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Home My Public Portal About07.19.2022 City Council Meeting MinutesMedina City Council Meeting Minutes July 19, 2022 1 MEDINA CITY COUNCIL MEETING MINUTES OF JULY 19, 2022 The City Council of Medina, Minnesota met in regular session on July 19, 2022 at 7:00 p.m. in the City Hall Chambers. Mayor Martin presided. I. ROLL CALL Members present: Albers, Cavanaugh, DesLauriers, Martin, and Reid. Members absent: None. Also present: City Administrator Scott Johnson, Attorney Dave Anderson, Finance Director Erin Barnhart, City Engineer Jim Stremel, City Planning Director Dusty Finke, Public Works Director Steve Scherer, and Chief of Police Jason Nelson. II. PLEDGE OF ALLEGIANCE (7:00 p.m.) III. ADDITIONS TO THE AGENDA (7:00 p.m.) The agenda was approved as presented. IV. APPROVAL OF MINUTES (7:00 p.m.) A. Approval of the July 5, 2022 Regular City Council Meeting Minutes Martin noted that prior to the meeting, Johnson distributed proposed changes as suggested by herself and Cavanaugh. Moved by Cavanaugh, seconded by Martin, to approve the July 5, 2022 regular City Council meeting minutes as amended. Motion passed unanimously. V. CONSENT AGENDA (7:01 p.m.) A. Resolution 2022-57 Approving Off-Site Gambling Permit for the Wayzata Youth Hockey District #284 to Conduct Lawful Charitable Gambling at 3200 Mill Street B. Approve 2023 Residential Assessing Contract with Southwest Assessing Services C. Update Jeff Bursch’s Job Title from Seasonal to Part-Time Public Works Maintenance Technician D. Approve Resolution 2022-58 Granting Approval of the Cates Industrial Comprehensive Plan Amendment and Authorizing Submission to the Metropolitan Council for Review Moved by Cavanaugh, seconded by Reid, to approve the consent agenda. Motion passed unanimously. VI. COMMENTS (7:02 p.m.) A. Comments from Citizens on Items not on the Agenda There were none. Medina City Council Meeting Minutes July 19, 2022 2 B. Park Commission Scherer stated that the July meeting of the Park Commission has been canceled. He noted that the subcommittee for Lakeshore Park continues to work on a proposal. He provided an update on the progress at Hunter Park. C. Planning Commission Planning Commissioner Popp reported that the Planning Commission met the previous week to hold a public hearing to review a concept plan for SH Ventures that wishes to develop auto condos on property currently zoned FDA. He stated that the City previously reviewed a similar request from the applicant in the fall and was generally not in favor. He noted that the applicant reduced the scale of the concept, but the Commission still reached the same conclusion and did not support the proposal on this property. Martin thanked Popp and the Planning Commission for the great work it continues to do. She referenced an approval to change the zoning of FDA on a different property, which was on the consent agenda tonight, noting that property had a history and previous agreement between the property owner and the City which helped to guide that decision. Finke stated that while the property in question for the SH Ventures proposal was previously guided to be included in the MUSA, there was not a similar agreement with the property owner as mentioned by Martin. VII. NEW BUSINESS A. Willow Drive/TH 55 Regional Lift Station Project Discussion (7:09 p.m.) Johnson stated that this item has been included in the Capital Improvement Plan for a number of years and the lift station would serve properties east and west of Willow Drive. He noted that this amenity would provide necessary service for the Cates Industrial property as well as the Adam’s Pest Control property in addition to future development. Martin noted that it has been explained in the past that proceeding through design does not mean construction will take place immediately and often those plans have a shelf life. She asked that staff include that information in their presentation. Stremel stated that the City completed a feasibility study in 2019 when the Adam’s Pest Control site had some development plans and noted that work was further refined in the 2040 Comprehensive Plan process. He stated that this improvement would serve properties both east and west of Willow Drive. He commented that this would be a good time to proceed to final design, given the development interest in the area and time needed to secure materials. He provided details on the area that would be served by this lift station, identifying properties within that area that have the opportunity to be served by gravity sewer. He stated that the feasibility study investigated a few options and provided details on those options. Albers asked the life expectancy of the pumps. Scherer explained that would be based on the usage rather than the age. He confirmed that a smaller pump would run a lot more than a larger pump, noting the larger pump may pump a few times a week versus a few times per day. Medina City Council Meeting Minutes July 19, 2022 3 Stremel stated that the funding would come from the sewer capital fund for these improvements. He provided details on a potential schedule, if the action is approved by the Council tonight, as well as the shelf life of the design documents. He stated that it could take up to eight months to obtain some of the equipment/materials once ordered. He stated that staff will monitor the progress of development for the sites in this area as they proceed with design. DesLauriers asked if this proposed project were pushed to 2024 for construction, would that impact the development of the Adam’s Pest Control site. Scherer stated that development of that site could occur simultaneously with the lift station. Stremel confirmed that site could be developed while this is proceeding. Finke stated that staff has had a lot of discussion about this and will continue to have discussions with developers and property owners before delving into the design. He noted that ideally, they would like to align the construction of the lift station with the construction of these sites. Cavanaugh asked if the City would have the desired level of comfort related to the donation of the land prior to spending the money on the plans. Finke stated that they will be monitoring some level of risk on the design work, as the land will not be fully owned by the City until the Cates project goes through the entitlement stages. Albers asked if there is a timeline for the Adam’s project. Finke stated that applicant has plans to submit final plat this fall and begin on construction in 2023. DesLauriers asked if this expense were approved, would that be part of the estimated costs reflected in the CIP. Barnhart replied that could be considered as part of the overall CIP budget line item for 2022. Stremel stated that the estimated cost within his presentation includes the design of plans, construction and contingency as updated for the current market compared to the estimates from 2019. Moved by DesLauriers, seconded by Albers, to approve the proposal from WSB and authorize final design and bidding services in the amount of $73,504. Motion passed unanimously. VIII. CITY ADMINISTRATOR REPORT (7:28 p.m.) Johnson stated that the next meeting will be held on Wednesday, August 3rd as Night to Unite takes place on August 2nd. He encouraged the Council to advise Chief Nelson if Medina City Council Meeting Minutes July 19, 2022 4 they would like to ride along with the police to the different community parties. He reported that Cops and Bobbers took place today. Nelson reported that event occurred this morning and had a great turnout with a lot of kids. He noted that many of the kids had not caught a fish before, which was exciting. IX. MAYOR & CITY COUNCIL REPORTS (7:32 p.m.) DesLauriers reported that there was a great turnout for the Fox 9 Town Ball event at Fortin Field. He noted that he also attended the rodeo event, which was well attended, and the parade was great as well. Martin also commented that she enjoyed the parade and thanked the families that donate so much time and effort to the rodeo events. She noted Medina Celebration Day is scheduled for September 17th. She advised of upcoming meetings that she will attend in the next few weeks. Albers advised of a meeting in November he will miss due to travel. X. APPROVAL TO PAY THE BILLS (7:36 p.m.) Moved by Martin, seconded by Cavanaugh, to approve the bills, EFT 006439E-006454E for $85,945.92, order check numbers 053150-053204 for $410,963.42, and payroll EFT 0511983-0512019 for $61,211.19. Motion passed unanimously. XI. ADJOURN Moved by Albers, seconded by Cavanaugh, to adjourn the meeting at 7:37 p.m. Motion passed unanimously. __________________________________ Kathy Martin, Mayor Attest: ____________________________________ Scott Johnson, City Administrator