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Home My Public Portal About02) CC Agenda - 2016-02-16CITY COUNCIL TEMPLE CITY, C ALIFORNI A REGULAR MEETING FEBRUARY 16, 2016 – 7:30 P.M. COUNCIL CHAMBERS – 5938 KAUFFM AN AVENUE PROCEDURE TO ADDRESS CITY COUNCIL: If you wish to address the City Council, please complete a Speaker Request Form, indicating the agenda item number and submit it to the City Clerk. There will be a maximum 30-minute period for comments on any subject with a 3-minute time limit on each speaker, unless waived by Council. You have the opportunity to address the City Council at the following times: • AGEND A ITEM: at the time the Council considers the agenda item; • NON-AGENDA ITEM: at the time for PUBLIC COMMENTS. Please note that while the City Council values your comments, pursuant to the Brown Act, the Council cannot take action on any item not listed on the agenda; and • PUBLIC HEARING: at the time for public hearings under PUBLIC HEARING. The listing of any item on the agenda includes the authority of the Council to take action on such item and to approve, disapprove, or give direction on any item. 1. C ALL TO ORDER – Mayor 2. ROLL C ALL – Councilmember - Fish, Man, Sternquist, Yu, Chavez 3. INVOCATION 4. PLEDGE OF ALLEGIAN CE 5. CEREMONIAL/PRESENTATIONS A. INTRODUCTION OF CAMELLIA FESTIVAL ROYAL COURT B. INTRODUCTION OF TEMPLE CITY’S SISTER CITY EXCHANGE STUDENTS C. YOUTH COMMITTEE WORKING GROUP UPDATE City Council Agenda February 16, 2016 Page 2 of 8 6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGEND A The City Council will now hear public co mm ents regarding items not listed on the agenda. The procedure to address the City Council is highlighted on the f irst page of this agenda. This section is limited to 30 minutes total. 7. CONSENT C ALEND AR All Consent Calendar item s may be approved in a single motion as recommended unless rem oved f or f urther discussion. If mem bers of the City Council or persons in the audience wish to discuss any matters listed on the Consent Calendar, please address them at this tim e. Recomm endation: Approve Item s A through J per recommendations. A. APPROVAL OF MINUTES The City Council is requested to review and approve: 1) Minutes of the Special City Council Meeting of February 2, 2016; and 2) Minutes of the Regular City Council Meeting of February 2, 2016. Recommendation: Approve. B. PLANNING COMMISSION ACTIONS – MEETING OF JANUARY 26, 2016 The City Council is requested to review the Planning Commission actions of their meeting of January 26, 2016. Recommendation: Receive and file. C. CONSIDERATION OF A REQUEST FROM THE AMERICAN CANCER SOCIETY FOR TEMPLE CITY TO CO-SPONSOR THE RELAY FOR LIFE OF TEMPLE CITY AT TEMPLE CITY HIGH SCHOOL ON JULY 9-10, 2016 AND PROCLAIM MAY 28TH PAINT THE TOWN PURPLE DAY Relay for Life is an overnight event designed to celebrate survivorship and raise money for research and programs for the American Cancer Society, this year marks the 31st Anniversary of Relay for Life. City Council Agenda February 16, 2016 Page 3 of 8 Recommendation: 1) Approve the request from the American Cancer Society to co-sponsor the Relay for Life of Temple City at Temple City High School on July 9-10, 2016; 2) Proclaim May 28th, 2016, Paint the Town Purple Day; and 3) Waive all fees and deposits for the use of Temple City Park Gazebo, Community Room, and installment of a street banner on Las Tunas Drive. D. AWARD PURCHASE AGREEMENT TO SIDEPATH FOR TWO DELL HOST SERVERS, A DATA STORAGE DEVICE AND RELATED SOFTWARE The current host servers are over six years