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MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN
COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, MARCH 11, 2016 AT 9:00
A.M. IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL,
100 SEA ROAD, GULF STREAM, FLORIDA.
I. Call to Order.
Mayor Morgan called the meeting to order at 9:15 A.M.
II. Pledge of Allegiance.
The Mayor led the Pledge of Allegiance.
III. Roll Call.
Present and
Scott W. Morgan
Mayor
Participating:
Robert W. Ganger
Vice Mayor
Joan K. Orthwein
Commissioner
Thomas M. Stanley
Commissioner
Donna S. White
Commissioner
Also Present &
Thomas Baird
Town Attorney
Participating:
William Thrasher
Town Manager
Rita Taylor
Town Clerk
Garrett Ward
Police Chief
Danny Brannon
Engineer
Christopher O'Hare
Resident
William Boardman
Resident
IV. Minutes of the Regular Meeting of February 12, 2016.
Vice Mayor Ganger moved to approve the minutes of February 12,
2016 and Commissioner Orthwein seconded the motion with all voting AYE
at the roll call.
V. Additions, withdrawals, deferrals, arrangement of agenda items.
There were no changes in the agenda.
VI. Announcements.
A. Regular Meetings and Public Hearings
1. April 8, 2016 @ 9:00 A.M.
2. May 13, 2016 @ 9:00 A.M.
3. June 10, 2016 @ 9:00 A.M.
9. July 8, 2016 @ 9:00 A.M.
5. August 12, 2016 @ 9:00 A.M.
6. September 9, 2016 @ 9:00 A.M.
There were no anticipated absences declared.
VII. Communication from the Public (3 min. maximum)
Christopher O'Hare spoke about the Public Records Legislation,
Attorney Sweetapple's recent report along with comments about attorneys
representing the Town.
William Boardman, speaking for himself and the Civic Association
complemented the Town regarding the amendments that were made to the
Construction Site Management Handbook and urged strict enforcement by
the Town and less dependence on the residents to report violations.
Town Commission Regular
Meeting & Public Hearing
March 11, 2016 @ 9:00 A.M.
VIII. Reports.
A. Utility Undergrounding-Danny Brannon (Engineer)
Mr. Brannon reported there were 2 bids received for Phase 2 of
the ongoing project and the lowest is approximately $965,000 over the
budget. He reminded that the budget for the entire project was approved
in 2010 when construction costs were much lower than today. He added
that the assessments were justified based on the prices at that time and
Othose cannot be changed. He listed several options that could be
considered and believed some negotiations are possible after the cone of
silence is past.
The Commission realized the market is much different than when
the assessments were established but felt that the slow progress with
Phase 1 has contributed greatly to the problem the Town now faces. The
Commissioners were in agreement that they are not prepared to move
forward until all options have been explored but that the project would
be completed. The Mayor suggested that the information that has been
presented be made available to a small group of residents that are
knowledgeable in this type of situation for their input and that this
matter be further considered at the next meeting, April 8, 2016 and
there were no objections to this suggestion.
B. Town Manager
Mr. Thrasher reported that silt had accumulated in a storm
drain line and the check valve is in need of replacement to prevent the
salt water from entering the line. This work will cost $23,500 and Mr.
Thrasher said that he had budgeted for it in the current fiscal year.
He further advised that he is able to piggyback a contract from Collier
County which will expedite the process and he expects the work to
commence in the very near future.
C. Architectural Review & Planning Board
1. Meeting Dates
a. March 29, 2016 @ 8:30 A.M.
b. April 28, 2016 @ 8:30 A.M.
c. May 26, 2016 @ 8:30 A.M.
d. June 23, 2016 @ 8:30 A.M.
e. July 28, 2016 @ 8:30 A.M.
D. Finance Director
1. Financial Report for February 2016
Town Manager Thrasher said that in view of questions and
comments made earlier in the meeting, he just wanted to point out that
there are funds in the current budget to cover the shortfall in the
O undergrounding project.
E. Police Chief
1. Activity for February 2016
There were no questions regarding this report and Mayor
Morgan declared both the Financial Report and the Police Activity Report
accepted as presented.
IX. Items for Commission Action.
A. Consideration of restoration of Town Hall front sidewalk-Anzco
Inc.
E
Town Commission Regular
Meeting & Public Hearing
March 11, 2016 @ 9:00 A.M.
Mr. Thrasher reminded that this proposed work, at a cost of
$13,460, would include replacing the concrete from the street to the
driveway that has been damaged by tree roots and replacing the east -
west sidewalk along the curb that presents a tripping hazard with the
question being either to replace the sidewalk or to place sod in that
area at a savings of $2,000.
OChristopher O'Hare was recognized for comment and asked that the Town
place a small sign in the parking lot to say "Beach Parking".
Vice Mayor Ganger moved approval of the work proposed by Mr. Thrasher
with the east -west sidewalk being replaced by sod rather than another
concrete sidewalk. Commissioner Orthwein seconded the motion and all
voted AYE at roll call.
B. Items by Mayor & Commissioners
Vice Mayor Ganger reported that it is true that the Public
Records Legislation the Town has supported, along with the Florida
League of Cities, had been passed by all until it got to the last
Committee of the House where it was allowed to die. He said that when
it is reintroduced next year there would be even greater support
since many charities have now come to realize that this also effects
them and they are expressing strong support for the legislation in
the future.
Mayor Morgan commended Vice Mayor Ganger for his hard work and great
effort in promoting this legislation and there was a large round of
applause for Vice Mayor Ganger.
X. Adjournment.
Mayor Morgan adjourned the meeting at approximately 10:25 A.M.
Rita L. Taylor
Town Clerk
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