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HomeMy Public PortalAbout09) 7F Request for Support from Camellia FestivalCity Council January 19, 2016 Page 2 of 3 2. In 1960, the Festival became a joint venture of the City of Temple City and the Temple City Chamber of Commerce. Festival activities were planned and coordinated by the Temple City Camellia Festival (TCCF) Executive Board (Board), a volunteer organization. Operating expenses for the Festival are funded by the Festival's revenue and the funds are kept separate from the City. 3. In 1990, the City became the sole sponsor of the Festival and continues to sponsor Festival events annually. As the sponsor of the Festival, the City provides insurance, staff support, and facilities for Festival events. 4. On October 20, 2015, the City Council approved a Master Agreement with the TCCF formalizing the relationship between the City and the TCCF clearly defining the responsibilities and obligations of each party 5. On January 6, 2016, Festival Director Dawn Tarin submitted a Request for City Support for the 2016 Camellia Festival. ANALYSIS: In 2014, the Festival celebrated its 7Q 1h anniversary. Due, in part, to the 70 1h anniversary, the Festival's Board recommended, and the City Council approved, several changes for the 2014 Festival including: • Closure of Las Tunas Drive, between Kauffman Avenue and Golden West Avenue for carnival rides and attractions; • A beer/wine garden; and • Food trucks on Friday evening. The 2014 Festival was one of the most successful, both financially and in regards to attendance, in recent history due, at least in part, to the above mentioned changes. Similar approvals were solicited by the TCCF for 2015 and are again requested for the upcoming 2016 Festival. Similar to last year, CJPIA and staff recommend the City purchase special event insurance for the 2016 Camellia Festival which adds another layer of protection for the City. The coverage provides liability insurance when the City's premises are used for special events such as art festivals, parades, block parties, and member-sponsored events such as street fairs and carnivals. All events must be approved and rated by the insurance carrier. There is no deductible, and the member is added as an additional insured, if entered on the certificate. Liability limits are purchased in $1 ,000,000 per occurrence increments. The estimated premium for the special event insurance this year is $2,500. The City Council is requested to review and approve the requests from the Festival as identified in the Camellia Festival's Request for City Support. City Council January 19, 2016 Page 3 of 3 CITY STRATEGIC GOALS: Approval of the various requests from the TCCF will further the City's Strategic Goal of Quality of Life. FISCAL IMPACT: The City Council as part of the Fiscal Year(FY) 2015-16 City Budget has appropriated funds for this event, the majority of which is staff costs in support of the parade and the three day carnival. Funds are available for the special event insurance in account# 01-940-57-4630 R16-07. It is not anticipated that the request from the Festival Board will have an additional impact on the FY 2015-16 City Budget. ATTACHMENT: A. Request for City Support from Temple City Camellia Festival Request for City Support 2016 Camellia Festival Page 2 • Temporary parking ban on Hermosa between Rosemead Boulevard and Encinita, on Loma between Las Tunas Drive and Hermosa, and on Hart between Las Tunas Drive and Hermosa on Saturday (2/27/16) from 6:00a.m. until1 :00 p.m. for drop-off of parade participants; • Temporary parking ban on Woodruff between Rowland and Kauffman for bus route to the Temple City First Baptist Church parking lot from 6:00 a.m. until 3:00 p.m. on Saturday (2/27/16); • Temporary parking ban on Rowland from Las Tunas Drive to Garibaldi for bus parking, from 6:00a.m. until noon on Saturday (2/27/16); • Temporary parking ban on the west side of Golden West from Las Tunas Drive to the Library driveway for food trucks from 2:00 to 10:00 p.m. on Friday (2/26/16). MISCELLANEOUS • Use of poles on Las Tunas Drive, between Kauffman and Golden West, for advertising street banner (City staff to install banner); • Authorization to hang Festival banners and sponsor banners in Temple City Park; • City contribution of $50 to each organization that constructs and enters a float in the parade, for a total amount not to exceed $400; • Authorization for certain local youth and community organizations, as recommended by the Camellia Festival Committee, to sell food, patches, etc. along the parade route; and • Authorization for City staff to assist in publicizing the 2016 Camellia Festival on the City's website and social media profiles.