HomeMy Public PortalAbout15-9060 TO REJECT ALL BIDS RECEIVED FOR DESIGN BUILD SERVICE FOR ZONE 1 AND 2 Sponsored by: City Manager
RESOLUTION NO. 15-9060
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY
MANAGER TO REJECT ALL BIDS RECEIVED FOR DESIGN
BUILD SERVICES FOR ZONES 1 AND 2 AND TO INTITIATE
A NEW SOLICIATION PROCESS; PROVIDING FOR
INCORPORATION OF RECITALS; PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, The City of Opa-locka issued a Request For Proposals (RFP) to
solicit bids for design build services for zones 1 and 2, including NW 147th Street to
provide wastewater, storm water and drinking water systems; and
WHEREAS, The RFP clearly provided that the City reserved at all times the right
to reject all bids and initiate a new RFP process; and
WHEREAS, after careful review, the City has decided to reject all bids and
initiate new RFP process.
NOW THEREFORE BE IT RESOLVED THAT THE CITY COMMISSION OF
THE CITY OF OPA LOCKA, FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference;
Section 2. The City hereby rejects all bids submitted in connection with Zones 1
and 2 storm water, drinking water and waste water construction project.
Section 3. The City Manager is hereby directed to develop and bring back to the
City Commission a new solicitation and procurement process to be approved by
the City Commission before Zones 1 and 2 are re-advertised.
Section 4. This Resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 9th day of September, 2015.
Resolution No. 15-9060
/Th
■
yra L. 'aylor
Mayor
Attest to: Approved as to form and legal sufficiency:
Jo. a Flores BROWN LAW GROUP, LLC
Ci Clerk City Attorney
Moved by: Commissioner Santiago
Seconded by: Commissioner Kelley
Commissioner Vote: 3-2
Commissioner Kelley: YES
Commissioner Pinder: YES
Commissioner Santiago: NO
Vice Mayor Holmes: NO
Mayor Taylor: YES
Sponsored by: Commissioner Pinder and Mayor Taylor
RESOLUTION NO. 15-9007
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF OPA LOCKA, FLORIDA, AUTHORIZING THE CITY
MANAGER TO ISSUE THE REMAINING RFPS RELATED TO
THE CITY'S INFRASTRUCTURE PROJECTS FUNDED BY THE
FLORIDA DEPARTMENT OF ENVIRONMENTAL
PROTECTION STATE REVOLVING LOAN FUND;
PROVIDING FOR INCORPORATION OF RECITALS;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, The City of Opa-locka has received approximately $40 million
dollars in loan commitments to fund drinking water, storm water and waste water
projects; and
WHEREAS, The City Commission desires to have the City Manager to expedite
these projects by authorizing the City Manager issue RFPs for the remaining projects.
NOW THEREFORE BE IT RESOLVED THAT THE CITY COMMISSION OF
THE CITY OF OPA LOCKA, FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference;
Section 2. The City Commission hereby authorizes the City Manager to issue
RFPs for the remaining projects funded by the State Revolving Loan Program in
a manner consistent with the procurement process approved by the City
Commission for usage of such funds and with each project advertised by
individual project number;
Section 3.This Resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 27th day of May, 2015.
Resolution No. 15-9007
/ ,�
r. L. aylor
ayor
Attest to: Approved as to form and legal sufficiency:
i40A.71 ' ___ ______;.,2__,c--7:--
jo.1 a Flores Vincent T. Brown, Esq.
Ci Clerk BROWN LAW GROUP, LLC
City Attorney
Moved by: COMMISSIONER SANTIAGO
Seconded by: COMMISSIONER KELLEY
Commissioner Vote: 5-0
Commissioner Kelley: YES
Commissioner Pinder: YES
Commissioner Santiago: YES
Vice Mayor Holmes: YES
Mayor Taylor: YES
CO r-LUCR F SIGNEsg_ ----
C& City a I;A 43 17Z
119701iiinv
G�;Nate.
