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Home My Public Portal About10) 7F Petty Cash and Visa Card ReportAGENDA ITEM ?.F. ADMINISTRATIVE SERVICES DEPARTMENT MEMORANDUM DATE: March 15 , 2016 TO: The Honorable City Council FROM: Bryan Coo k , City Ma nager Via : Tracey L. Hause , Administrative Services Dire ctor By : Le e Ma , Accountant SUBJECT: PETTY CASH AND VISA CARD REPORT RECOMMENDATION: The City Council is requested to review, receive and file the Petty Cash and Visa Card Report. BACKGROUND: 1. On August 6 , 1991 , staff be gan submitting the Petty Cash Report to the City Council on a regular basis . 2. On Jun e 3 , 1997 , staff be gan submitting th e Visa Card Report to the City Council on an as needed basis . ANALYSIS: In the interest of full transparency , the City Council is being requested to review the Petty Cash Report from January 7 , 2016 to February 17 , 2016. The total of petty cash ex pe ndi ture s were $580.4 7 (Attachment "A") a nd $450 .22 (Attachment "B"). The petty cash fund will be reimbursed after the City Council approves the March 15 , 2016 Warrant Reg iste r. Further, the C ity Cou ncil is be i ng requ e st ed to revi e w the V isa Card Report from January 7 , 2016 to Feb ruary 5 , 2016 . The total of the V isa card e xpenditures were $8 ,974 .75 (Attachment "C") and were paid on the March 15, 2016 Warrant Register. CITY STRATEGIC GOALS: The City Council is requested to receive and file the Petty Cash and Visa Card Reports and further City's Strategic Goal to promote Good Governance . City Council March 15, 2016 Page 2 of 2 FISCAL IMPACT: This item does not have an impact on the Fisc al Year (FY) 2015-16 City Budget. ATTACHMENTS: A. Petty Cash Detail B . Petty Cash Detail C. Visa Card Charge ATTACHMENT A Account No . Descr i pti on FY 2015-16 4 7-970 -83-4490 $ 9 .00 Reimbursem ent for parki ng for L a ndscape show . $ 9.00 01-970-82 -4490 $ 5.00 CLCA 2016 Landsca p e s h ow. $ 5.00 01-950-67-4465 $ 9.28 Water for Commissioner meeting. $ 9.28 01-940 -59 -4455 $ 24.00 Un iform r epai r . $ 24 .00 01-94 0-57-4690 $ 43 .12 Supplies for y o uth basketba ll. $ 43.12 01 -9 40 -57-4 690 $ 47.70 Suppl i es f o r Senior Program. R16 -06 s 38 .33 Supplies for Park Assess m e nt m eet i ng. $ 86 .03 01-940 -57-4 630 $ 47.31 Supplies for Camellia Festival Coran ation. R16-07 $ 32.68 Supplies f or Camellia Festival Coran ation. $ 79 .99 01-9 40 -57 -4465 $ 6.13 Supplies for v ol unteer lunc h eon. R16-1 0 $ 2.14 Supplies for V olunteer Lunc h eon. $ 8.27 01-940-57 -4465 $ 48 .8 9 Supplies for Vo luntee r Lu ncheon . R16 -0 7 $ 48.89 01 -940-57 -4460 $ 8.72 Suppl ies for the office. R16 -01 $ 8.72 01-940-57-4690 11 .99 Supplies for little stars . R16-05 $ 7.86 $ 19.85 01-920-49-4450 $ 1.56 Postage. $ 1.56 01 -920-48-4405 $ 30 .00 Reimbursement for Parking . $ 30 .00 01 -910-46-4420 $ 49.00 Reimbursement for trans portation . $ 49.00 01-910-45-4 405 $ 28 .59 Reimbursem ent for milag e. $ 28.59 01 -910-42-4440 $ 26.45 Purchased Boxes for Ve ri zon Equipment return. $ 26 .45 01-910-42-4465 $ 41.33 Prints f or Lobby project. $ 11 .52 Suppl i es for Lobby project. $ 7.87 Supplies for Lobby project. $ 60.72 0 1-910-41 -4410 $ 42.00 F ood for Counci l meeting . $ 42.00 $ 58 0.47 Grand Total Receipts # 16-0138-16-0160 ATTACHMENT B Account No. Description FY 2015-16 01 -970 -81-4510 $ 41 .31 Supplies for Primrose property and City Yard. $ 41 .31 01-970-81-4505 $ 6.02 Supplies for Primrose property and City Yard . $ 6.02 01-940-59 -4490 $ 9.00 Paid for parking for the Land Scape Show. $ 9.00 01-940-57 -4690 $ 49 .35 Supplies for Senior Lunar New Year. R16-06 $ 48.44 Supplies for Senior Lunar New Year. $ 43 .94 Supplies for Senior Lunar New Year. $ 36 .90 Suppl ies for Senior Lunar New Year. $ 31 .28 Supplies for Senior Lunar New Year. $ 16 .30 Suppl ies for Senior Lunar New Year. $ 226 .21 01 -940-57-4690 $ 43 .47 Supplies for Senior Lunar New Year. R16-03 $ 34.39 Supplies f o r valentines party. $ 77.86 01 -920-49-4450 $ 2.94 Postage. $ 2.94 01 -91 0 -45-4465 $ 36.88 Supplies for City Clerk's O ffice $ 