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Home My Public Portal About15-9007 Issue the Remaining RFPS Related to the City's Infrastructure Projects Sponsored by: Commissioner Pinder and Mayor Taylor RESOLUTION NO. 15-9007 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE THE REMAINING RFPS RELATED TO THE CITY'S INFRASTRUCTURE PROJECTS FUNDED BY THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION STATE REVOLVING LOAN FUND; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, The City of Opa-locka has received approximately $40 million dollars in loan commitments to fund drinking water, storm water and waste water projects; and WHEREAS, The City Commission desires to have the City Manager to expedite these projects by authorizing the City Manager issue RFPs for the remaining projects. NOW THEREFORE BE IT RESOLVED THAT THE CITY COMMISSION OF THE CITY OF OPA LOCKA, FLORIDA: Section 1. The recitals to the preamble herein are incorporated by reference; Section 2. The City Commission hereby authorizes the City Manager to issue RFPs for the remaining projects funded by the State Revolving Loan Program in a manner consistent with the procurement process approved by the City Commission for usage of such funds and with each project advertised by individual project number; Section 3. This Resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 27th day of May, 2015. Resolution No. 15-9007 / _..Es i r. L. aylor * ayor Attest to: Approved as to form and legal sufficiency: iqtACIA/-1 _,..., Jol na Flores Vincent T. Brown, Esq. Ci y Clerk BROWN LAW GROUP, LLC City Attorney Moved by: COMMISSIONER SANTIAGO Seconded by: COMMISSIONER KELLEY Commissioner Vote: 5-0 Commissioner Kelley: YES Commissioner Pinder: YES Commissioner Santiago: YES Vice Mayor Holmes: YES Mayor Taylor: YES CC-00 i :J 1 pvl } art g /{r/� SIGNEsg /�} gatreda UR�4NAT� Memorandum TO: Mayor Myra L. Taylor Vice-Mayor Timothy Holmes Commissioner Joseph L. Kelley Commissioner Luis B. Santiago FROM: Commissioner Terence K. Pinder DATE: May 20, 2015 RE: Resolution: Authorization to Advertise Infrastructure Project RFP's Request: A RESOLUTION OF THE CITY OF OPA-LOCKA, FLORIDA AUTHORIZING THE CITY MANAGER TO THE CITY MANAGER TO ADVERTISE THE REMAINING RFP'S RELATED TO THE CITY'S INFRASTRUCTURE PROJECTS FUNDED BY FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION STATE REVOLVING LOAN FUND Description: The City of Opa-locka has entered into loan agreements with the Florida Department of Environmental Protection State Revolving Loan Fund to finance infrastructure capital projects throughout the City. The City has received a total of close to $40 million in loan commitments to fund drinking water, storm water and waste water projects. The City has already advertised two of the projects—Cairo Lane/NW 127th Street and Zone 1&2/NW 147th Street. The construction process could be expedited if we received approval to advertise all projects. The procurement process implemented by the City Commission pertaining to the funds received from the State Revolving Loan Program will still apply. Financial Impact: Total of approximately$40 million loan. Implementation Timeline: Immediately Legislative History: Resolutions 15-8950, 14-8878, 14-8879, and 14-8880 Attachments: (1)Resolutions 15-8950, 14-8878, 14-8879, and 14-8880 Sponsored by: City Manager RESOLUTION NO. 15-8950 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA LOCKA, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER TO IMPLEMENT THE PROCUREMENT PROCESS FOR USAGE IN CAPITAL IMPROVEMENT PROJECTS FUNDED BY GRANTS AND/OR STATE OF FLORIDA REVOLVING LOANS; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City of Opa-locka has received Grants and Funds from the State Revolving Loan Program; and WHEREAS, these fund are available to be used for Capital Improvement Projects in the City of Opa-locka; and WHEREAS, Attached as Exhibit "A" is a Procurement Process for the City of Opa-locka to use when allocating when expending these funds; and WHEREAS, The process outlined in Exhibit "A" is consistent with