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Home My Public Portal About4th July Comm 2015-05-14 '15 NOV 12 4:10PN Minutes �`^h • Orleans 4th of July Committee ORLEANS TO N CLER Thursday, May 14, 2015 In attendance: Committee Members,Jane Peno, Sue Christie, Ingrid Moyer, Judi Weil, Absent, Bonnie Roy; Also in attendance Selectboard Liaison, Alan McClennen, Friends of the 4th of July, Peter O'Meara, Judy Benz, Glenda Downs; Interested Citizens, Peter Howerton,Judy Pepper The Meeting was called to order at 4:00pm • The Minutes of the April 23, 2015 meeting were unanimously approved. AGENDA ITEMS: Old Business: 1. Update from The Friends Of The Fourth of July, Inc • Peter O'Meara reported that 7500 letters were sent out 150 were returned with donations totaling$7,300 2. Band Update • 6 bands are confirmed. This includes the Brewster Town Band. • Waiting to hear from The Nauset Jazz band. • Discussion is needed with regards to Marge Astles' son's band as to howmuch they would get paid. 3. Budget Update • • 4. Review Timeline - Parade and Fireworks Preparation • Select one more Judge. • Bobbi Thompson confirmed that "Uncle Sam", Russ Holden will be in the parade. • Start thinking about who we can ask to volunteer to walk with the parade. • Bill Pomeroy will take photograph of the Theme Contest winner. • Ingrid writing article for Cape Codder to submit with photo of Theme Contest winner. • Jim McNally, from CC Sea Camps will help again with the fencing. We should arrange for others to help him. • Jane has sent out letters to Judges, Dignitaries. Delivering letter to Rock Harbor about the fireworks. • Ingrid looked into up grading trophies. Costs were too high. • Ingrid ordering red T-shirts for adults and white for children. • Banner being hung June 29 through July 6. • Billy Giroux has been contacted to place flags along the Parade route as usual. • Tipping fee has been waived for Nauset Disposal. • Sally and Bob Tucker, Carolyn Ward, Chris Harman and guests, and Elaine Godin will help with the decorating. May into June ENTRY FORMS/POSTERS—Bonnie, Ingrid • Update the Entry Form and have it put on Town Website and send it to the Chamber of Commerce • • Revise the poster that we post in Orleans and surrounding towns • Bonnie and Ingrid will print extra entry forms • Get the Sign Posting (board signs) form submitted to Building Department • Fill out the Facility Use Forms for OES and NRMS parking lots • Post signs—date and locations specified on permit form—sign form JANE Contact or email the media outlets about the dates for the Parade and Fireworks. • INGRID • Distribute posters and entry forms around Orleans, Eastham and Brewster • Start working on the order of t-shirts to sell at the Chamber of Commerce. They will be a lighter color to distinguish them from the volunteer shirts. Ingrid will ask Noella at the Chamber about what sizes to possibly order • Bus picking up camp kids at top parking lot—Rick JUDI WEIL • Contact the Orleans Police and Fire Departments to make sure they are aware of the Fireworks dates— Kevin Higgins at OPD —Jeff Dearing at OFD • They will handle the trash and Porta Potties for the Parade and Fireworks • Begin contacting companies for drivers and vehicles for the Parade. She will contact Peter Howerton if she needs information. • Remind bus company to move buses out of OES and NRMS parking lots • Contact Ron Deschamps at Nauset Marine about steps for bands to get on flatbeds SUE CHRISTIE • Take the banner to Young and Fancy to have the dates changed • Contact Nauset Disposal to arrange for Porta Potties and trash containers for the Fireworks and the Parade—We will request the same number and locations as last year. • Contact Friends Market for use of flowers for the reviewing stand • Billy Giroux and the Legion should be mentioned in the thank you letter to the editor, after the 4th • • Contact Land Ho about ice for coolers • Coordinate volunteers for decorating, un-decorating BONNIE/JUDI • It is noted we will verbally reinforce what is written about the Parade Awards in the letter given to entrants on parade day. They should plan on bringing their float or having a representative at the awards GLENDA DOWNS • Requesting a donation of small water bottles from Stop and Shop and Shaws. 5. New Business The next meeting will be held on Thursday,June 11, 2015 at 4:00 pm at the Orleans Town Hall. The Meeting was adjourned at 5:pm Respectfully submi ed on Thursday, May 28, 2015 Jane Pe o—Co Chair 110