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Home My Public Portal About20091222 - Select Board - Agenda AGENDA Board of Selectmen 12_22_09.doc 1 TOWN OF HOPKINTON Board of Selectmen’s Meeting Agenda Town Hall, 18 Main Street, 2nd Floor in Room 215 Tuesday, December 22, 2009 ------------------------------------------------------------ 6:00 p.m. 1. Call to Order (open public meeting in Room 211) (placeholder) Executive Session a) The Board will consider approving the November 10, 2009 executive session minutes (Action) b) Discuss contract negotiations, litigation and deployment of security personnel.  Police Chief Hiring Update  Craig R. Nation and Lyndse April Nation v. Town of Hopkinton 6:30 p.m. 2. Continue public meeting (Room 215) for the Board to discuss administrative issues. Pledge of Allegiance 6:30 p.m. 3. Public Forum Segment Residents can voice their opinions, ideas, or ask any questions that they might have regarding Town Government. Accomplishments: a) Hopkinton Police Department: Sergeant John Porter successfully completed a First-Line Supervisor Course, December 11, 2009, funded by a grant. The course was held at the Justice System Training Research Institute at Roger Williams University. b) Department of Public Works: The Water/Sewer Department received a MIIA Loss Control Grant for $1,600 for the replacement of a gas detector. c) Town Manager’s Office: The Town of Hopkinton received a Peer to Peer Technical Assistance Grant ($1,000) from the Housing and Community Development. This funding will support the Town’s short term planning for GIS services. 6:35 p.m. 4. Consent Agenda a) Public Session Minutes (Action)  The Board will consider approving the 11/24/09 and 12/14/09 public session minutes. b) Vineyard Church: Parade Permit Request (Action)  The Board will approve a parade permit request from the Vineyard Church of Hopkinton for a road race on March 27, 2010 at 10 a.m. The race course will take place on South Street. The HPD, HFD and DPW have reviewed the request and have no objections to this parade permit. c) Jimmy Fund/Dana Farber Cancer Institute/MA Dash Relay: Parade Permit Request (Action)  The Board will approve a request from the Jimmy Fund for a road race scheduled for July 17-18, 2010 with the race route coming through Hopkinton from Westboro and then to Ashland between 4 a.m. to Noon. The HPD, HFD, and DPW have reviewed the request and have no objections to this parade permit. d) HCAM Board of Directors Reappointment: Chuck Joseph (Action)  The Board will re-appoint Chuck Joseph to the HCAM Board of Directors for a three (3) year term to 2013. This appointment is recommended by HCAM Board of Directors. AGENDA Board of Selectmen 12_22_09.doc 2 e) Board of Appeals – Associate Member Resignation: Stephen R. Goldstein (Action)  The Board will approve a resignation from Stephen Goldstein as an associate member on the Board of Appeals. f) Sustainable Green Committee Resignation: Dick Duggan (Action)  The Board will approve a resignation from Dick Duggan as a full-member on the Sustainable Green Committee. g) Auxiliary Police Appointment: Donald Allen III (Action)  The Board will appoint Donald Allen III to the Hopkinton Auxiliary Police Department for a three (3) year term to 2012. The Screening Committee, Police Chief Irvin, Auxiliary Police Chief Creswell, and Sgt. Rick Keough, recommend this appointment. h) Ambulance Fund Gifts (Action)  The Board will accept gifts into the Ambulance Gift account from Flora Busconi ($20) and Marybeth Romanoff ($50). i) Marathon Fund Request: Post 2010 Prom Committee (Action)  The Board will approve a Marathon Fund request for $2,000 from the Post 2010 Prom Committee for the purpose of helping fund the cost of the 2010 Post Prom Party scheduled May 14, 2010. The Marathon Fund Committee approved the request. 6:40 p.m. 5. Yearly License Renewals for Calendar year 2010 (Action) The Board will approve the yearly licensing renewals for calendar year 2010. 6:50 p.m. 6. Marathon Fund Committee (MFC) Presentations Carole Nathan, Chair of the Marathon Fund Committee, and other members of the MFC will present appreciation plaques to Russ Ellsworth and Patrick Lynch for years of service on the MFC. 7:00 p.m. 7. Eagle Scout Ryan Norby, Troop 4 (Action) The Board will present a proclamation and recognize Ryan Norby, Troop 4, for accomplishing the rank of Eagle Scout. 7:10 p.m. 8. Legacy Farms Team: Roy McDowell Jr. and Steven Zieff Alprilla Farms Well Agreement of March 18, 2008 a) ENF / Pumping Test submission b) Zone II determination c) Moses Buck Parcel & Conservation Restriction Host Community Agreement of May 1, 2008 a) Cedar, Grove & Main Streets intersection signalization, West Main Wood St. crosswalk b) Request for Extension through fall 2010. c) Proposed 44 Wilson Street Agreement - attached d) East Main Street Pedestrian Connection e) School Committee EO 193 Master Plan Special Permit Submission of October 23, 2008 a) WWTF: Comprehensive Waste Water Management Plan & proposed Linden Street easement b) Rights of Way DEIR a) Department of Agriculture Satisfying School Committee EO 193 Miscellaneous b) Utility throughput for benefit of adjacent properties AGENDA Board of Selectmen 12_22_09.doc 3 7:40 p.m. 9. Future Agenda Items The Board will present its future agenda items. 7:50 p.m. 10. Liaison Reports The Board will present its liaison reports. 8:00 p.m. 11. Town Manager’s Report a) Solid Waste Management and Recycling Review Report (Action) The Board will review the Town Manager’s recommendations to implement a two (2) barrel trash limit per household unit effective February 1, 2010. b) Facilities Director/Town Engineer (Action) The Board will review the Town Manager’s request to lift the hiring freeze for the Facilities Director’s position and to re-name the position as Town Engineer/Facilities Coordinator. c) Massachusetts Municipal Association (MMA) Annual Business Meeting, Sat., 1/23/10 (Action) The Board will designate a voting delegate to act on behalf of the Town at the MMA Annual Business Meeting, should the Chairman of the Board be unable to attend that meeting. d) Finance/Town Clerk Department Consolidation Update e) Proposed Resolution Opposing Current and Future Unfunded Local Mandates The Board will review the Town Manager’s recommendation for a Proposed Resolution Opposing Current and Future Unfunded Local Mandates. 8:50 p.m. 12. Old Business 9:00 p.m. 13. Meeting Adjourned Correspondence AGENDA Board of Selectmen 12_22_09.doc 4 Board of Selectmen December 22, 2009 1.1 Letter from Craig Stanley, 25 Hillcrest Drive, commending both the Hopkinton Police and Fire Departments for a job well done. 1.2 Letter from Rownak Hussain, Director of the Public Library, highlighting events during the month of December. 1.3 Invitation to the Board to attend the Eagle Scout Court of Honor for Ryan K. Norby, Troop 4, January 10 at 2 p.m., St. Matthew’s Church, 105 Southville Road, Southboro. 1.4 Letter from Police Chief Irvin to the Town’s Liquor Licensees. 1.5 Town of Westboro: Westboro Treatment Plant Board’s FY’11 Budget. 1.6 Tow of Westboro: Westboro Treatment Plant Board’s Meeting Minutes, November 18, 2009.