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HomeMy Public PortalAbout07.05.2022 City Council Meeting Packet Posted 07/01/2022 Page 1 of 1 AGENDA FOR THE REGULAR MEETING OF THE MEDINA CITY COUNCIL Tuesday, July 5, 2022 7:00 P.M. Medina City Hall 2052 County Road 24 I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ADDITIONS TO THE AGENDA IV. APPROVAL OF MINUTES A. Minutes of the June 21, 2022 Work Session B. Minutes of the June 21, 2022 Regular Council Meeting V. CONSENT AGENDA A. Approve Fireworks Display Contract Agreement with Res Pyro B. Approve Resolution Accepting Resignation of Planning Intern Colette Baumgardner C. Approve Planning Intern job description and authorize staff to recruit and hire a part-time temporary Planning Intern D. Approve Temporary Liquor License to Holy Name of Jesus Church at 155 County Road 24 on September 17, 2022 E. Approve Resolution Appointing Election Judges for the 2022 Primary and General Election F. Approve Card Access Security System Agreement with Russell Security VI. COMMENTS A. From Citizens on Items Not on the Agenda B. Park Commission C. Planning Commission VII. NEW BUSINESS A. Cates Industrial Park VIII. CITY ADMINISTRATOR REPORT IX. MAYOR & CITY COUNCIL REPORTS X. APPROVAL TO PAY BILLS XI. ADJOURN Meeting Rules of Conduct to Address the City Council: • Fill out & turn in comment card • Give name and address • Indicate if representing a group • Limit remarks to 3-5 minutes MEMORANDUM TO: Medina Mayor and City Council FROM: Scott Johnson, City Administrator DATE OF REPORT: June 29, 2022 DATE OF MEETING: July 5, 2022 SUBJECT: City Council Meeting Report V. CONSENT AGENDA A. Approve Fireworks Display Contract Agreement with RES Pyro – Staff contracts annually with RES Pyro for the fireworks display at Medina Celebration Day. Staff recommends approval. See attached agreement. B. Approve Resolution Accepting Resignation of Planning Intern Colette Baumgardner – Planning Intern Colette Baumgardner has resigned from her position with the City of Medina effective July 1, 2022. She has accepted a role as the Community Development Director for the City of St. Francis, Minnesota. Staff recommends approval. See attached resolution and letter. C. Approve Job Description, Recruitment, and Hiring of Planning Intern Position – Staff is seeking approval to recruit and hire for the vacant Planning Intern position. Staff recommends removing the specific hourly wage amount on the job description to allow staff to determine the appropriate intern wage based on market conditions at the time of posting and based off of the approved staff wage scale. Staff recommends approval. See attached job description. D. Approve Temporary Liquor License to Holy Name of Jesus Church – All required paperwork has been submitted for the temporary liquor license for an event on September 17, 2022, at 155 County Road 24. No attachments. E. Approve Resolution Appointing Election Judges for the 2022 Primary and General Election – Staff recommends approval of the resolution appointing election judges for August 9, 2022, Primary Election and the November 8, 2022, General Election. See attached resolution. 2 F. Approve Card Access Security System Agreement with Russell Security – Staff recommends approval of installing a card access security system at City Hall to improve building security. The card access system will integrate into the existing system that is currently used by staff at 600 Clydesdale Trail. See attached memo and agreement. VII. NEW BUSINESS A. Cates Industrial Park – Jeff and Chris Cates have requested a Comprehensive Plan Amendment to change the future land from Future Development Area (FDA) to Business (B) on approximately 30 acres east of Willow Drive, north of Chippewa Road. The applicant also proposes to change the development staging from FDA to allow development immediately (2020 staging period). The applicant proposes the Amendment to allow development of approximately 300,000 square feet of warehouse/light industrial/office buildings on the subject site north of Highway 55, south of Cates Ranch Drive and east of Willow Drive. Potential Action: If the City Council finds that the proposed amendment aligns with the goals, principles, and objectives of the Comprehensive Plan and the Council supports the amendment, the following action could be taken: Move to direct staff to draft a resolution granting conditional approval of the comprehensive plan amendment subject to the conditions noted in the staff report and authorizing submission to the Metropolitan Council. X. APPROVAL TO PAY BILLS Recommended Motion: Motion to approve the bills, EFT 006421E-006438E for $54,897.41, and order check numbers 053095-053149 for $210,499.71, and payroll EFT 0511952-0511982 for $59,868.82. INFORMATION PACKET: • Planning Department Update • Police Department Update • Public Works Department Update • Claims List Medina City Council Work Session Meeting Minutes 1 June 21, 2022 MEDINA CITY COUNCIL WORK SESSION MEETING MINUTES OF JUNE 21, 2022 The City Council of Medina, Minnesota met in work session on June 21, 2022 at 6:19 p.m. at the Medina City Hall, 2052 County Road 24, Medina, MN. I. Call to Order Members present: Martin, Albers, Cavanaugh, DesLauriers Members absent: Reid Also present: City Administrator Scott Johnson, City Clerk/Assistant to the City Administrator Caitlyn Walker, Public Works Director Steve Scherer, Finance Director Erin Barnhart, Public Safety Director Jason Nelson, and Planning Director Dusty Finke, II. 2023 Budget – General Fund Finance Director Erin Barnhart provided the City Council with the preliminary general fund budget for 2023. Initial market value increases from Hennepin County are estimated at 18.6%, with a 19.8% increase in tax capacity. The preliminary 2023 city tax rate is estimated at 20.63%, which is an 8.7% decrease from 2022. She noted that overall cost increases for materials, supplies, and contracted services and supply chain issues will impact the budget. The proposed budget includes the promotion of an existing Police Officer to a second Police Sergeant to better allocate duties in the department and improve coverage of the patrol schedule. Council discussed adding another Police Officer to the 2023 Budget in addition to the second Police Sergeant position. The proposed budget also includes the addition of a full-time Utility Billing Clerk in the Finance Department. Currently there is a 3.5% Cost of Living Adjudgment budgeted. Staff is gathering market comparison information to assess market increases for wages. Supply chain issues are impacting the Police Department's and Public Works Department's ability to buy vehicles. Funds will continue to be added to the equipment fund so staff can act quickly when vehicles become available. There will be continued discussion on this issue with the CIP budget in July. Council directed staff to run the budget numbers with a 15% and a 19% total levy change, expressed interest in further discussing investments and the 2023 fee schedule, and that the transfer for the fire facility be shown separate from the General Fund levy line item so it is visible in the summary. Medina City Council Work Session Meeting Minutes 2 June 21, 2022 II. Adjourn Cavanaugh made a motion to adjourn the meeting at 7:00 p.m. on June 21, 2022. Albers seconded the motion. The motion passed unanimously. _________________________ Kathleen Martin, Mayor Attest: ____________________________ Caitlyn Walker, City Clerk Medina City Council Meeting Minutes June 21, 2022 1 DRAFT 1 2 MEDINA CITY COUNCIL MEETING MINUTES OF JUNE 21, 2022 3 4 The City Council of Medina, Minnesota met in regular session on June 21, 2022 at 7:00 5 p.m. in the City Hall Chambers. Mayor Martin presided. 6 7 I. ROLL CALL 8 9 Members present: Albers, Cavanaugh, DesLauriers, and Martin. 10 11 Members absent: Reid. 12 13 Also present: City Administrator Scott Johnson, Attorney Ron Batty, Finance Director 14 Erin Barnhart, City Engineer Jim Stremel, City Planning Director Dusty Finke, Public 15 Works Director Steve Scherer, and Chief of Police Jason Nelson. 16 17 II. PLEDGE OF ALLEGIANCE (7:00 p.m.) 18 19 III. ADDITIONS TO THE AGENDA (7:01 p.m.) 20 The agenda was approved as presented. 21 22 IV. APPROVAL OF MINUTES (7:01 p.m.) 23 24 A. Approval of the June 7, 2022 Regular City Council Meeting Minutes 25 Martin stated that prior to the meeting Johnson provided proposed corrections as 26 submitted by herself and Cavanaugh for incorporation into the minutes. 27 28 Moved by DesLauriers, seconded by Martin, to approve the June 7, 2022 regular City 29 Council meeting minutes as amended. Motion passed unanimously. 30 31 V. CONSENT AGENDA (7:02 p.m.) 32 33 A. Adopt Ordinance Amending the 2022 Fee Schedule 34 B. Adopt Resolution Authorizing Publication of Ordinance Amending the 2022 35 Fee Schedule by Title and Summary 36 C. Adopt Ordinance Amending City Code Pertaining to Electric Vehicle 37 Charging Infrastructure 38 D. Adopt Resolution Authorizing Publication of Ordinance Amending City 39 Code Pertaining to Electric Vehicle Charging Infrastructure by Title and 40 Summary 41 Moved by Cavanaugh, seconded by Albers, to approve the consent agenda. Motion 42 passed unanimously. 43 44 VI. COMMENTS (7:02 p.m.) 45 46 A. Comments from Citizens on Items not on the Agenda 47 There were none. 48 49 Medina City Council Meeting Minutes June 21, 2022 2 B. Park Commission 1 Scherer reported that the Park Commission recently met to discuss the Lakeshore Park 2 improvements. He stated that the consensus was to focus on the lake and enjoyment of 3 the lake. He stated that Finke also provided a presentation on the Blooming Meadows 4 project and the Commission would like to reserve the right for trail connections through 5 the property. 6 7 C. Planning Commission 8 Planning Commissioner Grajczyk reported that the Planning Commission met the 9 previous week to review the concept plan for Blooming Meadows noting that residents 10 from Medina and Plymouth asked questions about the proposal. He stated that 11 ultimately the feedback was positive, and the Commission believes that this proposal will 12 fit well into the surrounding area. He noted that the Commission also held a public 13 hearing to consider the Cates Industrial proposal and reported that the Commission 14 unanimously recommended approval of the request. He stated that the Commission 15 also reviewed a concept plan for a State Farm office noting that the Commission was 16 supportive of the concept and provided feedback. 17 18 Albers referenced the State Farm concept and asked how the Commission responded to 19 the proposed change in use from restaurant/retail. He noted that there is a real need for 20 that use within the city. 21 22 Grajczyk commented that he did make the statement that he would prefer to see a 23 restaurant or ice cream shop with a drive-thru in that space. He noted that the Planning 24 Commission also recognized the number of vacant spaces in the area and would prefer 25 to complete this development. 26 27 Albers commented that he does not have a problem with vacant lots and would prefer to 28 be smart about how those are filled and developed. He encouraged the Commission to 29 be strategic in its thinking when considering new development. 30 31 VII. NEW BUSINESS 32 33 A. Iroquois Drive Improvement Project – Public Hearing and Assessment 34 Hearing (7:15 p.m.) 35 Scherer presented the proposed Iroquois Drive improvement project, noting the total 36 estimated cost which would be split between the City funds and assessment to 37 benefiting lots. 38 39 Martin opened the public hearing. 40 41 No comments. 42 43 Martin closed the public hearing. 44 45 1. Resolution Approving Plans According to Feasibility Report and 46 Ordering Iroquois Drive Improvement Project 47 Moved by DesLauriers, seconded by Cavanaugh, to Adopt Resolution Approving Plans 48 According to Feasibility Report and Ordering Iroquois Drive Improvement Project. 49 Motion passed unanimously. 50 51 Medina City Council Meeting Minutes June 21, 2022 3 2. Resolution Adopting Assessment Roll for Iroquois Drive Overlay 1 Project 2 Moved by DesLauriers, seconded by Cavanaugh, to Adopt Resolution Adopting 3 Assessment Roll for Iroquois Drive Improvement Project. Motion passed 4 unanimously. 5 6 Batty commented that there are two hearings being held for each of the projects which 7 are being conducted concurrently. He stated that the improvement hearing deals with 8 whether the project should be completed and the second is related to the assessment. 9 He stated that in order to preserve the right to appeal, the property owner would need to 10 submit a written objection prior to the closing of the public hearing. He recognized that 11 one written objection has already been submitted. 12 13 B. Oakview Road Improvement Project – Public Hearing and Assessment 14 Hearing (7:20 p.m.) 15 Scherer presented the proposed Oakview Road improvement project. He stated that 16 properties noted with two PIDs may have received two assessment notices but advised 17 that has since been corrected. 18 19 Martin opened the public hearing. 20 21 Darlene Steinmetz, 1270 Oakview Road, asked why there is an assessment noting that 22 the residents already pay taxes. She commented that she would assume that if the 23 entire road were replaced that the residents would not be paying assessments. 24 25 Martin replied that would not be true, noting that a reconstruction would still have an 26 assessment to benefiting residents. 27 28 Batty commented that road, sewer, and water lines have an established life and need 29 improvement/replacement. He stated that the City decides how those improvements 30 would be funded. He noted that if a City chooses to fund those improvements itself that 31 is funded through the tax dollars. He explained that most cities, including Medina, 32 choose to use the taxes to fund a portion of the project and a portion of the cost is 33 assessed to benefiting properties. 34 35 Steinmetz commented that she has lived in her home for over 30 years and has not 36 been assessed thus far, which is what she found odd. 37 38 Scherer stated that the road was paved prior to the assessment policy. 39 40 Martin noted that the City does a good job completing maintenance and watching road 41 conditions to ensure long lifespans and minimal costs to residents. 42 43 Steinmetz asked the estimated lifespan of the improvement. 44 45 Scherer replied that the improvement should last at least ten years. 46 47 Martin closed the public hearing. 48 49 1. Resolution Approving Plans According to Feasibility Report and 50 Ordering Oakview Road Improvement Project 51 Medina City Council Meeting Minutes June 21, 2022 4 Moved by Albers, seconded by DesLauriers, to Adopt Resolution Approving Plans 1 According to Feasibility Report and Ordering Oakview Road Improvement Project. 2 Motion passed unanimously. 3 4 2. Resolution Adopting Assessment Roll for Oakview Road Overlay 5 Project 6 Moved by Albers, seconded by DesLauriers, to Adopt Resolution Adopting Assessment 7 Roll as amended and presented this evening for Oakview Road Improvement Project. 8 Motion passed unanimously. 9 10 C. Tower Drive West Improvement Project – Public Hearing and Assessment 11 Hearing (7:28 p.m.) 12 Scherer presented the proposed Tower Drive West improvement project and noted that 13 the properties have been notified and a neighborhood meeting was held. He reviewed 14 the proposed assessment. 15 16 Martin opened the public hearing. 17 18 No comments. 19 20 Martin closed the public hearing. 21 22 1. Resolution Approving Plans According to Feasibility Report and 23 Ordering Tower Drive West Improvement Project 24 Moved by Albers, seconded by Cavanaugh, to Adopt Resolution Approving Plans 25 According to Feasibility Report and Ordering Tower Drive West Improvement Project. 26 Motion passed unanimously. 27 28 2. Resolution Adopting Assessment Roll for Tower Drive West Overlay 29 Project 30 Moved by Albers, seconded by Cavanaugh, to Adopt Resolution Adopting Assessment 31 Roll for Tower Drive West Improvement Project. Motion passed unanimously. 32 33 D. Baker Park Townhomes Easement Vacation – Public Hearing (7:30 p.m.) 34 Johnson stated that there is a request for the City to vacate easements within the Baker 35 Park Townhome site that interfere with building sites and are deemed to be 36 unnecessary. 37 38 Finke stated that the applicant proposes all new easements on the property as a result in 39 the change to the layout of the utilities. 40 41 Martin opened the public hearing. 42 43 No comments. 44 45 Martin closed the public hearing. 46 47 Moved by Cavanaugh, seconded by Albers, to Adopt Resolution Vacating Drainage and 48 Utility Easement within 1432 County Road 29. Motion passed unanimously. 49 50 E. State Farm – 340 Clydesdale Trail – PUD Concept Plan Review (7:33 p.m.) 51 Medina City Council Meeting Minutes June 21, 2022 5 Johnson stated that the applicant submitted a concept plan for a standalone building to 1 house a State Farm agency on a vacant lot within the Clydesdale Marketplace PUD. 2 3 Finke stated that the subject site is part of the PUD approved in 2005 which designated 4 this space for a smaller retail building. He stated that the proposal would shift the 5 building to the north end of the site with parking in front of the building and greenspace 6 or plaza space adjacent to Clydesdale Trail. He noted the conceptual renderings of the 7 building were also provided and are similar to other buildings within the PUD. He noted 8 the items the Council should provide input on during its review of the concept tonight 9 including building and parking layout, building materials, reduction of parking spaces, 10 building orientation, and proposed plaza space. He stated that one of the specific 11 limitations of the 2005 PUD was that no drive-thru’s would be allowed but noted soon 12 after that time there was an amendment to allow the drive-thru for Caribou Coffee, which 13 also changed the orientation of its site. He stated that another amendment was made to 14 change the use of a restaurant site to allow the school. He stated that each of the 15 outlots have gone through an amendment process in order to develop their sites, 16 including Wells Fargo. 17 18 Martin asked how uses are determined within a PUD, and this specific PUD. 19 20 Finke stated that the Site Plan acts as the general plan for development. He stated that 21 uses and square footages are depicted on the PUD. He stated that professional offices 22 have been allowed within retail spaces and provided examples. 23 24 Albers commented that across the street on Pinto there was a concept for storage 25 sheds, which was denied because the Council recognized that as being a valuable 26 location for retail. He stated that Caribou then came forward to develop a coffee shop. 27 He stated that he does not agree that the right approach is just to fill space but rather to 28 think strategically to find good retail tenants. He believed that the City is missing a vision 29 for what it would like to attract for retail uses. He did not think an office building would 30 be the right fit for this location. He believed that a restaurant would be a better use. 31 32 Finke stated that as it stands, a drive-thru would not be allowed in the PUD. He stated 33 that perhaps the City would want to open up the ability for a drive-thru to be in that 34 location. He did not believe this site would have the necessary space for a sit-down 35 restaurant. 36 37 Albers stated that it was mentioned that there is overflow parking available at Target. 38 39 Finke recognized that there was a previous proposal for a restaurant that would have 40 suggested overflow parking at Target. 41 42 Martin provided context on why drive-thru’s were not preferred. 43 44 Finke stated that typically the applicant would bring forward an amendment request but 45 noted that it would be difficult for the property owner to market the site for a use that is 46 not currently permitted. 47 48 Albers stated that in terms of vision he would like to see the City establish a committee 49 to assist in developing a vision for retail in the community. 50 51 Medina City Council Meeting Minutes June 21, 2022 6 Finke stated that there is already work being done for Uptown Hamel but agreed that 1 could be a good tool to create a master plan for the property along 55. 2 3 DesLauriers commented that this area has been vacant for 17 years but also recognized 4 the number of State Farm offices already in this area. He agreed that this location 5 should have more of a retail use rather than insurance. 6 7 Cavanaugh agreed but stated that he is torn because the site has been vacant for 17 8 years. He stated that if something different were desired, that should have been done 9 two years ago. He stated that if this does move forward, the green space area needs to 10 be a focus and useable by pedestrians. 11 12 Albers commented that realistically that is on the end of the development, and he was 13 unsure how many people would gather in that area. 14 15 Finke stated that the Planning Commission focused more on street appeal as it is also 16 the beginning of the development for people entering from that site. 17 18 Martin referenced the original guidelines for the PUD. She noted that The Goodard 19 School is still complimentary to the vision of the PUD as it attracts people into the 20 development that may visit some of those businesses when they drop off and pick up 21 children. She stated that the applicant had stated that most customers do not come to 22 the actual location, therefore she did not find this use to have the same complimentary 23 nature. She did not believe that this use would fit within the PUD. 24 25 Kyle Vitense, applicant, commented that his comments to the Planning Commission 26 focused on the fact that this use would generate less use than a drive-thru use. He 27 stated that this use would help to create a gateway generating less traffic in that location. 