the directives of the City Commission. NOW THEREFORE BE IT RESOLVED THAT THE CITY COMMISSION FOR THE CITY OF OPA LOCKA, FLORIDA: Section 1.The recitals to the preamble herein are incorporated by reference. Section 2. The City Commission hereby approves of the procurement process for using Grants and Funds from the State Revolving Loan Program that is outlined in Exhibit "A" and authorizes the City manager to execute this process. Section 3.This Resolution shall take effect immediately upon adoption. Resolution No. 15-8950 PASSED AND ADOPTED this 30"' day of Mar 2015. / APf/ yra . T.ylor Mayor Attest to: Approved as to form and legal sufficiency: J.anna Flores Vincent T. Brown, Esq. City Clerk THE BROWN LAW GROUP, LLC City Attorney Moved by: COMMISSIONER PINDER Seconded by: COMMISSIONER KELLEY Commissioner Vote: 4-1 Commissioner Kelley: NO Commissioner Pinder: YES Commissioner Santiago: YES Vice Mayor Holmes: YES Mayor Taylor: YES CITY CLERK 2815 Ma O , fi 2 p Pill t�- 38 - 7 rl City of Opa-Locka Agenda Cover Memo Commission Meeting Item Type: Resolution Ordinance Other Date: 03/30/2015 X (EnterX in box) Fiscal Impact: Ordinance Reading: 1st Reading 2nd Reading (Enter X in box) Yes No (Enter X in box) x Public Hearing: Yes No Yes No (Enter X in box) x x Funding Source: (Enter Fund&Dept) Advertising Requirement: Yes No Ex: (Enter X in box) x Account#35-5356315 Account#43-5386315 Account#64-5336315 Contract/P.O.Required: Yes No RFP/RFQ/Bid#: (Enter X in box) Strategic Plan Related Yes No Strategic Plan Priority Area: Strategic Plan Obj./Strategy: (list the (Enter X in box) specific objective/strategy this item will address) X Enhance Organizational p Bus.&Economic Dev J The Procurement Process is Public Safety J required by Florida Department of Quality of Education Environment Protection Agency Qual.of Life&City Image u Communcation Sponsor Name Department: City Manager CIP Short Title: Procurement Process for State Revolving Loans and State Grants Staff Summary: The "Great City" of Opa-locka is going to embark on one of the most ambitious capital improvement program/projects (CIP) in its history. The capital improvement projects to upgrade/rehab infrastructure such as drainage network systems installation and roadway improvements, water and sewer systems rehabilitation/upgrades, and also construction activities of facilities for parks and recreation will be impacting nearly every resident and business in the City of Opa-locka. The upcoming City of Opa-locka capital improvement program/projects is one of the largest and most complex programs of its kind for any city of similar size and urban complexity. All of the Capital Improvement Projects (CIP) procurement must conform to applicable Federal, State and local laws and regulations and also the Chapter 62-503state Revolving Loan Program. Proposed Action: Staff recommends approval in to implement citywide infrastructure projects procurement.The Procurement Process is required by Florida Department of Environment Protection Agency. Attachment: 1. Agenda 2. Procurement Process for Capital Improvement Projects(CIP) ,p pock • 4;t:•,-.1- • MEMORANDUM To: Mayor Myra L.Taylo Vice Mayor Thnothy Hot Commissioner J I :eph L. •1 Commissioner L s B. S' i Commissioner Te •nc Pi;i er FROM: Kelvin L.Baker,City Man er DATE: March 27,2015 RE: Procurement Process for State Loans and State Grants REQUEST: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA AUTHORIZING THE CITY MANAGER TO IMPLEMENT ATTACHED PROCUREMENT PROCESS FOR ALL THE CAPITAL IMPROVEMENT PROJECTS FUNDED BY GRANTS AND/OR STATE OF FLORIDA REVOLVING LOANS. DESCRIPTION: The "Great City" of Opa-locka is going to embark on one of the most ambitious capital improvement program/projects (CIP) in its history. The capital improvement projects to upgrade/rehab infrastructure such as drainage network systems installation and roadway improvements, water and sewer systems rehabilitation/upgrades,and also construction activities of facilities for parks and recreation will be impacting nearly every resident and business in the City