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Home My Public Portal AboutMinutes_CCSpecialMeeting_09052016SPECIAL CITY COUNCIL MEETING IONA COMMUNITY CENTER SEPTEMBER 5, 2016 — 7:00 P.M. PRESENT: Mayor Brad Andersen, Council Member Rob Geray, Council Member Kathy McNamara, Treasurer/Deputy Clerk Amy Sullivan, and Chief of Police Karl Bowcutt. ABSENT: Council President Dan Gubler, Attorney Dale Storer, Public Works Director Zech Prouse, and City Clerk Shara Roberts VISITORS: None. Mayor Andersen welcomed everyone and Chief Bowcutt led with the Pledge of Allegiance. A roll call was taken to open the meeting. Consent Agenda: None. Items of Business: Amending Appropriations Ordinance for FY2017: Mayor Andersen reported the purpose of tonight's meeting was to review and amend the appropriations ordinance for FY2017 (Fiscal Year 2017), Exhibit "A". He explained each year himself and Treasurer Sullivan estimate what the new construction rolls are going to be for the upcoming year. However, they do not receive accurate numbers from the County until after the City Council has approved a preliminary budget. This year they estimated the property tax revenue to be $270,000 based on anticipated growth, but the county reported the maximum to be $261,071, which included a full 3% levy rate increase. He further explained the law changed last year which requires cities to hold a public hearing if they decide to take any forgone amounts. Council Member Geray inquired what the numbers looked like with taking less than 3%. Mayor Andersen reported if the City took 2% it would be $258,460, to take 1% it would be $255,850, or if the City Council decided not to take any increases in property taxes it would be $253,239. Mayor Andersen expressed the decision was up to the Council, but recommended since the City took 3% last year and since the budget is in the black there really is no reason to take an increase. After further discussion by the Council, it was decided to decrease the property tax revenue by an even $16,000 to $254,000 and take the commensurate small increase in the property tax levy rate of about 0.3%. Specifically, on the expense side of the budget, equipment replacement was reduced by $9,000, and capital improvements was reduced by $7,000 to offset the decrease in property tax revenue. Mayor Andersen entertained a motion. Council Member Geray moved to approve amending ordinance 207-08-16 entitled the annual appropriations ordinance for the fiscal year 2017, beginning October 1, 2016 and ending on September 30, 2017, appropriating the sum of $1,718,900.00 and dispense with the rule of reading on three separate occasions. Council Member McNamara seconded the motion. The ordinance was approved by a roll call vote, "Exhibit B": 1 Council Member Geray: Yes Council Member Gubler: Absent Council Member Garren: Yes Council Member McNamara: Yes Official Approval for Second Police Vehicle: Mayor Andersen explained during the last city council meeting the Council expressed support for purchasing a second police vehicle, and that funding was included in the FY2017 budget. However, an official motion needs to be reflected for the record and for the lease agreement. Council Member Geray discussed with Chief Bowcutt looking into other potential options (besides an SUV) and presenting that information to the City Council