mutual terms and conditions, promises,
covenants and payments hereinafter set forth, SFRTA and the CITY agree as follows:
1. The statements set forth in the Preamble to this First Amendment are true and
correct and made a part of this First Amendment.
2. That Sections 3.1 and 3.2 of the Agreement is amended to provide as follows:
3.1 Local Matching Share. The CITY shall pay SFRTA for the First
Renewal Term of the Shuttle Bus Service in the amount of $94,737.50 as
its share of the JARC program's required 50% local match. SFRTA shall
contribute $94,737.50 from SFRTA funds as its share of the JARC
program's required 50% local match for the First Renewal Term.
3.2 JARC Fund Contribution. SFRTA shall contribute JARC funds in
the amount of $189,475 toward the net operating costs of providing the
Shuttle Bus Service in the First Renewal Termof the Agreement. SFRTA
shall invoice CITY at the end of each monthly service period for 25% of
the contractor's invoice amount. CITY shall pay invoices within thirty
(30) days of receipt.
4. The provisions of this First Amendment shall relate back and take effect on
February 13, 2013, and the Agreement shall be continued, as amended herein, without
interruption or lapse in its term or effect for an additional one (1) year period.
5. All of the provisions of the Agreement, except as amended herein, are hereby
confirmed and shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have made and executed this Agreement on the
respective date under each signature: SOUTH FLORIDA REGIONAL TRANSPORTATION
AUTHORITY, signing by and through its Chairperson, duly authorized to execute same, and
CITY OF OPA- LOCKA, signing by and through its Mayor, authorized to execute same by
Commission action on the day of , 2013.
ATTEST:
-" 1;�
Ciq Clerk
i Corporate Sea])
;iency:
CITY OF OPA -LOCKA
Date: 3
By: -X44
Name:
Title: Mayor
SOUTH FLORIDA REGIONAL
TRANSPORTATION AUTHORITY
(Seal)
Approved by City Commission on _, 20 Item #
Tracking No. 02221309
AGENDA ITEM NO. R1
SOUTH FLORIDA REGIONAL TRANSPORTATION AUTHORITY
GOVERNING BOARD MEETING: FEBRUARY 22, 2013
AGENDA ITEM REPORT
❑ Consent ® Regular
F_ IRST AMENDMENT TO FUNDING AGREEMENT WITH
CITY OF OPA -LOCKA FOR COMMUNITY
SHUTTLE BUS SERVICES
QUESTED ACTION:
MOTION TO APPROVE: First Amendment to the Funding Agreement between the South
Florida Regional Transportation Authority ( SFRTA) and the City of Opa -Locka for Community
Shuttle Bus Transportation Services on the Opa -Locka South Route (the "First Amendment ").
SUMMARY EXPLANATION AND BACKGRO • On January 28, 2011, the SFRTA
Board approved an Interlocal Agreement with City of Opa -Locka (City) for Community Shuttle
Bus Services (the "Agreement'. The Agreement, which provides an option for two additional
one (1) year extensions, is described in Exhibit 1. Since the approval of the Agreement, SFRTA
has been awarded a Job Access Reverse Commute (JARC) grant from the Federal Transit
Administration (FTA) in the amount of $378,950 for two years, which will fund 50% of the cost
of the operation of a shuttle bus route in the City. Over two years, the Total Project Cost,
estimated to be $757,900, will be jointly funded by the JARC grant (50 %), SFRTA (25 %) and
the City (25 %).
The parties wish to extend the current agreement for one (1) additional year. Under the First
Amendment, the City's 25% annual contribution towards operating costs associated with the
shuttle bus route or $94,737.50 will continue for one (1) additional year. Likewise, SFRTA's
funding contribution (of 25 %) for the First Amendment is estimated to be $94,737.50 for one
(1) additional year.
(Continued Page 2)
Department: Planning & Capital Development Department Director: Daniel R. Mazza, P.E.