28 He stated that much of his business is done on the phone or online but advised that 29 there are a minimum of five in-person client visits per day. He stated that he would also 30 have employees and a conference room for training and networking. He stated that two 31 of the existing agents in the area are closer to the end of their careers than the start and 32 there is growth and market demand in this area. He stated that many of his customers 33 are in and around this area, which makes this location convenient. He recognized that 34 the pandemic brought a focus to drive-thru uses but noted that many businesses were 35 also forced to close their doors as a result of the impacts of the pandemic. He stated 36 that there was an ice cream shop less than a mile from this location that shut its doors 37 and was turned into an insurance office. He stated that his first desired location was 38 along the strip in Uptown Hamel but ultimately that did not fit within the vision, and he 39 chose this site. He stated that Wells Fargo, Caribou and Target would have attracted a 40 restaurant if there was a desire for that use in that area. He recognized that there was a 41 previous amendment to allow the school, which has thrived. He stated that this would 42 be a nice facility that would match the character of Medina and would be another strong 43 brand within that development. He stated that there is the school, dental office, and 44 bank and believed that insurance would be a good fit with those uses. He stated that 45 this would bring jobs to the community and would serve residents of the community as 46 well. 47 48 DesLauriers commented that the Wells Fargo has been closed for quite some time, with 49 people only using the ATM’s. He asked if there would be a way to work with Wells 50 Fargo to use that building. 51 Medina City Council Meeting Minutes June 21, 2022 7 1 Vitense commented that he could not speak of what Wells Fargo would allow in their 2 space but believed that there may be restrictions on what would be allowed as he also 3 works with investments and has relationships with mortgage lenders. He was unsure 4 that Wells Fargo is looking to shave space at this time. He stated that he has reached 5 out to buildings in Medina and Plymouth and did not find anyone interested in selling. 6 7 Martin confirmed the consensus that the Council does not desire this use for this 8 property. She asked if input should still be provided on the layout. 9 10 Finke stated that if the Council would like the space to remain retail, comments would 11 still be helpful on the layout as the current layout does not support a drive-thru. 12 13 Cavanaugh asked how reasonable it would be for someone to place a standalone retail 14 building on that site after 17 years. 15 16 Finke commented that it is telling that the site has not developed in that length of time. 17 18 Cavanaugh commented that it would be interesting to know what would need to be done 19 to make the site attractive. He stated that his first choice would be retail but stated that if 20 that is not an option perhaps it would be better to have a nice building in that location. 21 22 Albers referenced a previous concept that had a restaurant on the ground level and 23 office space above. He asked if that has been discussed as an option for the applicant. 24 He commented that would allow this use and would provide the retail space desired by 25 the Council. 26 27 Jim Damiani, 12500 58th Avenue N in Plymouth, commented that he has been a 28 practicing commercial real estate agent in the area for 35 years. He commented that all 29 Targets have retail around them, and this has been vacant for 17 years. He stated that 30 the property owner, Wellington, owns multiple sites of this nature and knows how to 31 bring retail in therefore it speaks to the fact that this is not an attractive location for 32 retailers. He stated that there is a State Farm agent that wants to put a building in this 33 location and create jobs in a recession. He commented that if retail wanted to be there, 34 it would have been there already. 35 36 Finke noted that there is extra space on the site above what the applicant is proposing to 37 use and therefore could allow for a 1,500 square foot retail use and parking rather than 38 the green space proposed. 39 40 Cavanaugh commented that he would support that idea. 41 42 Martin stated that she would support that as well. She commented that she does not 43 see that the use enhances the draw to the rest of the development nor the sense of 44 community that was sought when the guidelines for the PUD were put together. She 45 commented that while she cannot fix the market, she is also uncertain that she would not 46 be willing to wait. She commented that while she visits the dentist and doctor’s offices, 47 she has never once been to the office for her insurance agent. 48 49 Cavanaugh commented that he would agree that if a plan could be developed for 50 something else, he would agree with Martin. 51 Medina City Council Meeting Minutes June 21, 2022 8 1 Vitense stated that there are a lot of State Farm agents that strictly work with auto and 2 home insurance but noted that he meets with clients at least once a year at minimum. 3 He stated that he appreciates that this may not be the ideal vision but noted that 4 insurance offices are commonly found within retail areas. 5 6 Martin asked if the proposed use would be more like a commercial bank use in terms of 7 services. 8 9 Vitense confirmed that he offers an array of financial services above simply typical 10 insurance. He commented that there are many different services that he offers to his 11 clients. He believed that this would be an excellent space for him to grow his business 12 as it has been growing. He recognized that the Council desires a restaurant in this 13 location but stated that he would request that his business be allowed which would have 14 up to 17 employees that would work in this area and frequent the other businesses. He 15 noted that none of the other spaces in the development have developed into restaurants 16 and he believes that this would be a good use of the site. 17 18 Johnson asked if the Council would want to hold a worksession to discuss the property 19 further. 20 21 Martin agreed that would be helpful. 22 23 F. Blooming Meadows – PUD Concept Plan Review (8:25 p.m.) 24 Johnson stated that the applicant has submitted a concept plan for a five-lot rural 25 subdivision on 73 acres. 26 27 Finke identified the subject site and surrounding uses, noting that most of the land in 28 Medina is rural residential. He stated that approximately 51 acres of the site is buildable, 29 and the applicant would propose five lots. He noted that one unit per ten gross acres 30 would be allowed in terms of density, with five contiguous acres of suitable soils for each 31 lot. He stated that the applicant provided a base density plan that shows how lots could 32 be orientated to meet the suitable soils requirement but is proposing flexibility from that 33 standard on three of the lots in order to orient the site slightly different but not increase 34 density. He stated that the applicant would also propose to create a wetland bank in the 35 center of the lots which would restore existing wetlands and create additional wetlands 36 that provide credits other developers could purchase when impacting wetlands through 37 development. He noted that the City has not received any previous requests to use a 38 PUD within the rural residential district. He stated that in order to create rural lots that 39 will be served by well and septic and therefore each site must show primary and 40 secondary type one septic sites. He stated that the applicant has shown there are sites 41 that could accommodate type one systems but noted that two of the lots show those 42 sites across the wetland to the north. He stated that the applicant has discussed their 43 septic plans with the building official and would propose a type three or four system for 44 those two lots. He stated that it would need to be verified that the type one locations 45 would be feasible and usable and would also need to confirm that the type three 46 systems could be used. 47 48 Martin asked if a primary or secondary septic site could be located on another lot, 49 through easement. 50 51 Medina City Council Meeting Minutes June 21, 2022 9 Finke stated that is another alternative that would be available. He stated that those 1 details would need to be provided during the preliminary plat application process. He 2 noted that there was a fair amount of discussion at the public hearing related to the 3 access locations, which staff will review as the site design continues to move forward. 4 5 Martin recognized that there is more analysis to be done related to the septic sites and 6 confirmed there were no additional questions on that topic. She asked for input on the 7 concept of access. 8 9 Finke reviewed the proposed access locations. 10 11 Martin commented that she likes the ideas of a single shared drive into the development 12 as that creates a sense of community. She believed that it would also be less impactful 13 to traffic. She stated that perhaps instead of one wetland, it is two wetlands with an 14 access through the middle. She noted that perhaps a single shared driveway with cul-15 de-sac might be a better answer than two driveways. 16 17 Finke stated that this concept was purposefully created to maximize the amount of 18 wetland that could be created. He noted that if that wetland were bisected it would result 19 in less wetland. 20 21 Martin noted that may also provide more land for the contiguous soils. 22 23 Finke stated that when the City creates conservation developments there are smaller 24 lots proposed. 25 26 Cavanaugh commented that there is a great community in this area even though the 27 residents do not share driveways. He was unsure that he would want to takeaway from 28 this development in order to have a shared driveway. He commented that he believes 29 that this is one of the best developments that has come before the City as it provides 30 rural development and protects and creates wetlands. 31 32 Finke stated that these shared driveways would meet the fire code. He noted that the 33 City requires a street for more than four homes, which would require a higher level of 34 design. 35 36 Martin stated that she does like the idea but was requesting more creativity in terms of 37 the access. 38 39 DesLauriers referenced another option that could provide one access. 40 41 Martin noted that option would circulate the traffic through one lot. She stated that she 42 does not like the concept that the homeowner would be responsible for constructing the 43 shared access. 44 45 DesLauriers commented that he would assume the developer would be responsible for 46 constructing the access. 47 48 KC Chermak, Pillar Homes, commented that they have embraced a strategy on how to 49 accomplish this development and have worked through about 12 previous concepts to 50 get to this point. He stated that they believed there was importance in bringing in the 51 Medina City Council Meeting Minutes June 21, 2022 10 watershed from the beginning, even before they engaged Finke, as the desire was to 1 return the farmland to a more natural state. He stated that they have done some more 2 traditional developments which is more destructive to the site to create more lots. He 3 stated that if they were prioritizing development, they could request 60 lots on the site. 4 He stated that they worked with the watershed to complete modeling on the site to 5 enhance and grow the wetlands, therefore those locations are not randomly chosen and 6 were developed through delineation. He stated that the proposed access locations use 7 the existing grade, minimize tree loss, and work with the existing locations of the 8 overhead power lines. He commented that they do not have an issue creating a public 9 street if that is preferred. He recognized that this may seem like backwards 10 development but stated that they prioritized the development of the wetlands and then 11 determined home lot placement. 12 13 Martin agreed that this is exciting and appreciated. 14 15 Chermak provided additional explanation on the intended purpose of the wetland which 16 would reverse what has been done for the past 70 years to get water off the site. 17 18 DesLauriers commented that this information was very helpful. 19 20 Albers commented that he likes the design and believes it makes sense. He stated that 21 it will be interesting to see how this evolves from a planning perspective in the type of 22 wetland that will be created. 23 24 Chermak noted that most of the wetland will be shallow. 25 26 John Nallermo, 2185 Holy Name Drive, commented that they are in favor of what has 27 been proposed. He stated that he likes the idea of more wetlands and asked if soil 28 would be moved out of that area to create the wetland. He hoped that this would contain 29 the natural water that currently runs to their property and the Sween property. 30 31 Chermak commented that there would be minimal grading but enough to allow water to 32 transfer to the areas where it is supposed to, and merge. He recognized that there is a 33 very different strategy than stormwater treatment ponds. He noted that it is more of a 34 subtle approach. 35 36 Cavanaugh asked if the water moving to Holy Name Lake from this property would be of 37 better quality following this development. 38 39 Finke stated that there would not be a location to disconnect the current drainage path to 40 the lake. 41 42 Cavanaugh noted that the chemicals used in farming would no longer be used if this 43 property is developed, which would benefit the lake. 44 45 Finke commented that conversion of land from an agricultural use to residential 46 development would provide water quality benefit. He noted that there would be a 47 marginal improvement to water quality above that because of the wetland. 48 49 Greg Hoglund, 19220 Hackamore Road, stated that he is a co-investor in the property 50 since 2014. He stated that he and his wife have an intention to build a home on this site 51 Medina City Council Meeting Minutes June 21, 2022 11 and move from Corcoran to Medina. He stated that when the process began, he also 1 had the vision that there would be one road providing access to five homes but with the 2 collaboration of the development team they have gone through many iterations for the 3 property and throughout that he has mentally made a shift where the wetland became 4 the main part of the discussion, and the homes were then ancillary. He stated therefore 5 the two access roads made more sense. He believes that this is the best proposal, and 6 they are willing to invest in the two-to-three-year process to make this a special 7 development. He stated that after the explanation at the Planning Commission, all the 8 residents were very supportive. 9 10 Martin commented that she does not mean to suggest that this is not special or that she 11 would want to create a suburban development. 12 13 Albers commented that the City was looking for a phosphorus reduction project and 14 asked if this type of project would qualify for some of that funding to provide water quality 15 improvements to Holy Name Lake. 16 17 Finke stated that is where this collaboration started as the original thought was that this 18 could be a partnership and evolved into this concept. He noted that the water quality 19 improvement was marginal and would not have justified public dollars to be used. 20 21 Martin asked Nallermo to provide input on the preference for one or two driveways. She 22 noted that she does not want to create an issue that may not exist. 23 24 Barbara Nallermo, 2185 Holy Name Drive, commented that one neighbor did express 25 concern at the public hearing, but it was explained that those locations were chosen in 26 order to minimize tree loss. She stated that the fact that these are private drives 27 alleviates the concerns of neighbors. 28 29 Mr. Nallermo echoed the comments that there was one person expressing concern with 30 the alignment of the road, but it was explained that these were driveways and not public 31 roads, therefore the residents using those driveways would watch for traffic as all people 32 pulling into or out of their driveways would. He commented on the amount of support 33 this project has from the residents in this area. 34 35 Susie Sween, 2112 Holy Name Drive, stated that personally she considers these to be 36 driveways and does not have concern. She commented that personally, she believes 37 one driveway would cause more traffic as all the vehicles for the five lots would use that 38 point. She stated that people are more concerned with the speed of traffic rather than 39 the amount of traffic on the road. She did not believe five homes would create much 40 traffic. 41 42 Finke confirmed the general support for the concept. 43 44 Martin stated that assuming the septic details can be worked out, the consensus of the 45 Council supports the concept. 46 47 VIII. CITY ADMINISTRATOR REPORT (9:15 p.m.) 48 Johnson had nothing further to report. 49 50 IX. MAYOR & CITY COUNCIL REPORTS (9:15 p.m.) 51 Medina City Council Meeting Minutes June 21, 2022 12 No comments. 1 2 X. APPROVAL TO PAY THE BILLS (9:15 p.m.) 3 Moved by Cavanaugh, seconded by Albers, to approve the bills, EFT 006403E-006420E 4 for $62,868.18, order check numbers 053041-053094 for $208,819.61, and payroll EFT 5 0511915-0511951 for $60,572.37. Motion passed unanimously. 6 7 XI. ADJOURN 8 Moved by Albers, seconded by DesLauriers, to adjourn the meeting at 9:16 p.m. Motion 9 passed unanimously. 10 11 12 __________________________________ 13 Kathy Martin, Mayor 14 Attest: 15 16 17 ____________________________________ 18 Scott Johnson, City Administrator 19 21595 286TH STREET I BELLE PLAINE, MN I P: 952 873 3113 I INFO@RESPYRO.COM I WWW.RESPYRO.COM Monday, June 20, 2022 Nicole Jacobson City of Medina 2052 County Road 24 Medina, MN 55340 Dear Nicole: We are delighted to design another fireworks program for the City of Medina on September 17, 2022. We will be incorporating the following segments into your show: Opening Barrage, Main Show Body, Select Patriotic Shell, Signature Pattern Shell, Multiple Effects Barrage Cake, and Grand Finale. Our show design uses piled, stacked, and multi-break shells. Our displays are electronically fired for added safety. Understanding your vision is important to us. That’s why we listen to your needs and expectations so we can create the kind of show that you’ve imagined. We deliver what we say we will, making sure you are satisfied. Our displays are a turnkey operation and are coordinated with your event. The entire show is electronically fired for added safety. The total cost will be $6,000.00 and this includes all materials, equipment, certified display operators, necessary permits, and $5 million liability insurance. I have included a contract prepared for your approval. Please sign a copy and return it to me by email or fax (952-873-2859). We look forward to adding a little magic to the air at your event. I’m more than happy to answer any other questions you may have. Sincerely, Ervin J. Haman Director of Business Development RES Pyro Agenda Item #5A 21595 286TH STREET I BELLE PLAINE, MN I P: 952 873 3113 I INFO@RESPYRO.COM I WWW.RESPYRO.COM DISPLAY CONTRACT AGREEMENT THIS AGREEMENT, made and entered into on this 20th day of June, 2022 between RES Pyro hereafter referred to as the SELLER and City of Medina, hereafter referred to as the BUYER. IT IS MUTUALLY AGREED BETWEEN THE SELLER AND THE BUYER AS FOLLOWS: Service Provided Outdoor Fireworks Display Date(s) Saturday, September 17, 2022 Time 8:00 pm (approximately) Duration 7-10 minutes (depending on intensity) Location Hamel Community Center, Medina, MN Event Sponsor City of Medina OBLIGATIONS OF SELLER: SELLER shall provide all materials, equipment and personnel necessary to perform the above-mentioned display. SELLER is required and will comply with NFPA 1123, Code for Outdoor Display of Fireworks, 2010 edition and NFPA 1126, Pyrotechnics before a Proximate Audience, 2006 edition. SELLER shall provide a Certificate of Liability Insurance in the amount of $5,000,000.00 to cover the fireworks display and cleanup. BUYER shall be listed as Certificate Holder on the Certificate of Liability Insurance. All individuals/entities listed on the certificate of liability insurance will be deemed an additional insured per this contract. OBLIGATIONS OF BUYER: BUYER shall provide a suitable location for firing of the fireworks display. BUYER shall provide and cover all costs for security of the display site and cleanup beyond the launch area of the display site. TERMS AND CONDITIONS: The terms of this agreement shall begin on the day of the signing of this agreement and shall conclude upon the completion of the display. However, if before the date of the scheduled performance, the BUYER has not performed fully its obligations under the terms of this agreement or that the financial credit of the BUYER has been impaired, the SELLER may cancel this agreement at any time. In the event the BUYER does not perform fully all of its obligations herein, the SELLER shall have the option to perform or refuse to perform hereunder, and in either event the BUYER shall be liable to the SELLER for any damages, compensation or costs incurred including but not limited to attorney and court fees in addition to the compensation herein. The SELLER shall retain