HomeMy Public PortalAboutARPB 07 25 2013 W/backupCHAIRMAN:
VICE CHAIRMAN:
BOARD MEMBER:
ALTERNATE MEMBER
Scott Morgan
Thomas Smith
Paul A. Lyons, Jr.
Amanda Jones
Malcolm Murphy
George Delafield, Jr.
REGULAR MEETING AND PUBLIC HEARING BEING HELD
REVIEW AND PLANNING BOARD OF THE TOWN OF GULF
THURSDAY, JULY 25, 2013 AT 8:30 A.M., IN THE
GULF STREAM, FLORIDA.
kreTaMp".1
July 18, 2013
BY THE ARCHITECTURAL
STREAM, FLORIDA ON
TOWN HALL, 100 SEA ROAD,
I.
Call to Order.
II.
Roll Call.
III.
Minutes of
the Regular
Meeting and Public Hearing of 5-25-13.
IV.
Additions,
withdrawals,
deferrals, arrangement of agenda items.
V.
Announcements.
A. Meeting
Dates
1. Regular
Meeting
& Public Hearing
a.
August 2013 -No Meeting
b.
September 26, 2013 @ 8:30 A.M.
c.
October 24,
2013 @ 8:30 A.M.
d.
November to
be determined
e.
December 26,
2013 @ 8:30 A.M.
VI. PUBLIC HEARING.
A. Applications for Development Approval
1. An application submitted by Richard Jones, as Agent for
Harbor View Estates LLC, the owners of property located at
1224 N. Ocean Blvd, Gulf Stream, Florida, legally
described as Lot 5, Hidden Harbour Estates Plat 2.
a. NORTH OCEAN BOULEVARD OVERLAY PERMIT to permit the
installation of landscaping and the easterly portions of
privacy walls within the North Oceana Boulevard Overlay
District.
b. LEVEL 3 ARCHITECTURAL/SITE PLAN REVIEW to permit
construction of an 8,726 square foot, partial two-story,
Colonial West Indies single family dwelling with 3 car
attached garage, pool and cabana.
VII. Items by Staff and Attorney.
A. Proposed amendments to the Town's Zoning Code, including
Design Guidelines.
VIII. Items by Board Members.
IX. Public.
X. Adjournment.
SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE
ARCHITECTURAL REVIEW AND PLANNING BOARD WITH RESPECT TO ANY MATTER
CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE
PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM
RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY
AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105, F.S.S.
MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE
ARCHITECTURAL REVIEW AND PLANNING BOARD OF THE TOWN OF GULF STREAM,
FLORIDA, ON THURSDAY, MAY 23, 2013, AT 8:30 A.M., IN THE TOWN HALL, 100 SEA ROAD,
GULF STREAM, FLORIDA.
I. Call to Order: Chairman Morgan called the Meeting to order at 8:31 A.M.
II. Roll Call:
C Present and
Participating
Absent:
Absent:
Also Present and
Participating
III. Minutes:
Scott Morgan
Thomas Smith
Paul A. Lyons, Jr.
Amanda Jones
Malcolm Murphy
George Delafield
William H. Thrasher
Rita L. Taylor
John "Skip" Randolph
William Wietsma
Chairman
Vice -Chairman
Board Member
Board Member
Board Member
Alternate Member
Town Manager
Town Clerk
Town Counsel
Agent for Mr. MacDonald
Regular Meeting and Public Hearing held on March 28, 2013
Vice -Chairman Smith moved and Board Member Jones seconded to approve the March 28, 2013
Minutes of the Regular Meeting and Public Hearing held by the Architectural Review and Planning Board.
All voted AYE.
IV. Additions. Withdrawals, Deferrals. Arrangement of Agenda Items•
Chairman Morgan asked for an explanation regarding the Public Record requests on each member's desk.
Town Clerk Taylor explained that they are three (3) of the 385 public record requests she has received. She
continued that the requests they received solely affect the ARPB Board Members. Town Clerk Taylor stated
that after reviewing the requests, if they have any material relating to a specific request, it should be submitted
back to her, along with that request. She further stated that if the Board Members do not have any materials
relating to a request, they should fill in the appropriate space stating they do not have that information, sign
their name, and return it to her.