Project Manager: William L. Cross, P.E. Procurement Director: Chris Bross
FISCAL IMPACT: Funding is available in SFRTA's Operating Budget
EXHIBITS ATTACHED: Exhibit I — Existing Funding Agreement with City of Ona Locka
for Community Shuttle Bus Services
Exhibit 2 Existing Route Alignment
Tracking No. 02221309
Page 2
AGENDA ITEM NO. R1
FIRST AMENDMENT TO FUNDING AGREEMENT WITH
CITY OF OPA -LOCKA FOR COMMUNITY
SHUTTLE BUS SERVICES
SUMMARY EXPLANATION AND BACKGROUND: (CONTINUED)
SFRTA will continue to provide weekday shuttle bus service along the Opa -Locka South Route,
,shown in Exhibit 2 (see attached). Over the past two years, ridership on the Opa -Locka South
Route has grown significantly and has the full support of the City.
The Opa -Locka South Route will continue to provide transit access to/from the Opa -Locka "rri-
Rail Station and a number of local businesses and institutions, including, but not limited to;
Miami -Dade College — North Campus, local elementary schools, banking centers and shopping
centers.
The First Amendment provides for service through and until February 22, 2014.
; -<A
AGREEMENT EXHIBIT 1
Between
CITY OF OPA -LOCKA
And
SOUTH FLORIDA REGIONAL TRANSPORTATION AUTHORITY
For
THE FUNDING OF SHUTTLE BUS SERVICE (SOUTH ROUTE)
This Agreement (the "Agreement ") is being entered into this 26th day of
January , 2011 , by and between the SOUTH FLORIDA REGIONAL
TRANSPORTATION AUTHORITY, (hereinafter referred to as the "SFRTA "), and the CITY
OF OPA -LOCKA (hereinafter referred to as "the CITY ").
WITNESSETH:
WHEREAS, the CITY desires to obtain from SFRTA shuttle bus service to connect
with SFRTA's Opa -Locka Tri -Rail Station; and
WHEREAS, SFRTA has been awarded a Job Access Reverse Commute ( "JARC ") grant
from the Federal Transit Administration ( "FTA ") for Fiscal Years 2008 and 2009 to fund 50% of
the net operating cost of a shuttle bus route in the City of Opa -Locka for two years, which Total
Project Cost (net operating cost for two years) is estimated to be $743,600; and
WHEREAS, the CITY has agreed to fund 25% ($185,900) of the Total Project Cost as
its share of the local match required to obtain funding under the JARC program;
NOW, THEREFORE, in consideration of the mutual terms and conditions, promises,
covenants and payments hereinafter set forth, SFRTA and the CITY agree as follows:
ARTICLE 1 — SERVICES TO BE PROVIDED
SFRTA shall provide weekday shuttle bus service ( "Shuttle Bus Service ") along the "South
Route" as identified as alternative 3B in the CITY's Shuttle Bus Study and as shown on Exhibit A.
The service shall be provided through SFRTA's existing Shuttle Bus contractor, or other
contractor of SFTRA's choosing, during the term of the agreement, and shall operate 13 hours
per day from 6 a.m. to 7 p.m. Monday through Friday. The contractor will use two buses to
provide the service.
ARTICLE 2 — TERM OF AGREEMENT
This Agreement shall become effective upon execution by the parties. The term of this
Agreement shall be for a period of two (2) years commencing on February 14, 2011 and
terminating on February 13, 2013. The Agreement may be extended for additional one -year
periods upon agreement of the parties.
ARTICLE 3 — FUNDING
3.1 Local Matching Share. The CITY shall pay SFRTA for the first year of the Shuttle Bus
Service in the amount of $92,950 as its share of the JARC program's required 50% local match.
The CITY shall pay an additional $92,950 as its share of the JARC program's required 50%
local match to SFRTA for the second year of the Shuttle Bus Service. SFRTA shall contribute
$92,950 from SFRTA funds as its share of the JARC program's required 50% local match in the
first year of the agreement and $92,950 as its share of the JARC program's required 50% local
match in the second year of the agreement.