old, are in need of replacement and will no longer be covered under warranty after May of 2016. The new servers and data storage device are necessary to run the City’s IT systems. Recommendation: 1) Award a Purchase Agreement to Sidepath for two Dell host servers and a data storage device or Storage Area Network (SAN) in an amount not to exceed $34,429.43; and 2) Authorize a Purchase Agreement to Dell Computers for related software in an amount not to exceed $14,711.26. E. ADOPTION OF RESOLUTION NO. 16-5059 ORDERING THE ENGINEER’S REPORT TO ESTABLISH LIGHTING AND MAINTENANCE DISTRICT ASSESSMENT RATES FOR FISCAL YEAR 2016-17 Pursuant to the 1972 State Lighting and Landscape Act, an engineer’s report must be prepared for each fiscal year in which assessments are levied and collected for the City’s Lighting and Maintenance District. Recommendation: Adopt Resolution No. 16-5059 ordering the preparation of the Lighting and Maintenance Assessment District Annual Engineer’s Report for Fiscal Year 2016-17. F. AUDIT REPORTS FOR PROPOSITION A, PROPOSITION C, MEASURE R AND TRANSPORTATION DEVELOPMENT ACT ARTICLE 3 FOR FISCAL YEAR 2014-15 City Council Agenda February 16, 2016 Page 4 of 8 The City is in compliance with all requirements of the Los Angeles County metropolitan Transportation Authority’s Funding and Allocation Guidelines. The reports are presented to City Council for review. Recommendation: Receive and file Fiscal Year 2014-15 Proposition A, Proposition C, Measure R and Transportation Development Act Article 3 Audit Reports. G. FINAL MAP APPROVAL FOR TRACT MAP NO. 72836, A 5-UNIT CONDOMINIUM SUBDIVISION OF AN EXISTING 19,663 SQUARE FOOT PARCEL LOCATED AT 9913 LOWER AZUSA ROAD The project is consistent with the land use designation of the site and with the City’s development standards. Approval of the final map will allow the developer to finalize the subdivision map and start construction. Recommendation: 1) Receive the Subdivision Improvement Agreement; 2) Approve the final subdivision map for Tract map No. 72836; 3) Authorize the City manager to execute the Subdivision Improvement Agreement; and 4) Authorize the City Clerk to certify Tract Map No. 72836. H. FINAL MAP APPROVAL FOR PARCEL MAP NO. 71505, A LOT SPLIT TO SUBDIVIDE AN EXISTING 14,514 SQUARE FOOT PARCEL AT 9940 LA ROSA DRIVE The project is consistent with the land use designation of the site and with the City’s development standards. Approval of the final map will allow the developer to finalize the subdivision map and start construction. Recommendation: 1) Receive the Subdivision Improvement Agreement; 2) Approve the final subdivision map for Tract map No. 71505; 3) Authorize the City manager to execute the Subdivision Improvement Agreement; and City Council Agenda February 16, 2016 Page 5 of 8 4) Authorize the City Clerk to certify Tract Map No. 71505. I. VISA CARD REPORT The City Council is requested to review, receive and file the Visa Card Report. Recommendation: Receive and file report. J. ADOPTION OF RESOLUTION NO. 16-5149 APPROVING PAYMENT OF BILLS The City Council is requested to adopt Resolution No. 16-5149 authorizing the paym ent of bills. Recommendation: Adopt Resolution No. 16-5149. 8. PUBLIC HEARING – None 9. UNFINISHED BUSINE SS – None 10. NEW BUSINESS A. FISCAL YEAR (FY) 2015-16 MID-YEAR BUDGET REVIEW, TREASURER’S REPORT, REVENUE, EXPENDITURE AND CAPITAL PROJECT SUMMARY REPORTS The FY 2015-16 Mid-Year Budget review process provides the City Council with an opportunity to review and adjust original revenue projections and budgeted appropriations based on six months of actual activity. Recommendation: 1. Receive the FY 2015-16 Mid-Year Budget Review and related reports; 2. Authorize staff to revise various revenue estimates as indicated in Attachment “A”; and 3. Authorize staff to revise various budgeted appropriations as indicated in Attachment “B”. 