of Opa-locka. The upcoming City of Opa-locka capital improvement program/projects is one of the largest and most complex programs of its kind for any city of similar size and urban complexity. All of the Capital Improvement Projects (CIP) procurement must conform to applicable Federal, State and local laws and regulations and also the Chapter 62-503state Revolving Loan Program. Financial Impact: The procurement will be funded by the State of Florida Revolving Fund(SRF)and/or other funding agency. Implementation Time Line: As soon as possible. Recommendation(s): Staff recommends approval in to implement citywide infrastructure projects procurement. The Procurement Process is required by Florida Department of Environment Protection Agency. Attachment(s): Procurement Process for Capital Improvement Projects(CIP) Prepared By: Maqsood Mohammad Nasir,PE,CIP Director/City Engineer END OF MEMORANDUM • O`' OC4 • v O PROCUREMENT PROCESS FOR CAPITAL IMPROVEMENT PROJECTS (CIP) Date: March 26, 2015 The following is the revised procurement process for Capital Improvement Projects if funded by Grants and/or Loans ➢ Request For Proposal(RFP)Preparation by the City ➢ Submit RFP to Florida Department of Environmental Protection(FDEP)/Funding Agency for approval > Submit Agenda to seek City Commission approval to advertise FDEP and/or Funding Agency approved RFP > Advertise RFP in Miami Herald and/or DemandStar,and City's website ➢ Receive and Open Bids in a public setting ➢ Evaluate bids in a public setting by City Manager selected Evaluation Committee ➢ Submit Agenda to the City Commission for approval of the Evaluation Committee Recommendation IF COMMITTEE RECOMMENDATION IS NOT APPROVED BY THE CITY COMMISSION: ➢ Notify FDEP/Funding Agency,revise the RFP and resubmit to FDEP/Funding Agency for approval > If revised RFP is approved by FDEP/Funding Agency: Re-advertise the RFP IF COMMITTEE RECOMMENDATION IS APPROVED BY THE CITY COMNIISSION: The following are required to be submitted to Florida Department of Environmental Protection (FDEP)/Funding Agency for procurement approval: 1. Submit resolution to the funding agency to notify the selection approval 2. Submit any addenda not previously accepted by FDEP/Funding Agency. 3. Certification that contractor is not debarred. 4. Copy of advertisement(including affidavit)in a statewide publication(with circulation over 50,000)or electronic plan room. 5. Signed bid tabulation. 6. Contractor's bid proposals(All bids in electronic format). 7. City Engineer's letter to FDEP recommending contract award. 8. Copy of bid bond or other security 9. Certification of FDEP/Funding Agency Supplementary Conditions o CNO o G U n • {�ri'L' • 10. List of minority and women's(M/WBE)/DBE subcontractors,stating name,address, whether minority or women's business,and anticipated subcontractor amount. Include current certifications for each M/WBE/DBE subcontractor. Also,note if the prime contractor is M/WBE/DBE. 11. Certification of affirmative steps for M/WBEBDE participation,signed by the Project's Authorized Representative IF FDEP/FUNDING AGENCY APPROVES THE PROCUREMENT AFTER THE CITY COMMISSION APPROVAL: The following are required: ➢ Draft Contract Agreement and submit to funding agency for review, comments and approval. ➢ Execute Agreement with funding agency approval ➢ Issue Notice to proceed(NTP) The Following Items are Needed After Contract Award ➢ Notice to proceed with construction. ➢ Copy of the executed contract between the sponsor and contractor. ➢ Provide certification of contractor's bonding and insurance or copies of payment and performance bond. ➢ Certification forms are located at: http://www.dep.state.fl.us/water/wff/wwmanual.htm Sponsored by: City Manager RESOLUTION NO: 14-8878 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO APPLY FOR AND ENTER INTO LOAN AGREEMENT DW-13033, IN THE AMOUNT OF $6,969,069.00, WITH THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION, RELATING TO THE STATE REVOLVING FUND (SRF) LOAN PROGRAM FOR DRINKING WATER FACILITIES; ESTABLISHING PLEDGED REVENUES; PROVIDING