3.2 JARC Fund Contribution. SFRTA shall contribute JARC funds in the amount of
$185,900 toward the net operating costs of providing the Shuttle Bus Service in the first year of
the agreement and JARC Funds in the amount of $185,900 in the second year of the agreement
for a total of $371,800 in JARC Funds. SFRTA shall invoice CITY at the end of each monthly
service period for 25% of the contractor's invoice amount. CITY shall pay invoices within thirty
(30) days of receipt.
3.3 The parties agree to split the cost of shuttle bus branding with each party contributing
50% of the cost subject to Section 4.2 below.
ARTICLE 4 — PROJECT COORDINATION AND RESPONSIBILITIES
4.1 The CITY's Project Manager for this Agreement shall be the for the
CITY, or a designee. SFRTA's Project Manager shall be the Director of Operations for
SFRTA, or a designee.
4.2 The CITY and SFRTA will brand the buses with the logos of the two agencies and other
designs to provide a unique appearance for the vehicles. Prior approval from the governing
bodies of the CITY and SFRTA may be required for the designs.
4.3 SFRTA shall be the entity responsible for reporting and receiving credit for Shuttle Bus
Service operating data to the National Transit Database ( "NTD ") for both the South Route and
the North Route. The CITY shall cooperate with SFRTA in providing the required NTD data,
including, but not limited to, Passenger Counts, Revenue Hours, Monthly Revenue Miles,
Vehicles Operated and Number of Weekdays operated.
ARTICLE 5 - TERMINATION
5.1 If through any cause within the reasonable control of SFRTA, SFRTA shall fail to fulfill
in a timely and proper manner, or otherwise violate any of the covenants, agreements, or
stipulations which are material to this Agreement, the CITY may thereupon give written notice
to SFRTA of such default and specify what actions must be taken to cure said default to avoid
termination hereunder. SFRTA shall have sixty (60) days to cure said default or such additional
N
period authorized by the CITY. In the event that SFRTA shall not have cured said default to the
satisfaction of the CITY by such deadline, then this Agreement may be terminated by the CITY
upon notice of termination to SFRTA.
5.2 If through any cause within the reasonable control of the CITY, the CITY shall fail to
fulfill in a timely and proper manner, or otherwise violate any of the covenants, agreements, or
stipulations which are material to this Agreement, SFRTA may thereupon give written notice to
the CITY of such default and specify what actions must be taken to cure said default and avoid
termination hereunder. The CITY shall have sixty (60) days to cure or additional period
authorized by SFRTA. In the event that the CITY shall not have cured said default by such
deadline, then this Agreement may be terminated by SFRTA upon notice of termination to the
CITY.
5.3 Termination for Convenience. Either party may terminate this Agreement any time by
giving forty -five (45) days written notice to the other of its intent to terminate for convenience.
5.4 In the event this Agreement is terminated by either party for convenience, the CITY shall
reimburse the SFRTA within thirty (30) days of termination for services provided, but not
invoiced for by SFRTA, plus any direct and indirect costs arising out of or related to the
termination.
ARTICLE 6 — CHANGES AND MODIFICATIONS
6.1 Upon the execution and delivery of this Agreement, it is understood and agreed that any
and all previous agreements and understandings, both written and oral, between the parties are
cancelled and have been superseded by this Agreement and that this Agreement embodies and
sets forth all understandings between the parties.
6.2 Modifications to this Agreement must be made in the form of a written amendment
signed by the CITY and SFRTA.