11. COMMUNICATIONS – None 12. UPDATE FROM CITY MANAGER City Council Agenda February 16, 2016 Page 6 of 8 A. Community Events 13. UPDATE FROM CITY ATTORNEY A. Update on recent legislation 14. COUNCIL REPORTS REG ARDING AD HOC OR STANDING COMMITTEE MEETINGS A. SCHOOL DISTRICT/CITY STANDING COMMITTEE (Mayor Chavez and Councilmember Fish) – Formed 1/3/2012 B. CIVIC CENTER MASTER PLAN STANDING COMMITTEE (Mayor Pro Tem Yu and Councilmember Fish) – Formed 5/13/2013 C. STRATEGIC PLAN IMPLEMENTATION STANDING COMMITTEE (Mayor Chavez and Councilmember Sternquist) – Formed 1/27/2014 D. LAS TUNAS DOW NT OW N REVITALIZATION STANDING COMMITTEE (Mayor Chavez and Mayor Pro Tem Yu) – Formed 2/18/2014 E. FUTURE DEVELOPMENT OF CITY PROPERTIES STANDING COMMITTEE (Mayor Pro Tem Yu and Councilmember Man) – Formed 2/18/2014 F. AUDIT STANDING COMMITTEE (Mayor Chavez and Mayor Pro Tem Yu) – Formed 7/15/2014 G. WATER CONSERVATION AD HOC (Mayor Chavez and Councilmember Fish) –Formed 6/2/2015 H. FACILITIES, PUBLIC W ORKS, AND INFRASTRUCTURE AD HOC COMMITTEE (Mayor Pro Tem Yu and Councilmember Man) – Formed 2/4/2014 I. DECORATIVE STREET DESIGN ELEMENT AD HOC COMMITTEE (Mayor Pro Tem Yu and Councilmember Man) – Formed 11/3/2015 J. NEW CHILDREN’S LIBRARY AD HOC COMMITTEE (Councilmember Fish and Councilmember Sternquist) – Formed 12/15/15 K. SPECIAL ELECTION AD HOC COMMITTEE (Mayor Chavez and Mayor Pro Tem Yu) – Formed 12/15/15 City Council Agenda February 16, 2016 Page 7 of 8 15. COUNCIL ITEMS SEPAR ATE FROM THE CITY M AN AGER’S REGULAR AG END A A. COUNCILMEMBER FISH B. COUNCILMEMBER MAN C. COUNCILMEMBER STERNQUIST D. MAYOR PRO TEM YU E. MAYOR CHAVEZ 16. REIMBURSEMENT OF EXPENSES TO CITY OFFICI ALS FOR CONDUCT OF CITY BUSINESS AND FOR CITY PAYMENT OF CONFERENCE EXPENDITURES – None 17. RECESS TO SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AGENCY MEETING 18. AD DITION AL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGEND A The City Council wi ll now hear additional public comments regarding item s not listed on the agenda. The procedure to address the City Council is highlighted on the f irst page of this agenda. 19. ADJOURNMENT PUBLIC ARTS COMMISSION 7:00 P.M. FEBRUARY 25, 2016 PARKS & RECREATION COMMISSION 7:30 P.M. FEBRUARY 17, 2016 PLANNING COMMISSION 7:30 P.M. MARCH 8, 2016 TRANSPORTATION AND PUBLIC SAFETY 7:30 P.M. FEBRUARY 24, 2016 COMMISSION CITY COUNCIL 7:30 P.M. MARCH 1, 2016 Notice: Staff reports or other written documentation relating to each item of business of this Agenda are available f or viewing on the City’s website at www.templecity.us and are on file in the Office of the City Clerk located at City Hall, 9701 Las Tunas Drive, Temple City, California, and available for revie w during regular office hours. W ritten documentation submitted to the City Council after distribution of the agenda packet can be obtained at the City Clerk’s Office during regular office hours. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (626) 285-2171. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. City Council Agenda February 16, 2016 Page 8 of 8 I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Civic Center bulletin board not less than 72 hours prior to the meeting. Marilyn Bonus, Deputy City Clerk Signed and Reposted: FEBRUARY 10, 2016 (6:00 p.m.)