Town Counsel Randolph suggested speaking individually to the Board Members regarding further questions
Othey had with regard to those documents they had in their possession.
ARPB - Regular Meeting and Public Hearing
Town of Gulf Stream
May 23, 2013 — Page 2
V. Announcements:
A. Meeting Dates
Chairman Morgan announced the upcoming Regular Meetings and Public Hearings.
1. June 27, 2013 @ 8:30 A.M.
2. July 25, 2013 @ 8:30 A.M.
3. August 2013 — No Meeting.
C 4. September 26, 2013 @ 8:30 A.M.
5. October 24, 2013 @ 8:30 A.M.
Board Member Jones announced that she would not be in attendance at the June 270s Meeting.
Chairman Morgan asked for ex -parte communication relative to the items this day. There was none.
Town Clerk Taylor swore in William Wietsma who would be speaking this day.
VI. PUBLIC HEARING:
A. Application for Development Approval
Town Manager Thrasher stated there was a correction and it should be William Wietsma, as Agent, not
Seaside Builders LLC.
An application submitted by William Wietsma, as Agent for Charles White III, owner of the property
located at 3122 N. Ocean Blvd., Gulf Stream, Florida 33483, which is legally described as Lot 36 less
the S. 50 ft. thereof and the S. 47.94 ft. of Lot 35, Gulf Stream Properties Subdivision.
a. DEMOLITION PERMIT to remove existing outside stairway on the garage/guest
quarters.
b. LEVEL 2 ARCHITECTURAL/SITE PLAN REVIEW to permit an addition of 888 SF
to the west side of the existing one-story, single family, Gulf Stream Bermuda style dwelling,
an enclosure of 65 SF on the second story of the garage/guest quarters, the removal of the
existing outside stairs and the construction of new interior stairs in the garage to the guest
quarters, re -location of the existing garage door from the east side to the west side of the
garage to provide an entrance off Gulf Stream Road and a new paver brick driveway off Gulf
Stream Road.
Mr. Wietsma discussed and displayed the additions and changes to the afore -mentioned residence. He
Ccontinued that the present state of the home did not functionally work for the family. Mr. Wietsma stated
that he was requesting that the garage be turned around and, therefore, the garage door would now face Gulf
Stream Road. He also stated that the family room would be re -built, with the addition of a master bedroom,
kitchen and bathroom. Mr. Wietsma reported that the architecture of the house stays with the existing house
with no changes on how the house looks at present. He also added that there would be new shutters on the
windows.
ARPB Regular Meeting & Public Hearing
Town of Gulf Stream
May 23, 2013 — Page 3
Vice -Chairman Smith inquired if there were any objections from the neighbors regarding the change of the
direction of the driveway.
Town Clerk Taylor stated that she did receive a call from Mr. Stevens who is a resident on Gulf Stream Road.
She continued that Mr. Stevens had no objection and asked for a copy of the plans which she forwarded.
Board Member Lyons addressed the safety issue of the narrow road and the new location of the driveway.
Mr. Wietsma responded that there were several houses on that street with the same driveway location.
Board Member Lyons discussed his northern home area not allowing garages to face the road. He inquired if
there was any consideration to offset the entrance of the garage so it cannot be seen by persons passing by.
Mr. Wietsma replied that it would be difficult and more expensive.
Town Manager Thrasher stated for the record it is not prohibited, as proposed.
Town Counsel Randolph stated that Palm Beach does not allow garages facing the road.
Vice Chairman Smith inquired if the present driveway would be taken out.
Mr. Wietsma responded "Yes".
Board Member Jones questioned if there would be any changes to the side of the home.
Mr. Wietsma stated that would remain the same and nothing would be touched.
Board Member Jones inquired if it would be one single garage door to which Mr. Wietsma replied, yes.
Vice -Chairman Smith further questioned if the access for the upstairs would be inside the garage.
Mr. Wietsma discussed the changes of the stairs to the interior of the garage which would provide a cleaner
look.
