HomeMy Public PortalAbout07.19.2022 City Council Meeting Packet Posted 07/15/2022 Page 1 of 1
AGENDA FOR THE REGULAR MEETING
OF THE MEDINA CITY COUNCIL
Tuesday, July 19, 2022
7:00 P.M.
Medina City Hall
2052 County Road 24
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ADDITIONS TO THE AGENDA
IV. APPROVAL OF MINUTES
A. Minutes of the July 5, 2022 Regular Council Meeting
V. CONSENT AGENDA
A. Resolution Approving Off-Site Gambling Permit for the Wayzata Youth Hockey District # 284 to
Conduct Lawful Charitable Gambling at 3200 Mill Street
B. Approve 2023 Residential Assessing Contract with Southwest Assessing Services
C. Update Jeff Bursch’s job title from Seasonal to Part-time Public Works Maintenance Technician
D. Approve Resolution Granting Approval of the Cates Industrial Comprehensive Plan Amendment
and Authorizing Submission to the Metropolitan Council for Review
VI. COMMENTS
A. From Citizens on Items Not on the Agenda
B. Park Commission
C. Planning Commission
VII. NEW BUSINESS
A. Willow Drive/TH 55 Regional Lift Station Project Discussion
VIII. CITY ADMINISTRATOR REPORT
IX. MAYOR & CITY COUNCIL REPORTS
X. APPROVAL TO PAY BILLS
XI. ADJOURN
Meeting Rules of Conduct to Address
the City Council:
• Fill out & turn in comment card
• Give name and address
• Indicate if representing a group
• Limit remarks to 3-5 minutes
MEMORANDUM
TO: Medina Mayor and City Council
FROM: Scott Johnson, City Administrator
DATE OF REPORT: July 14, 2022
DATE OF MEETING: July 19, 2022
SUBJECT: City Council Meeting Report
V. CONSENT AGENDA
A. Resolution Approving Off-Site Gambling Permit for the Wayzata Youth Hockey District
# 284 to Conduct Lawful Charitable Gambling at 3200 Mill Street – Staff recommends
approval of the resolution to allow off-site gambling to the Wayzata Youth Hockey
District # 284, so they can conduct Bingo at Medina Celebration Day on September 17,
2022.
See attached resolution.
B. Approve 2023 Residential Assessing Contract with Southwest Assessing Services – City
Assessor is proposing an $11,525 increase due to the increase of 217 parcels and the
increased cost of doing business. Staff recommends approval.
See attached agreement.
C. Update Jeff Bursch’s job title from Seasonal to Part-time Public Works Maintenance
Technician – Jeff is a great fit for this position and this change will have no impact on the
budget. Staff recommends approval.
See attached memo.
D. Approve Resolution Granting Conditional Approval of the Cates Industrial
Comprehensive Plan Amendment and Authorizing Submission to the Metropolitan
Council for Review – At the July 5 meeting, the City Council reviewed the Cates
Industrial Comp Plan Amendment and directed staff to prepare a resolution of approval
subject to certain conditions. The resolution is attached per City Council direction. Staff
recommends approval.
See attached memo and resolution.
VII. NEW BUSINESS
A. Willow Drive/TH 55 Regional Lift Station Project Discussion - The Willow Drive/TH 55
Regional Lift Station Project has been included with the City of Medina’s capital
improvement plan based on the anticipated development noted in the 2040
Comprehensive Plan. The plan identified the need for a lift station to serve properties to
2
the east & west of Willow Drive that are not serviceable with gravity sewer, including the
proposed Adams Pest Control development and Cates Industrial Park project. This lift
station will also serve as a regional lift station and receive wastewater from the ultimate
development within the EC-1 sewershed of the City’s 2040 Comprehensive Wastewater
Plan and potentially beyond. Staff is requesting Council consideration of the proposal
from WSB to provide final design and bidding services in the amount of $73,504 to
provide enough time to plan and construct the lift station.
Potential Action: Consider the proposal from WSB and authorize final design and bidding
services in the amount of $73,504.
X. APPROVAL TO PAY BILLS
Recommended Motion: Motion to approve the bills, EFT 006439E-006454E for $85,945.92,
and order check numbers 053150-053204 for $410,963.42, and payroll EFT 0511983-0512019
for $61,211.19.
INFORMATION PACKET:
• Planning Department Update
• Police Department Update
• Public Works Department Update
• Claims List
Medina City Council Meeting Minutes
July 5, 2022
1
DRAFT 1
2
MEDINA CITY COUNCIL MEETING MINUTES OF JULY 5, 2022 3
4
The City Council of Medina, Minnesota met in regular session on July 5, 2022 at 7:00 5
p.m. in the City Hall Chambers. Mayor Martin presided. 6
7
I. ROLL CALL 8
9
Members present: Albers, Cavanaugh, DesLauriers, Martin, and Reid. 10
11
Members absent: None. 12
13
Also present: City Administrator Scott Johnson, Attorney Ron Batty, Finance Director 14
Erin Barnhart, City Engineer Jim Stremel, City Planning Director Dusty Finke, Public 15
Works Director Steve Scherer, and Chief of Police Jason Nelson. 16
17
II. PLEDGE OF ALLEGIANCE (7:00 p.m.) 18
19
III. ADDITIONS TO THE AGENDA (7:01 p.m.) 20
The agenda was approved as presented. 21
22
IV. APPROVAL OF MINUTES (7:01 p.m.) 23
24
A. Approval of the June 21, 2022 Work Session City Council Meeting Minutes 25
Moved by Martin, seconded by Cavanaugh, to approve the June 21, 2022 work session 26
City Council meeting minutes as presented. Motion passed unanimously. 27
28
B. Approval of the June 21, 2022 Regular City Council Meeting Minutes 29
Martin noted that prior to the meeting Johnson circulated corrections that she had 30
proposed for incorporation into the minutes. 31
32
Cavanaugh noted on page seven, line 15, it should state, “…years if nothing has 33
changed.” On page seven, line 21, it should state, “…location than a vacant lot.” On 34
page nine, line 27, it should state, “…there currently is…” 35
36
Moved by Reid, seconded by Cavanaugh, to approve the June 21, 2022 regular City 37
Council meeting minutes as amended. Motion passed unanimously. 38
39
V. CONSENT AGENDA (7:03 p.m.) 40
41
A. Approve Fireworks Display Contract Agreement with Res Pyro 42
B. Approve Resolution Accepting Resignation of Planning Intern Colette 43
Baumgardner 44
C. Approve Planning Intern Job Description and Authorize Staff to Recruit and 45
Hire a Part-time Temporary Planning Intern 46
D. Approve Temporary Liquor License to Holy Name of Jesus Church at 155 47
County Road 24 on September 17, 2022 48
E. Approve Resolution Appointing Election Judges for the 2022 Primary and 49
General Election 50
F. Approve Card Access Security System Agreement with Russell Security 51
Medina City Council Meeting Minutes
July 5, 2022
2
Martin commented that she has enjoyed working with Baumgardner, recognizing her 1
growth, and wishing her well in her future endeavors. 2
3
Moved by Cavanaugh, seconded by Reid, to approve the consent agenda. Motion 4
passed unanimously. 5
6
VI. COMMENTS (7:05 p.m.) 7
8
A. Comments from Citizens on Items not on the Agenda 9
There were none. 10
11
B. Park Commission 12
Scherer reported that the Park Commission has not met since the last Council meeting. 13
He highlighted some upcoming events in the parks as well as progress on parks 14
improvement projects. 15
16
C. Planning Commission 17
Finke reported that the Planning Commission will meet the following week to hold a 18
public hearing to consider an updated concept plan for an auto condo project that the 19
Commission and Council reviewed a few months ago. 20
21
VII. NEW BUSINESS 22
23
A. Cates Industrial Park (7:07 p.m.) 24
Finke presented a Comprehensive Plan amendment request to change the future land 25
use from Future Development Area (FDA) to a business designation and to change the 26
staging and growth to 2020 which would allow immediate development of the site. He 27
identified the subject site and display a concept which the Council reviewed the previous 28
month that the applicant would propose to move forward with at this time. He reviewed 29
some of the goals and language within the Comprehensive Plan related to this topic. He 30
noted development that has occurred on property previously designated for business 31
use that did not develop into a business use. He stated that the applicant previously 32
completed an EAW for the original concept which was larger in scale. He stated that 33
transportation was discussed at length with the larger concept and a number of updates 34
were mentioned to support the development. He stated that with the reduction in scale, 35
