HomeMy Public PortalAbout15-8950 Implement the Procurement Process for Usage in Capital Improvement ProjectsSponsored by: City Manager
RESOLUTION NO. 15 -8950
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA LOCKA, FLORIDA, APPROVING AND
AUTHORIZING THE CITY MANAGER TO IMPLEMENT
THE PROCUREMENT PROCESS FOR USAGE IN CAPITAL
IMPROVEMENT PROJECTS FUNDED BY GRANTS
AND /OR STATE OF FLORIDA REVOLVING LOANS;
PROVIDING FOR INCORPORATION OF RECITALS;
PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the City of Opa -locka has received Grants and Funds from the
State Revolving Loan Program; and
WHEREAS, these fund are available to be used for Capital Improvement
Projects in the City of Opa- locka; and
WHEREAS, Attached as Exhibit "A" is a Procurement Process for the City of
Opa -locka to use when allocating when expending these funds; and
WHEREAS, The process outlined in Exhibit "A" is consistent with the
directives of the City Commission.
NOW THEREFORE BE IT RESOLVED THAT THE CITY COMMISSION
FOR THE CITY OF OPA LOCKA, FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. The City Commission hereby approves of the procurement process
for using Grants and Funds from the State Revolving Loan Program that is
outlined in Exhibit "A" and authorizes the City manager to execute this
process.
Section 3. This Resolution shall take effect immediately upon adoption.
Resolution No. 15 -8950
PASSED AND ADOPTED this 301h day of
Attest to:
�anna Flores
City Clerk
Moved by: COMMISSIONER PINDER
Seconded by: COMMISSIONER KELLEY
Commissioner Vote: 4 -1
Commissioner Kelley: NO
Commissioner Pinder: YES
Commissioner Santiago: YES
Vice Mayor Holmes: YES
Mayor Taylor: YES
Mayor
Approved as to form and legal sufficiency:
Vincent T. Brown, Esq.
THE BROWN LAW GROUP, LLC
City Attorney
City of Opa -Locka
Agenda Cover Memo
DECEIVED
(,'TTY CLERK
2015 MAR 2 7 PH t,2: 33
Commission Meeting
Item Type:
Resolution
Ordinance
Other
Date: 03/30/2015
(EnterX in box)
X
Fiscal Impact:
(Enter X in box)
Yes
No
Ordinance Reading:
(Enter X in box)
1St Reading._
2nd Reading.._
x
Public Hearing:
(Enter X in box)
Yes
No
Yes
No
x
x
Funding Source:
(Enter Fund & Dept)
Ex:
Advertising Requirement:
(Enter X in box)
Yes
No
x
Account# 35- 5356315
Account# 43- 5386315
Account# 64- 5336315
Contract /P.O. Required:
Yes
No
RFP /RFQ /Bid #:
(Enter X in box)
Strategic Plan Related
(Enter X in box)
Yes
No
Strategic Plan Priority Area:
Enhance Organizational p
Bus. & Economic Dev �
Public Safety -�
Strategic Plan Obj. /Strategy: (list the
specific objective /strategy this item will address)
The Procurement Process is
required by Florida Department of
X
Quality of Education C�
Environment Protection Agency
Qual. of Life & City Image
Communcation
Sponsor Name
City Manager
Department:
CIP
Short Title:
Procurement Process for State Revolving Loans and State Grants
Staff Summary:
The "Great City" of Opa -locks is going to embark on one of the most ambitious capital improvement
program/projects (CIP) in its history. The capital improvement projects to upgrade /rehab infrastructure such as
drainage network systems installation and roadway improvements, water and sewer systems
rehabilitation/upgrades, and also construction activities of facilities for parks and recreation will be impacting
nearly every resident and business in the City of Opa- Locka.
The upcoming City of Opa -locka capital improvement program/projects is one of the largest and most complex
programs of its kind for any city of similar size and urban complexity. All of the Capital Improvement Projects
(CIP) procurement must conform to applicable Federal, State and local laws and regulations and also the Chapter
62- 503state Revolving Loan Program.
Proposed Action:
Staff recommends approval in to implement citywide infrastructure projects procurement. The Procurement Process
is required by Florida Department of Environment Protection Agency.