Board Member Lyons stated that the rendering gives the appearance of three (3) separate garage doors rather
than one large door.
Mr. Wietsma described the good material and product of the garage door he is using, and stated he has
worked with that brand for a very long time.
Board Member Jones asked the actual length of the garage door?
ARPB Regular Meeting
Town of Gulf stream
May 23, 2013 — Page 4
Mr. Wietsma responded "16 ft. door".
Chairman Morgan questioned if that was the standard length because from viewing the diagrams, it almost
looks like a three (3) car garage.
Mr. Wietsma responded that it was the standard size.
Board Member Jones remarked that the three (3) panels on the door did break it up giving it a smaller
appearance.
Chairman Morgan asked for further questions from the Board Members. There were none.
Board Member Lyons moved and Vice -Chairman Smith seconded to approve a Demolition Permit to
remove the existing outside stairway on the garage/guest quarters. All voted AYE.
Board Member Lyons moved and Vice -Chairman Smith seconded to approve Level 2
Architectural/Site Plan Review to permit an addition of 888 SF to the west side of the existing one-story,
single family, Gulf Stream Bermuda style dwelling, an enclosure of 65 SF on the second story of the
garage/guest quarters, the removal of the existing outside stairs and the construction of new interior stairs in
the garage to the guest quarters, re -location of the existing garage door from the east side to the west side of
the garage to provide an entrance off Gulf Stream Road and a new paver brick driveway off Gulf Stream
Road. All voted AYE.
VII. Items by Staff:
Town Manager Thrasher stated that the Town has created a list of items for potential review of the
Town's Code. He continued that if any of the Board Members had anything specific they wished to have on
that list for possible review, they should contact him by either email or telephone.
Chairman Morgan inquired as to when it would be presented.
Town Manager Thrasher responded "A minimum of six (6) months out".
CVIII. Items by Members:
Vice -Chairman Smith inquired if there was anything on the docket for a June Meeting.
Town Clerk Taylor responded "Not at the moment".
Town Manager Thrasher stated that there may be a possibility. He continued that nothing has been set but it
is in discussion.
AR&PB Regular Meeting & Public Hearing
Town of Gulf Stream
May 23, 2013 — Page 5
Chairperson Morgan welcomed Sandy Fein, as the new Recording Secretary.
Vice -Chairperson Smith inquired regarding the record requests timeline and was advised that they would
appreciate having them ASAP.
Town Counsel Randolph reported that the Town should respond within a reasonable time.
IX. Public:
There was no one in attendance.
X. Adjournment:
Chairman Morgan adjourned the meeting at 8:49 A.M.
tJ
Sandra Fein
Recording Secretary
E3
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F Sheet
TO:
Tom Laudani
Phone:
Fax Phone: 272 -8941
Date: 7 -24 -13
Number of pages including cover sheet:
FROM:
Rita Taylor
Phone: 561-276-5116
Fax Phone: 561- 737 -0] 88
REMARKS: o As Requested ❑ Urgent ❑ FYI ❑ For Your Review o Reply ASAP
See attached.
Originals to Follow by Mail_ Yes
CC:
Fax Phone:
No
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LF\Cover Sheet
Date: 7 -24 -13
IIYumbm orpages including cover sheet: .if—
TO:
FROM:
Tuts Inudaol
Rita Taylor
Phone:
Fai Phone: 272 -8941
Phone: 563- 276 -5116
Fax Phone: 56]- 737 -x188
REINARKS: o As Requested o Urgent o FYI ❑ For Your Review o Reply ASAP
See attacbed,
Originals to Follow by Mail: Yes No
CC:
Fax Phone:
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IFAXCovet Sheet
TO:
Tom I-audani
Phone:
Fax Phone: 272 -8941
Date: 7 -23 -13
Number of pages including cover sheet.
FROM:
Rita Taylor, Town Clerk
Phone: 561-276-5116
Fax Phone: 561- 737 -0188
3
IREMARKS: ❑ As Requested ❑ Urgent ❑ FYI ❑ For Your Review ❑ Reply ASAP
I received the enclosed letter from Mr. 11organ this morning. He will
not be present for the meeting on Thrusday. I will be presenting this
as a part of the record at the meeting.