Memorandum
TO: Mayor Myra L. Taylor
Vice-Mayor Timothy Holmes
Commissioner Joseph L. Kelley
Commissioner Luis B. Santiago
FROM: Commissioner Terence K. Pinder
DATE: May 20, 2015
RE: Resolution: Authorization to Advertise Infrastructure Project RFP's
Request: A RESOLUTION OF THE CITY OF OPA-LOCKA, FLORIDA AUTHORIZING
THE CITY MANAGER TO THE CITY MANAGER TO ADVERTISE THE
REMAINING RFP'S RELATED TO THE CITY'S INFRASTRUCTURE
PROJECTS FUNDED BY FLORIDA DEPARTMENT OF ENVIRONMENTAL
PROTECTION STATE REVOLVING LOAN FUND
Description: The City of Opa-locka has entered into loan agreements with the Florida Department of
Environmental Protection State Revolving Loan Fund to finance infrastructure capital
projects throughout the City. The City has received a total of close to $40 million in loan
commitments to fund drinking water, storm water and waste water projects. The City has
already advertised two of the projects—Cairo Lane/NW 127th Street and Zone 1&2/NW
147th Street. The construction process could be expedited if we received approval to
advertise all projects. The procurement process implemented by the City Commission
pertaining to the funds received from the State Revolving Loan Program will still apply.
Financial Impact: Total of approximately$40 million loan.
Implementation Timeline: Immediately
Legislative History: Resolutions 15-8950, 14-8878, 14-8879, and 14-8880
Attachments: (1)Resolutions 15-8950, 14-8878, 14-8879, and 14-8880
Sponsored by: City Manager
RESOLUTION NO. 15-8950
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA LOCKA, FLORIDA, APPROVING AND
AUTHORIZING THE CITY MANAGER TO IMPLEMENT
THE PROCUREMENT PROCESS FOR USAGE IN CAPITAL
IMPROVEMENT PROJECTS FUNDED BY GRANTS
AND/OR STATE OF FLORIDA REVOLVING LOANS;
PROVIDING FOR INCORPORATION OF RECITALS;
PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the City of Opa-locka has received Grants and Funds from the
State Revolving Loan Program;and
WHEREAS, these fund are available to be used for Capital Improvement
Projects in the City of Opa-locka; and
WHEREAS, Attached as Exhibit "A" is a Procurement Process for the City of
Opa-locka to use when allocating when expending these funds; and
WHEREAS, The process outlined in Exhibit "A" is consistent with the
directives of the City Commission.
NOW THEREFORE BE IT RESOLVED THAT THE CITY COMMISSION
FOR THE CITY OF OPA LOCKA, FLORIDA:
Section 1.The recitals to the preamble herein are incorporated by reference.
Section 2. The City Commission hereby approves of the procurement process
for using Grants and Funds from the State Revolving Loan Program that is
outlined in Exhibit "A" and authorizes the City manager to execute this
process.
Section 3.This Resolution shall take effect immediately upon adoption.
Resolution No. 15-8950
PASSED AND ADOPTED this 30"' day of Mar 2015.
yra . T.ylor
Mayor
Attest to: Approved as to form and legal sufficiency:
1•anna Flores Vincent T.Brown, Esq.
City Clerk THE BROWN LAW GROUP, LLC
City Attorney
Moved by: COMMISSIONER PINDER
Seconded by:COMMISSIONER KELLEY
Commissioner Vote: 4-1
Commissioner Kelley: NO
Commissioner Pinder: YES
Commissioner Santiago: YES
Vice Mayor Holmes: YES
Mayor Taylor: YES
CRT' CLERK
1915 MAR 27 PH 12: 38
• nT •
City of Opa-Locka
Agenda Cover Memo
immission Meeting Item Type: Resolution Ordinance Other
ite:03/30/2015 X
(EnterX in box)
scal Impact: Ordinance Reading: 1st Reading 2nd Reading
iter X in box) Yes No (Enter X in box)
x Public Hearing: Yes No Yes No
(EnterX in box) X X
ending Source: (Enter Fund&Dept) Advertising Requirement: Yes No
Ex: (EnterXin box) x
:ount#35-5356315
:ount#43-5386315
:ount#64-5336315
)ntract/P.O.Required: Yes No RFP/RFQ/Bid#:
ri ter X in box)
rategic Plan Related Yes No Strategic Plan Priority Area: Strategic Plan Obj./Strategy: (list the
nter X in box) specific objective/strategy this item will address)
X Enhance Organizational El
Bus.&Economic Dev J The Procurement Process is
Public Safety !J required by Florida Department of
Quality of Education Q Environment Protection Agency
QuaL of Life&City Image u
Communcatlon
)onsor Name Department:
City Manager CIP
Short Title:
Procurement Process for State Revolving Loans and State Grants
Staff Summary:
The "Great City" of Opa-locka is going to embark on one of the most ambitious capital improvement
program/projects (CIP) in its history. The capital improvement projects to upgrade/rehab infrastructure such as
drainage network systems installation and roadway improvements, water and sewer systems
rehabilitation/upgrades, and also construction activities of facilities for parks and recreation will be impacting
nearly every resident and business in the City of Opa-locka.