it would be expected that the intersections would function better, but those 36
improvements would still be needed. He noted the sanitary sewer lift station which was 37
identified as a need within the Comprehensive Plan in order to serve development in this 38
overall area of Medina. He stated that the applicant would propose to dedicate the land 39
necessary for the sanitary lift station, noting that the best location is on the northern 40
property, which is not currently proposed to be incorporated into the MUSA. He stated 41
that the applicant would still propose to dedicate that land. He stated that the Planning 42
Commission held a public hearing at its June meeting. There were no public comments 43
and the Commission unanimously recommended approval of the request. 44
45
DesLauriers asked the amount of land that would be dedicated for the lift station. 46
47
Stremel provided details on the amount of land that would be necessary for that 48
improvement. 49
50
Medina City Council Meeting Minutes
July 5, 2022
3
Albers asked the number of Comprehensive Plan amendments the City has completed 1
since the adoption of the plan. 2
3
Finke was unsure of the exact number, noting that Weston Woods would have been the 4
most recently approved amendment. 5
6
DesLauriers asked if an FDA area has changed in the Comprehensive Plan in the past. 7
8
Finke could not recall but noted that the FDA designation was contemplated a bit 9
differently in the last rendition of the Comprehensive Plan. 10
11
DesLauriers asked if it would be normal to make a change retroactive when making a 12
change to the Comprehensive Plan, noting the request to change the staging to 2020. 13
14
Finke stated that the request would be fair when contemplating the staging within the 15
Comprehensive Plan. 16
17
Reid asked if there is a place in Medina for industrial warehouses. She did not believe 18
this type of development fits into Medina. 19
20
Cavanaugh supported an industrial warehouse that was nicely done and believed there 21
was similar potential in this instance. He referenced the proximity to Highway 55 and 22
other business uses for this site and did not believe this property would be a good use 23
for residential development. He believed that this type of development would provide 24
the community with a more diverse tax base. 25
26
DesLauriers commented that he also believes that this would be a good fit for the site 27
given what is already located across the street. He noted that this would be 28
development that would create tax base without placing additional demand on City 29
services. He commented that he did not prefer this layout but recognized that is not part 30
of the discussion tonight. He stated that he would not want to see the staging in 2020 31
and would prefer to see that pushed out to 2025. He believed that this would be a good 32
site for this project. 33
34
Albers commented that he is not in favor of changing areas designated as FDA through 35
the Comprehensive Plan process. He commented that there seems to be history for this 36
location that was not discussed when the Comprehensive Plan was developed and 37
therefore would be more accommodating of the change because of the history. He 38
stated that he does support the warehousing concept for this area and believes it fits into 39
the neighborhood. 40
41
Martin agreed with the comments of Albers and stated that she would also support the 42
historical agreements the City had with the property owner. She stated that if that 43
information were known during the Comprehensive Plan process, the guiding of the 44
property most likely would have been different than FDA. She commented that this is a 45
unique situation and therefore would support the Comprehensive Plan amendment as 46
proposed. She asked the applicant for details on the proposed timeline for development. 47
48
Peter Coyle, representing the applicant, stated that they would need to have confidence 49
that they could go to the market and put people into the building next year. He stated 50
that the landowner has provided a commitment to provide the land for the lift station, 51
Medina City Council Meeting Minutes
July 5, 2022
4
even though it is on the northern portion of the property that has been removed from the 1
development request. He stated that if staging is delayed to an arbitrary time, that would 2
make this action pointless. He stated that they do have market interest and would like to 3
pursue that opportunity in order to provide a beautiful project in Medina. He hoped to 4
bring forward plans by spring of next year. 5
6
Moved by Albers, seconded by DesLauriers, to direct staff to draft a resolution granting 7
conditional approval of the Comprehensive Plan amendment subject to the conditions 8
noted in the staff report and authorizing submission to the Metropolitan Council. 9
10
Further discussion: Cavanaugh asked if the action would be contingent upon review and 11
approval of a Site Plan as recommended by the Planning Commission. 12
13
Martin asked if the intent would be to have the motion contingent upon the conditions 14
listed in the staff report including those recommended by the Planning Commission. 15
16
Albers and DesLauriers confirmed the inclusion of that language in the motion. 17
18
Motion passed unanimously. 19
20
VIII. CITY ADMINISTRATOR REPORT (7:35 p.m.) 21
Johnson had nothing further to report. 22
23
IX. MAYOR & CITY COUNCIL REPORTS (7:35 p.m.) 24
Reid commented that they continue to work on the identify of Uptown Hamel. 25
26
X. APPROVAL TO PAY THE BILLS (7:36 p.m.) 27
Moved by Cavanaugh, seconded by DesLauriers, to approve the bills, EFT 006421E-28
006438E for $54,897.41, order check numbers 053095-053149 for $210,499.71, and 29
payroll EFT 0511952-0511982 for $59,868.82. Motion passed unanimously. 30
31
XI. ADJOURN 32
Moved by Albers, seconded by Martin, to adjourn the meeting at 7:37 p.m. Motion 33
passed unanimously. 34
35
36
37
__________________________________ 38
Kathy Martin, Mayor 39
Attest: 40
41
____________________________________ 42
Scott Johnson, City Administrator 43
Resolution No. 2022-
July 19, 2022
Member introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2022-
RESOLUTION APPROVING OFF-SITE GAMBLING PERMIT
FOR THE WAYZATA YOUTH HOCKEY DISTRICT # 284 TO CONDUCT
LAWFUL CHARITABLE GAMBLING AT 3200 MILL STREET
WHEREAS, the Wayzata Youth Hockey District # 284 (“Applicant”) has made
application to the City of Medina for “Off-Site Gambling” to conduct charitable gambling
activities under authority and regulation of Minnesota Statute 349.16; and
WHEREAS, said premises permit will be for charitable gambling activities to be
conducted at the Hamel Community Building located at 3200 Mill Street within the city; and
WHEREAS, Applicant understands that this license prohibits conducting charitable
gambling activities at any other location not stated herein.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Medina, Minnesota
that the Applicant’s request to conduct off-site gambling be granted, effective for the Medina
Celebration Day single day event on September 17, 2022.
Dated: July 19, 2022.
_____________________________________
Kathleen Martin, Mayor
ATTEST:
_____________________________________
Caitlyn Walker, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member _____ and
upon a vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Agenda Item #5A
TO: Medina Mayor and City Council Members
Scott Johnson, City Administrator
Erin Barnhart, Finance Director
FROM: Rolf Erickson (763) 473-3978
Assessor84@comcast.net
DATE: July 7, 2022
RE: 2023 Assessment Proposal
Contract Attached
Term of Contract: September 1, 2022 through August 30, 2023
Current Contract amount:$95,796
Requested amount for 2023 Assessment:$107,321
Parcels
Total Residential and Farm Parcels 6/1/2022 3,243
Total Residential and Farm Parcels 6/1/2021 3,026
New parcels for the 2023 assessment 217
Requested increase for 217 new parcels $7,215
Requested increase for cost of doing business $4,310
$11,525
Requested 2023 Assessment total for all Residential and Farm parcels $107,321
Requested monthly fee $8,943.42
Associated expenses should be similar to last year. Our main expense is the required rental of
Hennepin County equipment and for the mailing of revaluation notices.