the right to stop or interrupt the display at any time if, in the opinion of the SELLER, conditions have become unsafe. In event of rain, fireworks may be rescheduled at a mutually agreeable date. PAYMENT: Contracted amount: $6,000.00 inclusive of sales tax, if applicable. Contracted amount includes fire watch and permit fee. All payments shall be paid by BUYER to and in the name of RES Pyro in the form of a company check, certified bank check, money order, or cash. CANCELLATION: In the event the BUYER cancels this agreement any time during the contract period, the SELLER shall be entitled to and receive 35% of the contracted fee for the remainder of the contract period plus compensation for any pre- and post-production costs incurred. THIS AGREEMENT is the whole agreement of the parties’ above named. No representation inducement or agreement has been given by one to the other to enter into this agreement other than expressly set forth herein. This agreement shall not be altered, modified, or amended except in writing by a duly authorized officer of each party. IN WITNESS WHEREOF, the parties hereunto set their names on the day and year listed below. CONTRACT VALID WHEN SIGNED BY AUTHORIZED PERSONS. BUYER: SELLER: Erv Haman - RES Pyro Title: Title: Director of Business Development Signature: Signature: Date: Date: 6/20/2022 Resolution No. 2022- July 5, 2022 Member ____ introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 2022- RESOLUTION ACCEPTING RESIGNATION OF PLANNING INTERN COLETTE BAUMGARDNER WHEREAS, Colette Baumgardner began employment with the City of Medina as a Planning Intern in the Planning Department on July 19, 2021; and WHEREAS, on June 17, 2022, Colette Baumgardner submitted a letter of resignation from her position addressed to the Planning Director; and WHEREAS, Colette Baumgardner’s resignation from her position is effective July 1, 2022. NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina that Colette Baumgardner’s letter of resignation is hereby accepted. Dated: July 5, 2022. ______________________________ Kathleen Martin, Mayor ATTEST: _______________________________ Caitlyn Walker, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member ______ and upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. Agenda Item #5B Nichole Vogel From: Dusty Finke Sent: Friday, June 17, 2022 5:44 PM To: Scott Johnson; Caitlyn Walker Subject: FW: Resignation Notice - Last Day July 1 Hi Scott and Caitlyn, Colette has received a couple of job offers and will be moving on in a couple of weeks! Her resignation is below. Do you want to just plan on accepting on July 5, or try to add something to agenda next week? Thank you, Dusty Finke I Planning Director I City of Medina Direct: (763) 473-8846 • dusnv.finke@medinanin.ov 2052 County Road 24 • Medina, MN • 55340 From: Colette Baumgardner <baumg301@umn.edu> Sent: Friday, June 17, 2022 5:36 PM To: Dusty Finke <dusty.finke@medinamn.gov> Subject: Resignation Notice - Last Day July 1 Hi Dusty, Thanks for talking earlier today! This is an official notice that I am resigning from my role as Planning Intern for the City of Medina. My last day in the office will be June 30th with my last official day with the City being July 1st. Thank you again for all of the support over the last year! Best, Colette Colette Baumgardner Urban and Regional Planning - University of Minnesota baumg301( umn.edu 1 423-231-1943 1 She/Her/Hers 1 City of Medina Position Description Planning Intern City Council Approved: Position Title: Planning Intern Department: Planning Supervisor’s Title: Planning Director Pay Grade: $16-$18.00/hour DOQ FLSA Status: NON-EXEMPT Work Status: Part-time; Temporary PRIMARY OBJECTIVE OF POSITION Performs supervised duties to assist the Planning Department with various projects in planning/community development and to provide administrative support to the Department. ESSENTIAL FUNCTIONS OF POSITION  Assist Planning Department with administrative tasks, including but not limited to issuing permits, document preparation, scanning, filing, and similar activities.  Assist Planning Department in ordinance research and analysis, review of land use applications, community development projects and other planning and zoning projects as assigned.  Provide quality service to residents, contractors, and other customers.  Represent the City of Medina in a professional, tactful manner that commands respect of the public, contractors, developers and others. OTHER DUTIES AND RESPONSIBILITIES  Commits to creating and maintaining a healthy workplace culture by following the City of Medina’s core values, which include teamwork, trust, professionalism, and communication.  Assist Planning Department with implementation of GIS data management processes.  Assist with Planning Department website improvements.  Potentially attend periodic evening Planning Commission and City Council meetings.  Provides good working habits and a willingness to cooperate with others and contribute in a positive way to a pleasant working climate.  Performs other duties as delegated by supervisor or apparent. HIRING AND PERFORMANCE ASSESSMENTS WILL INCLUDE THE FOLLOWING KNOWLEDGE, SKILLS, AND ABILITIES  Knowledge of and competency with ArcGIS software and GIS data management practices.  Ability to perform administrative tasks such as typing, data entry, filing, etc.  Ability to organize assignments, prioritize tasks and independently complete work in a timely and accurate manner.  Ability to communicate professionally with a variety of individuals and provide quality customer service. Machines, tools, and equipment used: Computer, copier, scanner, telephone, and calculator. MINIMUM REQUIREMENTS  Enrollment in or completion within past six months of a post-secondary program for GIS, community development, planning, public administration/policy/urban studies, or a related field.  Working knowledge of personal computers, Microsoft Windows, and Microsoft Office programs. DESIRABLE QUALIFICATIONS  Previous administrative experience in a municipal planning or GIS department or comparable public agency.  Knowledge of and competency with ArcGIS software.  Competency with WordPress or similar website management software.  Knowledge of and competency with Laserfiche software. Agenda Item #5C City of Medina Position Description Planning Intern City Council Approved: WORKING CONDITIONS Most work is performed indoor at city hall. The exception is some field data collection and trips to meetings and training. Generally, the position requires light lifting, usually less than 10 pounds, with up to 50 pounds on occasion. Aside from cleansers for cleaning office workspace, no hazardous materials or chemicals are used on this job. Resolution No. 2022- July 5, 2022 Member ____ introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 2022- APPOINTING ELECTION JUDGES FOR THE AUGUST 9, 2022 PRIMARY ELECTION AND THE NOVEMBER 8, 2022 GENERAL ELECTION WHEREAS, Minnesota Election Law 204B.21 requires that persons serving as election judges be appointed by the Council at least 25 days before the election; and WHEREAS, the individuals named on Exhibit A, and on file in the office of the City Clerk have submitted an application to be election judges for the August 9, 2022 Primary Election and the November 8, 2022 General Election; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Medina that the individuals named on Exhibit A be approved as election judges for August 9, 2022 Primary Election and the November 8, 2022 General Election. BE IT FURTHER RESOLVED that the City Clerk is with this, authorized to make any substitutions or additions as deemed necessary. BE IT FURTHER RESOLVED that those election judges who attend trainings and/or serve on Election Day be paid a wage of $13.00 per hour with no benefits. Dated: July 5, 2022. _______________________________ Kathleen Martin, Mayor ATTEST: _____________________________________ Caitlyn Walker, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member ____________ and upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. Agenda Item #5E Resolution No. 2022- July 5, 2022 2 Exhibit A ELECTION JUDGES FOR THE AUGUST 9, 2022 PRIMARY ELECTION AND THE NOVEMBER 8, 2022 GENERAL ELECTION Caitlyn Walker, Election Coordinator Nichole Vogel, Assistant Election Coordinator/Head Election Judge Erin Barnhart, Election Staff Jennifer Altendorf, Election Staff Dominic Vogel, Election Staff Beth Nielsen, Head Election Judge Brenda Ruth Nancy Abramson John Anderson Rachel Bandy Judy Bohn Debra Connelly Angela Dahlof Deb Kasner Paul DeJute Cynthia Dyste Gary Gravier Elizabeth Koehler Todd Ladwig Carolyn Leach-Gravier Linda Moen Gregory Plec Tori Plec Rachelle Rossini Sharon Ressler Terry Richmond Katie Schmidt Marie Schutte Daniel Sellers Christine Stetler Ann Thies Elizabeth Weir Kim Wilson 1 TO: Medina Mayor and City Council FROM: Caitlyn Walker, City Clerk/Assistant to the City Administrator DATE: June 28, 2022 MEETING: July 5, 2022 SUBJECT: Russell Security Card Access Agreement Background Starting in 2021, staff began CARES Act funding discussions and if any building modifications were needed because of social distancing requirements brought on by the pandemic. The discussion expanded to safety and security at City Hall. Prior to the pandemic, all external doors were open to the public which allowed people to walk directly into staff work areas without warning. During the pandemic, all customers and deliveries were directed to the lower-level entrance to minimize contact with the public. As in-person contact with customers is increasing, staff have evaluated how to facilitate in-person work with customers that provides ease of access for the public while maintaining secure staff work areas. Staff have been working with Russell Security Resource Inc. to find the best solution for City Hall. Staff recommends electronic card access be installed on the doors at City Hall to create a secure working environment for all staff. Customer traffic would be directed to the lower-level vestibule where individuals can be let into the lower-level lobby for service. The exterior doors outside of the Council Chambers will be locked except during public meetings. The security system will be integrated into the existing system that is used at 600 Clydesdale Trail. The cost of the project is $19,650.75 which would be paid for by funds received from the Federal government. The City has received $1.2 million in federal funds through CARES and ARPA, and in 2022 received an additional $30,000 of aid funding. Recommended Motions 1. Approve Card Access Security Agreement with Russell Security. MEMORANDUM Agenda Item #5F Sales Order Date 6/27/2022 S.O. No. 1578 Name / Address Medina City Hall 2052 County Road 24 Medina, MN 55340 ATTN: Caitlyn Walker Ship To 2052 County Road 24 Medina, MN 55340 ATTN: Caitlyn Walker Russell Security Resource Inc 205 5th St NE #6 Buffalo, MN 55313 P.O. No.Rep GSD Project Total Subtotal Sales Tax (0.0%) Customer Contact Caitlyn Walker Customer Phone 763-473-8850 Description Qty. Job: Install electronic access control on 6 doors, one upstairs exterior, both upper office entry doors, the inner main entry downstairs with a button to release the lower level door from the main counter, lower level hallway door and planning room door . Add on Gateway for NXT Merc Powered 1 4 Door NXT Controller with Mercury 1 2 Door NXT Controller with Mercury 1 Altronix Power Supply 1 Power Distribution Module 8 Fused Out 1 Access Power Controller with 8 Protected Outputs 1 KERI Proximity Card Reader 4 KERI Proximity Card Reader (Hallway and Planning)2 Single Gang Exit Reader (Hallway door) 1 Door Status Switch 6 12V Battery back up 3 Storeroom Mortise Lock (PLanning Door)1 LFIC Mortise Housing, Satin Chrome (PLanning Door) 1 Blank Push Plate-628 (PLanning Door)2 Grade One Heavy-Duty Electric Strike, Dark Bronze Finish (Upper Entry) 1 Grade One Heavy-Duty Electric Strike (Lower Entry)1 Heavy-Duty Electric Strike (Finance and Admin) 2 Grade One Electric Strike (Planning and Hallway)2 Momentary Door Release Switch 2 Schlage B250PD (Finance and Admin)2 HM Door Lock Mounting Bracket Kit (Finance and Admin) 2 Institution Function L-Series Lock Body (Hallway door)1 Page 1 Sales Order Date 6/27/2022 S.O. No. 1578 Name / Address Medina City Hall 2052 County Road 24 Medina, MN 55340 ATTN: Caitlyn Walker Ship To 2052 County Road 24 Medina, MN 55340 ATTN: Caitlyn Walker Russell Security Resource Inc 205 5th St NE #6 Buffalo, MN 55313 P.O. No.Rep GSD Project Total Subtotal Sales Tax (0.0%) Customer Contact Caitlyn Walker Customer Phone 763-473-8850 Description Qty. Low Voltage Wire Labor, Installation, Wiring, System Integration/Set Up and Training Included Service Trip Notes: * Line voltage brought to power supplies done by others if necessary. (Will utilize existing outlet) * Cards or Fobs are $7.50 each. * Estimate assumes the City Hall network is connected to the Police Department network. * If existing electric strike on lower inner vestibule door functions properly you may deduct $350. The above prices and conditions are satisfactory and are hereby accepted. Russell Security Resource, Inc. is authorized to do the work as proposed above. Signature__________________________________________ Title______________________________________________ Date___________________ Prices Valid For 30 Days Page 2 $19,650.75 $19,650.75 $0.00 Cates Industrial Park Page 1 of 11 July 5, 2022 Comprehensive Plan Amendment City Council Meeting TO: Mayor Martin and Members of the City Council FROM: Dusty Finke, Planning Director DATE: June 29, 2022 MEETING: July 5, 2022 City Council SUBJECT: Cates Industrial Park – Jeff and Chris Cates – Comprehensive Plan Amendment – PID 04-118-23-14-0004 Summary of Request Jeff and Chris Cates have requested a Comprehensive Plan Amendment to change the future land from Future Development Area (FDA) to Business (B) on approximately 30 acres east of Willow Drive, north of Chippewa Road. The applicant also proposes to change the development staging from FDA to allow development immediately (2020 staging period). The applicant proposes the Amendment to allow development of approximately 300,000 square feet of warehouse/light industrial/office buildings on the subject site. The Planning Commission and City Council reviewed a Comprehensive Plan Amendment including a larger development earlier in the year and more recently reviewed a concept plan for this development. Excerpts from the concept discussion are attached for reference. Comments from the Planning Commission and City Council generally implied that there could be support for the proposed land use change, provided the proposed layout and architecture was improved and of high-quality design. The Planning Commission and Council also provided feedback on three concepts for development of the site and preferred “Concept 3”, which generally showed two buildings, one running north-south, and the other running east-west. The applicant has noted that based on this feedback, they would intend to design the site similar to Concept 3. The applicant has now requested formal action on the Comprehensive Plan Amendment contemplated in the previously reviewed concept plans. Almost all of the information in this report is the same as presented last month, except for summarizing what potential actions the City could take (rather than just providing comments like on the Concept Plan). The amendment to the City’s Comprehensive Plan can generally be summarized as follows: • Change Future Land Use from Future Development Area to Business – this would add the subject site to the current Metropolitan Urban Service Area (MUSA) • Change Staging/Growth to allow immediate development (2020 staging period) Amending the future land use and staging would require amendments to various graphs, tables, and maps throughout the Plan to depict the changes. MEMORANDUM Proposed Land Use: Business Current Land Use: Future Development Area Proposed Staging/Growth: 2020 period Gross Area: 30 acres Net Area: 26 acres Proposed construction: 300,000 s.f. floor area Agenda Item #7A Cates Industrial Park Page 2 of 11 July 5, 2022 Comprehensive Plan Amendment City Council Meeting The subject site is predominantly farmland. A home and farm buildings are located in the southwest portion of the site. There are eight small wetlands throughout the property, occupying approximately 2 acres of the site. The property is guided Future Development Area (FDA) and zoned Rural Residential-Urban Reserve (RR-UR). The aerial at the top of the following page depicts the subject site and surrounding land uses as follows: • West of site – Graphic Packaging and Twinco – zoned Business • West of site – Business guiding – currently farmed • East of the site – rural homes – guided FDA and zoned RR-UR, similar to the subject site. • South of the site – Business guiding • North of the site – agricultural/rural – guided FDA Cates Industrial Park Page 3 of 11 July 5, 2022 Comprehensive Plan Amendment City Council Meeting Comprehensive Plan Information When considering requests to amend the Comprehensive Plan, the Vision and Community Goals (Chapter 2) provide general guidance. When amendments to land use are requested, the “Future Land Use Plan Principles” (pages 5-4 and 5-5 of the Land Use Plan) provide guidance. Similarly, principles which inform the Staging Plan are described on page 5-18 of the Land Use Plan. Chapter 2 and excerpts from Chapter 5 of the Plan are attached for reference. The goals, principles, and objectives of the Comprehensive Plan address various subjects including community character, infrastructure, quality of life, growth management, protection of natural resources, open space and rural character. The Plan also addresses the desired amount of business development and employment opportunities. Since the Comprehensive Plan was approved, a number of projects were approved which reduced the amount of Business guided land in the City, including: AutoMotorPlex, OSI expansion, Okalee Senior Living, Weston Woods Comprehensive Plan Amendment, BAPS temple, and Adam’s Pest Control office. Remaining land for additional business development of any scale is fairly limited. The owner of the largest parcel (50 acre water tower parcel on Willow Drive) has not indicated any interest in development at this time. The following table and map identify remaining property which has been identified for Business development in the City. Business land is identified as purple in the Future Land Use map. Site Net Acres Notes 1 Willow water tower ~4205 Willow Dr. 50 No development interest indicated 2 St. Louis Park Investment ~4705 Willow Dr. 20 3 South of Loram ~3800 Arrowhead Dr. 21 EAW pending for development 4 KD Supply/Recycling ~2200 Prairie Dr. 22 Disturbed site; portions wooded 5 North of OSI ~ 4205 Arrowhead Dr. 10 6 TC Outdoor 2705 Highway 55 7 4 smaller sites 14 Approx 2-4 acres each 144 Cates Industrial Park Page 4 of 11 July 5, 2022 Comprehensive Plan Amendment City Council Meeting Historical Planning of Property The planned future land use of the property has evolved with each recent decennial Comprehensive Plan update. • 2000 update – property was guided “Urban Commercial” and staged for potential immediate development within the 2000-2020 MUSA. • 2010 update – property was guided “Mixed Use” and staged for potential development in the 2021-2025 MUSA • 2020 update – property is guided “Future Development Area” as described above The applicant previously noted an agreement between Wally and Erica Cates (previous owners) and the City pertaining to settling a condemnation action in 2000. The City agreed to reguide the subject parcel (south of Cates Ranch Drive) to Urban Commercial as part of the consideration for the acquisition. The City designated the southern parcel as Urban Commercial and allowed for immediate development in the 2000 Comp Plan. The City also designated the northern parcel Urban Commercial at the same time, although this was not required by the agreement. The historical Comprehensive Plan changes and the fact that the City agreed to guide the subject property as Urban Commercial may be factors for consideration. The City Attorney has provided the City Council with their legal opinion of the relevancy and implications, if any, of the 2000 agreement. Environmental Assessment Worksheet Chapter 4410 of Minnesota Rules regulates Environmental Review and requires mandatory completion of an Environmental Assessment Worksheet (EAW) for development of 300,000 square feet or more of warehouse/light industrial space within a city of Medina’s size. The purpose of an EAW is to develop an analysis and overview of the potential impacts of the development, determine if the project will cause any significant environmental impacts that cannot be mitigated through normal review processes, and provide information for planning and design. The EAW was completed at the end of 2021 and reviewed by relevant agencies in early 2022. The City Council adopted the Findings of Fact and Record of Decision on the EAW on March 1, 2022 and determined that the project does not necessitate an Environmental Impact Statement. Transportation Staff believes transportation is the primary infrastructure consideration for the Comprehensive Plan Amendment. The applicant submitted a traffic analysis during review of the previous, larger application. During review of the larger development, the following improvements were contemplated: 1) Capacity improvements at the Willow Dr./Highway 55 intersection – extend left-turn lane from Hwy 55 to Chippewa Road to provide more stacking 2) Turn lanes at Willow Dr./Chippewa Rd. intersection 3) Improvements on Willow Drive up to any access for the site Cates Industrial Park Page 5 of 11 July 5, 2022 Comprehensive Plan Amendment