FOR COMPLIANCE WITH ALL LOAN CONDITIONS; PROVIDING INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE WHEREAS, Florida law provides for loans to local government agencies to finance the construction of water pollution control facilities; and WHEREAS, the Florida Administrative Code requires authorization to apply for loans, to establish pledged revenues, to designate an authorized representative, to provide assurances of compliance with loan program requirement, and to enter into a loan agreement; and WHEREAS, the State Revolving Fund (SRF) loan priority list designates the City of Opa-locka Drinking Water Improvements Project No. DW-13033 Loan Number as eligible for available funding; and WHEREAS, the City Commission of the City Opa-locka, Florida, desires to authorize the City Manager to be the designated and authorized representative to enter into a loan agreement and provide all assurances and commitments required by the loan application with the Florida Department of Environmental Protection (FDEP), for project financing of the City of Opa-locka Drinking Water facilities through the State Revolving Fund (SRF) Program, pursuant to Florida Statutes, 166.111, the legal authority for borrowing moneys for this project. Resolution No. 14-8878 NOW, THEREFORE,BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,FLORIDA AS,AS FOLLOWS: Section 1. The recitals to the preamble herein are incorporated by reference. Section 2. The City Commission of the City of Opa-locka hereby authorizes and directs the City Manager, to enter into Loan Agreement DW-13033, in the amount of $6,969,069.00, which will be a binding obligation with the Florida Department of Environmental Protection, relating to the State Revolving Fund (SRF) loan program for project financing of Drinking Water facilities, pursuant to Florida Statutes, 166.111, the legal authority for borrowing moneys for this project. Section 3. The revenues pledged for the repayment of the loan are net water and sewer revenues and there are no senior liens regarding such revenue. Section 4. The City Manager is authorized to delegate responsibility to appropriate City staff to carry out technical, financial and administrative activities associates with the loan agreement. Section 5. This resolution shall take effect immediately upon adoption PASSED AND ADOPTED this 15th day of December, 2014. � / yr: Ta 'r ayor Sponsored by: City Manager RESOLUTION NO: 14-8879 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO APPLY FOR AND ENTER INTO LOAN AGREEMENT WW-13030, IN THE AMOUNT OF $11,120,499.00, WITH THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION, RELATING TO THE STATE REVOLVING FUND (SRF) LOAN PROGRAM FOR WASTE WATER FACILITIES; ESTABLISHING PLEDGED REVENUES; PROVIDING FOR COMPLIANCE WITH ALL LOAN CONDITIONS; PROVIDING INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE WHEREAS, Florida law provides for loans to local government agencies to finance the construction of water pollution control facilities; and WHEREAS, the Florida Administrative Code requires authorization to apply for loans, to establish pledged revenues, to designate an authorized representative, to provide assurances of compliance with loan program requirements, and to enter into a loan agreement; and WHEREAS, the State Revolving Fund (SRF) loan priority list designates the City of Opa- locka Waste Water Improvements Project No. DW-13030 Loan Number as eligible for available funding; and WHEREAS, the City Commission of the City Opa-locka, Florida, desires to authorize the City Manager to be the designated and authorized representative to enter into a loan agreement and provide all assurances and commitments required by the loan application with the Florida Department of Environmental Protection,for project financing of the City of Opa-locka Waste Water facilities through the State Revolving Fund(SRF)Program,pursuant to Florida Statutes 166.111„ the legal authority for borrowing moneys for this project. Resolution No. 14-8879 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,FLORIDA