The upcoming City of Opa-locka capital improvement program/projects is one of the largest and most complex
programs of its kind for any city of similar size and urban complexity. All of the Capital Improvement Projects
(CIP) procurement must conform to applicable Federal, State and local laws and regulations and also the Chapter
62-503state Revolving Loan Program.
Proposed Action:
Staff recommends approval in to implement citywide infrastructure projects procurement.The Procurement Process
is required by Florida Department of Environment Protection Agency.
Attachment:
1. Agenda
2. Procurement Process for Capital Improvement Projects(CIP)
•
• !i:
MEMORANDUM
To: Mayor Myra L.Taylor
Vice Mayor othy Ho ;•
Commissioner J : ph L. 1
Commissioner L B. ;
Commissioner Te •nc Pi;;er
FROM: Kelvin L.Baker,City Man• er
DATE: March 27,2015
RE: Procurement Process for State Loans and State Grants
REQUEST:, A RESOLUTION OF THE CITY COMNIISSION OF THE CITY OF OPA-LOCKA,
FLORIDA AUTHORIZING THE CITY MANAGER TO IMPLEMENT ATTACHED
PROCUREMENT PROCESS FOR ALL THE CAPITAL IMPROVEMENT PROJECTS FUNDED
BY GRANTS AND/OR STATE OF FLORIDA REVOLVING LOANS.
DESCRIPTIONt The "Great City" of Opa-locka is going to embark on one of the most ambitious capital
improvement program/projects (CIP) in its history. The capital improvement projects to upgrade/rehab
infrastructure such as drainage network systems installation and roadway improvements, water and sewer
systems rehabilitation/upgrades,and also construction activities of facilities for parks and recreation will be
impacting nearly every resident and business in the City of Opa-locka.
The upcoming City of Opa-locka capital improvement program/projects is one of the largest and most
complex programs of its kind for any city of similar size and urban complexity. All of the Capital
Improvement Projects (CIP) procurement must conform to applicable Federal, State and local laws and
regulations and also the Chapter 62-503state Revolving Loan Program.
Financial Impact: The procurement will be funded by the State of Florida Revolving Fund(SRF)and/or
other funding agency.
Implementation Time Line: As soon as possible.
Recommendation(s): Staff recommends approval in to implement citywide infrastructure projects
procurement. The Procurement Process is required by Florida Department of Environment Protection
Agency.
Attachmentfsl• Procurement Process for Capital Improvement Projects(CIP)
Prepared By; Maqsood Mohammad Nasir,PE,CIP Director/City Engineer
END OF MEMORANDUM
l UC:h
• J:,,;;;,'V l.� •
PROCUREMENT PROCESS FOR CAPITAL
IMPROVEMENT PROJECTS (CIP)
Date: March 26, 2015
The following is the revised procurement process for Capital Improvement Projects if funded by
Grants and/or Loans
D Request For Proposal(RFP)Preparation by the City
D Submit RFP to Florida Department of Environmental Protection(FDEP)/Funding Agency for
approval
D Submit Agenda to seek City Commission approval to advertise FDEP and/or Funding Agency
approved RFP
D Advertise RFP in Miami Herald and/or DemandStar,and City's website
D Receive and Open Bids in a public setting
• Evaluate bids in a public setting by City Manager selected Evaluation Committee
D Submit Agenda to the City Commission for approval of the Evaluation Committee
Recommendation
IF COMMITTEE RECOMMENDATION IS NOT APPROVED BY THE CITY COMMISSION:
D Notify FDEP/Funding Agency,revise the RFP and resubmit to FDEP/Funding Agency for
approval
D If revised RFP is approved by FDEP/Funding Agency: Re-advertise the RFP
IF COMMITTEE RECOMMENDATION IS APPROVED BY THE CITY COMMISSION:
The following are required to be submitted to Florida Department of Environmental Protection
(FDEP)/Funding Agency for procurement approval:
1. Submit resolution to the funding agency to notify the selection approval
2. Submit any addenda not previously accepted by FDEP/Funding Agency.
3. Certification that contractor is not debarred.
4. Copy of advertisement(including affidavit)in a statewide publication(with circulation
over 50,000)or electronic plan room.
5. Signed bid tabulation.
6. Contractor's bid proposals(All bids in electronic format).
7. City Engineer's letter to FDEP recommending contract award.
8. Copy of bid bond or other security Conditions
9. Certification of FDEP/Funding Agency Supplementary
``
• J
10. List of minority and women's(M/WBE/DBE subcontractors,stating name,address,
whether minority or women's business,and anticipated subcontractor amount. Include
current certifications for each M/WBE/DBE subcontractor. Also,note if the prime
contractor is M/WBE/DBE.