City Council Meeting With the improvements noted above, the traffic analysis projected that there should not be issues on local streets for most of the day with the larger development. The primary issue was projected at peak evening rush hour. The traffic analysis found that at the p.m. peak, it is projected that vehicles waiting to turn left onto Highway 55 may back-up through the intersection of Chippewa Road and may need to wait two light cycles to clear the intersection. If traffic is backed-up at Willow Drive, staff assumed that some drivers would likely find alternatives and reviewed potential impacts to other intersections. Staff assumed up to 40% of the traffic may instead utilize Chippewa Road east to Arrowhead Drive as an alternative during the p.m. peak. If this occurred, it improves operations at the Willow Drive/Hwy 55 intersection and did not appear to cause issues on Chippewa Road and Arrowhead Drive to Highway 55. With the smaller developments, less back-up would be anticipated on Willow Drive if the necessary improvements noted above were provided in connection with the development. In the long-term, the analysis found that expansion of Highway 55 to dual-lanes in each direction through the Willow Drive intersection would result in acceptable movements at the Willow Drive and Highway 55 intersection even with the larger development. Expansion of Highway 55 has not yet been programmed by MnDOT and would not be anticipated for at least a decade. As such, the traffic analysis reviewed whether improvements to the local transportation network could be implemented to function without assuming an expansion to Highway 55. MnDOT has requested installation of a traffic monitoring camera as a condition of the development. This would allow review of the operations of the intersection and may allow for adjustments to the timing of the light. Concept Plan Review As noted above, the City provided comments on three concept plans last month. This information is available in previous reports and is available on request. The minutes summarize the discussion of the Planning Commission and Council. The applicant has indicated that based on the feedback, they would intend to design the site similar to Concept 3. Staff wanted to call attention to some of the most significant comments from the Concept Plan Review: • Importance of convenient truck access to Willow Drive to limit the number of turns and the distance on local streets prior to accessing Highway 55. • Loading docks are limited to 10% (or up to 20% in special circumstances) of building perimeter, unless in “courtyard” – Concept 3 design appears to exceed this amount, but provided a lot of area for landscaping. Allowing additional loading dock area through additional landscaping may best be addressed through a Planned Unit Development • Concepts appeared to fall short of required “building setting” landscaping (landscaping between the parking lot and building) and parking lot landscaping. This should be adjusted, or again perhaps addressed through additional exterior landscaping through a PUD. • Building modulation – staff, Commission, and Council all emphasized importance of significant variations in horizontal building layout Cates Industrial Park Page 6 of 11 July 5, 2022 Comprehensive Plan Amendment City Council Meeting Architectural Design The B zoning district requires the following architectural standards. Planning Commission and Council have provided comments previously on the concept plan, emphasizing the importance of additional modulation and high quality materials. Materials The BP district requires: “All exterior building materials shall be durable and meet the following standards: (a) A minimum of 20 percent of the building exterior shall be brick, natural stone, stucco (not Exterior Insulation and Finish System or similar product), copper, or glass. (b) A maximum of 80 percent may be decorative concrete, split face (rock face) decorative block, and/or decorative pre-cast concrete panels. Decorative concrete shall be color impregnated in earth tones (rather than painted) and shall be patterned to create a high quality terrazzo, brick, stucco, or travertine appearance. (c) A maximum of 20 percent may be wood, metal (excluding copper) or fiber cement lap siding or Exterior Insulation and Finish System or similar product, if used as accent materials which are integrated into the overall building design.” The conceptual renderings appear to show primary material of precast concrete panels. Accent materials are proposed to be brick and metal. Modulation The business districts require: “Buildings shall be designed to avoid long, monotonous building walls. Modulation may include varying building height, building setback, or building materials/design. Generally, a particular building elevation shall include a minimum of one element of modulation per 100 feet of horizontal length, or portion thereof. Alternative architectural or site elements and designs may also be approved by the city which achieve the purpose of reducing the visual impact of long building walls.” Staff recommends that the building layout be updated to provide horizontal modulation of the proposed buildings if a formal application is made. Altering the depth of the building a noticeable amount at some point along the front façade would provide this modulation. Fenestration and Transparency The business districts require: “Building elevations which face a public street shall include generous window coverage. Alternative architectural elements may be approved by the city when windows are not practical.” Multi-sided Architecture The business districts require: “Any rear or side building elevation which faces a public street or a residential zoning district shall include design and architectural elements of a quality generally associated with a front façade. The elevation(s) shall be compatible with the front building elevation.” Cates Industrial Park Page 7 of 11 July 5, 2022 Comprehensive Plan Amendment City Council Meeting Wetlands/Floodplain The concepts show limited impacts for buildings. Varying amounts of impacts are proposed for access points. Any impact would be subject to review by the Technical Evaluation Panel and require mitigation. The City’s wetland buffer regulations would be triggered by any formal application. FEMA floodplain maps do not identify any floodplains with 1% annual chance of flooding. Sewer/Water The applicant proposes to add the subject site to the Metropolitan Urban Service Area and to connect to the City’s sewer and water system. The City Engineer and Public Works has not identified significant concerns related to capacity within the overall City sewer and water systems. Improvements to the adjacent systems will be necessary to support the development. Staff recommends that a 12” watermain be connected from Willow Drive to the existing water system located southeast of the site along Chippewa Road at Okalee. The applicant has not submitted full utilities plans, but preliminary review suggests sanitary sewer from the site should be able to flow via gravity to the existing system. The City has previously identified the need for a lift station to serve future Business property west of Willow Drive. The lift station was also planned to potentially serve property to the north and northeast of the subject site in the long-term, since the area is designated as FDA and may be considered for development in future Comprehensive Plan updates. The City has budgeted to construct the lift station as a public improvement, which would be funded with sewer connection fees. The applicant has indicated that they are willing to provide land for the lift station even if it is not necessary for the subject site. The applicant has indicated that land could be provided north of the subject site on other property that they own which is a more advantageous location for the City’s construction of the lift station. Staff recommends that land for the lift station be required as a condition of development. Tree Preservation/Landscaping There are existing trees around the buildings in the southwest corner of the property but no wooded areas. Any future application would need to provide information related to tree preservation requirements. The Business district requires minimum tree planting based on the perimeter of the site and also requires a buffer with an opacity of 0.5 adjacent to residential property along the north and east. The concept plan appears to fall short of the required landscaping 12’ adjacent to the building and also the 8% landscaping requirement within parking lots and loading areas. Staff recommends that these requirements be addressed if any formal application is submitted. Cates Industrial Park Page 8 of 11 July 5, 2022 Comprehensive Plan Amendment City Council Meeting Stormwater/Grading The applicant has not submitted grading or stormwater plans, but concept plans do identify large stormwater ponds throughout the site. Any future development application will be subject to City and Elm Creek Watershed regulations related to volume control, rate control, water quality and other stormwater management requirements. Parks and Trails The City’s Parks and Trails plan do not identify future park or trail improvements in the vicinity of the subject site. However, when considering future land use within the Comprehensive Plan, staff believes it is important to consider how the change would impact park and trail needs. Property identified as FDA is anticipated to be designated for development at some point in the long-term future, and the City would determine appropriate park and trail needs when it is designated. It is important to note that additional park and trail improvements will likely be identified when and if FDA property is designated for development in the future. The Comprehensive Plan identifies a search area for a neighborhood park to the east of the site and the City purchased property at 2120 Chippewa Road for this park. The Park Commission did not believe an additional park is likely necessary in the area. In terms of trail improvements, staff recommends that private trail connections be incorporated into the plans between the buildings which provide opportunities to connect to adjacent sites. Staff believes it may be worthwhile to require a trail easement connecting Chippewa Road to Cates Ranch Drive for a potential trail when the property to the east develops. Staff recommends that sufficient right-of-way be required adjacent to roadways for future non- motorized transportation options and that the grading of the street and site improvements be designed to make it easier to retrofit future bikeable shoulders, sidewalks, or trails adjacent to streets. Jurisdictional Comments Staff routed the proposed Amendment to affected jurisdictions as required by the Metropolitan Council. To date, the following jurisdictions have noted that they have no comments: Maple Grove, Greenfield, Loretto, Orono, and Plymouth. The City received comments from Corcoran, who asked that the City consider their same comments from the larger-scale Comp Plan Amendment earlier this year. Staff believes some of these comments may be a bit out-of-date with the reduced amendment, but their comments are summarized below: • Recommended significant buffering and screening from rural property in Corcoran • Consider extension of trail north to Corcoran line • The wetland extending north from the site into Corcoran is subject to a floodplain without an established Base Flood Elevation. Requested the BFE be established with review of this development and no impacts • Willow Drive is gravel in Corcoran. All reasonable measures should be implement to ensure development traffic goes south • Requested a stub for potential future interconnect with Corcoran water system. Cates Industrial Park Page 9 of 11 July 5, 2022 Comprehensive Plan Amendment City Council Meeting Review Criteria/Comp Plan Information The City has the highest level of discretion when considering proposed amendments to the Comprehensive Plan. The goals, principles, and objectives of the Comp Plan should provide guidance when considering any amendment. Infrastructure is one of the primary considerations of the Comprehensive Plan. It appears that the proposed amendment would not cause significant issues with the City’s sewer and water systems. The applicant proposes to provide land for a sanitary sewer lift station on property north of the subject site. The primary potential infrastructure issue identified by staff relates to transportation. The proposed amendment would contribute significantly to projected traffic onto Willow Drive. It is important to note that the property is guided FDA, which indicates that development may be considered in future Comp Plan updates. An amendment at this time would accelerate any impacts. Without such improvements, development would appear to be premature. The applicant proposes to construct improvements to Willow Drive and Chippewa Road at their cost. This would remove the potential obligation from the City needing to consider those improvements at some point in the future. Sewer and water improvements are also proposed in connection with the development, including dedicating land for the sanitary sewer lift station which is necessary for this site and also other nearby properties and the extension of a 12” watermain to the east. Along with infrastructure considerations, the Comprehensive Plan also addresses matters related to community character, growth management, employment, tax base, and protection of natural resources and rural areas. The Planning Commission and City Council should carefully consider these (sometimes competing) interests. Planning Commission Recommendation The Planning Commission held a public hearing on the Comprehensive Plan Amendment at the June 14 meeting. An excerpt from the meeting minutes is attached for reference. No one spoke at the hearing. Planning Commissioners discussion surrounded how the reduced scale of the proposed change of land use seemed more appropriate than the previous request and noted that it was more proximate to existing business uses and would have less of an impact on traffic. Following discussion, the Planning Commission unanimously recommended approval of the proposed amendment. Staff Comments Land designated for Business development is fairly limited within the City. Only a few sites have over 20 net acres to support a larger project. Staff believes that the subject site is a comparatively good location for Business development if the Planning Commission and Council desire to expand opportunities for larger development, provided the transportation needs noted above are addressed. The City’s utility system is planned to support development in this area at some point in the future. Expanding the MUSA in Cates Industrial Park Page 10 of 11 July 5, 2022 Comprehensive Plan Amendment City Council Meeting any location within the City has the potential for incongruence with adjacent rural land uses. Site layout, landscaping, and street planning will need to mitigate potential impacts. The Planning Commission recommended approval subject to the following conditions: 1) The Comprehensive Plan Amendment shall not become effective until reviewed and authorized by the Metropolitan Council pursuant to Minnesota Statues 462 and 473. 2) The Comprehensive Plan Amendment shall not become effective until formally adopted by the City Council following: a) approval of a site plan review and any required preliminary plat application; b) execution of a development agreement in a form and of substance acceptable to the City which guarantees construction of all necessary improvements identified to support the development. 3) The applicant shall submit a financial guarantee sufficient to ensure completion of the public improvements necessary to support the proposed development, including improvements to Willow Drive and Chippewa Road. 4) Any future application shall be subject to all relevant City regulations and policies. 5) Any future application shall be subject to Wetland Conservation Act Replacement Plan approval and meet all requirements of the wetland protection ordinance. 6) The applicant shall provide land necessary for construction of the sanitary sewer lift station adjacent to Willow Drive, north of Cates Ranch Drive, as recommended by the City Engineer. 7) The applicant shall extend 12” watermain to connect to the existing main at Chippewa Ct. 8) The street improvements for Willow Drive and Chippewa Road adjacent to the site and at the intersection of Highway 55 shall be constructed as part of the development improvements and provisions for installation of traffic monitoring camera improvements shall be provided. In addition, staff has provided the following comments to be addressed on any subsequent application: 1) A substantial buffer shall be provided from adjacent rural property. The buffer shall include an appropriate combination of distance, berming, vegetation and potentially fencing. 2) Provisions shall be incorporated into the design to maintain the natural drainageways through the site. Any wetland impact shall be subject to WCA review and approval. 3) The applicant shall establish base flood elevation(s) for Zone A floodplains within the site and for wetlands adjacent to the site. 4) Access locations and circulations shall be improved as recommended by City staff. Primary truck access shall be provided to Willow Drive. 5) Right-of-way shall be dedicated along the east of the property if such dedication is determined appropriate at the time of plat review. 6) Sufficient right-of-way shall be dedicated for Chippewa Road and Willow Drive to support turn-lane improvements and non-motorized transportation. 7) Provisions for pedestrian connectivity shall be provided. 8) Architectural plans shall be updated to provide additional modulation along building facades facing the exterior of the site. 9) Plans shall be updated to provide required landscaping areas adjacent to buildings and within parking lots/loading areas. 10) The applicant shall address the comments of the City Engineer. Cates Industrial Park Page 11 of 11 July 5, 2022 Comprehensive Plan Amendment City Council Meeting 11) Park dedication shall be provided as required by the City Council after recommendation by the Park Commission. Potential Action If the City Council finds that the proposed amendment aligns with the goals, principles, and objectives of the Comprehensive Plan and the Council supports the amendment, the following action could be taken: Move to direct staff to draft a resolution granting conditional approval of the comprehensive plan amendment subject to the conditions noted in the staff report and authorizing submission to the Metropolitan Council. Attachments 1. Comprehensive Plan Information 2. Excerpt from draft 6/14/2022 Planning Commission minutes 3. Excerpt from 5/17/2022 City Council minutes 4. Excerpt from 1/18/2022 Park Commission minutes 5. Applicant Narrative 6. Concept Plan 7. Architectural Concept Chapter 2 – Vision and Community Goals Page 2 - 1 Adopted October 2, 2018 Chapter 2: VISION & COMMUNITY GOALS _______________________________________________________________________________________________ The Vision and Community Goals chapter is the heart of the Comprehensive Plan and provides the foundation from which City officials make consistent and supporting land use decisions. This chapter includes a set of general community goals that guided the creation of this Plan. The concepts in this chapter are some of the few static elements of the Comprehensive Plan. If land uses change or other infrastructure varies from the Plan, decisions will be founded in the goals set forth below. The Vision and Goals were created with the involvement of the Comprehensive Plan Steering Committee (the “Steering Committee”), City officials, and residents of Medina and are broadly supported. Land use designations are subject to strong social and economic pressures to change. Accordingly, it is appropriate that such systems be periodically evaluated in light of changing social and economic conditions. As development evolves, the Vision and Goals will provide the guidance for accomplishing the vision for the future of the community even when changes are necessary to the land use plan. Detailed objectives and recommendations are contained within each of the subject chapters of this plan. Creating the Vision and Goals The residents, the Steering Committee, City officials and staff participated in the planning process for the Plan. A series of public participation meetings were conducted to introduce and solicit information from the residents of Medina. The Steering Committee held work sessions that focused on integrating the concerns and desires of the community together with accommodating growth and regional impacts. An online forum provided additional opportunity for residents to impact the Vision and Community Goals as they were formulated. In addition to land use and growth planning, the City implemented open space, natural resources, and infrastructure planning. The goals which guided this process are integrated into this chapter. Each element of this plan was developed with assistance from city officials and a diverse group of community stakeholders producing a truly representative plan. The City made a conscious decision to emphasize natural resources and open space conservation. Chapter 2 – Vision and Community Goals Page 2 - 2 Adopted October 2, 2018 Community Vision The following statement provides a vision of the community for the future and the resultant goals and strategies. Medina is a community united by a common goal: to sustain and enhance the quality of life of its residents. Medina will protect