This year we are facing increasing costs of doing business. Auto expenses are up dramatically,
as are the costs of most supplies. Our insurance costs have also increased.
Agenda Item #5B
CONTRACT FOR ASSESSING SERVICES
This contract is made this first day of September, 2022, by and between the City of Medina, Hennepin
County, Minnesota (hereinafter called the “Municipality”) and Rolf Erickson, 14520 12th Ave. North,
Plymouth, Minnesota, 55447, DBA Southwest Assessing, a Minnesota Corporation (hereinafter called the
“Contractor”)
The Contractor represents that he is a Licensed Minnesota Assessors as required in Chapter 273 of
Minnesota Statutes.
ASSESSING SERVICES: The Municipality hereby contracts for and the Contractor hereby agrees to
cooperate with officials of the Municipality and the County of Hennepin in performing 2023 assessment
services as defined in Minnesota Statutes for all properties in the City of Medina, except properties
classified, Commercial, Industrial and Apartment. The Municipality agrees and acknowledges that the
manner and the method used in the performance of the assessment duties will be under the control and
direction of said Contractor.
CONTRACT PRICE: In consideration of the services rendered by the Contractor, the Municipality shall
pay to the Contractor at the above stated address, the sum of $107,321.00 payable in twelve (12)
installments of $8,943.42 beginning September, 2022 and ending August, 2023.
TERM OF CONTRACT: September 1, 2022 through August 31, 2023.
The following services are to be billed separately on a one time basis.
NONE.
FURNISHING OF EQUIPMENT: The contractor shall provide all transportation necessary for the
performance of the services contracted for. The Municipality shall furnish all equipment and supplies
necessary for the performance of the services contracted for, including the Hennepin County data fee and
Hennepin County computer equipment rental fees.
ATTENDANCE AT COUNCIL MEETINGS: The Contractor shall attend the local board of review
meeting on the date selected by the Municipality and the Contractor and not to exceed three other
Municipality council meetings during the term of the contract.
LEGAL STATUS: The parties agree that the Contractor is not required to maintain office hours, shall
not receive retirement benefits, health insurance benefits, or any other fringe benefits offered to
employees of the Municipality and shall, in all respects, be deemed an independent contractor.
IN WITNESS WHEREOF, the Contractor and the Municipality have executed this Contract this
day of 2022.
City of Medina (Municipality)
by
Southwest Assessing (Contractor)
by
1
TO: Honorable Mayor and Members of the City Council
FROM: Steve Scherer, Public Works Director
DATE: July 13, 2022
MEETING: July 19, 2022
SUBJECT: Public Works Seasonal Maintenance Worker
Jeff Bursch has been working for the City as a Public Works Seasonal Maintenance
Worker for the past year. Jeff is a hard worker who has proven to be trustworthy,
capable, and a great fit within the department. His skill set is a big asset to the Public
Works Department.
In 2019, we budgeted for a Public Works Part-time Maintenance Technician and this
position is in current 2022 Budget. I am confident Jeff is the right fit for this position.
Part-time status allows the employee to work up to 29 hours per week, which works very
well for Jeff. Part-time status will allow for accrual of vacation, sick leave, and PERA
participation (at the part-time rate).
Recommendation:
Revise Jeff Bursch’s job title from Seasonal to Part-time Public Works Maintenance
Technician.
MEMORANDUM
Agenda Item #5C
Cates Industrial Park Page 1 of 1 July 19, 2022
Comprehensive Plan Amendment City Council Meeting
TO: Mayor Martin and Members of the City Council
FROM: Dusty Finke, Planning Director
DATE: July 13, 2022
MEETING: July 19, 2022 City Council
SUBJECT: Cates Industrial Park – Jeff and Chris Cates –
Comprehensive Plan Amendment – PID 04-118-23-14-0004
Summary of Request
At the July 5 meeting, the City Council reviewed the Cates Industrial Comp Plan Amendment
and directed staff to prepare a resolution of approval subject to certain conditions.
The resolution is attached for review and action by the City Council.
Jurisdictional Comments
Staff routed the proposed Amendment to affected jurisdictions as required by the Metropolitan
Council. The comment period ends on July 19, 2022.
The City received a comment from the City of Corcoran, which was presented and reviewed at
the July 5 meeting. To date, the following jurisdictions have noted that they have no comments:
Maple Grove, Greenfield, Loretto, Orono, and Plymouth.
If any additional comments are received by the City prior to the July 19 meeting, staff will
forward to the City Council via email and present at the meeting.
Potential Action
After the Council reviews any additional comments received, the following action could be
taken:
Move to adopt the resolution granting conditional approval of the Cates Industrial
Comprehensive Plan Amendment and authorizing submission to the Metropolitan Council for
review.
MEMORANDUM
Agenda Item #5D
Resolution No. 2022-##
July 19, 2022
ME230-780-810010.v1
Member ________ introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2022-##
RESOLUTION GRANTING CONDITIONAL APPROVAL OF THE
CATES INDUSTRIAL COMPREHENSIVE PLAN AMENDMENT
AND AUTHORIZING SUBMISSION TO THE
METROPOLITAN COUNCIL FOR REVIEW
WHEREAS, the city of Medina (the “City”) is a municipal corporation, organized and
existing under the laws of Minnesota; and
WHEREAS, Jeffrey and Christine Cates (the “Owners”) own property located at
2575 Cates Ranch Drive (the “Property”), which is legally described in Exhibit A, attached hereto;
and
WHEREAS, Oppidan Investment Company (the “Applicant”) has requested that the City
amend its Comprehensive Plan related to the Property as depicted in Exhibit B, attached hereto, to
generally make the following changes:
1) Change of Future Land Use of the Property (30 gross acres; 26 net acres) from Future
Development Area to Business.
2) Change of Staging and Growth of the Property (30 gross acres; 26 net acres) from
Future Development Area to 2020 and add the Property to the Metropolitan Urban
Service Area (MUSA); and
WHEREAS, the proposed amendment is desired to accommodate the Applicant’s
proposed development containing approximately 300,000 square feet of building improvements to
be used for warehouse/light industrial/office on the Property (the “Proposed Project”); and
WHEREAS, on May 20, 2022, the City routed the proposed Comprehensive Plan
amendment to affected jurisdictions for their review and comment pursuant to law; and
WHEREAS, the Planning Commission held a duly noticed public hearing on June 14,
2022, reviewed the information provided by the Applicant and City staff, accepted testimony from
interested parties, and recommended conditional approval of the proposed amendment; and
WHEREAS, on July 5, 2022 and July 19, 2022, the City Council reviewed the
recommendation of the Planning Commission, the comments from affected jurisdictions, reviewed
other relevant information, and accepted additional testimony from interested parties; and
WHEREAS, following such review, the City Council has made the following findings:
1) The proposed amendment encourages a vibrant business community and expands urban
services only as necessary to accommodate desired business opportunities.
2) The Applicant proposes to construct improvements necessary to local transportation and
Resolution No. 2022-## 2
July 19, 2022
utility systems to mitigate any potential impacts and to ensure that the pace of development
is proportionate with infrastructure capacity.
3) The proposed amendment encourages job opportunities in the community to reduce traffic
and commuting demands.