11. Certification of affirmative steps for M/WBEBDE participation,signed by the Project's
Authorized Representative
IF FDEP/FUNDING AGENCY APPROVES THE PROCUREMENT AFTER THE CITY
COMMISSION APPROVAL:
The following are required:
➢ Draft Contract Agreement and submit to funding agency for review, comments and
approval.
➢ Execute Agreement with funding agency approval
➢ Issue Notice to proceed(NTP)
The Following Items are Needed After Contract Award
➢ Notice to proceed with construction.
➢ Copy of the executed contract between the sponsor and contractor.
➢ Provide certification of contractor's bonding and insurance or copies of payment and performance bond.
➢ Certification forms are located at: http://www.dep.state.fl.us/water/wff/wwmanual.htm
Sponsored by: City Manager
RESOLUTION NO: 14-8878
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE
CITY MANAGER TO APPLY FOR AND ENTER INTO
LOAN AGREEMENT DW-13033, IN THE AMOUNT OF
$6,969,069.00, WITH THE FLORIDA DEPARTMENT OF
ENVIRONMENTAL PROTECTION, RELATING TO THE
STATE REVOLVING FUND (SRF) LOAN PROGRAM FOR
DRINKING WATER FACILITIES; ESTABLISHING
PLEDGED REVENUES; PROVIDING FOR COMPLIANCE
WITH ALL LOAN CONDITIONS; PROVIDING
INCORPORATION OF RECITALS; PROVIDING FOR AN
EFFECTIVE DATE
WHEREAS, Florida law provides for loans to local government agencies to finance the
construction of water pollution control facilities; and
WHEREAS, the Florida Administrative Code requires authorization to apply for loans,
to establish pledged revenues, to designate an authorized representative, to provide assurances of
compliance with loan program requirement, and to enter into a loan agreement; and
WHEREAS, the State Revolving Fund (SRF) loan priority list designates the City of
Opa-locka Drinking Water Improvements Project No. DW-13033 Loan Number as eligible for
available funding; and
WHEREAS, the City Commission of the City Opa-locka, Florida, desires to authorize the
City Manager to be the designated and authorized representative to enter into a loan agreement
and provide all assurances and commitments required by the loan application with the Florida
Department of Environmental Protection (FDEP), for project financing of the City of Opa-locka
Drinking Water facilities through the State Revolving Fund (SRF) Program, pursuant to Florida
Statutes, 166.111, the legal authority for borrowing moneys for this project.
Resolution No. 14-8878
NOW, THEREFORE,BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF OPA-LOCKA,FLORIDA AS,AS FOLLOWS:
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. The City Commission of the City of Opa-locka hereby authorizes and
directs the City Manager, to enter into Loan Agreement DW-13033, in the amount of
$6,969,069.00, which will be a binding obligation with the Florida Department of
Environmental Protection, relating to the State Revolving Fund (SRF) loan program for project
financing of Drinking Water facilities, pursuant to Florida Statutes, 166.111, the legal authority
for borrowing moneys for this project.
Section 3. The revenues pledged for the repayment of the loan are net water and
sewer revenues and there are no senior liens regarding such revenue.
Section 4. The City Manager is authorized to delegate responsibility to appropriate
City staff to carry out technical, financial and administrative activities associates with the loan
agreement.
Section 5. This resolution shall take effect immediately upon adoption
PASSED AND ADOPTED this 15`h day of December, 2014.
/ yr: Ta 'or
ayor
Sponsored by: City Manager
RESOLUTION NO: 14-8879
A RESOLUTION OF THE CITY COMNIISSION OF THE CITY
OF OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY
MANAGER TO APPLY FOR AND ENTER INTO LOAN
AGREEMENT WW-13030, IN THE AMOUNT OF
$11,120,499.00, WITH THE FLORIDA DEPARTMENT OF
ENVIRONMENTAL PROTECTION, RELATING TO THE
STATE REVOLVING FUND (SRF) LOAN PROGRAM FOR
WASTE WATER FACILITIES; ESTABLISHING PLEDGED
REVENUES; PROVIDING FOR COMPLIANCE WITH ALL
LOAN CONDITIONS; PROVIDING INCORPORATION OF
RECITALS; PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, Florida law provides for loans to local government agencies to finance the
construction of water pollution control facilities; and
WHEREAS, the Florida Administrative Code requires authorization to apply for loans, to
establish pledged revenues, to designate an authorized representative, to provide assurances of
compliance with loan program requirements, and to enter into a loan agreement; and
WHEREAS,the State Revolving Fund (SRF) loan priority list designates the City of Opa-
locka Waste Water Improvements Project No. DW-13030 Loan Number as eligible for available
funding; and
WHEREAS,the City Commission of the City Opa-locka,Florida, desires to authorize the
City Manager to be the designated and authorized representative to enter into a loan agreement and
provide all assurances and commitments required by the loan application with the Florida
Department of Environmental Protection,for project financing of the City of Opa-locka Waste Water
facilities through the State Revolving Fund(SRF)Program,pursuant to Florida Statutes 166.111„
the legal authority for borrowing moneys for this project.