AS,AS FOLLOWS: Section 1. The recitals to the preamble herein are incorporated by reference. Section 2. The City Commission of the City of Opa-locka hereby authorizes and directs the City Manager to enter into Loan Agreement WW-13030,in the amount of$11,120,499.00,which will be a binding obligation with the Florida Department of Environmental Protection,relating to the State Revolving Fund(SRF)loan program for project financing of Waste Water facilities,pursuant to Florida Statute 166.111, the legal authority for borrowing moneys for this project. Section 3. The revenues pledged for the repayment of the loan are net water and sewer revenues and there are no senior liens regarding such revenue. Section 4. The City Manager is authorized to delegate responsibility to appropriate City staff to carry out technical,financial and administrative activities associates with the loan agreement. Section 5. This resolution shall take effect immediately upon adoption PASSED AND ADOPTED this 15`h day of December, 2014. 4:*lor Mayor Attest: J.7 na Flores ty Clerk Approved as to form and legal sufficiency Joseph S. Geller, uire/John Dellagloria GREENSPOON M• ' P ER, PA City Attorney Sponsored by: City Manager RESOLUTION NO: 14-8880 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO APPLY FOR AND ENTER INTO LOAN AGREEMENT SW-13032,IN THE AMOUNT OF$19,662,523.00, WITH THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION, RELATING TO THE STATE REVOLVING FUND (SRF) LOAN PROGRAM FOR STORM WATER FACILITIES; ESTABLISHING PLEDGED REVENUES; PROVIDING FOR COMPLIANCE WITH ALL LOAN CONDITIONS; PROVIDING INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE WHEREAS, Florida law provides for loans to local government agencies to finance the construction of water pollution control facilities; and WHEREAS, the Florida Administrative Code requires authorization to apply for loans, to establish pledged revenues, to designate an authorized representative, to provide assurances of compliance with loan program requirements, and to enter into a loan agreement; and WHEREAS,the State Revolving Fund(SRF)loan priority list designates the City of Opa- locka Storm Water Improvements Project No. DW-13032 Loan Number as eligible for available funding; and WHEREAS, the City Commission of the City Opa-locka,Florida, desires to authorize the City Manager to be the designated and authorized representative to enter into a loan agreement and provide all assurances and commitments required by the loan application with the Florida Department of Environmental Protection (FDEP), for project financing of the City of Opa-locka Storm Water facilities through the State Revolving Fund(SRF)Program,pursuant to Florida Statutes 166.111, the legal authority for borrowing moneys for this project. Resolution No. 14-8880 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,FLORIDA AS,AS FOLLOWS: Section 1. The recitals to the preamble herein are incorporated by reference. Section 2. The City Commission of the City of Opa-locka hereby authorizes and directs the City Manager to enter into Loan Agreement SW-13032,in the amount of$19,662,523.00,which will be a binding obligation with the Florida Department of Environmental Protection,relating to the State Revolving Fund(SRF)loan program for project financing of Storm Water facilities,pursuant to Florida Statute 166.111, the legal authority for borrowing moneys for this project. Section 3. The revenues pledged for the repayment of the loan are net water and sewer revenues and there are no senior liens regarding such revenue. Section 4. The City Manager is authorized to delegate responsibility to appropriate City staff to carry out technical,financial and administrative activities associates with the loan agreement. Section 5. This resolution shall take effect immediately upon adoption PASSED AND ADOPTED this 15`h day of December, 2014. a L. Taylor 4t: Mayor 4 '4)0A-)-----N Jo 11 la Flores Ci Clerk Approved as o form. d legal sufficiency 1 , it Ltd ' 1 10 Jo. p S. eller, Esquire/John Dellgloria G' EN' 'OON MARDER, PA fifty Attorney