HomeMy Public PortalAboutHousing Authority -- 2018-03-15 Minutes Minutes of the Meeting IRI ISTEf� ® ;�►,�r� �o � h:
BREWSTER HOUSING AUTHORITY
Board of Commissioners
March 15 , 2018
Date : March 15 , 2018
Time : 5 : 30 PM
Location : Brewster Housing Authority, Community Room, 11 Frederick Court, Brewster, MA
Members Present: Robert Hooper, Barbara Burgo , and Zachary Volpicelli
Members Absent: Leonard Avery
Others Present : Leila Botsford, Executive Director/Managing Agent, Cynthia Burnham,
Liaison to the selectmen
List of documents and other exhibits used at the meeting and retained at the Authority' s
office :
• Meeting Notice/Agenda
• Minutes of meeting held February 15 , 2017
• Warrants for February 2018
• PHN 2018 - 05 and certifications
• Draft Procurement Policy update
• National Grid Residential Multifamily Program Customer Contract
• Email — Nancy Ice ; Board of Health
DECISIONS MADE/ACTION TAKEN ARE IN BOLD
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l . CALL TO ORDER AND ATTENDANCE
Robert Hooper, Chairperson, convened the regular meeting of the Brewster Housing Authority' s
Board of Commissioners at 5 : 30 PM in the Community Room of 11 Frederick Court, Brewster,
MA .
MEMBERS PRESENT : Robert Hooper, Barbara Burgo , and Zachary Volpicelli
MEMBERS ABSENT : Len Avery Jr.
2 . APPROVAL OF AGENDA
A motion to approve the agenda was made by Barbara Burgo seconded by Zachary
Volpicelli and voted unanimously.
3 . APPROVAL OF MINUTES
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A. The minutes for the regular meeting of February 15 , 20187 were distributed prior to
meeting . A motion to approve the minutes of February 15 , 2018 was made by
Zachary Volpicelli, seconded by Barbara Burgo and voted unanimously.
4 . CITIZEN PARTICIPATION : none, but the board acknowledged Ms . Burnham and
thanked her for coming.
5 . CHAIRMAN ' S REPORT
A copy of Public Housing Notice 2018 - 05 on Wage Match Certification was provided to the
board . This certification process replaces the previous one done a couple months ago . Mrs .
Botsford has had Ms . Mitchell review and sign off on the new required documents and Mrs .
Botsford has signed the certification . Mr. Hooper signed the certification as well and Mrs .
Botsford will submit to DHCD .
6. EXECUTIVE DIRECTOR' S REPORT
A. Programs Update
Mrs . Botsford reported that things were going well . At both Frederick Court and
Huckleberry Lane , we are 100% leased . (except for 3 off-line units at Huckleberry) . All
rents were paid in full with the exception of two residents, both of whom received 14 Day
Notices to Quit . Hopefully rents will be paid . DHCD engineer has again visited the 3
vacancies and should be soon coming up with a scope so that we can move this rehabilitation
project. The recent storm left several trees down at Huckleberry, one of which damaged the
mail stations . A light was also ripped off a pole . The electricity was disconnected . Power
was out for a while at both sites, but Ryan ran the generated at Frederick Court so that
residents could come to the community room for warmth and cooking .
MISC :
• The monthly MRVP report was submitted
• The monthly Energy Consumption reports were submitted
• The monthly Board Member Attendance Certification report was submitted
• The bank reconciliations have all been done
• All recertifications are up to date
7 . CORRESPONDENCE Mrs . Botsford reported that she ' d received a copy of an email from
Nancy Ice at the Brewster Board of Health indicating that at their April 4 , 2018 meeting they will
consider waiving the permit fee of $488 . 00 for the septic replacement job at Frederick Court .
8e OLD BUSINESS
A. Brewster Woods Update : Mrs . Botsford stated that she had expected Julie Creamer
from POAH to be at the meeting for an update , but perhaps something came up . Mrs .
Botsford and Mr. Volpicelli gave brief updates on the meetings that recently took place
with the town and POAH. A ZBA meeting is scheduled for April 9 , which both Mrs .
Botsford and Mr. Volpicelli plan on attending .
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B. CPC Update (Barbara Burgo) : Ms . Burgo advised the board that yesterday ' s meeting
was cancelled but the CPC Housing Subcommittee is meeting tomorrow. She
mentioned a purchase of land at 0 Millstone Road that the town hopes to purchase for
$ 285 , 000 which will allow access to 5 acres of abutting property that is town- owned .
9 . NEW BUSINESS
A. Procurement Policy update : Mrs . Botsford previously provided a copy of the proposed
update to the Procurement Policy. After brief discussion, a motion to approve the
updated Procurement Policy as presented was made by Zachary Volpicelli
seconded by Barbara Burgo and voted unanimously.
B. Huckleberry Lane energy audit results : Mrs . Botsford informed the board that,
unfortunately, the hot water heater/boilers were "too new" to replace . They are
continuing to fail, as the product was not of high quality and some of the parts are not
made any more . We will have to try to get this item in an upcoming Capital
Improvement Plan. In the meantime, should more fail , we will have to replace using
operating funds . The program did offer to replace sink aerators (kitchen and bath) and
shower heads . The board agreed that we should at least take advantage of that . Mrs .
Botsford will sign the contracts and get the process started .
The next meeting is scheduled for April 19 , 2018 at 5 : 30 PM.
10, TOPICS THE CHAIR DID NOT REASONABLY ANTICIPATE —none
11 . BILLS
The Warrants were presented for approval for the period of February 201789 . Barbara Burgo
made a motion to approve the warrant and bills and sign the checks presented. Zachary
Volpicelli seconded the motion which passed unanimously.
12 . ADJOURNMENT
Zachary Volpicelli made a motion to adjourn the meeting . Barbara Burgo seconded the
motion which was voted unanimously. The meeting was adjourned by roll call vote at 6 : 15
p . m.
Respectfull bmitte ,
l ^
LLL
Leila otsford, I�IPHA, PHM, C11 P
Executive Director/Managing Agent
Secretary Ex-Officio
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