Resolution No. 14-8879
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF OPA-LOCKA,FLORIDA AS,AS FOLLOWS:
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. The City Commission of the City of Opa-locka hereby authorizes and directs
the City Manager to enter into Loan Agreement WW-13030,in the amount of$11,120,499.00,which
will be a binding obligation with the Florida Department of Environmental Protection,relating to the
State Revolving Fund(SRF)loan program for project financing of Waste Water facilities,pursuant
to Florida Statute 166.111, the legal authority for borrowing moneys for this project.
Section 3. The revenues pledged for the repayment of the loan are net water and sewer
revenues and there are no senior liens regarding such revenue.
Section 4. The City Manager is authorized to delegate responsibility to appropriate City
staff to carry out technical,financial and administrative activities associates with the loan agreement.
Section 5. This resolution shall take effect immediately upon adoption
PASSED AND ADOPTED this 15`h day of December, 2014.
. "nor
Mayor
A test:
• 46,
J na Flores
ty Clerk
Approved as to form and legal sufficiency
Joseph S. Geller, :i.uire/John Dellagloria
GREENSPOON • • P ER, PA
City Attorney
Sponsored by: City Manager
RESOLUTION NO: 14-8880
A RESOLUTION OF THE CITY COMNIISSION OF THE CITY
OF OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY
MANAGER TO APPLY FOR AND ENTER INTO LOAN
AGREEMENT SW-13032,IN THE AMOUNT OF$19,662,523.00,
WITH THE FLORIDA DEPARTMENT OF ENVIRONMENTAL
PROTECTION, RELATING TO THE STATE REVOLVING
FUND (SRF) LOAN PROGRAM FOR STORM WATER
FACILITIES; ESTABLISHING PLEDGED REVENUES;
PROVIDING FOR COMPLIANCE WITH ALL LOAN
CONDITIONS; PROVIDING INCORPORATION OF
RECITALS;PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, Florida law provides for loans to local government agencies to finance the
construction of water pollution control facilities; and
WHEREAS,the Florida Administrative Code requires authorization to apply for loans, to
establish pledged revenues, to designate an authorized representative, to provide assurances of
compliance with loan program requirements, and to enter into a loan agreement; and
WHEREAS,the State Revolving Fund(SRF)loan priority list designates the City of Opa-
locka Storm Water Improvements Project No. DW-13032 Loan Number as eligible for available
funding; and
WHEREAS,the City Commission of the City Opa-locka,Florida, desires to authorize
the City Manager to be the designated and authorized representative to enter into a loan
agreement and provide all assurances and commitments required by the loan application with the
Florida Department of Environmental Protection (FDEP), for project financing of the City of
Opa-locka Storm Water facilities through the State Revolving Fund(SRF)Program,pursuant to
Florida Statutes 166.111, the legal authority for borrowing moneys for this project.
Resolution No. 14-8880
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA-LOCKA,FLORIDA AS,AS FOLLOWS:
Section 1. The recitals to the preamble herein are incorporated by reference.
Sec tion 2. The City Commission of the City of Opa-locka hereby authorizes and directs
the City Manager to enter into Loan Agreement SW-13032,in the amount of$19,662,523.00,which
will be a binding obligation with the Florida Department of Environmental Protection,relating to the
State Revolving Fund(SRF)loan program for project financing of Storm Water facilities,pursuant
to Florida Statute 166.111, the legal authority for borrowing moneys for this project.
Section 3. The revenues pledged for the repayment of the loan are net water and sewer
revenues and there are no senior liens regarding such revenue.
Section 4. The City Manager is authorized to delegate responsibility to appropriate City
staff to carry out technical,financial and administrative activities associates with the loan agreement.
Section 5. This resolution shall take effect immediately upon adoption
PASSED AND ADOPTED this 15`h day of December, 2014.
•
Or
a L. Taylor
Mayor
t t:' -i
Jo. a Flores
Ci I Clerk
Approved as o form d legal sufficiency
L A
Jo. p S -ller, Esquire/John Dellgloria
G' EN' OON MARDER,PA
1/ty Attorney