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HomeMy Public PortalAbout09-11-2003THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, SEPTEMBER 11, 2003 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5 p.m. Thursday, September 11, 2003 in the Community Room in the Municipal Building. Vice Chairperson Robin Henry presided, with Bruce Metzger, and Assistant City Attorney Joel Harvey in attendance. Chairperson Bob Goodwin was absent. The following business was conducted: I_ 1>>: TOI T/ _ 1 S61 a L Y i I I► 011 � Metzger made a motion to approve the minutes for September 4, 2003, second by Henry and the motion was carried on a voice vote. CLAIMS FOR PAYMENT Metzger presented claims from the Finance Department for $190,293.80 and made a motion to approve, second by Henry and the motion was carried on a voice vote. REQUESTS A. Henry recommended approval of an access permit at 203 North 36th Street. Metzger so moved, subject to conditions set by the Board of Public Works and Safety, second by Henry and the motion was carried on a voice vote. B. Henry recommended approval of a second access permit at 1119 South 24th Street. Metzger moved to approve, subject to conditions set by the Board of Public Works and Safety, second by Henry and the motion was carried on a voice vote. C. Closing of Main Street for painting of Readmore was tabled due to lack of documentation and will be on next week's agenda. D. Henry read a letter from Reynolds Service Tech, Inc. requesting permission to temporarily close Hodgin Road East of the South 37th Street intersection and west of the Garwood Road intersection, on Friday, September 19, 2003. The closure would be for the entire day between 7 a.m. to 5 p.m. and would be to extend the water main service from the south side to the north side of Hodgin Road for water service to Sandbridge Estates. Metzger moved to approve, second by Henry and the motion was carried on a voice vote. BID OPENING A. One bid was received for the Skywalk Rehabilitation and it was from Catron's Glass for $248,780. This bid will be reviewed and awarded at a later date. CONTRACT AWARD A. Harvey recommended that Eagle Eye Consultant be awarded a contract to modify the telephone system in the City Building. Metzger moved to approve, second by Henry and the motion was carried on a voice vote. BID AWARD A. Henry asked for Jim Laverdiere of Emergency Radio Service to speak to the board concerning the Outdoor Warning System. He said that he had left a letter with Melanie Baity of the purchasing department requesting clarification or interpretation of the bidding documents. He was asking why there was no reply. Henry read a letter from City Attorney Bob Bever saying that no such letter was sent or delivered to his attention or received on July 28, 2003. City Controller Ann Board of Works Minutes Cont'd. September 11, 2003 Page 2 Cottongim also sent a letter to the board saying that she had not received a letter from ERS Wireless asking for clarification of the bidding documents. Metzger apologized for the City in not responding, but said it was clear that the letter was not received. Art Johannes, of Outdoor Warning Systems, Inc. and Dave Wherry of American Signal Corporation both spoke concerning the bid process and were satisfied that documents were in order. Fire Chief Mike Allen recommended that the bid be awarded to Federal Signal Corporation for $112,315. Metzger so moved, second by Henry and the motion was carried on a voice vote. BID REJECTION A. City Engineer Charles Greene read a letter from TdM Construction, Inc. asking to withdraw their bid on the Northwest 5th Street Rehabilitation Project — Phase 2. Greene recommended that the bid be awarded to the second bidder, Bowlin Construction for $279,497. Metzger moved to approve, second by Henry and the motion was carried on a voice vote. EXECUTIVE MEETING A. Henry announced that an Executive Meeting will be held on Thursday September 25, 2003 at 4:30 p.m. to discuss disciplinary action on Lt Vince DeVito of the Fire Department. Metzger moved to approve, second by Henry and the motion was carried on a voice vote. ADJOURNMENT There being no further business, on a motion duly made, seconded and passed, and carried on a voice vote, the meeting was adjourned. ATTEST: Myra Miller, Deputy Clerk Robin Henry, Vice Chairperson