Di-iginals to Follow by Mai]_ Yes
CC:
Fax Phone:
No X
Transmission Report
Date /Time 07 -23 -2013 03:45:03 p.m. Transmit Header Text
Local ID 1 5617370188 Local Name 1 Fax
This document: Confirmed
(reduced sample and details below)
Document size : 8.5 "x11 "
hrt
AR,
�i
L T-47-:11,
FAXcover Sheet Date: 7 -23 -13
Number ofp.ge. including cover sheet 3
TO: LPhone:
Tom Laudani lor, Town Clerk
Phone: 1- 276 -5116
Fax Phone: 272_8941 1- 737 -0188
MARKS: ❑ As Req uested ❑ Urgent ❑ FYI ❑ For Your Review ❑ RepIy ASAP
I received the enclosed letter from Mr. Morgan this morning. He will
not be present for the Teeting on Thrusday. I will be presenting this
as a part of the record at the meeting.
Originals to Follow by Mail: Yes No Y
j CC:
fFax Ph one:
Total Pages Scanned : 3
Total Pages Confirmed : 3
No.
Job
I Remote Station
Start Time
I Duration
Pages
Line
Mode
I Job Type
Results
001
1305
15612728941
03:44:08 p.m. 07-23-2013
00:00:28
3/3
11
JEC
IHS
ICP24000
Abbreviations:
HS: Host send
PL: Polled local MP: Mailbox print
CP: Completed
TS: Terminated by system
HR: Host receive
PR: Polled remote RP: Report
FA: Fall
G3: Group 3
WS: Waiting send
MS: Mailbox save FF: Fax Forward
TU: Terminated by user
EC: Error Correct
I
Date /Time 07 -23 -2013 04:23:26 p.m.
Local ID 1 5617370188
Transmission Report
Transmit Header Text
Local Name 1 Fax
This document: Failed
(reduced sample and details below)
Document size : 8.5 "x11 "
F" Cover Sheet
I TO;
Richard Jones
Phone:
Fax Phone: 274 -9196
Date: 7 -23 -13
Number ofpages including cover sheet: 3
FROM:
Rita Taylor, Town Clerk
Phone: 561 - 276 -51 J 6
Fax Phone: 561- 737 -0189
REMARKS: o As Requested o Urgent ❑ FYI ❑ For Your Review o Reply ASAP
I received the enclosed letter from Mr. Morgan this morning. He will not
be present for the meeting on Thursday. I will be presenting this as a
part of the record at the meeting.
Originals to Follow by Mail: Yes No x
CC:
Fox Phone:
Total Pages Scanned : 3
Total Pages Confirmed : 0
No.
Jo
I Remote Station
Start Time
I Duration
Pages
Line
Mode
I Job Type
Results
001
30 12749196
03:46:05 p.m. 07 -23 -2013
00:00:00
0/3
1
--
IHS
I FA
Abbreviations:
HS: Hostsend
PL: Polled local MP: Mallboxprint
CP: Completed
TS: Terminated by system
HR: Host receive
PR: Polled remote RP: Report
FA: Fall
G3: Group 3
WS: Waiting send
MS: Mailbox save FF: Fax Forward
TU: Terminated by user
EC: Error Correct
1FAXCover Sheet
TO:
Richard Jones
Date: 7 -23 -13
Number of pages including cover sheet: 3
FROM:
Rita Taylor, Town Clerk
Phone: Phone: 561 - 276 -5116
Fax Phone: 274 -9196 Fax Phone: 561- 737 -0188
(REMARKS: ❑ As Requested ❑ Urgent ❑ FYI ❑ For Your Review ❑ Reply ASAP
I received the enclosed letter from Mr. Morgan this morning. He will not
be present for the meeting on Thursday. I will be presenting this as a
part of the record at the meeting.
Driginals to Follow by Mail: Yes
CC:
Fax Phone:
No x