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HomeMy Public PortalAbout1985-02-26 Meetingseconded by Mrs. Antiles and unanimously voted that Mr. Maley be authorized to interview the firms and negotiate with one and bring his recommendation back to the council. Mrs. Antiles asked about the status of the Beau Rivage. Mr. Maley said that they are working on holding up the demolition until April. Mr. Maley said that Bay Harbor Islands was pressing the issue with the Miami Dade Water and Sewer Authority to get the contract for the new water line to come across the Broad Causeway. He said the agreement for water had always included Bal Harbour and he believes that we should be part of the new contract. It was moved by Mrs. Antiles, seconded by Mr. Laikin and unanimously voted that Mr. Maley should notify WASA that Bal Harbour should be included in the new contract. On motion of Mr. McKeehan, seconded by Mrs. Antiles and voted the meeting was adjourned at 12:50 P.M. Attest: ��ftllllf:� Village Clerk COUNCIL MINUTES February 26, 1985 January 29, 1985 The Council of Bal Harbour Village met Tuesday, February 26, 1985 at 9:30 A.M., in the Village Hall. Present: Messrs. Laikin, McKeehan, Sherman and Taplin Absent: Mrs. Antiles Also present were Fred W. Maley, Village Manager; Mary T. Wetterer, Village Clerk; and Alan S. Gold, Village Attorney. On motion of Mr. McKeehan, seconded by Mr. Laikin and voted the minutes of January 29, 1985 were approved as submitted. Mayor Sherman commented that the Bal Harbour police officers are dedi- cated men. We have a low crime area, morale is good and lately we are having a low turnover. He said he was sad about the letter the police sent to the residents, as Mr. Maley is fair and decent. Also, the letter did not mention that our police officers are the fourth highest paid in Dade County. The Special Master's report recommends that a 5% raise be given retroactive to October 1st, an additional 2% July 1st, and the Sergeants be raised an additional 5% retroactive to October 1st. Mr. Don Slesnick, attorney for the Police Benevolent Association, stressed that Bal Harbour must stay competitive with other departments. He said the dollar amount is significent to the police department, and wants acceptance of the Special Master's recommendations. February 26, 1985 Mr. Slesnick said the village engaged in an unfair labor practice by offering to pay 50% of the cost of dependent's health insurance during nego- tiations. Mr. McKeehan said the offer was for all village employees. Mr. John Gronda, labor relations counsel for the village said he did not be- lieve that the PBA had been able to present an economic justification for the raise. They had been offered 5% and the Cost -of Living Index is below that. Also, the Management Consutlant firm hired by the village, Long Associates, recommended a 5% raise. He said the PBA economist admitted that there would not be a turn -over if the additional 2% raise is not given. Salary adjustments could be made in next year's budget if Bal Harbour is not competitive. Mr. Taplin said that if Bal Harbour is 4th behind Bay Harbor Islands, Miami Beach and Dade County we should stay that way. Mr. Sherman said that the number rating is not significient. In the Long report the police salary ranges are higher than the scale is now, which would give the Manager more flexibility for raises. Mr. Maley said he feels that the village's offer to the PBA is fair. Actually, the village was offering more on October 1st than the PBA was asking for, as they wanted 5% in January and 3% in July. In his opinion, Bal Harbour should not be the one to get all Dade County cities to start at $25,000. Mr. Sherman said the amount in question amounts to about $150.00, and he feels the whole issue is overblown. Mr. Maley ex- plained the Sppcial Master's position. He said that a year ago, on the last day of Budget Hearings, the PBA had refused the village's offer, as Bay Harbor had greatly raised their salaries. Therefore the police were given 8% and our other employees received a 5% raise. He said to grant this increase would deny the other employees again. After further discussion on motion of Mr. McKeehan, seconded by Mr. Laikin and unanimously voted the Special Master's recommendation was adopted. Mr. Maley said that the Long Associates' report has two issues dealing with money. 1, the Department Heads are underpaid and 2, there is an ex- pansion in the salary ranges. We have been using a 27% spread over 6 years and they say the spread should be 34-35% over 9 years. The report also does not give equal raises each year, but ties the raises to productivity. Mr. Maley said he knows of no other city that does this, and he doesn't know if the PBA would accept this. He wants to sit down with representatives from Long Associates and our Depart- ment heads and use the results of the discussion for the 1985-86 Budget. Mr. Sherman said he would like to add the manager of the Harbour House to the Budget Committee. Mr. Maley said he needed more time to study the matter. Mr. Gold read Ordinance No. 263 regarding burglar alarms in full. Mr. Sherman said he would like something added for automobile alarms. Mr. Gold said this is not possible due to the title. This could be covered in another ordinance. On motion of Mr. Taplin, seconded by Mr. Laikin and unanimously voted Ordinance No. 263 was adopted. Mr. Maley said seven firms have expressed interest in updating our Compre- hensive plan. Four submitted proposals. He interviewed all four firms and wishes to recommend in order: Reynolds, Smith and Hills; Wallace Roberts and Todd; Vicrey/Ovresat/Awsumb Associates; Stutsman Design Group, Inc. Mr. Maley explained what is required of the planner. He said he will follow the Competi- tive Negotiations Act and contact Reynolds, Smith and Hills first. Discussion followed on cooperation with Sunny Isles, use of Haulover Park, Surfside, and The Bal Harbour Club's use of the Yacht Club site. It was moved by Mr. Taplin, seconded by Mr. McKeehan and voted that Mr. Maley should start negotiations for the update of our Comprehensive Master Plan. February 26, 1985 Mr. Maley said there were