during the regularly scheduled city council meeting on Tuesday, September 20, 2016, before any final decisions are made on the specific type of vehicle. Mayor Andersen entertained a motion. Council Member Geray moved to approve the purchase of a second police vehicle. Council Member McNamara seconded the motion. The purchase of a second police vehicle was approved by a roll call vote: Council Member Geray: Yes Council Member Gubler: Absent Council Member Garren: Yes Council Member McNamara: Yes Reports: Meeting adjourned at 7:28 p.m. COUNCIL APPROVED: October 18th , 2016 C i ",tvote ta,-- rad Andersen, Mayor Shara Roberts, City Clerk 2 207-08-16 ORDINANCE NO. AN ORDINANCE ENTITLED THE ANNUAL APPROPRIATION ORDINANCE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2016, AND ENDING ON SEPTEMBER 30, 2017, APPROPRIATING THE SUM OF $ 1,734,900.00 TO DEFRAY EXPENSES AND LIABILITIES OF THE CITY OF IONA FOR SAID FISCAL YEAR, AUTHORIZING A LEVY OF A SUFFICIENT TAX UPON THE TAXABLE PROPERTY AND SPECIFYING THE OBJECTS AND PURPOSE FOR WHICH SAID APPROPRIATION IS MADE. BE IT ORDAINED by the Mayor and City Council of the City of Iona, Bonneville County, Idaho. Section 1: That the sum of $ 1,734,900.00 be, and the same is appropriated to defray the necessary expenses and liabilities of the City of Iona for the fiscal year beginning October 1, 2016. Section 2: The objects and purposes for which such appropriation is made, and the amount of each object and purpose is as follows: ESTIMATED EXPENDITURES: GENERAL FUND $ 903,700 WATER FUND $ 831,200 TOTAL EXPENSES: $ 1,734,900 Section 3: That a general tax levy on all taxable property within the City of Iona be levied in an amount allowed by law for the general purposes for the said City, for the fiscal year beginning October 1, 2016. Section 4: All ordinances and parts of ordinances in conflict with this ordinance are hereby repealed. Section 5: This ordinance shall be in full force and effect from and after its passage, execution and publication in the manner required by law. PASSED BY THE COUNCIL AND APPROVED BY THE MAYOR THIS 16th DAY OF AUGUST, 2016. Brad Andersen, Mayor ;Mara oberts, City Clerk • Exhibit "A" 208-09-16 ORDINANCE NO. AMENDED APPROPRIATION ORDINANCE AN ORDINANCE OF THE CITY OF IONA, IDAHO, AMENDING ORDINANCE 207-08-16, THE ANNUAL APPROPRIATION ORDINANCE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2016, AND ENDING ON SEPTEMBER 30, 2017, APPROPRIATING THE SUM OF $ 1,718,900.00 TO DEFRAY EXPENSES AND LIABILITIES OF THE CITY OF IONA FOR SAID FISCAL YEAR, AUTHORIZING A LEVY OF A SUFFICIENT TAX UPON THE TAXABLE PROPERTY AND SPECIFYING THE OBJECTS AND PURPOSE FOR WHICH SAID APPROPRIATION IS MADE. -BE IT ORDAINED by the Mayor and City Council of the City of Iona, Bonneville County, Idaho. Section 1: That the sum of $ 1,718,900.00 be, and the same is appropriated to defray the necessary expenses and liabilities of the City of Iona for the fiscal year beginning October 1, 2016. Section 2: The objects and purposes for which such appropriation is made, and the amount of each object and . purpose is as follows: Instrument # 1533755 IDAHO FALLS, BONNEVILLE, IDAHO ESTIMATED EXPENDITURES: 9-6-2016 12:02:22 PM No. of Pages: 1 Recorded for : CITY OF IONA PENNY MANNING Fee: 10.00 GENERAL FUND $ 887,700 Ex-Officio Recorder Deputy Index to: ORDINANCE WATER FUND $ 831,200 