4) The proposed amendment contemplates development along a primary transportation
corridor.
5) The proposed amendment has no significant impact on regional systems because it results
in no change of population or households, and nominal changes to employment, water
usage, sanitary sewer flow, or traffic analysis zone projections; and
WHEREAS, Minnesota Statutes, section 473.175 requires that the City submit
amendments to the Comprehensive Plan to the Metropolitan Council for its review for
conformance with metropolitan system plans before such amendment may be adopted and put into
effect by the City.
NOW, THEREFORE, BE IT RESOLVED, that the city council of the City of Medina,
Minnesota hereby grants conditional approval of the proposed amendment to the Comprehensive
Plan, as depicted in Exhibit B attached hereto, subject to the following terms and conditions:
1) The Comprehensive Plan Amendment shall not become effective until reviewed and
authorized by the Metropolitan Council pursuant to Minnesota Statues 462 and 473.
2) The Comprehensive Plan Amendment shall not become effective until formally adopted by
the City Council following:
a) Metropolitan Council authorization as provided above;
b) Approval of a rezoning, site plan review and any required preliminary plat
application for the Proposed Project;
c) Execution of a development agreement in a form and of substance acceptable to
the City which guarantees construction of all necessary improvements identified
to support the Proposed Project.
3) The Applicant shall submit a financial guarantee sufficient to ensure completion of the
public improvements necessary to support the Proposed Project, including improvements to
Willow Drive and Chippewa Road deemed necessary by the City Engineer.
4) Any future applications shall be subject to all relevant City regulations and policies.
5) Any future applications shall be subject to Wetland Conservation Act Replacement Plan
approval and must meet all requirements of the City’s wetland protection ordinance.
6) The Applicant shall provide land necessary for construction of the sanitary sewer lift station
adjacent to Willow Drive, north of Cates Ranch Drive, as recommended by the City
Engineer.
7) The Applicant shall extend 12” watermain to connect to the existing main at Chippewa Ct.
8) The street improvements for Willow Drive and Chippewa Road adjacent to the Property and
at the intersection of Highway 55 shall be constructed as part of the development
improvements and provisions for installation of traffic monitoring camera improvements
shall be provided.
9) The Applicant shall pay to the City a fee in an amount sufficient to reimburse the City for
the cost of reviewing the comprehensive plan amendment and other relevant documents.
Resolution No. 2022-## 3
July 19, 2022
BE IT FURTHER RESOLVED that City staff are directed to submit the amendment to the
Metropolitan Council for official review.
Dated:
__________________________________
Kathleen Martin, Mayor
ATTEST:
_______________________________________
Caitlyn Walker, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member _____ and
upon vote being taken thereon, the following voted in favor thereof:
and the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2022-## 4
July 19, 2022
EXHIBIT A
Legal Description of the Property
Lot 1, Block 1, Cates Ranch 2nd Addition, Hennepin County, Minnesota
Resolution No. 2022-## 5
July 19, 2022
EXHIBIT B
Proposed Comprehensive Plan Amendment
Table 5-2 – Future Land Use to be amended as follows:
Resolution No. 2022-## 6
July 19, 2022
Table 5-5 – Staging Plan – Net Acres to be amended as follows:
Resolution No. 2022-## 7
July 19, 2022
Map 5-3 to be amended as follows:
Resolution No. 2022-## 8
July 19, 2022
Map 5-5 to be amended as follows:
Resolution No. 2022-## 9
July 19, 2022
Table 3 of Chapter 8 (Comprehensive Sanitary Sewer Plan) to be amended as follows:
Table 5 of Chapter 8 (Comprehensive Sanitary Sewer Plan) to be amended as follows:
Table 9 of Chapter 8 (Comprehensive Sanitary Sewer Plan) to be amended as follows:
Resolution No. 2022-## 10
July 19, 2022
Figure 2 of Chapter 8 (Comprehensive Sanitary Sewer Plan) to be amended as follows:
Resolution No. 2022-## 11
July 19, 2022
Figure 5 of Chapter 8 (Comprehensive Sanitary Sewer Plan) to be amended as follows:
Resolution No. 2022-## 12
July 19, 2022
Figure 6 of Chapter 8 (Comprehensive Sanitary Sewer Plan) to be amended as follows:
MEMORANDUM
TO: City Council, through City Administrator Scott Johnson
FROM: Jim Stremel, City Engineer
DATE: July 14, 2022
MEETING: July 19, 2022
SUBJECT: Willow Drive/TH 55 Regional Lift Station Project – Final Design
Background:
The Willow Drive/TH 55 Regional Lift Station Project has been included with the City of
Medina’s capital improvement plan based on the anticipated development noted in the 2040
Comprehensive Plan. The plan identified the need for a lift station to serve properties to the east
& west of Willow Drive that are not serviceable with gravity sewer, including the proposed
Adams Pest Control development and Cates Industrial Park project. This lift station will also
serve as a regional lift station and receive wastewater from the ultimate development within the
EC-1 sewershed of the City’s 2040 Comprehensive Wastewater Plan and potentially beyond.
In September of 2019, the City Council authorized a feasibility study for the lift station, spurred
on by proposed development in the area. In the completed feasibility study, the design of the lift
station considered both the initial flow conditions for the pending developments and the ultimate
maximum flow conditions of the regional sewershed. Options for the location of the lift station
site were also evaluated at that time.
With the recent approval of the Cates Industrial Park comprehensive plan amendment, the
potential for Adams Pest Control project to proceed, and the lengthy timeframe for material
procurement to construct the lift station, staff believes now is the time to proceed with final
design of the lift station and potentially bidding in the fall of 2022 in preparation for construction
in 2023. If all goes well for one or both of the developments and approvals are granted, these
sites will need sewer service as early as late summer or fall of 2023.
The next step is for the City Council to consider authorizing final design for the project in order
to prepare for the development of these sites. Staff will keep a close eye on the progress of
development approvals and only proceed to bidding and construction if absolutely necessary.
City Council Action Requested:
Consider the proposal from WSB and authorize final design and bidding services in the amount
of $73,504.
Agenda Item #7A
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July 14, 2022
Mr. Scott Johnson
City Administrator
City of Medina
2052 County Rd 24
Medina, MN 55340
Re: Proposal for Professional Engineering for Design and Bidding Services
Willow Drive/TH 55 Regional Lift Station Project
Dear Mr. Johnson,
We appreciate the opportunity to present this proposal to provide professional engineering
design, bidding, and construction services for the proposed Willow Drive/TH 55 Regional Lift
Station Project. Members of our team have completed numerous sanitary sewer lift station
projects in the metro area. These projects have included new lift stations, replacements, and
upgrades. The majority of these projects have also included new SCADA equipment.
The proposed scope of services presented herein is based on a review of the site and information
received from the City. The City’s 2040 Comprehensive Plan identified the need for a lift station
to serve properties to the west of Willow Drive that are not serviceable with gravity sewer,
including the proposed Adam’s Pest Control development. This lift station will also serve as a
regional lift station and receive wastewater from the ultimate development of the EC-1 sewershed
of the City’s Comprehensive Wastewater Plan and beyond. Therefore, the lift station needs to be
designed for both the initial flow conditions and the ultimate maximum flow conditions of the
regional sewer-shed.
PROJECT UNDERSTANDING
Proposed Lift Station: The proposed lift station will consist of a concrete wetwell with duplex or
triplex pumps, a concrete valve vault with check valves, air release valves, all interconnecting
piping, hatches, and appurtenances. Our design fees assume that a precast concrete wet-well
and valve vault will be designed and constructed.
