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HomeMy Public PortalAbout03-20-2003THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, MARCH 20, 2003 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5 p.m. Thursday, March 20, 2003 in the Community Room in the Municipal Building. Chairperson Bob Goodwin presided, with Robin Henry, Bruce Metzger, Assistant City Attorney Joel Harvey, and City Attorney Bob Bever in attendance. The following business was conducted: APPROVAL OF MINUTES Henry made a motion to approve the minutes for March 13, 2003, second by Metzger and the motion was carried on a voice vote. CLAIMS FOR PAYMENT Henry presented claims from the Finance Department for $202,278.06 and made a motion to approve, second by Metzger and the motion was carried on a voice vote. BID OPENING A. The following bids were opened for emergency security for the City Building: A -1 Lock, for $2,282.55; Sign Graf X and Engraving for the Photo ID Badges at $11.90 each; and A -1- Lock and Safe for the Video and set up outside of the Police entrance doors $2,282.55 and Esco for $5,766, including a motion detector for $521. These bids will be awarded later this evening. REQUESTS A. Goodwin requested an access permit at 2516 South "J" Street. Henry moved to approve, second by Metzger and the motion was carried on a voice vote. B. Goodwin requested a second access permit for 4431 Polverway. Metzger moved to approve, second by Henry and the motion was carried on a voice vote. C. Ron Chappell requested approval for a route for the "March For America" from 15th and East Main Street to the Freedom Fountain at 11:00 a.m. on Saturday March 29th. The Traffic Division of the Police Department has approved the route. Henry moved to approve, second by Metzger and the motion was carried on a voice vote. D. Steve and Connie Back requested approval to operate an Ice Cream Truck on public streets. Back explained that they will have curb side sales and they do not run after dark. Bever said that in the City Code it says they must get permission from the Board of Works in order to operate from a city right -of -way. A letter was read from Captain Don Ponder of the Police Department approving the sales if they complied with all City permits. Metzger moved to approve the request subject to maintaining all the safety devices and to carry liability insurance, second by Henry and the motion was carried on a voice vote. Mr. Back asked if the request could be open -ended and Bever said as long as we had the right to revoke and if they would close the business, they would notify the City. Henry made a motion to accept the conditions, second by Metzger and the motion was carried on a voice vote. E. Goodwin requested approval of a noise variance for the Latino Festival on April 12th from 4 to 6 p.m. at Earlham College. Henry moved to approve, second by Metzger and the motion was carried on a voice vote. Board of Works Minutes Cont'd. March 20, 2003 Page 2 BID AWARDS A. Bever explained that the City has been inundated with e -mail from Homeland Security Advisory who has made numerous recommendations to all government units and all recommendations have been reviewed by Mayor Miller, Police Chief Pipes, Major Ritter and Attorney Bever. Bever said they will implement some of these recommendations such as: the building will be closed to the public and you may enter only through the police department, the building will be closed on week -ends and people entering will have to sign in and sign out and a camera and monitor will be in the police department and an intercom system will be installed and all employees will wear ID badges upon entering the building. The only cost will be for the ID badges and the camera and monitor. There was only one bid for the badges from Sign Graf X at $11.90 per badge. Henry moved to accept the bid, second by Metzger and the motion was carried on a voice vote. The second bid is for the camera and monitor, A -1 Lock for $2,282.55 and Esco for $5,776. Bever recommended A -I Lock for this bid. Metzger moved to approve, second by Henry and the motion was carried on a voice vote. Bever asked for the approval of the Homeland Security Plan. Metzger moved to approve, second by Henry and the motion was carried on a voice vote. B. Mayor Miller requested that Bever ask for approval for Professional Staff Management to be hired for the purpose of finding a City Engineer. The fee would be 20% of the first year's salary. Henry moved to approve, second by Metzger and the motion was carried on a voice vote. CONTRACTS A. Harvey explained the contract with Malloy Insurances Services. They are asking for a few minor changes. The first was a typo and the second was for a termination agreement. The City can terminate on five day notice and they require 30 days and the rest was language and Harvey said he had no objections on any of it. Metzger moved to approve, second by Henry and the motion was carried on a voice vote. ADJOURNMENT There being no further business, on a motion duly made, seconded and passed, and carried on a voice vote, the meeting was adjourned. ATTEST: Myra Miller, Deputy Clerk Bob Goodwin, Chairperson