its significant natural resources and open space throughout the City, while honoring its rural heritage and fostering safe and well-designed neighborhoods, places of recreation and destinations for citizens to gather. Development within the City will be commensurate with available transportation systems, municipal services and school capacity. Community Goals The following Community Goals are derived from the Vision Statement and inform objectives and strategies throughout the various aspects of the Comprehensive Plan. • Preserve rural vistas, open spaces, and wetlands in all parts of the community to promote the rural character of Medina. • Protect and enhance the environment and natural resources throughout the community. • Encourage and incent innovative and environmentally friendly approaches to planning, engineering and development. • Expand urban services only as necessary to accommodate regionally forecasted residential growth, desired business opportunities and achievement of other Community Goals. Such development and growth shall be at a sustainable pace proportionate with capacity of schools and transportation, water supply and wastewater infrastructure available to the City. • Spread development so that it is not geographically concentrated during particular timeframes. • Promote public and private gathering places and civic events that serve the entire community. • Preserve and expand trails and parks to provide community recreational facilities, connect neighborhoods, and encourage healthy lifestyles of its residents. • Provide opportunities for a diversity of housing at a range of costs to support residents at all stages of their lives. • Encourage an attractive, vibrant business community that complements the residential areas of the City. • Maintain its commitment to public safety through support of the City’s police department and coordinate with its contracted volunteer fire departments. • Manage the City through prudent budgeting processes, retaining a skilled and efficient staff and long-range planning and financial management. Chapter 5 - Land Use & Growth Page 5- 4 Adopted October 2, 2018 Page 5- 4 While these ordinance standards help protect solar access, it is not possible for every part of a building or lot to obtain unobstructed solar access. Mature trees, topography, and the location of structures can limit solar access. However, on most properties the rooftop of the principal building would be free of shading by adjacent structures. Therefore, the majority of property owners in the City could utilize solar energy systems, if they so desired, as a supplement or alternative to conventional fuels. HHiissttoorriicc PPrreesseerrvvaattiioonn The City of Medina currently does not have any sites or structures listed on the National Register of Historic Places. The City of Medina has a strong interest in preserving representative portions of its history. The City previously worked with the West Hennepin Pioneer Museum to restore the Wolsfeld Family cabin which was originally built in 1856. It is thought to be one of the original homes in Medina. The City further commits to providing the following general guidelines related to historical preservation: • Partner with organizations that want to preserve historically significant areas, landmarks, and buildings in Medina; • Modify zoning regulations as necessary to help preserve areas that may be historically significant. FFuuttuurree GGeenneerraall LLaanndd UUssee PPoolliiccyy DDiirreeccttiioonn As described in the Vision Statement, the City of Medina strives to promote and protect its open spaces and natural environment. The City has historically been, and intends to continue to be, primarily a rural community. The City has planned for a limited amount of future development consistent with regional forecast and consistent with Community Goals. Future Land Use Plan Principles The Future Land Use Plan guides the development of Medina through 2040, and will be used to implement the City’s goals, strategies and policies. The Plan is guided by the Vision and Community Goals as furthered by the following principles: Development Patterns and Neighborhood Form • Encourage open spaces, parks and trails in all neighborhood developments. Surveys indicate that a high quality of life is found when residents have visual access to green spaces. • Create neighborhoods with a variety of housing types that are well connected with roads, trails or sidewalks. • Maintain the integrity of rural neighborhoods and promote development patterns consistent with existing rural residential development. • Recognize neighborhood characteristics and promote new development compatible in scale, architectural quality and style with existing neighborhoods. • Stage residential growth to minimize the amount of adjacent developments which occur within the same time period. Chapter 5 - Land Use & Growth Page 5- 5 Adopted October 2, 2018 Page 5- 5 • Guide density to areas with proximity to existing infrastructure and future infrastructure availability. • Concentrate higher density development near service oriented businesses to help promote walkability. • Consider planned development in surrounding communities when making land use decisions in the City. Road Patterns • Recognize regional highway capacity and planned improvements, along with use forecasts, as major factors in planning for growth and land use changes. • Establish collector streets with good connections through the community’s growth areas. • Promote trails and sidewalk access near roads and thoroughfares to encourage multi- modal transportation choices. • Consider opportunities to improve north-south travel within the City. Open Spaces and Natural Resources • Preserve natural resources throughout the community and provide educational opportunities to residents to help them understand the value of natural areas. • Preserve open spaces and natural resources. • Protect wooded areas and encourage improvement of existing resources and reforestation. Evaluate existing woodland protections and supplement as necessary. • Support the guidelines identified in the Open Space Report to preserve the City’s natural systems. Business Districts and Commercial Areas • Focus service businesses and development near urban residential densities and along primary transportation corridors. • Provide connections between residents and commercial areas and promote businesses within mixed-use areas. • Work to create job opportunities in the community for Medina residents to reduce traffic and commuting demands. • Emphasize service and retail uses which serve the needs of the local community and provide opportunities for the community to gather. • Support business development with a corporate campus style which provides open spaces and protects natural resources. Chapter 5 - Land Use & Growth Page 5- 6 Adopted October 2, 2018 Page 5- 6 TThhee GGuuiiddee PPllaann Medina's Future Land Use Plan, Map 5-3, maintains Medina’s rural character and protects the City's natural resources while accommodating limited growth and development which is consistent with the City’s Vision, Community Goals and Land Use Principles. Table 5-2 below demonstrates the expected 2040 land uses in the community. TABLE 5-2 FUTURE LAND USE PLAN Future Land Use (2040) Gross Acreage % Net Acreage % Rural Residential 8,402.2 49.1% 6,015.3 35.1% Agriculture 222.7 1.3% 174.5 1.0% Future Development Area 671.9 3.9% 547.9 3.2% Low Density Residential 1172.5 6.8% 865.7 5.1% Medium Density Residential 58.5 0.3% 46.2 0.3% High Density Residential 29.6 0.2% 25.7 0.2% Mixed Residential 137.1 0.8% 94.1 0.6% Uptown Hamel 45.0 0.3% 41.2 0.2% Commercial 254.2 1.5% 197.6 1.2% Business 704.6 4.1% 471.9 2.8% Rural Commercial 67.5 0.4% 47.6 0.3% Institutional 270.2 1.6% 194.0 1.1% Parks, Recreation, Open Space 2,771.5 16.2% 1,971.2 11.5% Private Recreation 343.1 2.0% 297.5 1.7% Closed Sanitary Landfill 192.2 1.1% 124.7 0.7% Right-of-Way 673.1 3.9% 616.9 3.6% Total Acres 16,015.9 11,732.0 Lakes and Open Water* 1,104.6 6.5% 1,104.6 6.5% Wetlands and Floodplain 4,283.9 25.0% Total City 17,120.5 17,120.5 * Lakes and Open Water amounts include areas adjacent to lakes which are not included in Hennepin County parcel data and exclude un-meandered lakes. The Growth and Development Map (Map 5-4) highlights areas within the City in which a change of land use is contemplated by the Future Land Use plan. The map also highlights wetland areas within Medina which significantly affect land planning, development, and infrastructure decisions. Chapter 5 - Land Use & Growth Page 5- 7 Adopted October 2, 2018 Page 5- 7 Future Land Use Designations Rural Residential (RR) identifies areas for low-intensity uses, such as rural residential, hobby farms, agricultural, horticulture, conservation of ecologically significant natural resources and passive recreation. Density within the RR land use shall be no more than one lot per 10 acres and the area is not planned to be served by urban services during the timeframe covered by this Plan. Agricultural (AG) identifies areas which are planned for long-term agricultural uses. Density within the land use can be no more than one lot per 40 acres which will not be served by urban services. Property within this land use is eligible to be part of the Metropolitan Agricultural Preserves Program. Future Development Area (FDA) identifies areas which could potentially be planned for future urban development in the City that will be provided municipal sewer and water services. This area will remain rural unless and until designated for urban services in a future Comprehensive Plan update. The purpose of the FDA designation is to communicate the future planning intentions to the community. This designation is tentative and depends greatly on future infrastructure improvements, including to regional highway capacity. Low Density Residential (LDR) identifies residential land uses developed between 2.0 units per acre and 3.0.units per acre which are served, or are intended to be served, by urban services. The primary use in this area is single- and two-family residential development. Medium Density Residential (MDR) identifies residential land uses developed between 5.0 and 7.0 units per acre that are served, or are intended to be served, by urban services. The primary uses in this designation will be a mix of housing such as single-family residential, twin homes, town homes, row homes, and small multiple family buildings. High Density Residential (HDR) identifies residential land uses developed between 12.0 and 15.0 units per acre that are served, or are intended to be served, by urban services. The primary uses will include town homes, apartment buildings and condominiums which should incorporate some open space or an active park. Mixed Residential (MR) identifies residential land uses that may be developed with a variety of housing styles at an overall average density between 3.5 and 4.0 units per net acre, within which a minimum of the units equivalent to 1.0 unit per acre are required to be developed at higher densities above 8.0 units per acre. Uses within the MR land use are served, or are intended to be served, by urban services. The land use provides flexibility for the type of housing to be developed, including detached single family, twin homes, townhomes and multiple family buildings. The MR land use will allow for different types of housing to be developed in coordination with each other or independently, provided the objectives related to overall density and minimum number of higher density housing units can be achieved within a defined area. Uptown Hamel (UH) the Uptown Hamel land use allows residential and commercial uses to be mixed on adjacent sites and to be mixed within the same building or property. Residential development in this designation may be between 4.0 and 15.0 units per acre. The Uptown Hamel area is served by urban services. Chapter 5 - Land Use & Growth Page 5- 8 Adopted October 2, 2018 Page 5- 8 Commercial (C) provides areas for highway oriented businesses and retail establishments including commercial, office and retail uses. These uses are concentrated along the arterial corridors and are served or will be served by urban services. Business (B) provides opportunities for corporate campus uses including office, warehouse, and light industrial. This designation identifies larger tracts of land that are suitable for office and business park developments and are served or will be served by urban services. Rural Commercial (RC) identifies commercial land uses which are not served by urban services, but rather by individual wells and septic systems. The scale of development in this land use shall be limited to protect water resources. Institutional (INST) identifies existing public, semi-public, and non-profit uses such as governmental, cemeteries, religious, educational and utilities. Parks, Recreation, and Open Space (PROS) identifies publicly owned or permanently conserved land which is used for park, recreational, or open space purposes. Private Recreation (PREC) identifies areas that are currently used for outdoor recreational uses which are held under private ownership but are not publicly maintained. Limited numbers of residential uses may be included or have previously been developed within this land use designation, accounting for no more than 10% of the land area. Density within the residential portion of the use shall be between 2.0 and 3.0 units per net acre where urban services are available and one unit per 10 acres where services are not available. The City does not anticipate additional residential development within the land use. Closed Sanitary Landfill (SL) identifies an existing closed sanitary landfill. The Woodlake Landfill is owned by the Minnesota Pollution Control Agency (MPCA) as part of Minnesota’s Closed Landfill Program. The MPCA has jurisdiction over land use regulations of the landfill and has made available a description of the types, locations, and potential movement of hazardous substances, pollutants and contaminants, or decomposition gases related to the facility in its Closed Landfill Plan. The City hereby incorporates such information and the City will provide such information as required by law. Chapter 5 - Land Use & Growth Page 5- 10 Adopted October 2, 2018 Page 5- 10 LLaanndd UUssee PPoolliicciieess bbyy AArreeaa The following section provides policies for land use designations and is categorized into generalized subsections. The policies for each category as provided below directly support the Community Goals and Land Use Principles. These designations are generalized land uses and are not specific zoning districts. The City will update the zoning ordinance and applicable codes to be consistent with the land use plan and designations identified in this section. The planning process revealed a strong interest in promoting high quality, sustainable development in the City. The Planned Unit Development (PUD) process for large scale or master plan types of development, regardless of whether they are residential, commercial or mixed-uses will be available and will be supported through zoning. RRuurraall DDeessiiggnnaattiioonnss The rural designations include Agricultural, Rural Residential and Future Development Area. A large percentage of the community falls into these categories. The purpose of these designations is to provide low-intensity land uses, such as rural residential, farming, hobby farms, horticulture, conservation of natural and ecologically significant natural resources and passive recreation. This area will not be provided with water or sewer service during the timeframe covered by this Plan. A significant segment of this area consists of large, rural parcels with single-family homes. The City recognizes that such low-density, development will continue to be a desired housing alternative. The City's goal is to maintain the rural character of this area. The Metropolitan Council System Statement shows the majority of this area as Diversified Rural, and the City utilizes the Rural Residential designation to be consistent with the System Statement. The Metropolitan Council has identified a significant portion of Medina’s rural area in the Long-term Sewer Service Area (LTSSA) for the Blue Lake wastewater facility. The Metropolitan Council designates the LTSSA for the possibility of extension of urban services in the long-term, beyond 25 years in the future. Medina is required to identify the LTSSA in its Comprehensive Plan. The Metropolitan Council’s LTSSA is identified in Map 5-5. The Metropolitan Council states that the LTSSA is intended to provide opportunities to efficiently extend urban services to accommodate long-term growth. The City believes that much of this area does not support efficient extension of urban services and the City seeks opportunities to remove property from the LTSSA. The following factors affect the efficiency of providing future urban services and are displayed on Map 5-6: • Wetlands, Topography, Regional Parks and Scientific Areas Wetlands occupy a significant portion of the area identified by the Metropolitan Council within the LTSSA, accounting for approximately 40% of the area. This fact, along with topographical conditions, would make the provision of wastewater service inefficient. In Chapter 5 - Land Use & Growth Page 5- 11 Adopted October 2, 2018 Page 5- 11 addition, Baker Park and the Wolsfeld Woods Scientific and Natural Area occupy large portions of Medina’s rural area, further separating any developable areas. • Historical development patterns Much of the LTSSA was developed with large-lot residential neighborhoods prior to the Metropolitan Council’s LTSSA designation. These properties tend to include large homes with comparatively high home values, making the likelihood of redevelopment with urban services costly. The Metropolitan Council seeks density lower than 1 unit per 10 acres for efficient extension of wastewater service. As evidenced on Map 5-6, the vast majority of the LTSSA within Medina has been previously developed in a pattern that is denser than 1 unit per 10 buildable acres. As a result, much of the LTSSA does not provide opportunity for efficient extension of wastewater service by the Metropolitan Council’s policy. • Distance between regional infrastructure and City infrastructure The Metropolitan Council would need to extend wastewater service into the southern area of Medina if development were to occur in the future. The City’s primary municipal water system is in the northern portion of Medina. One of these services would need to be extended a great distance in order to be provided in connection with the other, or the City would need to establish a separate water system. Either alternative would be costly and would not be efficient. In discussions with Metropolitan Council staff, the City has identified approximately 730 acres to be removed from the LTSSA in the southern portion of the City, because a similar acreage in the northwest corner of the City was added to the Blue Lake wastewater facility service area. The City will continue to seek opportunities to remove property from the LTSSA because of the factors noted above. The City’s Open Space Report proposes several different implementation techniques for allowing open space development and planning to maintain rural character and simultaneously preserve significant natural resources. This result may take the form of innovative developments that clusters smaller lots on larger parcels with permanently conserved open space. Such innovative arrangements can help preserve the City’s natural resources, open space and rural character, while still maintaining an average overall density of ten acres per unit. Medina’s wetlands, lakes, scattered woodlands and soil conditions prevent smaller, unsewered lot development, but are ideal for low-density rural housing. Medina's policy in the permanent rural area is to keep strict soil requirements for septic sites, but allow flexibility for Open Space design developments and to ensure that the permanent rural area will remain rural by eliminating the need for future extension of a sanitary sewer service to replace failing systems. Objectives: 1. Allow low-density development in the Rural Residential Area including innovative arrangements of homes that preserve open space and natural resources. 2. Encourage conservation of open space, farms and ecologically significant natural resources in the rural areas. Chapter 5 - Land Use & Growth Page 5- 12 Adopted October 2, 2018 Page 5- 12 3. Enforce stringent standards for the installation and maintenance of permanent, on-site sewage disposal systems. 4. Allow public facilities and services, such as parks and trail systems, if compatible with rural service area development. 5. Allow land uses, such as home-based businesses, hobby farms, horse stables, nurseries and other smaller-scale rural activities, which will not conflict with adjoining residential development. 6. Regulate noise, illumination, animals, and odors as needed to maintain public health and safety. 7. Maintain a maximum density of one unit per forty acres for property in the Agricultural land use. 8. Maintain a maximum density of one unit per ten acres for new development in the Rural Residential and Future Development Area land use. 9. Consider exceptions to maximum density standards for open space developments that protect natural features and put land into permanent conservation. Within the Metropolitan Council’s long term sewer service area (reference Map 5-5), these exceptions will be allowed to result in development with a density in excess of one unit per ten gross acres if consistent with the Metropolitan Council’s Flexible Residential Development Guidelines. 