36.88 01-910-41 -4670 $ 50 .00 Giftcards for Camellia Festival Royal Court. $ 50 .00 $ 450.22 Grand Total Receipts # 16-0161 -16-0173 ATTACHMENT C I VISA CARD CHARGES I 1/7/16-2/5/16 1nt16 PASADENA-S O CAL BASE 24 .28 Fuel for City Vehicle 1/8/16 5 .11 TACTICAL.COM 80.71 Women's Glacier Hal f Zip 1/8/16 GOLDEN STATE WATER 439 .86 Water usage 9/16-1 1/17/15 (Check payment was rejected due to positi ve pay ) 1/8/16 CITY OF TEMPLE CITY 3.00 Credit card test for temp orary parking permit machine 1/8/16 PASADENA-SO CAL BASE 30 .04 Fuel for City Vehicle 1/11/16 SOUTHWEST A IRLINES 281 .92 Airfare to San Jose t o attend WE LL Co nference -Ma yor Chavez 1/12/16 PA YPAL STREET T REE 475 .00 Training for City T ree Crew 1/13/16 A MAZON MKTPLACE PMTS 16 .98 Lysol disi nfecting w ipes 1/13/16 CALIFOR NI A SOCIETY OF MU NICIPAL FI NA NCE OFFICERS 80 00 Luncheon Meeting Reg istration-Admin1nstrative Services Directo r Hause , Accounting Technician Shea 1/13/16 PASADENA-SO CAL BASE 15 59 Fuel for C1ty Vehicle 1/13/16 SEARS 346 .72 Uniforms for Park Maintenance Crew 1/14/16 CA OF CODE ENFORCEMENT 85 .00 Training class for Parking Control Officer Reyes 1/14/16 OFFICE DEPOT 8 .72 Index dividers 1/14/16 PASADENA-SO CAL BASE 33 15 Fuel for City Vehicle 1/14/16 SILH O UETIE MACH INE 1.98 Craft supplies for Arb or Day 1/14/16 BIG 5 SPORTING GOODS 54.48 Referee Jerseys fo r Sports Progam 1/14/16 PASADENA-SO CAL BASE 30.41 Fuel for City Vehicle 1/14/16 DANCEWEAR SO LU TIO NS 797 .60 Drill Team Uniforms 1/15/16 AMAZO N MKTPLACE PMTS 45.97 Xacto X7747 board c utt er , foray advance ink, ballpomt pens 1/19/16 GOLDE N DE Ll 98 .10 Dinner for Ci ty Council Meeting 1/19/16 TARGET 13.10 Centerpiece S upplies for Volunteer Luncheon Page 1 of 3 VISA CARD CHARGES 1/7/16-2/5/16 1/19/16 MICHAELS 50.88 Supplies an d Gift Box Pa per for Volunteer Luncheon 1/20/16 TACOS EL CHAPARRITO 45000 Food for Neighborhood Watch Meeting 1/20/16 PASADENA-SO CAL BASE 18 94 Fuel for C1ty Vehicle 1/21 /16 WESTER N CITY MAGAZIN E 250 00 Job post1ng for Management Analyst Position 1/21 /16 PRZ SEMINAR 805.00 Tra ining Registration for Park Maintenance Staff 1/22/16 ICSC 620.00 Southern CA Idea Exchange Event Reig istration -Community Development D1rector Forbes, Assistant to the City Manager/Economic Development Manager Haworth 1/22/16 PASADENA-SO CAL BASE 16 58 Fuel for C1ty Vehicle 1/22116 CALFORNIA PARKS & RECREATION 235 00 Conference Reg i stration -Parks & Recreation Commissioner Baroldi 1/26/16 UPS STORE 154 34 Mailin g former employee's person al items 1/26/16 ETSY 36 00 Stamp for Volunteer Luncheon 1/26/16 STRAPWORKS 4 14 Supplies for Volunteer Luncheon 1/26/16 DANCEWEAR SOLUTIONS 139.22 Uniforms for M ini Super Stars Program 1/28/16 RALPH 'S 9 98 Snacks for emp lo yee s for Brown Bag Lu nch with C1ty Manager 1/28/16 MICHAELS 46 99 Award Supplies for Volunteer Luncheon 1/28/16 ETSY 49 94 Address stamp for Parks and Recreation Department and supplies for Volunteer Lunch eon 1/28/16 PASADENA-SO CAL BASE 27 22 Fuel for City Vehicle 1/29/16 DU-PAR'S RESTAURANT 28 44 Supervisor Antonovich's Leg islative Breakfast Meeting -Councilmember Sternquist and Cit y Manager Cook 1/29/16 SHARP INTERNATI ONAL 200.00 Entry Fee fo r M i ni Super Stars Competition 212116 LEAGUE OF CALIFORN IA CITIES 575 00 Plannmg Commissi oners Academy Reg istration 212116 BUILDASIGN.COM 29 70 Custom s1gn , vinyl ban ner, clear tabs 2/3/16 PAYPAL 104 .89 Standard charter sign, little free library book Pa ge 2 of 3 VISA CARD CHARG ES 1/7/16-2/5/16 2/3/16 SHINDIGZ 105.68 Easter Egg Hu nt Ph oto Backd rop 2/4/16 LEAGUE OF CALI FORNIA CITIES 650.00 LOCC City Managers Department Meeting Reg istration -C ity Manager Cook 2/4/16 TARGET 11 .70 Supplies for Volunteer Luncheon 2/4/16 M ICHAELS 82.20 Supplies for Volunt eer Lun cheon 2/4/16 CANDYWARE HOUSE 277.76 Candy for Volunteer Luncheon 2/5/16 AMAZON.COM 129.96 Uti lity uniforms for Parking Fac1lites Staff 2/5/16 888 SEAFOOD RESTAURANT 87 4 .20 Food for Lunar New Year Event 2/5/16 PASADENA-SO CAL BASE 28.38 Fue l fo r C ity Vehicle TOTAL 8,97 4 .75 Pa ge 3 of 3