TOTAL EXPENSES: $ 1,718,900 Section 3: That a general tax levy on all taxable property within the City of Iona be levied in an amount allowed by law for the general purposes for the said City, for the fiscal year beginning October 1, 2016. Section 4: All ordinances and parts of ordinances in conflict with this ordinance are hereby repealed. Section 5: This ordinance shall be in full force and effect from and after its passage, execution and publication in the manner required by law. PASSED BY THE COUNCIL AND APPROVED BY THE MAYOR THIS 5TH DAY OF SEPTEMBER, 2016. Brad Andersen, Mayor Attest: Amy Sul an, Treasurer/Deputy City Clerk Exhibit "B" FY14 Budget FY14 Actuals FY15 Budget FY15 Actua16 Budget FY16 Actuals FY17Amended GENERAL RNUE thru July 31 Property Tax Revenue 232000.00 235000.22 235480.00 257792.55 244000.00 250082.53 254000.00 Beer & Dog Licenses 400.00 655.00 1200.00 639.00 700.00 469.00 600.00 State Liquor Tax 60000.00 70624.00 63000.00 72041.00 78213.00 53816.00 75000.00 State Rev. Sharing 70000.00 85689.74 88355.00 64678.13 93557.00 92625.00 80000.00 State Hwy Users 60000.00 60821.93 63000.00 63615.07 79705.00 86397.80 70000.00 Police Revenue 9000.00 2524.05 7200.00 6158.49 9660.00 6331.45 5000.00 Police Grants 10000.00 54844.00 300.00 0.00 0.00 17000.00 Grants 282.95 0.00 Building Inspection Fees 45000.00 71816.61 72000.00 67916.00 74000.00 61987.50 75000.00 Cable TV Franchise 6000.00 8671.00 8300.00 5513.38 8700.00 4318.00 5000.00 Natural Gas Franchise 10000.00 11269.11 13000.00 10683.92 13000.00 8863.24 13000.00 Power Franchise 22000.00 23061.31 27000.00 22326.23 27000.00 23208.38 25000.00 Interest 500.00 379.66 1000.00 1203.59 1300.00 665.19 500.00 Building Rent 9000.00 7768.00 12600.00 11635.00 13500.00 9532.50 12000.00 MYAC Revenue 1000.00 1000.00 1174.00 400.00 lona Day 1512.73 2000.00 1574.60 2000.00 325.00 1500.00 Museum 1000.00 1000.00 0.00 0.00 Misc. Revenue 4000.00 6064.62 8000.00 7511.01 8000.00 6387.25 7000.00 Recreation Fees 50000.00 60890.75 65000.00 72729.43 73600.00 71558.03 73000.00 Shelter Rental 1000.00 1370.00 1250.00 715.00 1600.00 621.00 1000.00 Equip. Reserves 45000.00 0.00 45000.00 45000.00 0.00 45000.00 Reserves 70000.00 0.00 102395.00 163043.00 0.00 127700.00 JPENSE FY14 Budget FY14 Actuals FY15 Budget FY15 Actu.FY16 Budget FY16 Actuals FY17Amended GENERAL thru July 31 Payroll 109000.00 98997.67 116000.00 112820.49 157220.00 108947.47 120000.00 Payroll Taxes 15000.00 4166.65 15000.00 9908.66 17750.00 11304.43 13000.00 Retirement 12000.00 12041.13 12000.00 12995.37 18742.00 12641.84 14000.00 Health Insurance 30000.00 26831.54 30000.00 25889.56 30000.00 22380.10 35000.00 Office Supplies & Admin. 9000.00 11297.68 11000.00 13586.88 15800.00 10218.73 16000.00 Publishing 1000.00 1912.60 1500.00 1164.10 1500.00 807.43 1500.00 _ Legal & Audit Fees 20000.00 19690.00 40000.00 28049.00 38500.00 12126.97 30000.00 Engineering 15000.00 12680.00 15000.00 6307.50 14500.00 9227.00 14000.00 Travel 5000.00 3965.66 5000.00 5182.55 4500.00 4216.02 4500.00 Insurance Liability 12300.00 13858.00 18500.00 9579.00 15286.00 11353.50 15000.00 Electricity -Natural Gas 17000.00 16597.44 18000.00 13592.08 20500.00 12413.08 17000.00 Police Payroll 62000.00 61664.17 85000.00 57455.94 100000.00 77453.34 97000.00 Police Payroll Taxes 6600.00 6497.96 9000.00 5762.61 15000.00 7056.09 11000.00 Police