10. Urban services will not be provided to the Agricultural, Rural Residential, or Future Development Area land uses during this planning cycle. 11. Require preservation of natural slopes, wetlands, woodlands and other significant natural characteristics. 12. Require that lots contain adequate soil types and conditions as defined in the City's on-site septic system requirements. 13. Protect property within the Future Development Area designation from subdivision and development by requiring ghost plats for subdivisions so that future urban expansion is not compromised. 14. Reduce impervious surfaces where possible by applying low impact design standards and encourage innovative materials and plans that reduce runoff. 15. Encourage and incentivize landowners to participate in the protection and conservation of significant natural resources. Chapter 5 - Land Use & Growth Page 5- 17 Adopted October 2, 2018 Page 5- 17 Business Uses The following objectives refer to business land uses that are connected to or planned for urban services. Businesses in this use generally include office complexes, business park development, warehouse and light industrial opportunities. Objectives: 1. Require preservation of natural slopes, wetlands, woodlands, and other significant natural characteristics of the property. 2. Encourage businesses that benefit the local community by providing employment opportunities utilizing high quality design, and having limited impact on public services. 3. Consider permitting uses such as nursing homes and assisted living facilities where suitable, subject to appropriate requirements related to density, ensuring compatibility between uses, and preventing the use from being predominantly independent-living residential in nature. These uses are expected to occupy a very small proportion of Business land. Residential density is estimated to be between 5-20 units per net acre, but flexibility will be considered based upon the mix of nursing home, assisted living, memory care, independent living units, and other uses proposed within a development. 4. Regulate the impact of development along the border between business and residentially guided areas to ensure that business uses have a minimal impact on residential areas. 5. Regulate construction to ensure high quality, energy and resource efficient buildings and to promote such Green Building standards as LEED Certifications or the State of Minnesota Sustainable Building Guidelines: Buildings, Benchmarks and Beyond (B-3) standards. 6. Encourage construction that enhances the visual appeal of TH 55 corridor and the rural vistas and open spaces of the City. 7. Create or update standards that promote a more rural appearance, or create campus style developments that protect ecologically significant areas and natural features. 8. Require frontage roads that do not directly access arterial roadways and limit access points to collector and arterial roadways. 9. Use the site plan review process to ensure that commercial and industrial uses are compatible with neighboring future and existing uses, and with the adjoining public streets and highways. PUD’s may be used to help accomplish this policy. 10. Emphasize pedestrian safety. 11. Require utilities to be placed underground wherever possible for reasons of aesthetic enhancement and safety. 12. Regulate noise, illumination, and odors as needed to maintain public health and safety. Chapter 5 - Land Use & Growth Page 5- 18 Adopted October 2, 2018 Page 5- 18 Staging Plan The staging plan is tied to infrastructure plans, including water, wastewater and transportation, to ensure that growth and development are commensurate with services necessary to support new residents and businesses in an efficient and cost-effective manner. The staging plan, Map 5-5, utilizes flexible staging boundaries to direct where and when development should proceed within the City and is built on the following principles: • Growth should encompass a balance of land uses to provide residential and business areas for development throughout the planning period. The staging plan also is intended to reduce concentration of development within a location during a particular timeframe. • The staging plan identifies staged increments of 5-year periods and provides some flexibility between adjacent staging periods. Development shall be limited to a maximum of two years prior to the existing staging period, and will be tied to an incentive based points system. Such flexibility will not be permitted for new high- density residential development to finalize prior to 2021 as deemed necessary by the Metropolitan Council to ensure sufficient land is available at higher densities from 2021- 2030. Table 5-5 describes the net acreage of the various land uses by Staging Period. The following table describes the corresponding number of residential units which could be developed upon property within each Staging Period. The numbers below do not include several lots that have been approved for development, but are not yet constructed, which is why the capacity noted below differs slightly from the forecasts noted in Chapter 3. Although most of the property staged for development is available in earlier timeframes, the City anticipates that actual growth will be more linear as described in the forecasts in Chapter 3. TABLE 5-4 STAGING PLAN – RESIDENTIAL DEVELOPMENT CAPACITY Time Period Total Residential Units High Density Residential Units 2018-2021 345 32 2021-2025 161 161 2025-2030 464 94 2030-2035 0 2035-2040 47 Total 1,017 287 Chapter 5 - Land Use & Growth Page 5- 19 Adopted October 2, 2018 Page 5- 19 TABLE 5-5 STAGING PLAN – NET ACRES Future Land Use Existing 2017 Change 2018-2021 2021 Change 2021-2025 2025 Change 2025-2030 2030 Change 2030-2035 2035 Change 2035-2040 2040 Rural Residential 6,015.3 0.0 6,015.3 0.0 6,015.3 0.0 6,015.3 0.0 6,015.3 0.0 6,015.3 Agriculture 174.5 0.0 174.5 0.0 174.5 0.0 174.5 0.0 174.5 0.0 174.5 Future Develop. Area 547.9 0.0 547.9 0.0 547.9 0.0 547.9 0.0 547.9 0.0 547.9 Future Staged Growth* 666.1 -467.7 198.4 -13.4 185.0 -161.5 23.5 0.0 23.5 -23.5 0.0 Low Density Resid. 679.3 95.5 774.8 0.0 774.8 67.4 842.2 0.0 842.2 23.5 865.7 Medium Density Res. 21.5 24.7 46.2 0.0 46.2 0.0 46.2 0.0 46.2 0.0 46.2 High Density Resid. 9.6 2.7 12.3 13.4 25.7 0.0 25.7 0.0 25.7 0.0 25.7 Mixed Residential 0.0 0.0 0.0 0.0 0.0 94.1 94.1 0.0 94.1 0.0 94.1 Uptown Hamel 33.2 8.0 41.2 0.0 41.2 0.0 41.2 0.0 41.2 0.0 41.2 Commercial 135.9 61.7 197.6 0.0 197.6 0.0 197.6 0.0 197.6 0.0 197.6 Business 196.8 275.1 471.9 0.0 471.9 0.0 471.9 0.0 471.9 0.0 471.9 Rural Commercial 47.6 0.0 47.6 0.0 47.6 0.0 47.6 0.0 47.6 0.0 47.6 Institutional 194.0 0.0 194.0 0.0 194.0 0.0 194.0 0.0 194.0 0.0 194.0 Parks, Rec, Open Space 1,971.2 0.0 1,971.2 0.0 1,971.2 0.0 1,971.2 0.0 1,971.2 0.0 1,971.2 Private Recreation 297.5 0.0 297.5 0.0 297.5 0.0 297.5 0.0 297.5 0.0 297.5 Closed Sanitary Landfill 124.7 0.0 124.7 0.0 124.7 0.0 124.7 0.0 124.7 0.0 124.7 Right-of-Way 616.9 0.0 616.9 0.0 616.9 0.0 616.9 0.0 616.9 0.0 616.9 • Future Staged Growth represents the acreage which is included in a future Staging Period. HIGHWAY 55 ")55 ")24 ")19 ")101 ")116 ")11 ")24 ")19 £¤12 H A M E L R D M E D I N A R D PIONEER TRL TAMARACK DR WILLOW DR HACKAMORE RD ARROWHEAD DR H O M E S T E A D T R L CHIPPEWA RD HUNTER DR PARKVIEW DR BROCKTON LN N MEANDER RD EVERGREEN RD BROCKTON LN N CHIPPEWA RD WILLOW DR WILLOW DR HUNTER DR ")55 Katrina Independence Mooney School Peter Spurzem Holy Name Half Moon Wolsfeld Krieg Winterhalter Miller Thies Ardmore Map 5-3Future Land Use Plan 0 0.5 10.25 Miles Map Date: October 2, 2018 Legend Future Land Use Rural Residential Agricultural Future Development Area Low Density Residential Medium Density Residential High Density Residential Mixed Residential Uptown Hamel Commercial Business Rural Commercial Institutional Private Recreational Park, Recreational, and Open Space Closed Sanitary Landfill HIGHWAY 55 ")55 ")24 ")19 ")101 ")116 ")11 ")24 ")19 £¤12 H A M E L R D M E D I N A R D PIONEER TRL TAMARACK DR WILLOW DR HACKAMORE RD ARROWHEAD DR H O M E S T E A D T R L CHIPPEWA RD HUNTER DR PARKVIEW DR BROCKTON LN N MEANDER RD EVERGREEN RD BROCKTON LN N CHIPPEWA RD WILLOW DR WILLOW DR HUNTER DR ")55 Katrina Independence Mooney School Peter Spurzem Holy Name Half Moon Wolsfeld Krieg Winterhalter Miller Thies Ardmore Map 5-4Development and Growth Plan 0 0.5 10.25 Miles Map Date: October 2, 2018 Legend Future Land Use Low Density Residential Medium Density Residential High Density Residential Mixed Residential Uptown Hamel Commercial Business Wetland Locations Wetland Locations HIGHWAY 55 ")55 ")24 ")19 ")101 ")116 ")11 ")24 ")19 £¤12 H A M E L R D M E D I N A R D PIONEER TRL TAMARACK DR WILLOW DR HACKAMORE RD ARROWHEAD DR H O M E S T E A D T R L CHIPPEWA RD HUNTER DR PARKVIEW DR BROCKTON LN N MEANDER RD EVERGREEN RD BROCKTON LN N CHIPPEWA RD WILLOW DR WILLOW DR HUNTER DR ")55 Katrina Independence Mooney School Peter Spurzem Holy Name Half Moon Wolsfeld Krieg Winterhalter Miller Thies Ardmore Map 5-5Staging and Growth 0 0.5 10.25 Miles Map Date: October 2, 2018 The Staging and Growth Plan allows potential flexibility for urban services up to two years prior to the indicated staging period. Such flexiblity will be considered through a evaluation system based on the extent to which a proposal exceeds general City standards. The Future Development Area identifies areas which may potentially be planned for urban services in the future beyond the term of this plan (post-2040). The Long-term Sewer Service Area is a long-term planning designation of the Metropolitan Council. It identifies areas which may be considered for potential sanitary sewer service in the future beyond the term of this Plan. Legend Urban Services Phasing Plan Developed 2018 2020 2021 2025 2035 FDA LTSSA Medina Planning Commission Excerpt from Draft 6/14/2022 Minutes 1 Public Hearing – Cates Industrial Park – Jeff and Chris Cates – 2575 Cates Ranch Drive – Comprehensive Plan Amendment to Change Future Land Use to Business and Staging to 2020 Finke stated that the Commission reviewed the concept plan at the last meeting and provided feedback on the concept and overall land use questions in general. He stated that this is similar information requesting formal action. He stated that the goals and objectives provide guidance when considering an amendment to the Comprehensive Plan. He stated that the proposed for the subject site would change the property from future development area (FDA) to business and to adjust the staging to the 2020 or imminent development possibility. He stated that there would be some other adjustments to tables and such in the plan if the change in land use and staging were approved. He stated that the change would support the proposed use of warehouse/office development of approximately 300,000 square feet. He displayed concept three, which was selected by the applicant given the feedback from the Commission and Council. He noted that some things may be adjusted as this moves ahead. He provided details on transportation noting that any required improvements to Arrowhead or Chippewa would be required that would result from this development. He stated that staff believes the best location for the lift station is on the northern property, which is not proposed to change at this time. He stated that the applicant has agreed to provide the land for the lift station as a condition of this approval. He noted that the Commission and Council requested improved modulation of the building, which is reflected in the staff comments. He stated that Corcoran forwarded their same comment from January. He noted that additional comments were provided within the report from staff, should the Commission be supportive of the request. He stated that if there is support for more business land for development, staff believes that this site would be appropriate. Peter Coyle, representing the applicant, introduced the members of the team present tonight at the meeting. He appreciated the supportive comments of the concepts present thus far. He stated that they did orient to the two-building plan, as preferred and have accepted the transportation improvement recommendations of staff. He stated that they have not yet proceeded to architectural detail but understand the desire for an attractive facility. He stated that they will market this property to the highest and best user to create an asset to the community and take advantage of the infrastructure in place. Nielsen opened the public hearing at 7:59 No comments. Nielsen closed the public hearing at 8:00. Grajczyk commented that given the existing business use and infrastructure in the area, he does view this as a good area to add this type of business. He believed that this fits well with the vision of the community to grow and develop and to be more well-rounded. He referenced the lift station discussion and asked if there is existing infrastructure already or whether this would be completely new. Finke replied that the lift station is intended to serve some of the property designated business west of Willow and was identified as a need in the Comprehensive Plan. He stated that whatever property developed first would necessitate that need. Jacob stated that he believes there is a need for diversification of the business footprint in Medina. Rhem echoed the comments thus far in support and agreed that this would make sense adjacent to business area. He agreed there is a need for additional business space in Medina. Medina Planning Commission Excerpt from Draft 6/14/2022 Minutes 2 Popp stated that when this was first presented, he was hesitant but does believe that this would be a good fit for business given the adjacent development in this area. He was appreciated of the reduce scale of the design from the first review. Piper stated that the former Mayor Crosby would be happy with this and stated that she is impressed and thanked the applicant. Nielsen echoed the comments of Popp. She stated that she was originally hesitant but believes that it is time to move forward on this property. Motion by Rhem, seconded by Jacob, to recommend approval of the Comprehensive Plan amendment subject to the conditions recommended by staff. Motion carries unanimously. (Absent: Sedabres) Medina City Council Excerpt from 5/17/2022 Minutes 1 Cates Industrial Park – Concept Plan Review (7:19 p.m.) Johnson stated that the applicant has withdrawn their original request and has submitted a request for approximately 300,000 square feet of warehouse, light industrial, office use on the southern portion of the property. He stated that three concepts were provided to determine if the Council would support a scaled down use of this nature. Finke stated that a Comprehensive Plan amendment would still be needed to support this use. He stated that the subject site is south of Cates Ranch Drive. He stated that there is discussion within the report about the impression of staff highlighting positives and negatives of each concept, if the broader land use change is supported. He displayed the elevations that were provided along with the three concepts. He noted that staff believes that trunk access to Willow is important regardless of the concept. He stated that a PUD may make sense in order to maximize the setback and greenspace on the exterior of the site and support truck circulation on the interior. He stated that the staff report does identify changes in property use compared to the acreage previously projected for business. He noted that transportation was thoroughly discussed with the larger project. He stated that even though the impact would be reduced with a smaller scale project, there would be anticipated improvements related to the project. He stated that the applicant has stated that they would be willing to provide the land for a sanitary sewer lift station and noted that staff would look for a lower elevation location to make installation of the lift station earlier. He noted that the Planning Commission discussed modulation of the building and the importance of that, should this move forward. He welcomed input from the Council on the broader land use question as well as on the concepts. DesLauriers asked if the lift station was included in the City’s CIP for 2023. He also asked if the CIP only included the cost for the lift station and not the acquisition of land. Albers stated that he would like to discuss what has changed from the last review other than this being smaller. He believed the direction was very specific related to a change in zoning. DesLauriers stated that they asked the applicant to come back with a version on the southern half, which is what has been done. Martin agreed that the Council invited the applicant to come back and present a request for the southern portion. Anderson agreed that four members of the Council supported the applicant coming back with a reduced scale plan while Albers was opposed. Albers asked what has changed that would change the perspective of the Council. Finke stated that one of the Comprehensive Plan objectives is to provide opportunities for the desired amount of business development. He stated that it could be argued that the smaller scale would better meet the desire of the Council for that type of development. Albers commented that there are certain things the Council is supposed to review when considering a Comprehensive Plan amendment and he did not think the criteria were met. DesLauriers stated that a vote was not taken last time as it was a concept. He read some of the comments and consensus of the Council from the previous minutes which invited the applicant to come back with revised plans. Medina City Council Excerpt from 5/17/2022 Minutes 2 Albers asked if the answers of the Council on the broader land use question have changed. Finke replied that the decision would provide the Council with the highest level of discretion. He stated that the mission, vision, principles, and goals would provide guidance when considering an amendment to the plan. Martin stated that in looking at the vision and goals within the report, she recalled the previous discussion of the Council related to the use. She stated that it is a bit of a stretch. She asked how the Comprehensive Plan goals would be achieved moving forward. She stated that conceptually the Council seemed to buy off on a commercial use but perhaps the size of the project was too severe. She stated that she did recall some support for the use and invitation for the applicant to come back with a reduced scale project. DesLauriers commented that this request meets three of the five requirements for the business district. He stated that when looking at FDA, the key component is that any future development would rely on infrastructure. He noted that the infrastructure is in place to support the development. He stated that Graphic Packaging is located across the street and another business down the road, therefore this property is in a business district and this project would create jobs. Albers stated that the Council was going down the path towards denial and therefore was confused as to what has changed. DesLauriers stated that the size was an important factor as he believes 30 acres fits much better than 70 acres. He stated that this sized development makes sense in this area. He confirmed that his decision is also supported by the fact that the necessary infrastructure is in place or would be added by the developer. Martin recognized that two members of the Council are not present to provide input tonight. She invited the developer to speak. Peter Coyle, spoke representing the applicant, noting that they did attempt to make changes to address the feedback of the Council. He stated that the broad goals they believe their concept would address including job creation opportunity, business creation, quality of life, and protection of natural resources. He commented that infrastructure is important and if there are transportation impacts caused by the project, they would fund those improvements. He noted that the northern parcel would also remain rural, more at the direction of the Council than the applicant. He stated that the designation of FDA is a non-designation and believes that the City should be able to designate actual land uses for properties. He stated that they would like to proceed with a version of this plan. He stated that they have been working with staff for eight to nine months, including completion of the required EAW. He stated that the primary objective of the meeting tonight was to determine whether this reduced scale project would be supported before moving for formal submissions. Martin asked for input on the three concepts. Albers stated that he prefers option three. Martin stated that she also preferred that concept but could also support option two if there was more modulation. Medina City Council Excerpt from 5/17/2022 Minutes 3 DesLauriers stated that he did not have a strong feeling either way but would lean towards concept two. He stated that he would square up the layout of the building and would have two access drives to Willow, one for vehicles and one for trucks. Martin commented that it would go without saying that a submittal would also need to meet City Code in terms of landscaping and architecture. Coyle commented that these are just concepts as they would still need to get a tenant and would not be building something without the input of the ultimate user. Martin recognized that if there were two users, perhaps the two-building concept would be the better fit in that scenario. She stated that she would be flexible between options two and three, depending on what was most beneficial to the user. DesLauriers asked staff if there was a preference for one of these plans in terms of the lift