no representatives at the last meeting from the Admiralty Apartments and he had overlooked the fact the bus shelter would extend eighteen inches onto their property. He met with the President of the buildings and they want the bus shelter located elsewhere. If the shelter is installed at the Admiralty it will block the sidewalk. It would also block the sidewalk if moved in front of lot 4, block 7, unless the owner of that building would allow the patio and shelter to extend onto the property. Moving would also involve a cost of approximately $17,000 to put in the proper patio. It was moved by Mr. Taplin, seconded by Mr. Laikin and unanimously voted that Mr. Maley and Mr. Sherman negotiate with Mr. John Brunetti, owner of the prop- erty for the proposed shelter. Mr. Maley said that the designer for the apartment signs on the west side of Collins Avenue had been ill, so it will take a few more weeks for the signs. He said that for the signs where power has not been available, the buildings should provide power within six feet of where the sign will be placed. Mr. Maley reported that the invitations for the Beautification Awards Dinner would be mailed next week. The expenses for the dinner and awards will amount to about $900.00, plus the dinner expenses for the council members and spouses. On motion of Mr. Taplin, seconded by Mr. Laikin and unanimously voted the expenses for the Beautification Committee were approved. Mr. Maley said that Gart Urban Associates had arranged for bids on the entrance signs at the bank, 96th Street, and the north end of Collins Avenue. Mr. Clark Richards, the contractor recommended by Gart Urban Associates appear- ed to discuss the construction of the signs. He said that full engineering drawings for the signs had not been completed. He said he could have the firm of Cankat Associates, consulting engineers, do most of the work. Mr. Maley said that Mr. Richards' bid for four signs (including one for the Village Hall) was $60,430 and the only bid received. Mr. Maley said he would prefer to have our engineers, Ludovici and Orange do the engineering work. The price for the signs is in line with Gart Urban's estimate. We could also use a private estimator to evaluate the bid. Mr. Richards outlined his scope of work and qualifications. He estimated that after full engineering drawings were ready, it would take about three months. It was moved by Mr. McKeehan, seconded by Mr. Taplin and unanimously voted that Mr. Maley would contact our engineers for working drawings and discuss the job further before awarding the contract. Mr. Maley advised the council that correspondence had been received from Mr. Dan Paul, Chairman of the Art in Public Places Trust of Dade County, ask- ing for information regarding any construction in the Village that would fall under their jurisdiction. Mr. Maley said our only building would be the Public Works garage and that would call for a $4,500 piece of art. The council dis- cussed the possibility of seeing if our new entrance signs could be used as a trade-off. It was moved by Mr. McKeehan, seconded by Mr. Laikin and voted (Mr. Taplin was absent for the vote) that Mr. Maley contact Mr. Paul and see if something could be worked out. Mr. Maley said that he wishes to replace four marked police cars that are two years old and have between 55,000 to 60,000 miles on them. He proposes to use the Dade County bid for the cars which are Dodges. It was moved by Mr. Taplin, seconded by Mr. Laikin and unanimously voted to purchase the police cars. Mr. Maute from the Fairfield Manor asked why the police cars could not drive on the beach as at times the jeep is under repair and the beach is not patrolled. It was explained that only four wheel drive can get through the sand. February 26, 1985 Mr. John Kelly reported that there are no changes in the audit for the fiscal year ending September 30, 1984 from the unaudited statements. He said he takes exception to some of the auditor's comments in their management statement. He feels that Arthur Andersen is viewing the village as a commercial enterprise, not a government working on a budget. Mr. Kelly feels that the purchase of a new computer would clear up the difficiences pointed out in the audit. The cost would be between $31,000 to $35,000. The old computer is starting to break down. Mr. Maley said the police department has been asking for a computer program and this could be in- corporated into a new system using terminals. On motion of Mr. McKeehan, seconded by Mr. Laikin and voted (Mr. Taplin had left the meeting) the annual report for the fiscal year ending September 30, 1984 was approved. On motion of Mr. Laikin, seconded by Mr. McKeehan and voted the meet- ing was adjourned at 1:00 P.M. Attest: Village Clerk February 26, 1985 vidayor COUNCIL MINUTES March 26, 1985 The Council of Bal Harbour Village met Tuesday, March 26, 1985 at 9:30 A.M. in the Village Hall. Present: Mrs. Antiles and Messrs. Laikin, McKeehan and Sherman Absent: Mr. Taplin Also present were Fred W. Maley, Village Manager; Mary T. Wetterer, Village Clerk; and Alan S. Gold, Village Attorney. On motion of Mr. Laikin, seconded by Mr. McKeehan and voted the minutes of February 26, 1985 were approved as submitted. Mr. Maley explained that the designs for the village entrance signs by Gart Urban did not include engineering specifications. The bidder on the signs who appeared before the Council last month had a bid from an engineer- ing firm for $4,200. This appeared high, so he had Ludovici and Orange review the designs. Ludovici and Orange met with Mr. Urban and said they will do the engineering design and inspections for under $2,000. These could be ready for the next meeting. It was moved by Mrs. Antiles, seconded by Mr. McKeehan and unanimously voted that Ludovici and Orange be authorized to do the engineering plans for the entrance signs. Mayor Sherman said that the village wishes to be good neighbors with Bal Harbour Shops. However, they have an unsightly trash condition which is visible from 96th Street. This has been called to their attention numer- ous times. Mr. Maley said he met with Mr. Bobby, Manager of the Shops, March 26, 1985