HomeMy Public PortalAbout71-021 (04-06-71) , _ . . �� ,�� . t _ . . .
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: '' " � 1 - . . ' - 'RESOLUTION NO:�''71-21 . , " .' -• ,
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-"'2 ` A RESOLUTION OF'THE.CITY. COUNCIL OF THE CITY OF_.� '
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'. '. 3 � LYNWOOD AUTHORIZING'THE..DESTRUCTION OF,GERTAIN
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_, . :• 4 -. ': PUBLIC, RECORDS .NO' L'ONGER �REQUIRED. • �
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' . - . 6 �.. WHEREAS, certain`public,records hereina£ter.described,'
" "' �.7' �in the opinion, of the, Water"Clerk; are 'no' longer. of sufficierit .,
�, 8 historical, administrative; legal; fi'scal,:•research, or:other. .
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.. : � g value to b'e retained,. and � ' ` �, • . * ' , ,.
.- �•,�� 10 WHEREAS, five years have•'elapsed sirice the, last. day, of �
- the'fisca'l year or ca-lendar year in which�_such records were r �_�
. .,. 12 prepared, and . , ',' �, ' . ' .
.. ,�.13' '. _ ; WHEREAS, the' Gity Attorney has giv.en: his wri�tten consent ...
-�; ,..�14 to'destroy said hereinafter:named pubTic'records,'without makirig'a '
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° • 15 copy. thereof, . ; , ` , ; . , . '' ' .. ,
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,� �• 16. ;" NOW,•THEREFORE, BE IT RESOLVED BY THE CITY,COUNCIL''OF '' '
-. �..17 THE CITY� OF LYNWOOD, AS FOLLOWS: � ,''.. .
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� . ./'18 � � Section 1, Tha't. destruction. of the £ollowirig, public ? " -
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� ' • 19 r,ecords i5 :hereby approved: � ' , . ,,'�:�,�.,.,' . ' '
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�. ; '- , 20 ' .Water Bill Stubs -'�19'61 -,1966. �- • ., , , , . .
' 21 - � � Secti�on 2.: That the ,Water Clerk is hereby, `authorized .'. '�
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; 22 and, directed�to dest`r'oy the ab'ov,e,mentioned public �r.ecords.�.. ',
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, ,� ;�23 � . . `'. APPROVED 'and' ADOP,TED 'this; 6th day of April;,, 1971: �'.'; `_: � '
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' _, .� Mayor of the, C,ity" of . Lynwood' .
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. ' ' 27,� ATTEST:;. :.. , _ ;
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� 29 Ci y Clerk, City o Lynwood. • � ' � .. , ` �
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STATE OF CALIFORNIA )
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COUNTY OF LOS ANGELES )
I, the undersigned, City Clerk of the City of
Lynwood, do hereby certify that the above'and foregoing
resolution was duly adopted by the City Council of said
city at a regular meeting thereof held
in the City Hall of said city on the 6th day of
� April � 19 7 � , and passed by the following vote:
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AYES: COUNCILMEN Byork, Green, Liewer, Siokos, Stevens.
NOES: COUNCILMEN None
ABSENT: COUNCILMEN None '
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_ �u.zr�c�u�cZ�� .�l c.�/�,�
ITY LERK, CITY OF YNW00
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STATE OF CALIFORNIA )
. ss.
COUNTY OF LOS ANGELES )
I, the undersigned, City Clerk of the City of
Lynwood, do hereby certify that the above and foregoing
resolution was duly adopted by the City Council of said
city at a regular meeting thereof held
in the City Hall of said city on the 6th day of
April � , 19�/77, and passed by the following vote: �
AYES: COUNCILMEN IIyork; Greer., Liew7er, Siukas, Stevens. I
NOES: COUNCILMEN None. I
� ABSENT: COUNCILMEN None. i
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s/ Josephine L. Shepherd ,
(SEAL) CITY CLERK, CITY OF LYNWOOD ;
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STATE OF CALIFORNIA )
ss.
COUNTY OF LOS ANGELES ) �
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I, the undersigned, City Clerk of the City of �
Lynwood, and ex-officio clerk of the City Council of said i
city, do hereby certify that the above and foregoing is a I
full, true and correct copy of Resolution No. 71-21 on
file in my office and that said Resolution was adopted on
the date and by the vote therein stated. i
Dated this 7t� day of •a�'='ll , lg 7 1 �
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- cCITY'CLERK, CITY OF LYNW OD �
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. P9arch ?3, ]971 -
T0: MARY GJILLIAIAS
FROPQ: HOI�/ARD I��P7EI�iU]AY
SJBJECT: Destr•uction of Records.
In answer to your question as to desLruction of t]�e stubs, ,you I
can'L destroy them under any circumstar,ce until they are fi.ve I
years old, e.g., five years i'rom Lhe time stubs were prepared.
Ii' and oahen Cs.ty gets around to micr•ofilmit�g records a City i
off5.cer havirig custoc3y oY public records, may wi.thout consent of I
Lhe City Counci]. or v�ritten consent of t}�e City Attorney cause �
to be destr.oycd all such records, if Lhe follo�rin� conditions
exi.st (a) 5 years have elapsed since the last da,y of the S'isca.l �
or calendar year in which such r�ecord was prepar�ed, if' the record, I
in the op:iniori of one ]7avi�ig custody, is not of sui'ficient
historical, administrative, l.egal, fiscal, research or oY.her I
val.ue L just;ify its retention in its origi.nal form, (c) micro=`
phoYo�raph-5-c-film-print -is -madc-. 1hi has to be done 'accordi.ng -
to certa.in standa�°ds and (d) the officer promptly seals and - �
stores at'least one orig9.nal. I
You have m,y consent to destro,y all sti�bs that are mor2 thati 5
years old, e.g., f:ive yea.rs have e7.apsed si.nce they were pr�eDared. �
Hov,rever, you will also have to get the consent of the Ci.tS� �
Council. If you speak to Jim, I am sure he will handle it for �
- ,you. I
Respecti'u].ly submitted, , I
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f l v �'- r L r�'�-t� ��9JU���� I
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HOt^7ARD H�,P��EI��k + - -- —/ ._ ' - - °- �
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cc: James I;iley I
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