Retirement 7000.00 6973.89 8800.00 5496.99 15000.00 9592.33 13000.00 Police Health Ins. 15000.00 14559.20 30000.00 14234.23 30000.00 16103.70 26000.00 Police Training 3000.00 675.55 7500.00 923.24 10000.00 4143.49 5000.00 Police-Co./Dispatch 28000.00 31693.83 39000.00 27507.08 39000.00 31762.92 40000.00 Police General 13000.00 16549.68 15000.00 16058.28 21300.00 17988.52 19000.00 Police Vehicle 0.00 0.00 8000.00 10-46-75 New acct. Maintenance 94000.00 84753.16 94000.00 90578.73 94000.00 55945.95 110000.00 Building Insp. 15000.00 27519.21 26000.00 25422.04 26000.00 31473.83 35000.00 Equipment Expense 5000.00 5391.56 5000.00 1690.82 5000.00 5530.26 6000.00 Civil Defense 1000.00 895.00 1000.00 895.00 1000.00 895.00 900.00 MYAC Expense 1000.00 38.60 1000.00 1168.00 1500.00 lona Day 4979.80 2000.00 5301.82 5000.00 3394.75 5300.00 Museum 1000.00 867.26 1000.00 607.21 1000.00 Misc. Expense 7000.00 8242.83 10000.00 5637.26 10000.00 5041.31 10000.00 Library 2000.00 1046.95 3000.00 1812.50 3000.00 0.00 2000.00 Capital Improvements 90000.00 116217.31 83480.00 90357.59 102300.00 19627.11 98000.00 - 7 K Land Acquisition 10000.00 374.12 10000.00 10000.00 0.00 0.00 Recreation Labor 27000.00 31080.68 27000.00 36310.80 31680.00 44208.42 40000.00 Payroll Taxes 4500.00 3090.51 4500.00 3431.84 4500.00 4597.90 4000.00 Recreation Supplies 16000.00 21199.41 21000.00 14482.86 21000.00 10876.15 16000.00 _ Recreation Equipment 4500.00 904.00 4500.00 11918.24 10500.00 9652.81 12000.00 Recreation Maint. 3000.00 1238.50 3000.00 50.00 3000.00 1513.09 2000.00 Equipment Replacement 45000.00 8350.00 45000.00 41352.58 45000.00 23062.50 45000.00 -- 4 Total Gen. Expense 703900.00 675935.69 817780.00 696661.50 938578.00 597331.25 887700.00 ORDINANCE NO. AMENDED APPROPRIATION ORDINANCE AN ORDINANCE OF THE CITY OF IONA, IDAHO, AMENDING ORDINANCE 207-08-16, THE ANNUAL APPROPRIATION ORDINANCE FOR THE FISCAL YEAR BEGINNING OCTOBER , 2016, AND ENDING ON SEPTEMBER 30, 2017, APPROPRIATING THE SUM OF �$ , • 00.00 TO DEFRAY EXPENSES AND LIABILITIES OF THE CITY OF IONA FOR SAID FISCAL EAR, AUTHORIZING A LEVY OF A SUFFICIENT TAX UPON THE TAXABLE PROPERTY AND SPECIFYING THE OBJECTS AND PURPOSE FOR WHICH SAID APPROPRIATION IS MADE. BE IT ORDAINED by the Mayor and City Co cil of the City of Iona, Bonneville County, Idaho. Section 1: That the sum of $ 1/ 00.00 be, and the same is appropriated to defray the necessary expenses and liabilities of the City of Iona for the fiscal year beginning October 1, 2016. Section 2: The objects and purposes for which such appropriation is made, and the amount of each object and purpose is as follows: ESTIMATED EXPENDITURES: GENERAL FUND WATER FUND TOTAL EXPENSES: $ 90 ,700 O 87 7ee $ 831,200 $ 1,7,900 /j17l �. -6 Section 3: That a general tax levy on all taxable property within the City of Iona be levied in an amount allowed by law for the general purposes for the said City, for the fiscal year beginning October 1, 2016. Section 4: All ordinances and parts of ordinances in conflict with this ordinance are hereby repealed. Section 5: This ordinance shall be in full force and effect from and after its passage, execution and publication in the manner required by law. PASSED BY THE COUNCIL AND APPROVED BY THE MAYOR THIS 5 I'H DAY OF SEPTEMBER, 2016. Attest: Amy S varCfreasurer/Deputy City Clerk ,6041144,0-1-4 Brad Andersen, Mayor