Attachment:
1. Agenda
2. Procurement Process for Capital Improvement Projects (CIP)
MEMORANDUM
To: Mayor
Vice Mayor
Commissioner
Commissioner
Commissioner
FROM: Kelvin L. Baker, City
DATE: March 27, 2015
a y
f. 4Q
O iD'
RE: Procurement Process for State Loans and State Grants
REQUEST: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA,
FLORIDA AUTHORIZING THE CITY MANAGER TO IMPLEMENT ATTACHED
PROCUREMENT PROCESS FOR ALL THE CAPITAL IMPROVEMENT PROJECTS FUNDED
BY GRANTS AND /OR STATE OF FLORIDA REVOLVING LOANS.
DESCRIPTION: The "Great City" of Opa -locka is going to embark on one of the most ambitious capital
improvement program/projects (CIP) in its history. The capital improvement projects to upgrade /rehab
infrastructure such as drainage network systems installation and roadway improvements, water and sewer
systems rehabilitation/upgrades, and also construction activities of facilities for parks and recreation will be
impacting nearly every resident and business in the City of Opa- locka.
The upcoming City of Opa -locka capital improvement program/projects is one of the largest and most
complex programs of its kind for any city of similar size and urban complexity. All of the Capital
Improvement Projects (CIP) procurement must conform to applicable Federal, State and local laws and
regulations and also the Chapter 62- 503state Revolving Loan Program.
Financial Impact: The procurement will be funded by the State of Florida Revolving Fund (SRF) and /or
other funding agency.
Implementation Time Line: As soon as possible.
Recommendation(s): Staff recommends approval in to implement citywide infrastructure projects
procurement. The Procurement Process is required by Florida Department of Environment Protection
Agency.
Attachment(s --Procurement Process for Capital Improvement Projects (CIP)
Prepared Bv: Magsood Mohammad Nasir, PE, CIP Director /City Engineer
END OF MEMORANDUM
PROCUREMENT PROCESS FOR CAPITAL
IMPROVEMENT PROJECTS (CIP)
Date: March 26, 2015
The following is the revised procurement process for Capital Improvement Projects if funded by
Grants and /or Loans
➢ Request For Proposal (RFP) Preparation by the City
➢ Submit RFP to Florida Department of Environmental Protection (FDEP) /Funding Agency for
approval
➢ Submit Agenda to seek City Commission approval to advertise FDEP and /or Funding Agency
approved RFP
➢ Advertise RFP in Miami Herald and /or DemandStar, and City's website
➢ Receive and Open Bids in a public setting
➢ Evaluate bids in a public setting by City Manager selected Evaluation Committee
➢ Submit Agenda to the City Commission for approval of the Evaluation Committee
Recommendation
IF COMMITTEE RECOMMENDATION IS NOT APPROVED BY THE CITY COMMISSION:
➢ Notify FDEP /Funding Agency, revise the RFP and resubmit to FDEP/Funding Agency for
approval
➢ If revised RFP is approved by FDEP /Funding Agency: Re- advertise the RFP
IF COMMITTEE RECOMMENDATION IS APPROVED BY THE CITY COMMISSION:
The following are required to be submitted to Florida Department of Environmental Protection
(FDEP)/Funding Agency for procurement approval:
1. Submit resolution to the funding agency to notify the selection approval
2. Submit any addenda not previously accepted by FDEP/Funding Agency.
3. Certification that contractor is not debarred.
4. Copy of advertisement (including affidavit) in a statewide publication (with circulation
over 50,000) or electronic plan room.
5. Signed bid tabulation.
6. Contractor's bid proposals (All bids in electronic format).
7. City Engineer's letter to FDEP recommending contract award.
8. Copy of bid bond or other security
9. Certification of FDEP /Funding Agency Supplementary Conditions
10. List of minority and women's (M/WBE)/DBE subcontractors, stating name, address,
whether minority or women's business, and anticipated subcontractor amount. Include
current certifications for each M/WBE /DBE subcontractor. Also, note if the prime
contractor is M /WBE/DBE.
11. Certification of affirmative steps for M/WBE /BDE participation, signed by the Project's
Authorized Representative
IF FDEP/FUNDING AGENCY APPROVES THE PROCUREMENT AFTER THE CITY
COMMISSION APPROVAL:
The following are required:
➢ Draft Contract Agreement and submit to funding agency for review, comments and
approval.
➢ Execute Agreement with funding agency approval
➢ Issue Notice to proceed (NTP)
The Following Items are Needed After Contract Award
➢ Notice to proceed with construction.
➢ Copy of the executed contract between the sponsor and contractor.
➢ Provide certification of contractor's bonding and insurance or copies of payment and performance bond.
➢ Certification forms are located at: http://www.dep.state.fl.us/water/wf`f/wwmanual.htm