Electrical/SCADA System:
Available electrical service to the site is unknown at this time but could be either single phase or
three phase. If three phase power is available, the pumps can be operated with full voltage motor
starters. If only single-phase power is available, the pumps can be operated with variable
frequency drives (VFDs). Final choice of voltage and phase will also depend on the City’s
preferences, so that the lift station is consistent with other locations and compatible with the City’s
existing portable generator.
The base design will include a freestanding control panel with interlocked main and standby
circuit breakers and a receptacle for connection to a portable generator in the event of a power
outage. An alternate design (bid alternate) will include a stationary generator and an automatic
transfer switch. In addition, the panel will include branch circuit breakers and motor starters or
VFDs for operation of the pumps, a programmable logic controller (PLC) and operator interface
terminal (OIT), and other components as required. The PLC will call for operation of the pumps
based on start and stop setpoints entered at the OIT and compared to level in the wetwell as
Mr. Scott Johnson
July 14, 2022
Page 2
measured by a submersible level transducer. High and low level float switches in the wetwell will
be connected to hard wired circuitry in the control panel to provide backup pump control, in the
event of a PLC or level transducer failure. The control panel will be monitored remotely via a
cellular system that is compatible with the City’s existing monitoring system.
The base bid design for the control panel will include spare space inside to allow for installation of
a future automatic transfer switch, and spare conduits will be stubbed out from the panel to allow
for connection to a future permanently installed on-site generator. The base bid and bid alternate
designs will both include a spare conduit stubbed out from the panel to allow for connection to a
future fiber optic cable for remote monitoring. Evaluation of the control design, components, and
other City preferences will be conducted during both feasibility and final design.
Forcemain: The size and route for the proposed forcemain will be determined during the
feasibility study. The forcemain will be installed with either a directional drilling method or an
open trench method.
Geotechnical Analysis: Soil borings and a geotechnical analysis are required to determine the
characteristics of the existing soils and the groundwater conditions. We will provide up to five (5)
soil borings and a geotechnical report. Additional soil borings, if needed, can be provided for an
additional fee.
Surveying: Surveying is required to provide a CAD drawing that shows all existing conditions,
elevations, and private utilities for the proposed lift station improvements.
Subconsultants: WSB has a long-standing relationship with Barr Engineering to provide
electrical services for lift stations and similar projects. We will subcontract the electrical
engineering design and bidding services with Barr. Barr’s proposed fees are included with this
proposal.
Permitting and Approvals: We will work with the City to obtain the necessary permits for project
construction if needed. Permitting agencies are assumed to be limited to the Metropolitan
Council Environmental Services (MCES) and the Minnesota Pollution Control Agency (MPCA).
SCOPE OF SERVICES
The project scope and proposed work plan is based on our understanding of the project,
discussions with City Staff, and experience on similar projects. We are proposing in coordination
with Barr Engineering for the electrical design of the project. The key components are discussed
for clarification in the following paragraphs.
Task 1.0 - Design Services
We understand that the extent of final design and bidding may be contingent upon whether area
development proceeds beyond concept phase. If circumstances change with adjacent
development proposals, WSB would produce plans up to an 60%-70% level of completion and
provide the City with an updated cost estimate based on the direction of City Staff. The complete
plans, specifications, and contract documents would then not be completed until such time as the
City is prepared to bid the project.
Plans
Using topographic and survey information obtained by WSB, prepare base plans showing:
Locations and elevations of all physical features.
Existing right of way/easements and property lines
Mr. Scott Johnson
July 14, 2022
Page 3
Prepare preliminary and final design plans including the following:
Removal plan
Existing utilities (electric, gas, telephone, cable TV)
Existing City systems (forcemain, sanitary sewer, water main, storm sewer)
Civil engineering plan/profile(s)
Process plan
Electrical plan
Instrumentation and control plan
Specifications and Contract Documents
Prepare contract documents and specifications.
Prepare engineer’s estimate of construction costs.
Task 2.0 - Bidding Services
Bidding Administration
Prepare advertisement for bids and submit to required publications.
Answer bidder’s questions related to the lift station and issue addenda, if required.
Attend bid opening and tabulate results.
Prepare letter of recommendation to the City.
Prepare notice of award and contract agreement and forward to contractor.
Task 3.0 - Construction Services
Construction Administration
Provide daily construction administration for up to 12 weeks of construction. This time includes
attending monthly progress meetings, reviewing contractor submittals, reviewing contractor pay
requests, processing change orders and field orders, preparing a contractor punch list, and
providing daily correspondence with the contractor as needed.
Construction Observation
Provide up to 270 total construction observation for the lift station, forcemain, and gravity sewer
lines.
As-Built Drawings
Provide as-built drawings based on the contractor’s marked-up construction drawings.
ANTICIPATED PROJECT SCHEDULE
Below is the anticipated project schedule.
Phase 1 – Final Design and Bidding
Final Design ................................................................................................................. October 2022
CC Approve Plans / Authorize Ad for Bid .................................................................... October 2022
Bid Opening ............................................................................................................ November 2022
CC Receives Bids / Award Project ........................................................................... December 2022
Phase 2 – Construction
Review Contractor Submittals ........................................................................... January-March 2023
Construction Administration, Observation, and Staking ........................................ May-August 2023
Mr. Scott Johnson
July 14, 2022
Page 4
PROPOSED FEES
WSB’s proposed fees for the work summarized within this proposal have been detailed in the
table below. The fees will be billed based on an hourly, not-to-exceed basis.
Task Estimated
Fees
1.0 Design Services $68,325
2.0 Bidding Services $5,179
3.0 Construction Services $72,089
Total $145,593
A copy of the project task hour budget is attached for your reference. Based on the proposed
task hour budget, WSB will complete the scope of work previously discussed on hourly basis for a
not-to-exceed amount of $145,593. This represents our complete understanding and scope of
the project. We are available to begin work immediately upon authorization.
WSB appreciates the opportunity to provide the City of Medina with this proposal. As always, we
are looking forward to working with you and your staff toward the completion of the project.
Please feel free to contact me with any questions or concerns you have.
Sincerely,
WSB & Associates, Inc.
Jim Stremel, P.E. Greg Johnson, P.E.
