HomeMy Public PortalAbout05-01-2003THE BOARD OF PUBLIC WORKS AND SAFETY OF
THE CITY OF RICHMOND, INDIANA, MAY 1, 2003
The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5 p.m. Thursday,
May 1, 2003 in the Community Room in the Municipal Building. Chairperson Bob Goodwin presided, with
Bruce Metzger, Robin Henry and Assistant City Attorney Joel Harvey in attendance. The following
business was conducted:
APPROVAL OF MINUTES
Henry made a motion to approve the minutes for April 24, 2003, second by Metzger and the motion was
carried on a voice vote.
CLAIMS FOR PAYMENT
Henry presented two sets of claims from the Finance Department for $634,877.17 and $119,043.04 and
made a motion to approve, second by Metzger and the motion was carried on a voice vote.
REQUESTS
A. Goodwin read a letter from Becky Crowe, Special Projects Coordinator for the Palladium -Item,
requesting to close the service drive next to the Palladium -Item on Saturday, May 17, 2003 from
10 a.m. to 2 p.m. for a Pet Fair /Flea Market. Henry moved to approve, second by Metzger and
the motion was carried on a voice vote.
B, Fire Chief Mike Allen requested approval of the hiring of David Mathew Wooley, subject to
PERF'S approval. Henry moved to approve, second by Metzger and the motion was carried on a
voice vote.
Chief Allen also announced the appointment of Tim Brown as the new Assistant Fire Chief and
Pete McDaniel as the new Battalion Chief of A Shift.
C. Goodwin read a request for an access permit at 1200 Northwest "N" Street. Henry moved to
approve, second by Metzger and the motion was carried on a voice vote.
D. Goodwin read a letter from Amanda Lewis of WECI Radio, Earlham College requesting a noise
variance May 29,2003 from 7:30 p.m. to 9:30 p.m. at 708'/2 South 5th Street. Metzger moved to
approve, second by Henry and the motion was carried on a voice vote.
E. Goodwin read a request from Laura Hively of Girls Inc. for approval of the 5th Annual U.S. Bank
5K Run on May 10, 2003 at 8 a.m. Henry moved to approve, second by Metzger and the motion
was carried on a voice vote.
CHANGE ORDER
A. Change Order #2 for the Bridge Avenue project increased by $1,800 bringing the total to
$56,443. Henry moved to approve, second by Metzger and the motion was carried on a voice
vote.
BID AWARD
A. Street Commissioner Gordon Moore requested a bid be awarded to Grimm Pontiac for
$20,968.43 for a 2003 4x4 pick up truck. This truck included a snow plow for $3,520 bringing the
total bid to $24,488.43. Moore said none of the bids included a salt spreader and he said that
would be bid at a later date and installed on the new truck. Metzger moved to approve, second
by Henry and the motion was carried on a voice vote.
Board of Works Minutes Cont'd
May 1, 2003
Page 2
BID OPENING
B. One bid was received for a dump truck for the Street Department from Studebaker -Buick for
$71,030.25. This will be reviewed and awarded at a later time.
C. The following bids were opened for the Carpenter Plant Sprinkler System: Bader Mechanical for
$13,200 and Pro Tech Corporation for $11,700. These bids will be reviewed and awarded at a
later date.
C. The following bids were opened for the North 18th Street Engineering Project: Cramer Associates
for $33,340; and Burgess - Niple, Indianapolis for $56,000. These bids will be reviewed and
awarded at a later date.
BID AWARD
A. Goodwin read a letter from Purchasing Director Vicki Stevens recommending the following bids
be awarded for Aggregate and Bituminous Materials: Richmond Concrete for concrete,
concrete with fiber reinforcement, and flowable fill, with Stonehenge as the alternate; Barrett
Paving for stone; U.S. Aggregates for gravel, washed gravel and sand, with Stonehenge as the
alternate; Marathon Ashland Petroleum for emulsified asphalt; and Milestone for cold mix, base
and surface asphalt. This contract will be in effect from May 1, 2003 through April 30, 2004.
Henry moved to approve, second by Metzger and the motion was carried on a voice vote.
CHANGE ORDER
A. A change order for the storm sewer trench repair at South "Q" and 6th Street is for $36,835.62.
Metzger moved to approve, second by Henry and the motion was carried on a voice vote.
LIABILITY CLAIM
A. Harvey said the Richmond Police Department will be using the Ramada Inn for training purposes
and a liability claim would hold harmless the City of Richmond for negligence associated with the
use of the building. Henry moved to approve, second by Goodwin and the motion was carried on
a voice vote. Metzger abstained.
MAIN STREET BRIDGE
Henry read a letter from Chuck Greene concerning the Main Street Bridge. Bids were opened in
Indianapolis on April 22, 2003 for the bridge replacement and they are: Force Construction Inc.
Columbus, IN for $3,342,483; Milestone Contractors, Columbus, IN for $3,394,500; Beaty Construction
Ind., Boggstown, IN $3,457,800; American Contracting Services, Jeffersonville, IN $3,489,181; and
Gohmann Asphalt and Construction, Inc. Clarksville, IN $3,950.584. The state is in the process of
reviewing the bids and writing a recommendation.
ADJOURNMENT
There being no further business, on a motion duly made, seconded and passed, and carried on a voice
vote, the meeting was adjourned.
ATTEST:
Myra Miller, Deputy Clerk
Bob Goodwin, Chairperson