station. Finke stated that the discussion has not yet been had with the applicant. He noted that the projected location was actually on the northern parcel but recognized that may no longer be on the table. He noted that the concepts show the lift station on the corner of the site, which is high in elevation, but believed there were opportunities in lower elevations for that lift station. DesLauriers asked if there is any concern with the future DLRT through this area. Finke noted that layout is more to the west. He stated that there were comments related to pedestrian connectivity included in the review. Martin noted that she agrees with much of the analysis within the staff report. She confirmed the consensus of the Council that any future plans would need to address the analysis and comments within the staff report. Medina Park Commission Excerpt from 1/19/2022 Minutes 1 CATES INDUSTRIAL PARK Finke presented a request for a Comprehensive Plan amendment for the Cates Industrial Park. He identified the subject parcel and highlighted the surrounding property uses and future land uses. He stated that the site is guided for Future Development Area (FDA) which signifies that the property may be considered for urban development in future planning processes. He explained that for the current planning period of through 2030, the property is not anticipated for urban development. He stated that the applicant is proposing a business use within the current staging period. He explained that the proposal would be for approximately 665,000 square feet of warehouse and light industrial uses with office. He stated that the concept plan does not provide specific details for the development but is provided for context for this Comprehensive Plan amendment. He noted that if the amendment is approved, additional content would be provided during future applications for plat, site plan review, etc. He noted that the project is being presented to the park commission now so that the commission can consider whether a potential land use change will necessitate additional improvements in the park and trail plan. Morrison polled the members, there were no comments or questions at this time. CITY OF MEDINA APPLICATION FOR PLANNING CONSIDERATION COMPREHENSIVE PLAN AMENDMENT Kimley-Horn and Associates, Inc. on behalf of Oppidan Investment Company and the Cates Family is requesting a Comprehensive Plan Amendment in reference to the property referred to as CATES RANCH INDUSTRIAL, located on Willow Drive, north of Highway 55, in the City of Medina, Hennepin County Minnesota (see Exhibit A – Location Map). Project Background The Cates Family is proposing to develop the South Parcel along Chippewa Road, Parcel ID Number 0411823140004 for two industrial buildings. The buildings are intended to be used for warehouse or light manufacturing, compatible with an “Industrial Park (IP)” Zoning. Development of this property will require an Amendment to the Medina 2040 Comprehensive Plan to change the Future Land Use Map classification of this property from “Future Development Area (FDA)” to “Business (B)”. This amendment to the Future Land Use will allow for a rezoning of the property, which is currently in the “Rural Residential-Urban Reserve (RR-UR)” zoning district. This proposal was previously submitted for the entire 67 acres but after receiving feedback from the original proposal from the City Council the proposed project scope has been reduced to the 30-acre parcel along Chippewa Road. By reducing the size of the project, the impacts to the Traffic system will be reduce by almost half of the previous estimates that were evaluated for the entire development, will provide Job opportunities for the residents of Medina, and provide an area for business to come into or expand in the City of Medina. The proposed project reduces the amount of wetland impact as well and will utilize the existing City sewer and water mains for its services. The project will provide a lot for the future lift station required for the area. The property is governed by an existing Stipulation of Agreement dated November 8, 2000, between the Cates family and City of Medina, under which the City received fee title to certain portions of the Cates property for reconstruction/realignment of Chippewa Road and Willow Drive, respectively. In exchange for these conveyances, the City contractually obligated itself to amend the land use designation of the remaining Cates property to allow for commercial use, subject to the City’s normal zoning policies. The City is legally obligated to approve this land use designation. The subject property is 30.18 acres and consists of agricultural and rural residential land uses. Oppidan Investment Company presented 3 concept plans to the Planning commission and City Council in May, and after hearing the feedback decide the two-building concept with one building facing Willow Drive and One building Facing Chippewa Road is the preferred option to move forward with. This Concept Plan t will include two industrial/warehouse buildings equaling a total area of approximately 280,000 sq. ft. (see Exhibit B – Conceptual Site Plan). The front side of the buildings will face Willow Drive and Chippewa Road along with the automobile parking. The truck courts and loading docks will be placed rear of the buildings. The concept site design also includes preserved wetlands, stormwater treatment ponds and open space/buffer areas. Access to the site is from Willow Drive to the West and Chippewa Drive to the South. The primary truck entrance will be from Willow Drive. Existing, surrounding property zoning includes “Urban Reserve” zoned property to North (City of Corcoran), “Rural Business Holdings (RBH)” and “Business (B)” to the West, “Commercial Highway (CH)” to the South, and Rural Residential-Urban Reserve (RR-UR)” to the East. Summary of Request Existing and Proposed Zoning and Future Land Use Maps are included as Exhibits C-F. Table 1: Summary of Requested Comprehensive Plan Amendment and Rezoning Existing FLU Classification Future Development Area (FDA) Proposed FLU Classification Business (B) Existing Zoning Classification Rural Residential-Urban Reserve (RR-UR) Proposed Zoning Classification Business (B) Currently the property is designated as “Future Development Area (FDA)”. From Chapter 5 – Land Use & Growth of the 2040 Comprehensive Plan: Future Development Area (FDA) identifies areas which could potentially be planned for future urban development in the City that will be provided municipal sewer and water services. This area will remain rural unless and until designated for urban services in a future Comprehensive Plan update. The purpose of the FDA designation is to communicate the future planning intentions to the community. This designation is tentative and depends greatly on future infrastructure improvements, including to regional highway capacity. The proposed amendment to the Comprehensive Plan Future Land Use Map would designate the subject property as “Business (B)”. From Chapter 5 – Land Use & Growth of the 2040 Comprehensive Plan: Business (B) provides opportunities for corporate campus uses including office, warehouse, and light industrial. This designation identifies larger tracts of land that are suitable for office and business park developments and are served or will be served by urban services. Previous Studies and Anticipated Improvements Before the Comprehensive plan amendment, the developer conducted an Environmental Assessment Worksheet, (EAW) for the project to identify any environmental, traffic, infrastructure, or community issues with eh project. Several agencies were given the opportunity to review this document and provide comments to the City and Developer. During the review process, there were very few comments, which were all very minor in nature, including comments from the adjoining community from the north that did not oppose the development. Throughout the EAW process and initial discussions with City staff, traffic in the area has been a concern. Trunk Hwy 55 is a two-lane road as it intersects with Willow Drive, and even thought this intersection has a traffic signal is known not to function very well for south bound traffic off Willow Drive. Several options were proposed to improve this intersection, but MNDOT will only allow a camera with some minor signal timing adjustments as they see fit. In order to keep the intersection of Willow Drive and Hwy 55 functioning as it does today, the existing south bound left turn lane on Willow drive will be extended to the intersection with Chippewa. Additionally, a south bound left turn lane will be constructed at the intersection of Willow and Chippewa to accommodate traffic wanting to east bound on Chippewa. This will allow traffic to gain access to Hwy 55 at Arrowood Drive as well. Based on the traffic models the Arrowwood drive and Hwy 55 intersection can accept the additional traffic along with the Willow Drive and Hwy 55 intersection. The improvements to Willow drive will be installed by the DEVELOPER with the proposed development at NO cost to the City of Medina. The improvements to Willow drive will benefit not only the development, but the existing businesses and future developments to the west as well. Consistency with Future Land Use Plan The request for a Comprehensive Plan Amendment is consistent with “Chapter 5 – Land Use of Growth” of the Medina 2040 Comprehensive Plan. Specifically, the proposed project achieves several of the Future Land Use Plan Principles, outlined below within each of the four Plan Principles. The proposed development is also consistent with “Business Uses” objectives as described in Chapter 5 of the Comprehensive Plan. · FLU Plan Principle: Encourage open spaces, parks, and trails in all neighborhood developments. Surveys indicate that a high quality of life is found when residents have visual access to green spaces · FLU Plan Principle: Preserve open spaces and natural resources. · Business Uses Objective #1: Require preservation of natural slopes, wetlands, woodlands, and other significant natural characteristics of the property. The proposed development, as shown on the Conceptual Site Plan, was designed to preserve as many of the on-site, and connecting off-site, wetland areas as possible. Wetland preservation and stormwater treatment areas are proposed where there are existing wetlands in the northwest and south portions of the property. Where the north/northwest wetlands system is more complex. Historically, this property was used for agriculture and all the wetlands were impacted by runoff from this use. The proposed stormwater treatment in this area should provide improvements to stormwater quality in this system. On the east side of the property, the wetlands are better quality, and these are being preserved in their more natural state. Additionally, the 100’ setback on the east side of the property will remain as open space, serving the dual purposes of providing a buffer between the buildings and the adjacent residential properties as well as preserving existing wetlands. · FLU Plan Principle: Maintain the integrity of rural neighborhoods and promote development patterns consistent with existing rural residential development. · Business Uses Objective #4: Regulate the impact of development along the border between business and residentially guided areas to ensure that business uses have a minimal impact on residential areas. · Business Uses Objective #12: Regulate noise, illumination, and odors as needed to maintain public health and safety. The proposed site design shown in the Concept Site Plan was developed based on feedback from the planning commission and council. The orientation of the two, smaller warehouse buildings allow the loading docks for each of the building to face inward on the site. With the large ponding and open space area in the rear additional berming and landscape planting will allow the loading dock area to be screened from the surrounding properties. The less impactful features such as vehicle parking lots and open space (including some berms on the east side) are located at the periphery of the site. · FLU Plan Principle: Recognize neighborhood characteristics and promote new development compatible in scale, architectural quality, and style with existing neighborhoods. · Business Uses Objective #6: Encourage construction that enhances the visual appeal of TH 55 corridor and the rural vistas and open spaces of the City. The proposed, smaller-scale warehouse buildings are consistent with light industrial businesses that currently exist along the Highway 55 corridor, both east and west of the subject property. The “2016 Existing Land Uses” Map 5-2 of the Comprehensive Plan show “Industrial and Utility” land uses directly west and south of the subject site. Additionally, three smaller warehouse buildings, two of which are located directly behind the building that faces Highway 55, is more visually appealing than one large, mega-warehouse. · FLU Plan Principle: Guide density to areas with proximity to existing infrastructure and future infrastructure availability. Existing utilities that serve the subject property support the proposed industrial development. Adequate water and electricity serve the site from Willow Drive. There is also adequate sewer service to the site and a future lift station is planned along Willow Drive for depth and future service. Stormwater runoff that currently drains into an existing public drainage ditch on the site will instead be diverted to a proposed stormwater treatment area. Access to the site will be from Willow Drive, Cates Ranch Road and Chippewa Road. Which all will use Willow Drive to access Highway 55. Truck and care entrances will be separated on each of the building sites to prevent a mixture of different traffic types on each property. · FLU Plan Principle: Recognize regional highway capacity and planned improvements, along with use forecasts, as major factors in planning for growth and land use changes · Business Uses Objective #9: Use the site plan review process to ensure that commercial and industrial uses are compatible with neighboring future and existing uses, and with the adjoining public streets and highways. · Per the ALTA Survey, by EFN dated September 30, 2021, the subject property has direct access to Willow Drive, a public right of way. We acknowledge that there may be traffic flow concerns due to Highway 55 converging from four lanes to two lanes just east of the subject property. To minimize the impact to traffic on this corridor, the site is intended for use by a few smaller semi- truck trailers than a single, large warehouse would typically require. Three smaller warehouses will also generate far fewer truck trips each day than one larger warehouse would generate. A traffic impact study is being conducted by Kimley-Horn will be discussed upon completion. FLU Plan Principle: Work to create job opportunities in the community for Medina residents to reduce traffic and commuting demands. · Business Uses Objective #2: Encourage businesses that benefit the local community by providing employment opportunities utilizing high quality design and having limited impact on public services. The uses anticipated for these two buildings include warehouse, light industrial, and trades. It is possible the buildings could be utilized as flex space, although the primary use is anticipated to be warehouse uses. This flexibility of uses allows for a range of employment opportunities to suit individual business and employer needs, Full employment numbers will be determined with each specific user when the project is built out · FLU Plan Principle: Support business development with a corporate campus style which provides open spaces and protects natural resources. · Business Uses Objective # 7: Create or update standards that promote a more rural appearance or create campus style developments that protect ecologically significant areas and natural features. The proposed site layout is consistent with the City’s desire for buildings in proximity with centralized activity. This configuration does allow for significant open space preservation and continued functionality of natural wetland systems on- and off-site. 4855-1677-4151, v. 1 L ocatio n M ap Cates Property for Com p Plan Am endm ent 4000 ft N ➤➤ N Image Lands at / Coper nic us Image Lands at / Copernic us Image Lands at / Copernic us 975 97 5 975 980 985 99 0 9 9 0 9 9 0 9 9 5 9 9 5 100 0 1 0 0 0 972 973 974 9 7 4 974 976 97 6 976 97 7 97 7 977 97 8 97 8 978 979 98 1 98 2 98 3 984 986 987 988988 988 989 99 1 9 9 1 9 9 1 9 9 2 9 9 2 9 9 2 9 9 3 99 3 9 9 4 99 4 9 9 6 9 9 6 99 6 99 6 99 7 99 7 9 9 7 997 99 8 998 9 9 9 999 1001 10 0 1 1002 1 0 0 2 9 8 0 98 0 98 0 98 0 9 8 0 9 8 5 98 5 9 8 5 9 9 0 99 5 9 9 5 10 0 01000 10 0 0 10 0 0 97 6 9 7 6 97 7 9 7 8 978 97 8 97 8 97 8 97 9 979 9 7 9 98 1 9 8 1 9 8 1 98 1 9 8 1 9 8 2 98 2 9 8 2 98 2 9 8 2 982 9 8 2 9 8 3 98 3 9 8 3 983 9 8 3 9 8 4 98 4 9 8 4 98 4 9 8 4 9 8 6 98 6 9 8 6 98 7 9 8 7 9 8 7 9 8 8 98 8 9 8 8 9 8 9 9 9 1 9 9 2 9 9 3 9 9 4 99 6 9 9 6 99 7 9 9 7 997 9 9 7 9 9 8 998 998 9 9 8 9 9 9 999 9 9 9 999 W I L L O W D R I V E S T A T E H I G H W A Y N O . 5 5 C H I P P E W A R O A D W I L L O W D R I V E C A T E S R A N C H D R I V E CO N C E P T S I T E PL A N # 3 EX-1 CA T E S M E D I N A IN D U S T R I A L ME D I N A MN DA T E CH E C K E D B Y SC A L E DE S I G N E D B Y DR A W N B Y KH A P R O J E C T 16 0 7 7 4 0 5 4 04 / 1 5 / 2 0 2 2 AS S H O W N CJ J ZT R MC B Th i s d o c u m e n t , t o g e t h e r w i t h t h e c o n c e p t s a n d d e s i g n s p r e s e n t e d h e r e i n , a s a n i n s t r u m e n t o f s e r v i c e , i s i n t e n d e d o n l y f o r t h e s p e c i f i c p u r p o s e a n d c l i e n t f o r w h i c h i t w a s p r e p a r e d . R e u s e o f a n d i m p r o p e r r e l i a n c e o n t h i s d o c u m e n t w i t h o u t w r i t t e n a u t h o r i z a t i o n a n d a d a p t a t i o n b y K i m l e y - H o r n a n d A s s o c i a t e s , I n c . s h a l l b e w i t h o u t l i a b i l i t y t o K i m l e y - H o r n a n d A s s o c i a t e s , I n c . SHEET NUMBER 20 1 8 K I M L E Y - H O R N A N D A S S O C I A T E S , I N C . 76 7 E U S T I S S T R E E T , S U I T E 1 0 0 , S T . P A U L , M N 5 5 1 1 4 PH O N E : 6 5 1 - 6 4 5 - 4 1 9 7 WW W . K I M L E Y - H O R N . C O M K: \ T W C _ L D E V \ O P P I D A N \ C a t e s M e d i n a I n d u s t r i a l \ 3 D e s i g n \ C A D \ E x h i b i t s \ C o n c e p t S i t e # 4 . d w g A p r i l 1 5 , 2 0 2 2 - 2 : 2 1 p m © BY RE V I S I O N S No . DA T E PR E L I M I N A R Y - N O T F O R C O N S T R U C T I O N NO R T H P,OlorSe mil MOD EXTERIOR CONCEPTS MEDINA BUSINESS/ OFFICE/ INDUSTRIAL PARK 2 EXTERIOR CONCEPTS MEDINA BUSINESS/ OFFICE/ INDUSTRIAL PARK 4 V I IUUId LIVI IJ l P!I!flhi! 1 iI !!IlUI M• rte. 111 LLL.. �'1 1 � � -� 11 r [ J 1 11 -1111111111 In 11 Mil ®11 1 I '1�tc:o �__ TI a_ 1 1 s�viFT�i�B3 s- ��� 1 SIGNAGE Tr Tr 11 • EXTERIOR CONCEPTS MEDINA BUSINESS/ OFFICE/ INDUSTRIAL PARK 3 EXTERIOR CONCEPTS MEDINA BUSINESS/ OFFICE/ INDUSTRIAL PARK 6 1_Y r i r Undulations SIGH, GE E SIGNAGE PAM -1 1 1 1 1 1 1 1 8 1 1 1 f I I I II Gui li i la EXTERIOR CONCEPTS MEDINA BUSINESS/ OFFICE/ INDUSTRIAL PARK 5 EXTERIOR CONCEPTS MEDINA BUSINESS/ OFFICE/ INDUSTRIAL PARK 8 L" r u- P LJ Undulations EXTERIOR CONCEPTS MEDINA BUSINESS/ OFFICE/ INDUSTRIAL PARK EXTERIOR CONCEPTS MEDINA BUSINESS/ OFFICE/ INDUSTRIAL PARK 10 LANDSCAPE CONCEPTS MEDINA BUSINESS/ OFFICE/ INDUSTRIAL PARK 11 Planning Department Update Page 1 of 2 July 5, 2022 City Council Meeting TO: Mayor Martin and Members of the City Council FROM: Dusty Finke, Planning Director DATE: June 29, 2022 MEETING: July 5, 2022 City Council SUBJECT: Planning Department Updates Land Use Application Review A) Cates Ranch/Willow Drive Warehouse Industrial – Comprehensive Plan Amendment– Jeff and Chris Cates have submitted an amendment request for Comprehensive Plan Amendment for a warehouse/industrial development east of Willow Drive, north of Chippewa Road. The amendment proposes to change the future land use of approximately 30 acres from Future Development Area to Business for an approximately 300,000 s.f. development. The Planning Commission held a public hearing at the June 14 meeting and recommended approval of the amendment. Staff intends to present to Council on July 5. B) Life-Style Auto Condo – South of Hwy 55, west of Pioneer – SH Ventures has requested review of a PUD Concept Plan for development of 9 buildings with approximately 218,740 square feet of space for privately owned garage condos. The Planning Commission and City Council had previously reviewed a larger proposal of 12 buildings with approximately 258,000 square feet and generally did not express support for the proposed rezoning. A public hearing is tentatively scheduled for the July 12 Planning Commission meeting. C) Loram/Scannell Medina Industrial – Loram and Scannell have submitted materials for the City to prepare an EAW for a warehouse/industrial development east of Arrowhead Drive, south of Highway 55, to the south of Loram’s existing facility. The council approved the findings of fact and made a negative declaration on the need for an EIS at the April 5 meeting. Staff will route the record of decision as required. The applicant has now also applied for preliminary plat and site plan review approval for construction of approximately 450,000 s.f. of office warehouse on three lots. Staff is conducting preliminary review and will present when complete, potentially at the August 17 Planning Commission Meeting. D) Pioneer Highlands Preliminary Plat – Onyx Performance Investment LLC has requested approval of a 4-lot rural subdivision located on approximately 67 acres south of Pioneer Trail, east of Willow Drive. Staff