Senior Project Manager Director of Water/Wastewater
City of Medina:
_________________________________
Authorized signature
_________________________________
Title
_________________________________
Date
Task Description
1
2.1 Drawings 50 40 90 $12,180
2.2 Design 24 18 54 24 24 6 150 $23,928
2.3 Specifications 4 4 12 12 16 48 $6,220
2.4 Quantity Tabulations and Cost Estimate 1 2 4 2 2 11 $1,547
2.5 QA/QC 8 4 4 16 $2,788
2.6 Meetings 8 12 8 1 29 $4,863
2.7 Utility Coordination 1 2 2 6 11 $1,601
2.8 Permits 1 4 2 1 8 $1,081
2.9 Geotechnical (soil borings and report)$5,568
2.10 Electrical Engineering Subconsultant (Barr)$8,549
Task 2 Total Estimated Hours and Fee 46 43 84 50 46 40 4 24 6 20 363 $68,325
2
3.1 Prepare advertisement for bids and coordinate publications 1 1 1 3 $430
3.2 Answer bidder’s questions, issue addenda, if required 2 2 4 4 3 15 $2,195
3.3 Attend bid opening and tabulate results.2 3 1 6 $857
3.4 Prepare letter of recommendation to the City.1 1 1 3 $466
3.5 Prepare notice of award and contract agreement 1 2 3 $387
3.6 Electrical Engineering Subconsultant (Barr)$844
Task 3 Total Estimated Hours and Fee 5 5 8 4 8 30 $5,179
3
3.1 Construction administration (12 weeks)15 16 45 16 1 93 $14,816
3.2 Construction observation (4-5 Weeks)4 50 220 3 277 $38,065
3.3 Construction staking 2 30 6 38 $7,330
3.4 As-built drawings 1 1 12 4 2 4 1 25 $3,978
3.5 Construction Materials Testing (CMT)$5,500
3.6 Electrical Engineering Subconsultant (Barr)$2,400
Task 3 Total Estimated Hours and Fee 19 19 96 12 20 2 220 34 6 5 433 $72,089
Total Estimated Hours 70 67 188 66 66 42 224 58 12 33 826
2021 Average Hourly Billing Rate for Design and Bidding Phases 197.00 174.00 138.00 154.00 130.00 112.00 129.00 199.00 120.00 95.00
2022 Average Hourly Billing Rate for Construction Phase 206.00 182.00 145.00 162.00 137.00 117.00 135.00 207.00 126.00 97.00
Total Fee by Labor Classification $13,961.00 $11,810.00 $26,616.00 $10,260.00 $8,720.00 $4,714.00 $30,216.00 $11,814.00 $1,476.00 $3,145.00 $122,732
Total Fee for Geotechnical Services & CMT $11,068
Total Fee for Electrical Engineering Subconsultant (Barr)$11,793
TOTAL PROJECT COST $145,593
Office Survey
James Barich
Construction
Observer
Jeff Frahm
Construction
AdminProject Engineer
Jon ChristensenGreg Johnson
Bidding
Greg Glunz Karla Pederson
City Engineer
Jim Stremel
CostTotal
Hours
Design
Project
Manager
Estimate of Cost
City of Medina, Minnesota
Professional Engineering Design and Bidding Services
Willow Drive Regional Lift Station
Estimated Hours
Engineering
Technician
Civil
Engineer
Civil
Technician
Lydia Ener Mike Miller
Onsite Survey
2-Person Crew
Planning Department Update Page 1 of 2 July 19, 2022
City Council Meeting
TO: Mayor Martin and Members of the City Council
FROM: Dusty Finke, Planning Director
DATE: July 13, 2022
MEETING: July 19, 2022 City Council
SUBJECT: Planning Department Updates
Land Use Application Review
A) Cates Ranch/Willow Drive Warehouse Industrial – Comprehensive Plan Amendment– Jeff and
Chris Cates have submitted an amendment request for Comprehensive Plan Amendment for a
warehouse/industrial development east of Willow Drive, north of Chippewa Road. The
amendment proposes to change the future land use of approximately 30 acres from Future
Development Area to Business for an approximately 300,000 s.f. development. The Planning
Commission held a public hearing at the June 14 meeting and recommended approval of the
amendment. The Council reviewed on July 5 and directed staff to prepare a resolution of
approval, which will be on the July 19 consent agenda. Staff will request this item be pulled
from consent if we receive further comments.
B) Life-Style Auto Condo – South of Hwy 55, west of Pioneer – SH Ventures has requested
review of a PUD Concept Plan for development of 9 buildings with approximately 218,740
square feet of space for privately owned garage condos. The Planning Commission and City
Council had previously reviewed a larger proposal of 12 buildings with approximately 258,000
square feet and generally did not express support for the proposed rezoning. The Planning
Commission held a public hearing and provided comments at the July 12 meeting. Generally,
Commissioners did not believe the PUD was consistent with the Comp Plan or the purpose of
the PUD district. Staff intends to present to Council on August 3.
C) Hamel Townhomes Final Plat – 342 Hamel Rd – Hamel Townhomes, LLC has requested final
plat approval for a 30-unit townhome development. The City Council is tentatively scheduled
to review at the August 3 or August 16 meeting.
D) Loram/Scannell Medina Industrial – Loram and Scannell have submitted materials for the City
to prepare an EAW for a warehouse/industrial development east of Arrowhead Drive, south of
Highway 55, to the south of Loram’s existing facility. The council approved the findings of fact
and made a negative declaration on the need for an EIS at the April 5 meeting. Staff will route
the record of decision as required. The applicant has now also applied for preliminary plat and
site plan review approval for construction of approximately 450,000 s.f. of office warehouse on
three lots. Staff is conducting preliminary review and will present when complete, potentially at
the August 10 Planning Commission Meeting.
E) Pioneer Highlands Preliminary Plat – Onyx Performance Investment LLC has requested
approval of a 4-lot rural subdivision located on approximately 67 acres south of Pioneer Trail,
east of Willow Drive. Staff is conducting preliminary review. A hearing may be held at the
August 10 Planning Commission meeting.
F) 500 Hamel Road Apartment Concept Plan – Medina Apartments LLC has requested review of
a concept plan review for development of a 97-unit apartment building at 500 Hamel Rd.
Preliminary review is underway, and a public hearing is tentatively scheduled for the August 10
Planning Commission meeting.
MEMORANDUM
Planning Department Update Page 2 of 2 July 19, 2022
City Council Meeting
G) Elam Accessory Structure CUP – 1582 Homestead Tr. – Tim and Megan Elam have requested
a conditional use permit for construction of a barn/storage building with a footprint of
approximately 10,000 s.f. Preliminary review is underway, and a public hearing is tentatively
scheduled for the August 10 Planning Commission meeting.
H) Blooming Meadows Concept Plan – east of Holy Name Drive, north of Lakeview Drive – Pillar
Homes has requested review of a Concept Plan Review for a 5-lot rural subdivision. The
applicant proposes a PUD and requests flexibility from the Rural Residential zoning standards.
Standard RR zoning would permit 5 lots on the subject site, but the applicant proposes
alternative lot arrangement to allow for wetland restoration in a large portion of the site and
creation of a wetland bank. The Planning Commission held a public hearing on June 14 and
was generally supportive of the concept. Council provided comments on June 21. Staff will
await a formal application.
I) Prairie Creek Final Plat – Stelter Enterprises has requested final plat approval for a 17-lot villa
subdivision at 500 Hamel Road. The applicant is re-evaluating their plans and staff will present
to Council when and if the applicant is prepared to move ahead.
J) Ditter Heating and Cooling Site Plan Review – 820 Tower Drive – Ditter Heating and Cooling
has requested a Site Plan Review for an approximately 5,000 square foot addition to its building.
The application is incomplete for review and will be scheduled for a hearing when complete.
K) BAPS Site Plan Review – 1400 Hamel Road – Bochasanwasi Shri Akshar Purushottam
Swaminarayan Sanstha (BAPS), Minneapolis, has requested Site Plan Review for construction
of a place of assembly. The Planning Commission reviewed at the September 14 meeting and
recommended approval. The Council adopted a resolution for approval at the November 16
meeting. The applicant has indicated that they will likely not begin construction until spring.
L) Adam’s Pest Control Site Plan Review, Pre Plat, Rezoning – Pioneer Trail Preserve – These
projects have been preliminarily approved and the City is awaiting final plat application.
M) Baker Park Townhomes, Johnson ADU CUP, St. Peter and Paul Cemetery – The City
Council has adopted resolutions approving these projects, and staff is assisting the applicants
with the conditions of approval in order to complete the projects.
Other Projects
A) Uptown Hamel RFP – staff met with WSB for a kick-off meeting for work on the Uptown
Hamel Market/Feasibility study. The engagement strategy was discussed at length. A tour with
the consultant is scheduled for the afternoon of June 30.
B) Hackamore Road – Staff met with WSB and the Elm Creek watershed related to permitting for
the Hackamore Road project. The City Attorney has also drafted a Memorandum of
Understanding between Medina and Corcoran, which is currently being reviewed by staffs.
Staff tentatively intends to present to Council on August 3.