ARTICLE 7 - NOTICES
Whenever either party desires to give notice to the other, it must be given by written notice, sent
by certified U.S. mail, with return receipt requested, facsimile transmission, express delivery
service or hand delivery, addressed to the party for whom it is intended, at the place last
specified, and the place for giving of notice shall remain such until it shall have been changed by
written notice in compliance with the provisions of this paragraph. For the present, the parties
designate the following as the respective places for giving of notice:
3
For CITY:
City of Opa -locka
Attn: City Manager
780 Fisherman St.
Opa- Locka, FL 33054
with a copy to:
City of Opa -locks
Attn: City Attorney
780 Fisherman St.
Opa- Locka, FL 33054
For SFRTA:
South Florida Regional Transportation Authority
Attn: Director of Operations
800 N.W. 33rd Street
Pompano Beach, FL 33064
ARTICLE 8 — STATE LAW AND VENUE
This Agreement shall be construed and interpreted according to the laws of the State of Florida
and venue with respect to any litigation shall be Miami -Dade County, Florida, whether in state or
federal court. The parties agree that each will submit to the jurisdiction of the Florida state or
federal court in any action or proceeding arising out of or related to this Agreement and agree
that all claims in respect to such action or proceeding may be heard and determined in Miami -
Dade County, Florida, the venue sites.
ARTICLE 9 — FORCE MAJEURE
9.1 In the event the performance by SFRTA of any of its obligations or undertakings
hereunder shall be interrupted or delayed by any occurrence, whether such occurrence be an act
of God, common enemy or the result of war, labor unrest or dispute, riot, civil commotion or
sovereign conduct, or any other act or event which SFRTA reasonably determines will interfere
with its ability to perform, SFRTA shall be excused from performance for such period of time as
is reasonably necessary after the occurrence to remedy the effects thereof.
9.2 In the event the performance by the CITY of any of its obligations or undertakings
hereunder shall be interrupted or delayed by any occurrence, whether such occurrence be an act
of God, common enemy or the result of war, labor unrest or dispute, riot, civil commotion or
sovereign conduct, or any other act or event which the CITY reasonably determines will
interfere with its ability to perform, the CITY shall be excused from performance for such period
of time as is reasonably necessary after the occurrence to remedy the effects thereof.
ARTICLE 10 — SUCCESSORS AND ASSIGNS
Subject to other provisions hereof, this Agreement shall be binding upon and shall inure to the
benefit of the successors and assigns of the parties to the Agreement.
ARTICLE 11 — JOINT PREPARATION
4
The preparation of this Agreement has been a joint effort of the parties, and the resulting
document shall not be construed more severely against one of the parties than the other.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
IN WITNESS WHEREOF, the parties have made and executed this Agreement on the
respective date under each signature: SOUTH FLORIDA REGIONAL TRANSPORTATION
AUTHORITY, signing by and through its Chairperson, duly authorized to execute same, and
CITY OF OPA- LOCKA, signing by and through its Mayor, authorized to execute same by
Commission action on the day of , 2011.
ATTEST:
1
f
r
City Clefk
Approved by City Commission on _, 2011, Item # _
31
CITZOF PA- OC KA
Date /
By:
Name:
Title: Mayor City Manager
SOUTH FLORIDA REGIONAL
TRANSPORTATION AUTHORITY
Date: Zo!,
By:
Chairperson
(Seal)
Exhibit A
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TASOUTH FLORIDA
REGIONAL
AUTTHORO�ATION
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800 NW 33rd Street I Pompano Beach, Florida 33064 P 954/942 -7245 1 F 954/788 -7878 1 www skta.fl.gov
February 7, 2011 7
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Ms. Judeen Johnson"`""
City of Opa- Locka, Public Works
12950 N.W. 42 Avenue
Opa- Locka, FL 33054
SUBJECT: FUNDING OF SHUTTLE BUS SERVICE (SOUTH ROUTE)
Dear Ms. Johnson:
Enclosed please find one (1) fully executed original of the above referenced Shuttle Bus
Funding Agreement. The Agreement was approved by the South Florida Regional
Transportation Authority ( SFRTA) Governing Board at the January 28, 2011 meeting.
The term of the Agreement will be through February 13, 2013.