is conducting preliminary review. A hearing may be held at the August 10 Planning Commission meeting. E) State Farm-Clydesdale PUD Concept Plan – Kyle Vitense has requested review of a PUD Concept Plan for construction of a professional office building at 340 Clydesdale Trail, to the west of Wells Fargo. The proposed building differs from that anticipated in the Medina Clydesdale Marketplace PUD, so would require an amendment to the PUD. The applicant seeks feedback before proceeding to full design. The Planning Commission held a public hearing on June 14 and was generally supportive of the concept. Council provided comments on June 21. Staff intends to discuss with the applicant and property owners and the project will be closed. F) Blooming Meadows Concept Plan – east of Holy Name Drive, north of Lakeview Drive – Pillar Homes has requested review of a Concept Plan Review for a 5-lot rural subdivision. The applicant proposes a PUD and requests flexibility from the Rural Residential zoning standards. Standard RR zoning would permit 5 lots on the subject site, but the applicant proposes alternative lot arrangement to allow for wetland restoration in a large portion of the site and MEMORANDUM Planning Department Update Page 2 of 2 July 5, 2022 City Council Meeting creation of a wetland bank. The Planning Commission held a public hearing on June 14 and was generally supportive of the concept. Council provided comments on June 21. Staff will await a formal application. G) Hamel Townhomes Pre Plat and Site Plan Review – Hamel Townhomes LLC has requested preliminary plat and site plan review approval for a 30-unit townhome development at 342 Hamel Road. The Council adopted resolutions of approval on June 7. Staff will await final plat application. H) Prairie Creek Final Plat – Stelter Enterprises has requested final plat approval for a 17-lot villa subdivision at 500 Hamel Road. The applicant is re-evaluating their plans and staff will present to Council when and if the applicant is prepared to move ahead. I) Ditter Heating and Cooling Site Plan Review – 820 Tower Drive – Ditter Heating and Cooling has requested a Site Plan Review for an approximately 5,000 square foot addition to its building. The application is incomplete for review and will be scheduled for a hearing when complete. J) BAPS Site Plan Review – 1400 Hamel Road – Bochasanwasi Shri Akshar Purushottam Swaminarayan Sanstha (BAPS), Minneapolis, has requested Site Plan Review for construction of a place of assembly. The Planning Commission reviewed at the September 14 meeting and recommended approval. The Council adopted a resolution for approval at the November 16 meeting. The applicant has indicated that they will likely not begin construction until spring. K) Adam’s Pest Control Site Plan Review, Pre Plat, Rezoning – Pioneer Trail Preserve – These projects have been preliminarily approved and the City is awaiting final plat application. L) Baker Park Townhomes, Johnson ADU CUP, St. Peter and Paul Cemetery – The City Council has adopted resolutions approving these projects, and staff is assisting the applicants with the conditions of approval in order to complete the projects. Other Projects A) Uptown Hamel RFP – staff met with WSB for a kick-off meeting for work on the Uptown Hamel Market/Feasibility study. The engagement strategy was discussed at length. A tour with the consultant is scheduled for the afternoon of June 30. B) Electric Vehicle Charging Regulations – Council adopted the ordinance on June 21. C) Building Permit software demos – Staff has been taking part in a number demonstrations from cloud-based building permit solutions for potential implementation. TO: Honorable Mayor and City Council FROM: Jason Nelson, Director of Public Safety DATE: June 29, 2022 RE: Department Updates We are currently looking for a Community Service Officer. We have had an open application process for the past two weeks and to date have only received one application. If you or anyone knows of someone that would be interested in a great part time job, please have them contact me. Applications can also be found on the City of Medina website. Things have picked up these past two weeks as calls for service have been on a steady incline. We have seen an uptick in theft from autos in the surrounding cities. We have been also dealing with an influx of mental health type calls, which are being forwarded to our embedded social worker, who has been active in working the cases that have been sent to her. Staff has been preparing for the Hamel Rodeo weekend. This weekend starts off with the Hamel Hawks townball tour game on Wednesday July 6th and the Rodeo from July 7-10. Along with this, the Hamel Rodeo Parade is on July 10th. This is a long week for our agency. Officers, Reserves, Community Service Officers, and I will be putting in a lot of extra hours. Our goal is to have a police presence at the events and keep everyone as safe as possible. We look forward to being part of the parade and hope to see you along the route. Patrol: The following are updates of Patrol Officers between June 15, 2022, and June 28, 2022: Officers issued 12 citations and 36 warnings for various traffic offenses, responded to 9 property damage accidents, 1 personal injury accident, 8 medicals, 1 suspicious call, 9 traffic complaints, 16 assists to other agencies, and 11 business/residential alarms. On 06/15/2022 Officers responded to a report of a person having mental health issues in the 2400 block of Willow Drive. Officers were able to make contact with the party who admitted to having mental health issues and agreed to go to the hospital for evaluation. The case was also forwarded to our embedded social worker for follow up. On 06/16/2022 Officers were dispatched to a possible prowler at the Medina Golf & Country Club. Employee reported a suspicious male checking door handles on vehicles in the lot. The subject saw the employee and left the area prior to police arriving. On 06/17/2022 an Officer was flagged down by a motorist who had ran out of gas along County Road 101. The Officer provided a ride to a gas station to get some gas. While doing this the Officer ran the motorists name and found she had a warrant for a disorderly conduct charge. The warrant was a sign and release warrant. She was provided a new court date and released back with her vehicle. On 06/18/2022 Officers responded to assist West Hennepin Public Safety on an unwanted person at the YMCA camp in Independence. Officers learned while enroute that the subject had left in a vehicle. Officers located the vehicle and conducted a traffic stop. The driver was found to have been drinking and was underage. He was issued a citation for the “not a drop” violation. On 06/19/2022 Officer was dispatched to a welfare check of a subject who had been staying at the Medina Inn and family members had been unable to make contact with him for several days. The officer was able to make contact with the subject in his room and found him to be heavily intoxicated to the point that he was unable to care for himself. He was transported to the hospital by North ambulance for evaluation. On 06/25/2022 Officer responded to a damage to property report along Loretto Street in Loretto. Officer learned a towing service was repossessing a vehicle in the area when the vehicle came loose from the tow truck and struck another vehicle and a stairway of an apartment building. On 06/27/2022 Officer was notified of a damaged bicycle near the railroad tracks at the Sioux Drive crossing. A badly damaged bicycle was found near the railroad tracks that appeared to have been run over by a train. The area was searched to make sure no one was on the bicycle when it was run over, and nothing was found. It is unknown who the bicycle belongs to or how it ended up on the tracks. On 06/27/2022 our department was contacted by Target Asset Protection regarding a past action theft at the store. The suspect was found to have been identified during a separate incident at the store. Charges are pending. On 06/27/2022 Officer responded to an animal complaint in the 200 block of Hamel Road. It was reported that a black bear was roaming the area. While checking the area the Officer did confirm that a black bear was in the area and the bear ran off northbound. The DNR was notified of the incident. Investigations: Follow-up to the May 26th aggravated robbery, I was able to work with the Hennepin County Attorney’s Office to obtain arrest warrants for both suspects. On June 28th, one of the suspects was arrested in St. Paul by me, on $75,000 bail. On June 27th I received a report of harassment, in conjunction with many ongoing reports. This investigation is ongoing. On June 27th I received a report of theft and financial transaction card fraud at a local retail establishment. The suspect is known to have committed crimes in two other cities as well. Investigation ongoing. There are currently 9 cases assigned to investigations. 1 TO: Honorable Mayor and Members of the City Council FROM: Steve Scherer, Public Works Director DATE: June 28, 2022 MEETING: July 5, 2022 SUBJECT: Public Works Update STREETS • The Arrowhead/Highway 55 intersection and the realignment portion to the North (near the Marsh Pointe project) are moving along very well. The dry conditions are good for construction. • I am meeting with our asphalt contractor this week to go over several paving projects for this summer and my goal is to get the ball rolling this month. • The Hackamore Road kick-off meeting with WSB is being scheduled for mid - July. Staff will be discussing public engagement along with all the major components of getting this project off the ground. WATER/SEWER/STORMWATER • Water usage is back up with the recent dry weather. We expect this to continue through the summer unless we have substantial rain soon. • We are monitoring our sewer system to see if we have any inflow or infiltration. The dry weather makes it more difficult to locate any leaks in the system. • Bid specifications are being put together for the Media replacement in the water treatment plant. • As we make our way to the Willow Drive/Highway 55 intersection, I am working with contractors to extend the watermain west of Polaris to the Oaklee project to provide further redundancy in our watermain trunk line. • Ordinances are being reviewed for updates or additions to satisfy the mandates in the 2020-25 Stormwater Pollution Prevention Program (SWPPP) Permit. PARKS/TRAILS • Public Works is making progress on the renovations at Hunter Park. The poles are up for both the ballfield and the court fencing. Public Works Staff has also seeded the infield and prepared the dugouts for concrete. Next-up will be the concrete maintenance strip around the court. • The closing for the parkland acquisition at 2120 Chippewa Road took place on June 27th. MEMORANDUM 2 • An easement arrangement was finally agreed upon so Public Works has been busy working on the Meander Road trail to extend it from County Road 116 to the existing trail (around 300 feet to the west). We received immediate feedback from the neighbors who are ecstatic about the extension. The trail will also greatly improve visibility in the intersection for vehicles. • Staff has been very busy keeping up with park related requests. The Jamboree and the Fox 9 Town Ball Tour are big events. Staff is working with HAC and the Lions to get all the last-minute details arranged. MISC • I will be on vacation from June 30th to July 11th. Derek Reinking will be in charge of Public Works and Lisa DeMars will help field phone calls and coordinate items in my absence. ORDER CHECKS JUNE 21, 2022 – JULY 5, 2022 053095 BHUSHAN, RASHMI ................................................................... $250.00 053096 CORBETT, LAURA.......................................................................... $3.25 053097 LISA DEFFNER ........................................................................... $250.00 053098 EVERTS, JACKSON/BESTY ........................................................ $40.80 053099 EXECUTIVE TITLE ....................................................................... $94.64 053100 HANCOCK, JAMES & MARIETTE .............................................. $146.42 053101 HIBBITS, JUSTIN/NORAH ............................................................ $97.12 053102 HUOTARI, JEFF/KRISTY ............................................................ $148.97 053103 JACOVES, STEPHANIE ............................................................... $89.00 053104 KANNAN, SRIDHAR.................................................................... $250.00 053105 KNIGHT, ROBERT ........................................................................ $75.15 053106 LANDFORM.............................................................................. $4,721.25 053107 MCNEIL, ADAM/MEGAN ............................................................ $133.42 053108 MEAGHER, SEAN ....................................................................... $250.00 053109 MELQUIST, BARRY/JULENE ....................................................... $50.00 053110 METROPOLITAN COUNCIL .................................................. $22,141.35 053111 MINNESOTA TITLE ESCROW ACCOUNT ................................ $161.10 053112 PUZZO, JENNY ........................................................................... $100.00 053113 RESULTS TITLE ........................................................................... $89.56 053114 ROCK CREEK PROPERTY LLC .................................................. $53.58 053115 SMITH, ELIZABETH .................................................................... $100.00 053116 STANDARD INSURANCE COMPANY .................................... $1,133.95 053117 STEWART TITLE COMPANY ..................................................... $153.25 053118 ADVANCED DRAINAGE SYSTEMS ........................................... $290.96 053119 BEAUDRY OIL & PROPANE ................................................... $5,948.49 053120 BOYER FORD TRUCKS INC .......................................................... $6.34 053121 BRYAN ROCK PRODUCTS ..................................................... $1,538.54 053122 COMPASS MINERALS AMERICA INC .................................. $13,773.17 053123 CITY OF CORCORAN............................................................ $10,013.15 053124 CORE & MAIN LP .................................................................... $3,591.10 053125 ECM PUBLISHERS INC .............................................................. $593.64 053126 ENGEL WATER TESTING INC ................................................... $504.00 053127 FEHN COMPANIES INC ........................................................ $11,071.69 053128 FERGERSON WATERWORKS #2158 .................................... $3,867.40 053129 G. L. CONTRACTING.................................................................. $242.26 053130 GRAINGER.................................................................................... $32.91 053131 GUARDIAN FLEET SUPPLY LLC .......................................... $78,040.00 053132 HACH COMPANY ....................................................................... $274.81 053133 HAKANSON ANDERSON ASSOCIATES I ................................. $500.00 053134 HAWKINS INC. .............................................................................. $40.00 053135 HENNEPIN COUNTY TREASURER ............................................. $42.50 053136 KD & COMPANY RECYCLING INC ............................................ $269.38 053137 KENNEDY & GRAVEN CHARTERED ................................... $31,839.00 053138 NORTHWEST ASSOC CONSULTANTS ................................. $1,193.00 053139 NUTRIEN AG SOLUTIONS, INC ................................................ $183.50 053140 ODP BUSINESS SOLUTION LLC ............................................... $121.92 053141 ST. PAUL, CITY OF .................................................................... $461.58 053142 STREICHER'S .......................................................................... $3,731.55 053143 SUBURBAN TIRE WHOLESALE INC ......................................... $660.28 053144 SUN LIFE FINANCIAL ................................................................. $645.56 053145 TEGRETE CORP ..................................................................... $1,355.00 053146 TIMESAVER OFFSITE ................................................................ $190.50 053147 SSI MN TRANCHE 1 #10322006 ............................................. $3,508.26 053148 SSI MN TRANCHE 3 #10327096 ............................................. $5,312.41 053149 WESTSIDE WHOLESALE TIRE ................................................. $124.00 Total Checks $210,499.71 ELECTRONIC PAYMENTS JUNE 21, 2022 – JULY 5, 2022 006421E FURTHER................................................................................. $1,929.37 006422E PR PERA ................................................................................ $18,549.22 006423E PR FED/FICA ......................................................................... $18,636.77 006424E PR MN Deferred Comp ............................................................ $2,284.00 006425E PR STATE OF MINNESOTA .................................................... $4,072.46 006426E CITY OF MEDINA ......................................................................... $25.00 006427E FRONTIER .................................................................................... $57.11 006428E FARMERS STATE BANK OF HAMEL .......................................... $12.00 006429E AFLAC ......................................................................................... $491.08 006430E FURTHER.................................................................................... $152.08 006431E MINNESOTA, STATE OF ......................................................... $1,488.00 006432E CENTERPOINT ENERGY ........................................................... $881.64 006433E DELTA DENTAL ....................................................................... $2,657.46 006434E GREAT AMERICA FINANCIAL SERVI ....................................... $178.95 006435E CITY OF PLYMOUTH .............................................................. $1,036.55 006436E VALVOLINE FLEET SERVICES ................................................... $96.99 006437E WRIGHT HENN COOP ELEC ASSN ....................................... $2,298.19 006438E PR FED/FICA ................................................................................ $50.54 Total Electronic Checks $54,897.41 PAYROLL DIRECT DEPOSIT – JUNE 22, 2022 0511952 BILLMAN, JACKSON CARROLL ................................................ $693.36 0511953 ALTENDORF, JENNIFER L. .................................................... $1,137.75 0511954 BARNHART, ERIN A. ............................................................... $2,788.42 0511955 BAUMGARDNER, COLETTE J ................................................... $482.59 0511956 BOECKER, KEVIN D. ............................................................... $2,920.17 0511957 CONVERSE, KEITH A. ............................................................ $2,215.06 0511958 DEMARS, LISA ........................................................................ $1,558.38 0511959 DION, DEBRA A. ...................................................................... $2,091.52 0511960 ENDE, JOSEPH ....................................................................... $2,254.12 0511961 FINKE, DUSTIN D. ................................................................... $2,869.01 0511962 GLEASON, JOHN M................................................................. $1,877.23 0511963 GREGORY, THOMAS ................................................................. $678.15 0511964 HALL, DAVID M. ....................................................................... $2,291.98 0511965 HANSON, JUSTIN .................................................................... $2,279.88 0511966 JACOBSON, NICOLE ................................................................. $909.86 0511967 JESSEN, JEREMIAH S. ........................................................... $2,706.38 0511968 JOHNSON, SCOTT T. .............................................................. $2,740.17 0511969 KLAERS, ANNE M. .................................................................. $1,616.29 0511970 LEUER, GREGORY J. ............................................................. $1,901.69 0511971 MCGILL, CHRISTOPHER R. ................................................... $2,007.74 0511972 MCKINLEY, JOSHUA D ........................................................... $2,087.92 0511973 NELSON, JASON ..................................................................... $2,795.93 0511974 RATKE, TREVOR J .................................................................. $1,734.87 0511975 REINKING, DEREK M .............................................................. $2,599.45 0511976 RUTH, BRENDA L. ................................................................... $1,612.91 0511977 SCHARF, ANDREW ................................................................. $2,332.01 0511978 SCHERER, STEVEN T. ........................................................... $2,527.21 0511979 VINCK, JOHN J ........................................................................ $1,842.74 0511980 VOGEL, NICHOLE ...................................................................... $993.12 0511981 WALKER, CAITLYN M. ............................................................ $1,872.48 0511982 BURSCH, JEFFREY ................................................................ $1,450.43 Total Payroll Direct Deposit $59,868.82