C) CR19 Sewer/Quad-City Agreement – Independence Request – staff met with City of
Independence staff related to their request for 26 additional sewer connections for a proposed
residential development northwest of County Road 19 and Perkinsville Road. Staff is
evaluating capacity and implications of providing additional units and tentatively intends to seek
City Council direction at the August 3 meeting.
TO: Honorable Mayor and City Council
FROM: Jason Nelson, Director of Public Safety
DATE: July 14, 2022
RE: Police Department Updates
This past week we experienced many extra visitors to the Hamel area. The Fox 9 Town Ball Tour
game was a big hit with many spectators that attended the activities. Thursday, Friday, and Saturday
the downtown Hamel area was busy again with many stopping to enjoy cold beverages, music and
food after the Hamel Rodeo ended each day. On Sunday, the annual Hamel Parade was well attended.
Our Officers, Community Service and Reserve Officers did a fantastic job with keeping everything
well organized as they always do. It was fun to be the leader of the parade and see all the smiles on the
faces of those along the parade route.
The past week officers have been conducting speed enforcement as part of a traffic safety grant from
the Office of Traffic Safety. We continue to see high speeds on our major roadways in the city but one
thing that has been noticed is that we are not seeing the extremely high speeds like we were last year
where we had several stops of over 100 miles per hour.
Update on the new body cameras. We have been actively using them since right after the first of the
year. Since that time, we have had several requests from individuals along with the courts for the video
footage. One thing we did not anticipate when getting the body cameras is the administrative assistant
staff time it would take to not only review but to prepare and redact for those requesting footage.
Many of these videos for civilian requests must be watched several times to ensure that all data
practice laws are being followed and depending on how long each video is it becomes very time
consuming. We are still figuring out best practices and trying to refine how to get these requests
completed in a timely manner.
We continue to run short staffed on the Community Service Officer side of things. We are currently
looking for any individuals that would be interested in this type of work. The first application deadline
has come and gone with only one application. We have decided to open it up again and widen our
candidate search area. Currently, our Community Service Officer Jackson Billman is finishing up law
enforcement skills schooling and he already has a conditional offer from a metro agency, which he has
accepted. We anticipate him leaving in late August or early September. We are hoping that we can
attract some candidates in the next few weeks.
Patrol:
The following are updates of Patrol Officers between June 29, 2022, and July 12, 2022: Officers
issued 13 citations and 27 warnings for various traffic offenses, responded to 1 property damage
accident, 13 medicals, 4 suspicious calls, 2 traffic complaints, 8 assists to other agencies, and 11
business/residential alarms.
On 06/30/2022 Officers responded to assist Corcoran Police Department with a personal injury
accident involving a motorcycle that had crashed on County Road 50. Medina Officers assisted with
carrying the unconscious patient out of a wooded area to the waiting ambulance.
On 07/03/2022 at 2254 hours Officer was dispatched to a reported drug overdose in the 500 block of
Highway 55. An adult female had been drinking heavily and stated she took a handful of pills to end
her life. The female was sent to the hospital for evaluation.
On 07/04/2022 Officer was dispatched to assist a motorist in the area of Highway 55 and County Road
19. Upon arrival the officer learned a 12-year-old had their hand caught between the center console
and the seat and could not get it out. Loretto Fire Department also responded, and they were able to
move the seat enough in order get their hand unstuck.
On 07/05/2022 Officer responded to the 500 block of Clydesdale Circle to take a runaway report. A
fourteen-year-old foster child was reported to have possibly run away from the residence. Officers
entered the child as a runaway. She was later found in Golden Valley by police and returned home.
On 07/08/2022 Officers were dispatched to a report of suspicious activity at Casey’s. Employees
reported three vehicles out at the gas pumps for the past half hour and the occupants kept holding their
phones up to the gas pumps. Officers made contact with the individuals. They were identified and
denied doing anything illegal. They were sent on their way.
On 07/09/2022 Officers were dispatched to a report of an 89-year-old female unconscious at a
residence along Deer Hill Road. Upon arrival officers found the female conscious but uncooperative
and said she wanted to die. Patient was transported to the hospital for a mental health evaluation.
On 07/11/2022 Officers responded to a reported drug overdose at McDonalds. It was reported a female
was unconscious in the restroom and an off-duty firefighter was on scene rendering aid. Hamel Fire
also responded and while attempting to establish a nasal airway the female regained consciousness.
She was transported to the hospital.
On 07/11/2022 Officer took a theft report from North Metro Companies, 2402 Highway 55. The
owner reported a piece of equipment was stolen from the lot overnight. The equipment was valued
around $3,500. The owner was working at providing video footage from that evening.
Investigations:
After several reports of restraining order violations, information was obtained, and charges were sent
for consideration for one suspect to be charged with 4 separate incidents.
On June 28th I received a theft report of $500, with the suspects being a business in Nebraska.
Investigation is ongoing.
On June 27th I received a report of financial transaction card fraud at a local retail establishment. The
suspect has not been identified; however, he is active in three other cases in the metro area.
There are currently 10 cases assigned to investigations.
1
TO: Honorable Mayor and Members of the City Council
FROM: Steve Scherer, Public Works Director
DATE: July13, 2022
MEETING: July 18, 2022
SUBJECT: Public Works Update
STREETS
• The Arrowhead/Highway 55 intersection is on track to be completed within the
next two to three weeks. The street has remained open while work is being
completed.
• The Chippewa Road connection is moving along right on schedule. Curb and
asphalt are being installed this week which means the street will be open to the
Bridgewater neighborhood within the next few days.
• The Hackamore Road kick-off meeting with WSB has been scheduled for July
18th. Staff from Corcoran and Medina will be in attendance to work through
public engagement, the memorandum of understanding, and several other items.
• The Iroquois Street overlay project is now complete. The pavement looks great
and there should be very little maintenance for the next few years.
WATER/SEWER/STORMWATER
• Water usage is up, and the plant is keeping up with the demand. The current
drought monitor indicates our area is in the “abnormally dry” phase (which is
typical for July in Minnesota). We are thankful for the recent rain showers which
always mitigate water consumption.
• Bid specifications are being put together for the media replacement in the water
treatment plant.
• Staff is awaiting the proposal for the Wellhead Protection plan that must be
completed by 2023. It is a time-consuming process to prepare the delineations
and vulnerability assessments as is required by the Minnesota Department of
Health.
• Staff met with the watershed and the city of Corcoran to discuss the potential
stormwater improvement requirements for the Hackamore Road project.
PARKS/TRAILS
• Public Works is making progress on the renovations at Hunter Park. The concrete
maintenance strip has been installed on both the new courts and ballfield.
MEMORANDUM
2
• The park land acquisition on Chippewa Road is complete. Included in your
packet is the CIP with items for planning and development over the next few
years for the park. In the spring I plan to start a tree nursery for the purpose of
planting and/or replacing trees within our parks.
• The Meander Road trail extension from County Road 116 to the existing trail
(around 300 feet to the west) is almost complete. Residents in the neighborhood
are happy to see the trail extended and appreciate the improved visibility for
vehicles at the intersection.
• Staff remains very busy keeping up with park related requests. The Jamboree and
Fox 9 Town Ball Tour were big events, as was the Hamel Rodeo Parade. It was
great to see the community out in full force for these events.
MISC
• Public Works hosted a Fire and Extinguisher Safety training class / team building
event last week; the Hamel Fire Department performed the training.
