HomeMy Public PortalAboutHHC 06 22 1992MINUTES OF THE REGULAR MEETING
\ LANDSCAPING ADVISORY COMMITTEE OF
JUNE 22, 1992 AT 1:00 P.M. IN THE
ROAD, GULF STREAM, FLORIDA.
I. Welcome from Town Staff
OF THE NORTH OCEAN BOULEVARD
THE TOWN OF GULF STREAM HELD ON
TOWN HALL OF GULF STREAM, 100 SEA
Town Manager Harrington called the meeting to order at 1:05
P.M. and welcomed the members of the Committee and thanked
them on behalf of the Town Commission for agreeing to
participate.
II. Committee Introductions
The following members were present and introduced themselves:
Mrs. Mary Windle
Mrs. Jean Breazeale
Mr. Stanley Carr
Mrs. Linda Bryan
Mrs. Kim Tiernan
Also present and participating were:
Mr. E. Scott Harrington, Town Manager
Mr. John Randolph, Town Attorney
Mrs. Betsy Hvide, Town Resident
III. Review of Sunshine Law
Town Attorney Randolph explained the Florida Public Meeting
Law (Sunshine Law) and its applicability to the Committee. He
stated that the law requires all meetings be open to the
public, be properly noticed, and that minutes be taken and
made available to the public. He further stated that
penalties for violations, while rare, can include fines for
individual violators. In addition, any action taken which was
the subject of the violation can be voided, including actions
taken by the Town Commission if they involve a recommendation
of the Committee which was the subject of a violation.
Attorney Randolph continued by saying that under the law,
Committee members cannot discuss Committee business with one
another outside of a public meeting. However, members can
speak individually with Town staff and Commission members.
Further, while not recommended, members can meet privately if
items other than Committee business are discussed.
Attorney Randolph then discussed the Public Records Act and
explained that all minutes, documents and correspondence, both
in and out, must be retained and open to public inspection.
Concerning voting, the attorney stated that members may not
abstain; however, they must declare a conflict of interest if
they would receive a financial gain as a result of a vote.
Should such a conflict arise, members shall so declare prior
to the vote and file the proper form, which is available
through the Town Clerk.
Lastly, the attorney discussed state financial disclosure
requirements. Such requirements would apply only if the
Committee was to become involved in planning or zoning issues.
Should the requirements apply, the sources and percentage of
incomes of Committee members would have to be filed with the
County Supervisor of Elections on the proper forms.
Upon completing his presentation, the attorney answered
various questions from Committee members on the various state
laws. Mr. Carr stated he felt he could not be a member as he
is an employee of the Gulf Stream Golf Club and would have a
great conflict of interest given the great amount of frontage
the Club owns along AlA. Mr. Carr stated he would be willing
to provide technical assistance to the Committee, if needed,
but he must resign as a member. Mr. Carr then left the
meeting.
Mrs. Bryan stated her concerns with the financial disclosure
requirements and did not see why disclosure was necessary for
a body of this sort. After some discussion among the
Committee and town staff, it was agreed the Committee would
not, for the time being, involve itself in planning or zoning
issues. If and when such issues would be addressed, the
Committee would be reminded of the disclosure requirements.
IV. Election of Officers
Town Manager Harrington explained that the Committee needed to
appoint various officers. Mrs. Bryan made a motion to appoint
Mrs. Breazeale as Committee Chairperson. The motion was
seconded by Mrs. Windle and carried unanimously, 4-0.
Mrs. Tiernan made a motion to appoint Mrs. Windle as Vice
Chairperson which received a second from Mrs. Bryan. The
motion carried unanimously 4-0.
Lastly, Mrs. Windle made a motion to appoint Mrs. Tiernan as
Recording Secretary. Seconded by Mrs. Bryan, the motion
carried unanimously, 4-0.
V. Discussion of Procedural Rules
Majority Vote and Consensus were discussed as well as
format for Procedural Rules.
Mary made a motion to adopt "Robert's Rules of Order;"
Linda Seconded the motion, and the motion passed, 4-0.
Mary made a motion that three affirmative votes would be
needed to carry a motion; Linda seconded the motion and
the motion carried, 4-0.
VI. Review of Task
A review of the task was set forth by Scott Harrington
as follows:
1.) Update on tree situation since February
2.) Trees belong to State of Florida
3.) DOT had $9,500 slated for trimming
4.) DOT determines to remove over 70 trees
5.) DOT then determines (after Town uprising)that only
dead and dying trees would be removed on a
continuing basis
6.) 17 trees are currently marked
7.) Promised to provide Gulf Stream with Right of Way
Maps (promise being made by DOT)
VII. Scott's Memo
Page one of Scott's Memo continued review by Scott
Consultants Competitive Negotiation Act: explanations by
Scott "RFP Process"
Shopping for a firm, looking for qualifications
Linda will be out of town for two months, beginning
Friday, June 26th. Linda left the meeting at this point.
Discussion continued regarding Landscaping firms: that
they must understand who we are and what our needs
are.
Continued review included:
** possible plans for Sea Road to Pelican Lane
** Grant Programs
Mary questioned how financing would be met to care for
the health of the remaining pines
Scott stated that some funding could be set aside in the
Town's budget for trees, i.e., $12,000 to $20,000
is estimated for landscape plan alone
The question arose as to whether we want to pursue
replanting of the pines.
** Jeanne brought up the fact that the first issue
should be to research pines
** Scott questioned what is would take to allow
replanting
It was agreed that the group would work on the
assumption that there is at least a 30 -foot Right -
of -Way.
It was recommended that the pines be trimmed.
Discussion followed regarding when the trimming
would take place and the cost.
Mary made a motion to adjourn the meeting, the motion was
seconded by Kim and carried unanimously, 3-0. The Chairman
adjourned the meeting at 3:20 P.M.
Respectfully submitted:
Kim er A. Tiernan
Recor ' g Secretary