Mr. Chad Betts, SFRTA's Operations Project Manager -Bus, will serve as Project
Manager for SFRTA during the term of this Agreement. All future communications
concerning this Agreement should be addressed to Mr. Betts at:
South Florida Regional Transportation Authority
800 N.W. 33rd Street
Pompano Beach, FL 33064
(954) 788 -7948
bettsc @sfrta.fl.gov
Thank you for your assistance.
Sincerely,
Robert M. Becker, CPPB
Contracts Specialist
Cc: Opa -Locka City Attorney
GOVERNING BOARD Commissioner Steven L. Abrams I Commissioner Bruno A. Barreiro I jomes A Cummings I Marie Horenburger ' Commissioner Kristin Jacobs
Felix M losarte, Esq I George Morgan, Jr. I Gus Pego, P.E. i F Martin Perry 1 EXECUTIVE DIRECTOR Joseph Giulietti
Bcc: B. Barlanan w/ copy
C. Betts w/ copy
E. Zahn w/ copy
Records File w/ copy
Contract File w/ original
Sponsored by: City Manager
Resolution No. 10 -8155
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
OPA- LOCKA, AUTHORIZING THE CITY MANAGER TO
PIGGYBACK ON AN EXISTING CONTRACT BETWEEN THE CITY
OF NORTH MIAMI AND LIMOUSINES OF SOUTH FLORIDA AND
TO NEGOTIATE A PROFESSIONAL SERVICE AGREEMENT
BETWEEN THE CITY OF OPA -LOCKA AND LIMOUSINES OF
SOUTH FLORIDA, INC. FOR COMMUNITY TRANSIT SERVICES,
TO OPERATE THE CITY ORCULATOR, IN AN AMOUNT NOT
TO EXCEED ONE HUNDRED FIFTY THOUSAND SEVEN
HUNDRED FORTY-EIGHT DOLLARS ($150,748.00), PAYABLE
FROM ACCOUNT NUMBER 4441541810; PROVIDING FOR
INCORPORATION OF RECITALS; PROVIDING FOR AN
EFFEMVE DATE.
WHEREAS, the City of Opa -locka secured funding through Job Access Reverse
Commute (JARC) grant and the South Florida Regional Transportation Authority (SFRTA),
and additional funding which is being leveraged by Fl? dollars, to fully pay for the first two-
years of operation to operate the proposed Bus Circulator, and
WHEREAS, the system will be comprised of two (2) routes — North and South;
WHEREAS, through an interlocal agreement with the City, the South Florida
Regional Transportation Authority (SFRTA) will manage the South route; and
WHEREAS, the Circulator is anticipated to be in operation by January 2011, and
will provide for the same vendor to operate both routes.
WHEREAS, the City desires to piggyback on an existing agreement between the
City of North Miami to procure the services of Limousines of South Florida to operate the
North route, at an annual fee not to exceed One Hundred Fifty Thousand Seven Hundred
Forty-Eight Dollars ($150,748.00), payable from the Account No. 44- 541810.
Resolution No. 13 -8663
Sectign 2. The City Commission of the City of Opa- locks, hereby approves
and authorizes the City Manager to amend the agreement with Limousines of South
Florida, Inc., to include Saturday Shuttle Bus services, in an amount not to exceed
$19,713.20, payable from Account Number 32- 541340.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 30a' day of July, 2013.
AYLOR
MAYOR
;tntest to:
na Flores Clerk
Moved by:
Seconded by:
Commission Vote:
Commissioner Holmes:
Commissioner Johnson:
Commissioner Santiago:
Vice -Mayor Kelley:
Mayor Taylor:
as to
COMMISSIONER HOLMES
VICE MAYOR KELLEY
4-0
YES
NOT PRESENT
YES
YES
YES
N
legal sufficiency:
MARDER PA
Resolution No. 10-8155
Moved by:
HOLMES
Seconded by:
M UR
Commission Vote:
5-0
Commissioner Holmes: YES
Commissioner Miller:
YES
Commissioner Tydus: YES
Vice -Mayor Johnson: YES
Mayor Taylor. YES