ORDER CHECKS JULY 5, 2022 – JULY 19, 2022
053150 FRANK, MAUREEN ................................................................... $500.00
053151 MARTIN AZARIAN CRIMINAL DEFENS .................................... $250.00
053152 MOTOROLA SOLUTIONS INC .................................................. $508.00
053153 MUTH, WILLIAM .......................................................................... $50.00
053154 ROLF ERICKSON ENTERPRISES INC .................................. $8,113.63
053155 SAJJAD, ZAHRA/ALI ................................................................. $250.00
053156 SLECK, WILLIAM ...................................................................... $101.00
053157 VANG, MATTHEW ................................................................ $10,000.00
053158 BEAUDRY OIL & PROPANE .................................................. $4,162.23
053159 BOND TRUST SERVICES CORP ......................................... $69,165.00
053160 BRAVO PROTECTION PRODUCTS ...................................... $5,248.00
053161 COMMERCIAL ASPHALT CO. ............................................... $1,746.76
053162 COMPASS MINERALS AMERICA INC ................................. $16,181.34
053163 CONTEMPORARY IMAGES ........................................................ $95.00
053164 CITY OF CORCORAN ............................................................... $858.84
053165 ECM PUBLISHERS INC ............................................................ $882.31
053166 ENRIGHT, DAVID/MELINDA ....................................................... $43.58
053167 FERGERSON WATERWORKS #2158 ...................................... $557.26
053168 FLAGSHIP RECREATION LLC.................................................. $407.00
053169 G. L. CONTRACTING ................................................................ $855.03
053170 GOPHER STATE ONE CALL .................................................... $440.10
053171 GRAINGER............................................................................. $1,390.93
053172 HACH COMPANY ...................................................................... $302.75
053173 HAMEL LUMBER INC .................................................................. $15.87
053174 HAMEL LIONS CLUB ............................................................. $1,625.00
053175 HAWKINS INC. ....................................................................... $3,935.84
053176 KENNEDY & GRAVEN CHARTERED .................................. $18,311.10
053177 KLEIN, JOHN ............................................................................. $250.00
053178 LAUNERT, JUSTINE M ............................................................... $43.51
053179 LAW ENFORCEMENT LABOR .................................................. $585.00
053180 LEXISNEXIS RISK DATA MGMT INC .......................................... $35.00
053181 CITY OF LONG LAKE ............................................................. $7,577.75
053182 CITY OF MAPLE PLAIN ......................................................... $5,316.84
053183 MEDINA GOLF & COUNTRY CLUB .......................................... $100.00
053184 METROPOLITAN COUNCIL ................................................. $63,027.55
053185 METRO ELEVATOR INC ........................................................... $195.00
053186 METRO WEST INSPECTION ............................................... $16,373.79
053187 DVS RENEWALS ........................................................................ $14.25
053188 NAPA OF CORCORAN INC ........................................................ $17.79
053189 NELSON ELECTRIC MOTOR REPAIR ..................................... $375.00
053190 ODP BUSINESS SOLUTION LLC .............................................. $227.03
053191 CITY OF ORONO ................................................................... $9,182.74
053192 PEREZ, JUANA GONZALEZ ..................................................... $500.00
053193 RCM SPECIALTIES, INC. ..................................................... $10,875.00
053194 REGENCY TITLE INC ............................................................... $143.61
053195 RYAN COMPANIES ............................................................. $42,137.46
053196 SOLUTION BUILDERS INC .................................................... $4,849.40
053197 SYMBOLARTS .......................................................................... $420.00
053198 TALLEN & BAERTSCHI .......................................................... $4,272.19
053199 TARGET CORPORATION .................................................... $67,968.26
053200 TIMESAVER OFFSITE .............................................................. $461.63
053201 TITAN MACHINERY .................................................................. $223.67
053202 TWIN CITY OUTDOOR SERVICES, IN ................................ $27,015.38
053203 WATER LABORATORIES, INC. ................................................ $200.00
053204 WESTERN ELECTRIC ........................................................... $2,579.00
Total Checks $410,963.42
ELECTRONIC PAYMENTS JULY 5, 2022 – JULY 19, 2022
006439E CIPHER LABORATORIES INC. .............................................. $1,122.00
006440E FARMERS STATE BANK OF HAMEL ....................................... $200.00
006441E FARMERS STATE BANK OF HAMEL ....................................... $190.00
006442E FP MAILING SOL POSTAGE BY PHON ................................. $1,000.00
006443E PR PERA .............................................................................. $18,538.62
006444E PR FED/FICA ....................................................................... $19,027.63
006445E PR MN Deferred Comp ........................................................... $2,284.00
006446E PR STATE OF MINNESOTA .................................................. $4,093.52
006447E CITY OF MEDINA ........................................................................ $25.00
006448E FURTHER ............................................................................ $36,429.37
006449E MN CHILD SUPPORT PAYMENT ............................................. $724.20
006450E CULLIGAN-METRO ..................................................................... $36.50
006451E FURTHER ................................................................................. $805.23
006452E PAYMENT SERVICE NETWORK INC .................................... $1,190.16
006453E PREMIUM WATERS INC ............................................................. $27.68
006454E CENTURYLINK.......................................................................... $252.01
Total Electronic Checks $85,945.92
PAYROLL DIRECT DEPOSIT – JULY 6, 2022
0511983 BILLMAN, JACKSON CARROLL ............................................... $700.52
0511984 ALBERS, TODD M. .................................................................... $230.87
0511985 ALTENDORF, JENNIFER L. ................................................... $1,137.75
0511986 BARNHART, ERIN A. ............................................................. $2,788.42
0511987 BAUMGARDNER, COLETTE J .................................................. $999.62
0511988 BOECKER, KEVIN D. ............................................................. $2,844.35
0511989 CAVANAUGH, JOSEPH ............................................................ $230.87
0511990 CONVERSE, KEITH A. ........................................................... $2,196.15
0511991 DEMARS, LISA ....................................................................... $1,558.36
0511992 DESLAURIES, DEAN ................................................................ $230.87
0511993 DION, DEBRA A. .................................................................... $2,091.50
0511994 ENDE, JOSEPH...................................................................... $2,254.11
0511995 FINKE, DUSTIN D. ................................................................. $2,869.01
0511996 GLEASON, JOHN M. .............................................................. $1,877.22
0511997 GREGORY, THOMAS ............................................................... $678.14
0511998 HALL, DAVID M. ..................................................................... $2,128.19
0511999 HANSON, JUSTIN .................................................................. $2,566.81
0512000 JACOBSON, NICOLE ................................................................ $909.85
0512001 JESSEN, JEREMIAH S. .......................................................... $2,507.28
0512002 JOHNSON, SCOTT T. ............................................................ $2,740.17
0512003 KLAERS, ANNE M. ................................................................. $1,616.28
0512004 LEUER, GREGORY J. ............................................................ $2,259.32
0512005 MARTIN, KATHLEEN M ............................................................ $327.07
0512006 MCGILL, CHRISTOPHER R. .................................................. $2,007.72
0512007 MCKINLEY, JOSHUA D .......................................................... $2,087.91
0512008 NELSON, JASON ................................................................... $2,795.91
0512009 RATKE, TREVOR J ................................................................ $1,734.86
0512010 REID, ROBIN ............................................................................. $230.87
0512011 REINKING, DEREK M ............................................................ $2,116.91
0512012 RUTH, BRENDA L. ................................................................. $1,612.91
0512013 SCHARF, ANDREW ............................................................... $1,624.64
0512014 SCHERER, STEVEN T. .......................................................... $2,527.20
0512015 VINCK, JOHN J ...................................................................... $1,842.71
0512016 VOGEL, DOMINIC A .................................................................. $706.95
0512017 VOGEL, NICHOLE .................................................................. $1,006.96
0512018 WALKER, CAITLYN M. ........................................................... $1,872.48
0512019 BURSCH, JEFFREY ............................................................... $1,300.43
Total Payroll Direct Deposit $61,211.19